TRAMP TECHNICAL COMMITTEE

Minutes of Meeting held on the 06 April, 2014

No. ITEM DETAILS ACTION

1.0 Attendance Tracy Berry, Tony Burton (TB), Susan Watts (SW), Pam Walker, Laurie Zagari (LZ), Leo Kimble, Adelaide Jackson (AJ), Aarron Wake TRP TC welcomed both Aarron & Tracey to the meeting, as recent replacements for both Jim & Jennifer Spiers.

2.0 Apologies Elliot Stratton (ES)

3.0 Acceptance of Previous Minutes

accepted

4.0 Business Arising from Previous Minutes

4.1 Judging Need to review dual role between coaches & judges and athletes. WA is the only state where this isn’t done. Use national comps to get support and document to GWA for support. Sue to include in report post nationals comp and collate with all club’s input.

5.0 For Decision Making

Nil

6.0 For Discussion 6.1 TRP State Team Action Plan Discussion about WA remaining as part of the UTA. With the growth of TRP in WA, perhaps WA could stand on its own. All TC members in agreement that WA should withdraw from the UTA. Aim to increase quality of athletes attending nationals to have higher success rate. State Team Action Plan was reviewed - Tony (TB) to update and maintain action plan 6.2 Judging Coordinator Meeting Feedback 6.2.1 Official of the Year nominations Decision made to roll over to next meeting for discussion 6.2.2 Fundraising from Class 3 Events Funds raised from Class 3 events must be used within a calendar year. Should the TC wish to use the money outside of this, then the money can be transferred into the Judges Assembly

TB to send updated plan through to GWA MR to add to Agenda for June Meeting TC to consider whether this should be

TRP_TC_April_2014

account so that it can accumulate and be used after several years (for instance) 6.2.3 Mid level judging awards Agreement was that no mid level judging awards should be provided. If funds are available they should be allocated to TRP committee for other items 6.2.4 Judge Fining Agreement that judge fining needs to continue for TRP. TC also needs to look at incentives to get judges to judge at nationals. 6.3 Gymsports Meeting Feedback 6.3.1 Coach Encouragement Awards TC discussed the need for coaches to be recognised by having a Rookie, Long Service or Community Award on offer each year (similar to Official of the Year awards). TC agreed they are not valued amongst coaching community and therefore not needed for TRP. 6.3.2 Effectiveness of General Members on the TC Surveys will be sent out to all TC members shortly, to gauge what each member contributes to the TC. Likely timeframe to be after Australian Championships 6.4 American Warmup at events Concern regarding the amount of time that is wasted. The system is fine as long as it is used correctly and not additional to general warmups. Judging coordinator or marshall needs to work together with the coaches and limit to 20 minutes maximum, OR American warm up but not both. 6.5 Loftus Challenge Event Review. View is Loftus centre is too expensive, and request that Peak or another club may be used to host events. GWA to confirm 6.6 Special Needs Nicole Colev (GWA Gymability Officer) was in attendance at the meeting and was involved in the discussion regarding how to increasing TRP into schools and ability to extend to special needs kids. Nicole offered to run workshops for coaches in each club to understand how to include athletes with special needs. She is happy for clubs to approach her directly to organise

an option for TRP LZ to pass on feedback at next Judging Co-ordinators Meeting AJ to pass feedback on to GWA TC members to pass information back to clubs

TRP_TC_April_2014

6.7 TRP Schools Program Looking to include competition to school groups to gain more members across all clubs. Issues is gaining access to the tramps to enable this. Plan is to have two streams, existing competing athletes, and new to tramp teams. Schools Program for clubs - concern raised about the insurance required and whether the adding these associated costs to fees makes the athlete’s fees too high. Advice was to check with JLT for confirmation of how insurance is managed, but understood provided 4 week coverage for school groups. LK to drive activity in structure for next year with Nicole. 6.8 Letter from Starmites A letter of concern was received by Starmites regarding the timing and general effectiveness of the last competition and the changes to the judging courses. SW to write letter to respond with input from Laurie regarding the course schedules for ongoing Judges courses.

LZ to liaise further with Nicole Colev SW to forward response from TRP TC

7.0 For Noting 7.1 Technical Director Report Presented by SW. completed 3 successful trials and named squad of 37 athletes to represent WA in Melbourne. TRP State Coach position shared by Leo Kimble and Aaron Wake. LZ and TB will continue to work on providing judges education to increase numbers available for competitions. 7.2 Coaching Co-ordinator Report Attached 7.3 Judging Co-ordinator Report Attached 7.4 Event Co-ordinator Report Attached 7.5 GWA Gymsport Section Report Attached

8.0 Any Other Business

Nil

9.0 Next Meeting Sunday 17th August

10.0 Meeting Close 11.30 am

Judging Co-ordinator Report

The first three months have been very hectic with a lot of scheduling and education for our judges to

be accredited and running the competitions.

The Judges of the competitions - I would like to thank them all for attending all three competitions

and they have done a fantastic job overall in qualifying kids for the State Team. There were a few

teething problems during competition time but we managed to get through it but people have to

realize that the judges who committed to judge worked very hard to be consistent and fair to all

athletes.

On the education side of things, I am personally extremely disappointed that major clubs do not

follow calendar to get judges accredited to help run our comps. Having enough judges for one panel

made competitions run very long and tiring. It is very hard for judges to concentrate for such a long

comp.

The last four years as Judging Co-ordinator I have been giving reports that we need educate and

expand our judges to keep up with demand of athletes. We have now hit a critical situation that we

do not have enough high level judges to maintain demand. Major clubs need to step up and help

with education and numbers to make competition run more efficient.

The Intermediate Bronze course is no longer available and a new course will be out to replace it in

the near future. This new course will be introduced later in the year as the current course does not

cover the new code of points.

The Intermediate course will be booked with Danielle and I need Clubs to ask their nominated

members to leave the weekend aside so they will be available to complete the course. GWA and I

will not be rescheduling courses any longer to suit one or two people. It is too time consuming and

there are many hours work that go into course preparation. I urge Clubs to make an effort and have

the commitment from their nominate members to be available.

The advanced course will be pencilled in later in the year providing people attend workshops to

prepare them for the completion of this course. As a tramp community we need to work as a team

not as individual clubs.

Laurie Zagari

Judging Co-ordinator

Coaching Co-ordinator Report (April 2014) The first part of the year has been particularly busy with competitions. In that time I have been fortunate enough to meet and start building a rapport with some of the WA competitive trampoline coaches. I approached Danielle Halliday asking for all the GWA affiliated clubs which currently run tramp programs. I also asked for contact details of the main people in those clubs so that I could approach them and speak to them to find out what level coaches they had and if they had any coaches which they planned to upskill in the course of the year. The reason for this is so I could inform them of any upcoming coach’s courses to try and help boost participation at these courses. Danielle came back to me with a list of clubs which have tramp programs; however she did not give me any contact details for people in those clubs. I therefore have taken it upon myself to get contact details for all the clubs and will be making contact with them in the coming weeks. Leo Kimble Coaching Co-ordinator

Event Coordinators overall report

- Only having 1 Judging panel has made competitions run all day when with 2 panels we

could have been in and out by mid day at the first 2 trials, and had a 1 day competition

for Loftus Challenge.

- Peak as a venue provided a lot of positives; however lack of podium floor matting and

the strict opening hours of the venue need to be considered if planning an event in the

future.

- Big thank you to southern star for a last minute solution to the Saturday of the Loftus

challenge! If this venue is to be used again for a competition however the DMT landing

area situation would need to be assessed.

- A big thank you to all the TC members who over the 3 events have volunteered their

time to help set up, pack down and run these events! Without everyone’s time and

efforts this would not be possible!

And finally I would like to put a BIG thank you out to Pam Walker. After just finishing

my first stint of competitions as the events coordinator, I now have more of an

understanding of the amount of hours and stress and frustrations that Pam has been

putting up with for a lot of years in this role! I don’t feel anyone else in the committee

quite realizes how much you have put in! So once again thanks Pam! Trampolining over

the last few years would not have been possible without your time and efforts!

Trampoline Sports, Event Coordinators Report

Qualification Competition 1

2nd March 2014 – Loftus Recreation Center

Pre Competition

As my first competition as events coordinator for trampoline sports in W.A, I worked with

Adelaide on the organizing of this event. This event was a GWA organized event.

Venue

The main gymnastics hall at Loftus has everything we need for a good trampoline competition.

Equipment

The trampolines being only 6x4 trampoline beds left some athletes under powered on routines

and also meant some more senior athletes had to do smaller routines. However the DMT and

landing area, floor space for warm up and all other equipment is of a good standard.

My only safety concern with the equipment at this competition is the thickness of the matting

on the older set of Acromat end decks.

Timetabling

GWA were responsible for the time tabling of this competition. As far as I am aware the

competition ran to time.

This was the first event that the American warm up system had been used. I feel athletes,

coaches, officials and judges all adapted well to this system and I believe it helped in running a

good on time event.

Major Issues

For me, there were no major issues which occurred or were raised form Qualification

Competition 1.

Trampoline Sports, Event Coordinators Report

Qualification Competition 2

16th March 2014 – Peak Trampoline Club - Lords sports Center

Pre Competition

This was my first event in charge of organizing the competition and timetable. Adelaide from GWA assisted me and

guided me on what needed to be done pre competition.

Venue

The hall and venue with regards to space and facilities were fantastic. However I feel we had a lack of chairs for the

amount of spectators who attended. Also the opening and closing hours of the venue did cause a problem with

timetabling and set up / pack down of the event.

Equipment

All trampoline equipment was excellent. Some athletes however complained the DMT was soft and lacking in

power, however it was safe and apart from the athletes complaints there was nothing dangerous or wrong with it.

We used the Loftus landing area, so this was excellent.

Floor matting however turned out to be an issue. We only had one layer of floor top matting around the

trampolines. We had 2 of the more senior athletes in the event fall off the trampolines. One injuring herself when

she hit the floor. Luckily the other one escaped injury, however injured the coach during the fall. I believe that if

we had of had podium floor matting at this event, the injuries sustained would have been largely reduced.

Timetabling

I was responsible with the timetabling for this event. I wasn’t present at the morning session, however when I

arrived for the afternoon session we were running around 45 minutes behind. I am not sure as to what caused this.

In the afternoon session we had the major fall of an athlete which caused a delay. By the end of the second

session, we unfortunately had to cut finals for the DMT groups. The reason for this decision was that we did not

have enough time to run finals, and pack down the competition and relocate the equipment back to its usual hall.

The strict center opening hours of 8am-6pm caused this.

Major Issues

- Lack of podium floor matting

- Lack of seating for spectators

- Cancelling of finals in the afternoon session of DMT

- Strict opening and closing hours causing a problem with set up and pack down

- Miss communication between GWA and myself on the return of the landing area (GWA to draw up a form

which needs to be signed whenever removing equipment from Loftus. Form will contain return dates).

Trampoline Sports, Event Coordinators Report

Loftus Challenge

29th and 30th March 2014 – Southern star and Loftus

Pre Competition

This was a GWA organized event. However with all of the problems faced 1 week before the competition with the

closing of lords, many thanks must go out to all members of the TC and clubs for helping make this event possible!

Venue

Southern Star - Many thanks to southern star for helping host this competition at the very last minute. The venue

was a bit on the tight side for space, however at last minute notice it was more than sufficient for what we

needed.

Loftus – We used the basketball hall near the café for the Sunday of Loftus challenge. The hall and facilities

provided no issues, other than the need to move all of the trampoline sports equipment from Hall 1. Again though

this was a last minute arrangement and was not the end of the world.

Equipment

Southern Star – The equipment at the venue was all of a good standard except for the DMT landing area. The hall

did not provide enough room for a full 6 meter landing area length. It was about 4 meters and then backed straight

into a wall. The wall however was very well matted. This wasn’t fantastic however with the last minute changes to

venue it was safe and useable for a level 1-3 competition. This wouldn’t be acceptable if it had been organized

originally to be at this venue or if it was for a level 4 + or a qualifying event.

Loftus – The standard of equipment on the Sunday was good. The only problems were again the older set of

Acromat end decks at this venue. The matting on these decks is very thin. And again the lack of podium floor

matting. However as this was a last minute venue arrangement I think we were lucky to have any equipment

Timetabling

GWA were in charge of the timetabling for this event. Before the event we were all very concerned about how to

get through so many entries in one day. If we had have been at the original venue of Lords, I don’t feel we would

have got through everyone with the 6 pm closing of the center. However with the 2 venues we did use, the

competition did get completed before closing hours.

We did run around an hour late on the Sunday; this I believe was due to a mistake in the timetabling (level 4 left

out of the DMT timetable).

A big thank you must go to Pam Walker for her helping GWA with this incredibly tight timetable.

Major Issues

- Loss of Lords sports center 1 week prior to competition

- Dmt landing area at southern star on the Saturday

- Floor matting on the Sunday

- Running late on the Sunday due to a mistake in the timetabling

Overall though the event ran very well considering all the barriers put before us!

TRP TC_April_Gymsport Section Report

Gymsport Section Report

April 2014 Gymsports Section Notes and Information

1) Brief Notes from the recent Judging Co-ordinators Meeting:

a. Official of the Year Nominations – Increasingly frequent issue with ties

for the Official of the Year, as all gymsports are giving their top judge maximum points in each category. Judging Co-ordinator’s were requested to discuss this with their TC and come up with some suggestions as to how to criteria can be amended to ensure that the points ranking for each judge can be justified and more easily compared with other gymsports

b. Fundraising from Class 2 Events – Currently money raised from fundraising at these events goes into the Gymsport budget and must be used within the current calendar year. However should the Judging Co-ordinator’s approve, the money can instead be transferred straight into the Judges Assembly account, so that Gymsports can access the money from that account without any time restrictions.

c. ‘Mid-Level’ Judging Award – Feedback from clubs is that there isn’t an

award that caters for ‘mid-level’ judges (i.e. not a Rookie or Long Service). JC’s were requested to take this feedback back to their TC’s and discuss the relevancy of having an award of this type and report back at the June Meeting

d. Judge Fining – ongoing from the November 2013 Meeting. This issue will be discussed further at the June Meeting, since only 2 gymsports were represented at this meeting.

e. Funding for Australian Championships – smaller gymsports are

currently struggling to fund all judges wishing to attend Australian Championships every year. Suggestion that perhaps the funding amounts could vary from one gymsport to the next. This may allow more judges to receive a least a small amount of funding each – i.e. a gymsport could potentially fund two judges @$350 instead of one judge @$700. JC’s were requested to get feedback from their TC as to whether they would support this option.

f. Judging Panels on the GWA website – request from WAG to have the

judging panels linked onto the event page on the GWA Website in order to ensure that each judge has easy access to panels. This was approved by those present and panels will now be placed on the website alongside the workplan / schedule.

g. Budgets for TRP Judges Invitational are due to be submitted to the

GWA office ASAP.

TRP TC_April_Gymsport Section Report

2) Brief Notes from the recent Gymsports Meeting: a. Coach Encouragement Awards – Suggestion from MAG at a previous

meeting that the Rookie, Long Service, Community Awards that are in place for Officials, also be used for Coaches in each gymsport. Recommendation from GWA was that these awards could be implemented, but each gymsport would only be able to award a maximum of 2 coaching awards each year. TC’s were therefore requested to review their own criteria for their Coach of the Year award, so that these new ‘encouragement awards’ could be potentially implemented for 2015.

b. P&L Statements from Events in 2013 – were provided to each TD at the meeting.

c. Purpose of General Committee Members on the TC – the

effectiveness of the General member position was discussed as well as the possibility of a smaller committee. The GWA Gymsports Section will be sending out surveys to TC members to ask what they feel they contribute to the TC each year.

Business Arising From Previous Minutes

1) Funding Criteria document was updated by MR (Based on feedback from meeting between Karyn Murray, Susan & Laurie) but the final document is yet to be reviewed and approved by the TRP TC.

2) The vacancies on the TRP TC have been filled. The TC welcomes both Aarron Wake (General member – Assistant to TD) and Tracey Berry (Communications & Promotion) to the TC for 2014.

GWA Board Minutes (February)

7.1 Gymsport’s Judging Assembly Budgets and Action Plans The GWA Board noted the following;

• Gymsport Judging Coordinators had revised their budgets and action plans for 2013- 2016 based on the 2013 surplus and loss figure (unaudited).

• Many Gymsports overestimated the planned profit to be generated from their Judges Invitational events and they have had to make substantial changes to their budgets for 2014 onwards.

• The larger sports have been more accurate with their budgets.

• RG, TRP, ACR and AER have planned different ways of being able to generate extra income to primarily support judge travel to Australian Championships and to provide assistance with funding for the reaccreditation of FIG judges. These sports currently cannot consider the implementation of any retention or recruitment strategies due to the abovementioned issue, but in time it will become an area which they can focus on.

• To increase the value and ensure more effective planning is being given to Judges Invitational events, it was agreed at the Judging Coordinator’s Meeting in November 2013 that all Gymsports would provide a preliminary Judges Invitational budget by 1st March. The outcome of this will be reviewed at the last Judging Coordinator’s meeting in November 2014.

TRP TC_April_Gymsport Section Report

TRP The Action Plan and Budget for this Gymsport has been updated using the GWA templates.

Currently there is no planning for retention and recognition of judges but instead they have identified allocating funds to improve their technology to make their events run more effectively. With the introduction of the Time of Fight Machine (TOF) this will reduced the number of judges by three when judging Syncro, a positive cost effective measure, but the sport is also in need of this machine to be used as part of the scoring process for the top end athletes.

The budget has ensured that there is funding allocated to:- • Shortfall to run judging courses where the minimum number does not reach the limit set

by GWA • Funds have been allocated to train two new trainee judge course presenters in 2014 and

have catered for the cost of a supervisor for this process to occur. • Sufficient funds to continue to support judges to attend Australian Championships. A

funding criteria document has been completed and is currently being circulated to the TRP TC for approval.

• Sufficient funds set aside to provide assistance for judges to reaccredit/accredit as FIG judges in 2017.

TRP_TC_Minutes_April_2014Judging Co-ordinator Report - April 2014Coaching Co-ordinators report Aprill 2014Event Coordinators overall reportQC1QC2Loftus ChallengeTRP_TC_Gymsports_Report_April