TRAVEL GRANT SCHEME

GUIDELINES AND APPLICATION FORMAT

FACULTY DEVELOPMENT BUREAUALL INDIA COUNCIL FOR TECHNICAL EDUCATION

NBCC PLACE, 4th Floor, Lodhi Road, New Delhi – 110 003.E-mail: fd@aicte.ernet.in

THE SCHEME OF TRAVEL GRANT

The Scheme extends financial assistance to meritorious faculties of AICTE approved Departments / Institutions to present research paper in an International Conference / Seminar Symposium in areas of Engineering & Technology, Management, Pharmacy, Architecture, Town Planning, Applied Arts and Crafts and other areas as per the AICTE Act.

OBJECTIVE:

The scheme is aimed at promoting research and development activities in various areas of technical education in an approved institution / department by providing opportunity to meritorious faculties to interact at International level to update the global changes in the concerned fields / areas of specializations.

ELIGIBILITY:

The scheme is applicable to full time permanent teaching faculty of an AICTE approved technical institution or University department imparting technical education.

The applicant must be active in research and / or must demonstrate innovative work in the area of responsibility with good academic record.

The scheme is operative for presenting research paper in an International Seminar/ Conference / Symposium only. The proposal for attending any Short Term / Long Term training course(s) either within or outside the country shall not be considered under this scheme.

If the applicant shall not be eligible if during the last three years had received any financial assistance under this scheme.

FINACIAL ASSISTANCE:

The financial assistance is in the form of partial funding of Travel Grant up to a maximum of fifty percent of expenditure under following heads on reimbursement basis once in three years.

1. Total expenses towards travel from International Airport to Destination Airport

2. Registration fee*

3. Per Diem allowance (Days of the conference plus two more days for the journey) as per the central government rules.

However, the Council grants 100% financial assistance to candidates for participating in international Conference / Seminar / Symposium abroad.

The amount sanctioned shall be reimbursed through the parent institution of the applicant in a form of crossed cheque / draft on receipt of the required documents within one month of

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return journey of the visit, duly forwarded by the Head of the parent institution of the applicant.

GENERAL CONDITIONS:

1. Applicants are required to apply only in the application format provided in this brochure; proposals received on any other format shall not be entertained.

2. Incomplete application shall not be entertained.

3. The proposal should reach the Council well in advance before the dates of the conference through the employer (in case teachers are on deputation for studies / others the application should be sent through their parent institution).

4. Applicant should submit only one proposal at a time.

5. The applicant has to perform the journey by Air India only, unless Air India gives an official certificate that there is no flight on the concerned sector (either of Air India itself or in collaboration with some other airlines). In case, journey is performed by any other airline, the airfare approved will not be released.

6. In case any section is not wholly covered by Air India / Indian Airlines and the journey is performed partly by Air India and partly by any other Airline, the tickets for the entire journey should be purchased from Air India and not from the collaborating Airline

7. The applicant should plan and travel by shortest route under Economy / Excursion Class only and air fare certificate issued by Air India should be enclosed with the proposal.

8. In case an application of a candidate for a particular event (for a particular date as well as a particular venue) is rejected, the same shall not be considered again and no correspondence in this regard shall be entertained by the Council.

9. Applications should be properly bound to avoid any lose paper. The Council shall not be responsible for loss of any documents.

10. The grant offered / sanctioned to attend a specific conference, can not in any case, be utilized for the purposes of Travel abroad to attend any other Conference.

RE-IMBURSEMENT CLAIM:

The applicant should submit the claim for the expenditure actually incurred, in the Claim Form as per Annexure–I duly signed by the Head of his / her parent institution along with the attested copies of the following documents:

i) Travel Documents.

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ii) Statement of Expenditure along with the copies of Air Ticket & Boarding Pass (properly legible or in original)

iii) Bills.

iv) A brief report of the conference.

v) A brief report of any other scientific and technical activities

under taken during the visit.

vi) Other visits undertaken during the period, duly signed by the Registrar / Principal / Director.

vii) Receipt of the Registration Fee paid issued by the organizer.

viii) Voucher indicating the rate at which foreign currency is

purchased.

ix) Certificate of attendance issued by the organizer.

x) Certificate from Air India indicating the shortest route to the

venue approved.

xi) Feedback form as per Annexure-II.

In case the reimbursement form is not attached with the above mentioned required documents and not signed by Head of Institution then the claim form will not be entertained.

SUBMISSION OF APPLICATION: Application complete in all respect as per the prescribed format should reach the Adviser (RID) at the address given below at least three months before the date of conference through the parent Institution.

The Advisor (RID)All India Council for Technical Education

NBCC Place, 4th floor, East TowerBhisma Pitamah Marg, Pragati Vihar

New Delhi – 110003,

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TRAVEL GRANT SCHEME

A - SUMMARY SHEET

1. Name and address of the applicant

2. Designation

3. Date of birth

4. Sex (Male / Female)

5. Area of specialization

6. Name of the conference

7. Dates From _____________ To _____________

8. Venue City _______________ State _______________ Country __________

9. Title of the paper (kindly attach a copy of paper along with acceptance)

10. Whether the Institute / University Department is approved by AICTE ?(Mention File No. & Year)

11. Whether the Institution deptt/ University deptt. is accredited by AICTE, (NBA- AICTE). if yes give status

12. Has grant been received under Travel Grant scheme of AICTE in past (Yes/No) (If yes, give the following details)

Year AICTE File No. Financial Assistance received 100%

13. Details of expenditure and assistance requested from AICTE

Head Total Expenditure Assistance provided by other agency

Assistance requested from AICTE

Air FareRegistrationPer Diem

Total =

_______________________________Name & Signature of Head of Institute

________________Name and Signature

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with seal of the Candidate

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B - BIO-DATA

01. a). Name of the Applicant

b). Designation

c). Address of the applicant (Institution)

Telephone No.

Fax. No.

E-mail address

d). Nature of appointment (attach proof)

Permanent Contract Adhoc

e). Designation

02. a). Date of Birth

b). Age

c). Sex (M/F)

d). Date of Superannuation

03. Field of specialization Major ______________________

Ancillary ______________________

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04. Educational Qualification

Degree Institute Field Name of the Degree

Year Division

UG

PG

Ph.D

Post DoctoralAny

other

a). Employment Record (from present to past)

Organization Period

Designation Basic Pay & Total

Emoluments From To

b). Details of Experience

Experience Name of the Organization Duration Nature of Work

i). Teaching

ii). Research

iii) Industry

iv). Any other

c). Publications (Mention only Number of publications during the last five years with proof).Number

i). Referred Journals

ii) Proceedings

iii) Books

iv) Patents

v) Any other

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d). Awards / Prizes received, if any (attach Proof)

Name of awards / prizes Year Awards / prizes received from

5. Highlights of major contributions (within 300 words) in last 5 years.

6. Memberships of Professionals/Learned bodies/Societies.

S.NO. Name of the Professionals/Learned bodies/Societies

7. Research Projects Coordinated and the name of the sponsoring body (attach Proof)

S.NO. Name of the Project Sponsoring Authority (UNIV./UGC/AICTE etc.)

8. Masters degree (M.Tech./M.E. etc.)Candidates guided.

a). Total Number of students guided

b). Number of Masters degree theses during the last five years

9. Doctoral (Ph.D.) candidates guided.

a). Total Number of students guided

b). Number of Doctoral theses during the last five years

10. Any other relevant information.

(Signature of Applicant)

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C - INSTITUTION PROFILE

1. Name of the Institution:

2. Type of Institution:

Govt. Govt.-aided Univ. Self-financing Others

3. Location of the Institution: Rural/Dist. H.Q./Metro or State Capital

4. Address of the Institution:

Telephone No.

Fax. No.

E-mail address

Website

5. Programmes approved by AICTE. (mention AICTE File No. & Date-enclose a copy)

File No. Date

6. Programmes not approved by AICTE. (mention File No. & Date-enclose a copy)

File No. Date

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7. Whether the Programme (s) of the Institution accredited by NBA, AICTE ? (Y / N) (If yes, mention File No. & Date-enclose a copy)

File No. Date Course(s) Duration

8. Full time Faculty position in the Institution: (Numbers only)

Dept. Professor Asst. Professor

Lecturer(Selection-

Grade)

Lecturer(Senior- Lecturer)

Lecturer

Total

9. Faculty student ratio:

10. Details of the grant received from AICTE under the scheme during last five years.

Name of the grant Amount Year Status of UC

Total

11. Whether the Institution is having any pending court cases against AICTE ? (Y / N) (If yes, give details)

W.P. NO. Details

(Signature of Principal)

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D - CONFERENCE DETAILS

01. a). Name of the Conference

b). Theme

c). Venue (only proposal for one particular venue shall be considered, hence the applicant may write only one depending upon priority)

City :

State :

Country :

d). Dates From

To

e). Nature of the Conference / Symposium / Seminar (Please )

f). Details of Organiser-

02. Purpose of the visit (put tick mark against the appropriate place)

a). Chairing the session b). Invited talk / delivering Plenary Lecturec). Oral Presentationd). Poster Presentatione). Any other

03. Details of paper(s)12

National

International

a). Number of papers to be presented.

b). Title of the paper to be presented.

c). Nature of the paper [Single (S) / Co-authored (C) ].

d). Co-authors Name, Address, Designation and Highest qualification.

e). NOC form co-authors obtained (Y / N) (If yes, attach copy)

04. Travel Plan (from the place of working to the Conference and back).

Date Time From To Mode

05. Details of Expenditure

Sl. No. Head Amount (in Rs)1. Air Fare (Excursion Economy class only) *2. Registration Fee

(Equivalent in Indian currency)3. Per diem allowance

Total Expenditure =

* Copy of certificate from Air India to be attached

06. Particulars of financial Assistance acquired / being acquired from other funding agencies. Please attach copies of

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Funding Agency(Parent Institute /

UGC / DST / INSA / CSIR / others)

Air Fare Registration Fee Per diem Remarks

Requested Sanctioned Requested Sanctioned Requested Sanctioned

07. Amount of Assistance required from AICTE:

Sl. No. Head Amount1. Air Fare

2. Registration Fee

3. Per diem allowance

Total =

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E - CERTIFICATE

I certify that:

(a) The details given above are correct.

(b) I am a full time, regular faculty member / administrator in the institute.

(c) I have not availed the grant from AICTE during the last three years.

(d) If the information supplied is found to be incorrect on later date I shall reimburse the

entire money to AICTE.

(e) The money received will be used for the purpose for which it is sanctioned.

(f) In case, financial assistance is received from the organizers or any other agency I

shall pay back the amount granted AICTE, and

(g) I shall abide by the decision of AICTE.

Place :

Date :(Signature of the Candidate)

CERTIFICATE FROM THE HEAD OF THE INSTITUTE

I certify that

i). The details given by the applicant are correct.

ii) The applicant is a full time regular faculty member/administrator in this institute.

iii). The applicant has not availed the grant from AICTE during the last three years.

iv). The Institution / College / University department has been approved by the AICTE.

v). Applicant has taken permission from the Institution.

(Signature of the Head of the Institution)

Name in block letters/Address/Office Seal

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ANNEXURE – ISCHEME – TRAVEL GRANT

FORMAT FOR REIMBURSEMENT OF EXPENDITURE INCURRED

a. AICTE File No. :

b. Date of Offer Letter :

c. Name of Beneficiary :

d. Date of Birth :

e. Sex :

f. Name of the Conference :(for which offer letter has been sent)

g. Venue :City _______________

State _______________

Country _______________

h. Date of Conference :From _________ To _________

i. Title of the paper presented :

j. Travel Plan :

Sl. No.

Date Place Mode of Travel * Fare Paid Remarks, if anyFrom To

* In case of travel by Air, mention the name of the Air line

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n. Details of expenditure incurred :

Head Amount as mentioned in offer

letter of AICTE

Actual expenditure

incurred

Assistance provided by any

other agency

Amount claimed from

AICTE

Permissible Amount *

Agency Amount

Air FareRegistrationPer Diem

* to be filled by AICTE officials

o. Give brief of the route followed for travel (to travel by Air India only)

p. Actual shortest route available as per Air India (in case the applicant has traveled to some other place apart from the venue approved then a letter from Air India indicating the expenditure to and fro for the venue approved by the shortest route be given).

q. Rate at which foreign currency purchased as per Indian rupees (attach voucher for the purchase of currency).

_______________________________________Name & Signature of Head of Institute with seal

(Registrar / Principal / Director)

______________________________Name and Signature of the Candidate

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ANNEXURE – II

SCHEME – TRAVEL GRANT

FEED BACK FORM

1. AICTE File No.

2. Name of the Beneficiary

3. Name and Address of the Institution

4. Title of the conference

5. Dates From _______________ to _______________

6. Venue City __________ State __________ Country __________

7. Title of the paper presented

8. No. and date of the offer letter

Letter No. Date

9. Total amount sanctioned : Rs.

10. Briefly mention about the usefulness of the beneficiaries participation in the International Conference / Seminar / Symposium with respect to :

b) Beneficiaryc) Instituted) Any other

___________________________Name & Signature of Beneficiary

_______________________________Name & signature of Head of Institute

with seal

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