PowerPoint Presentation

Before you beginIf a yellow security bar appears at the top of the screen in PowerPoint, click Enable Editing. You need PowerPoint 2010 to view this presentation. If you dont have PowerPoint 2010, download the PowerPoint Viewer (see the URL in the notes pane).

Download the PowerPoint viewer at (http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144-1076-4615-9951-294eeb832823)1Microsoft Word 2010 TrainingMake the switch to Word 2010[Notes to trainer: This presentation must be viewed in PowerPoint 2010. If you dont have PowerPoint 2010, the videos included in the presentation will not play. If you dont have PowerPoint 2010, download the PowerPoint Viewer to view these files (http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).If the yellow security bar appears at the top of the screen in PowerPoint, or if a Codec Unavailable message appears in the video playback window, the presentation might have opened in Protected View. To enable video playback, in the yellow security bar at the top of the PowerPoint window, click Enable Editing.For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.]2Course contentsOverview: Ready to make the switch?Lesson: Includes five instructional moviesSuggested practice tasksTestQuick Reference Card

Make the switch to Word 20103Overview: Ready to make the switch?Make the switch to Word 2010If youre making the switch from Microsoft Office Word 2003 or earlier to Microsoft Word 2010, and you are comfortable in Word but want to learn your way around this newest version, this course is for you. Here, well help you get familiar with changes and see how to perform essential everyday tasks.

4Course goalsFind popular commands quickly on the ribbon.See how the File menu has evolved to the Microsoft Office Backstage view.Do essential tasks, such formatting, saving, and printing. Work between Word 2010 and earlier versions of Word.Make the switch to Word 20105Acquaint yourself with the ribbonMake the switch to Word 2010Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.

[Note to trainer: If you have trouble playing this video, for instance if a Codec Unavailable message appears in the videoplayback window, the presentation might have opened in Protected View.To enable video playback, inthe yellow security bar at the top of the PowerPoint window, click Enable Editing.Note that even with Protected View turned on, video should play correctly in Slide Show view.]

6Reacquaint yourself with everyday tasksMake the switch to Word 2010Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.

[Note to trainer: If you have trouble playing this video, for instance if a Codec Unavailable message appears in the videoplayback window, the presentation might have opened in Protected View.To enable video playback, inthe yellow security bar at the top of the PowerPoint window, click Enable Editing.Note that even with Protected View turned on, video should play correctly in Slide Show view.]

7Some tools appear on demandMake the switch to Word 2010Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.

[Note to trainer: If you have trouble playing this video, for instance if a Codec Unavailable message appears in the videoplayback window, the presentation might have opened in Protected View.To enable video playback, inthe yellow security bar at the top of the PowerPoint window, click Enable Editing.Note that even with Protected View turned on, video should play correctly in Slide Show view.]

8Behind the scenes: File tab and Backstage viewMake the switch to Word 2010Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.

[Note to trainer: If you have trouble playing this video, for instance if a Codec Unavailable message appears in the videoplayback window, the presentation might have opened in Protected View.To enable video playback, inthe yellow security bar at the top of the PowerPoint window, click Enable Editing.Note that even with Protected View turned on, video should play correctly in Slide Show view.]

9Whats new with keyboard shortcutsMake the switch to Word 2010KeyTips replace keyboard shortcuts in Word 2010.Okay, keyboard people, this section is for you. You should know that with the ribbon design, there are a few updates to keyboard shortcuts.

10Whats new with keyboard shortcutsMake the switch to Word 2010First off, dont worry: Shortcuts that start with the CTRL key for example, CTRL+C for copy, or CTRL+ALT+1 for Heading 1 remain the same as in previous versions of Word.

KeyTips replace keyboard shortcuts in Word 2010.

11Whats new with keyboard shortcutsMake the switch to Word 2010KeyTips replace keyboard shortcuts in Word 2010.

But the ribbon design comes with new shortcuts. Why? Because this change brings two big advantages over previous versions:

Shortcuts for every single button on the ribbon. Shortcuts that often require fewer keys.

12Whats new with keyboard shortcutsMake the switch to Word 2010KeyTips replace keyboard shortcuts in Word 2010.

The new shortcuts also have a new name: KeyTips. The sequence goes like this:

Press ALT to make the KeyTips appear for all ribbon tabs and Quick Access Toolbar commands, as shown here.Then you can press the KeyTip for the tab you want to display.

Performing step 2 makes all the KeyTips for that tab's commands appear. Then you can press the KeyTip for the command you want.

Tips: You get to Backstage view roughly the same way you used to open the File menu: For example, ALT+F opens the menu; ALT+F+A opens Save As; and ALT+F+P opens Print.You can still use the ALT+ shortcuts that access menus and commands in previous versions of Word, but because the earlier menus are not available, you'll have no screen reminders of what letters to press, so you need to know the full shortcut to use them.

13Work between new and earlier versionsMake the switch to Word 2010Point to the bottom of the video to see the video controls. Drag or point along the progress bar to move forward or go back.

[Note to trainer: If you have trouble playing this video, for instance if a Codec Unavailable message appears in the videoplayback window, the presentation might have opened in Protected View.To enable video playback, inthe yellow security bar at the top of the PowerPoint window, click Enable Editing.Note that even with Protected View turned on, video should play correctly in Slide Show view.]

14Suggestions for practiceUse the ribbon.See tabs on demand.Work with the Mini toolbar. Use the Quick Access Toolbar.Work with text and formatting on the Home tab.Make overall changes with the Page Layout tab; try other tabs. Make the switch to Word 201015Suggestions for practice, cont.Explore the File tab and Backstage view. Explore the Navigation Pane. Use keyboard shortcuts.Print your document. Make the switch to Word 2010Online practice (requires Word 2010)[Note to trainer: With Word 2010 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Word 2010, with instructions to guide you. Important: If you dont have Word 2010, you wont be able to access the practice instructions.]16Test question 1If you click this button in Word 2010, what happens? (Pick one answer.)Make the switch to Word 2010You temporarily hide the ribbon so that you have more room for your document.You apply a bigger font size to your text.You will see additional options.You will add a command to the Quick Access Toolbar.

17Test question 1Make the switch to Word 2010Often a dialog box will appear, and it may look familiar from previous versions of Word.If you click this button in Word 2010, what happens?Answer:You will see additional options.

Test question 2Where is the Quick Access Toolbar, and when should you use it? (Pick one answer.)Make the switch to Word 2010In the upper-left corner of the screen, and you should use it for your favorite commands.It floats above your text, and you should use it when you need to make formatting changes.In the upper-left corner of the screen, and you should use it when you need to quickly access a document.On the Home tab, and you should use it when you need to quickly launch or start a new document.19Test question 2Make the switch to Word 2010The Quick Access Toolbar is the small toolbar with the Save, Undo, and Repeat buttons. You can add your favorite commands clicking the More arrow to the right of the toolbar, or by right-clicking a command and choosing Add to Quick Access Toolbar.

Where is the Quick Access Toolbar, and when should you use it?Answer:In the upper-left corner of the screen, and you should use it for your favorite commands. Test question 3When will the Mini toolbar appear? (Pick one answer.)Make the switch to Word 2010When you double-click the active tab on the ribbon.When you select text.When you select text and then point at it.Any of the above.21Test question 3Make the switch to Word 2010The Mini toolbar will also appear if you right-click your selected text. When will the Mini toolbar appear?Answer:When you select text and then point at it. Test question 4You can apply bulleted lists by using which tab in which group? (Pick one answer.)Make the switch to Word 2010The Page Layout tab, Paragraph group.The Home tab, Paragraph group.The Insert tab, Symbols group.The Insert tab, Text group.23Test question 4Make the switch to Word 2010This is where you can apply bulleted lists. You can also apply bulleted lists by using the Mini toolbar.You can apply bulleted lists by using which tab in which group?Answer:The Home tab, Paragraph group.Test question 5In Word 2010, how do you choose settings for features like document display, proofing, and language? (Pick one answer.)Make the switch to Word 2010On the Tools menu, click Options.On the File tab, click Options.Right-click anywhere on the ribbon and choose Options.On the View tab, click Properties.25Test question 5Make the switch to Word 2010Many other settings can be chosen on the File tab as well. In Word 2010, how do you choose settings for features like document display, proofing, and language?Answer:On the File tab, click Options. Test question 6Your friend sent you a Word 2000 document as an e-mail attachment. Can you open the attachment in the new version of Word? (Pick one answer.)Make the switch to Word 2010Yes, but youll get a warning telling you to get a converter.Yes, but the document will open in Compatibility Mode.Yes, if you first turn on Compatibility Mode with the Quick Access Toolbar.No, only files from Word 2002 and later can be opened in the new version of Word.27Test question 6Make the switch to Word 2010Additionally, some features will be limited because you are working with an older file format.

Your friend sent you a Word 2000 document as an e-mail attachment. Can you open the attachment in the new version of Word?Answer:Yes, but the document will open in Compatibility Mode.Quick Reference CardFor a summary of the tasks covered in this course, view the Quick Reference Card.Make the switch to Word 201029Using this templateSee the notes pane or view the full notes page (View tab, Notes Page) for detailed help on this template.Using This TemplateThis Microsoft PowerPoint template has training content that will help you get up to speed with the new features in Microsoft Word 2010. Its content is adapted from the Office.com Training course called Make the switch to Word 2010.PowerPoint version: The template must be viewed in PowerPoint 2010. If you dont have PowerPoint 2010, the videos included in the presentation will not play. If you dont have PowerPoint 2010, download the PowerPoint Viewer to view these files (http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).Video playback: If the yellow security bar appears at the top of the screen in PowerPoint, or if a Codec Unavailable message appears in the video playback window, the presentation might have opened in Protected View. To enable video playback, in the yellow security bar at the top of the PowerPoint window, click Enable Editing.Slide layouts: Each slide has a custom layout. To apply the custom layout to a new slide, right-click the slide thumbnail, point to Layout, and click the layout from the Layout gallery. To alter the layouts, open master view and alter the specific master layout in that view. You can find the layouts title by pointing to its thumbnail.Animations: Custom animation effects are applied throughout the presentation. These include Float In (Up or Down option), Fade, and Zoom. To alter animation effects, click the Animations tab, and use the Add Animation gallery and Timing options. Effect Options gives you choices about the effect; click Animation Pane on the Animations tab to work with multiple animations. Transitions: One transition, Doors, is used to emphasize sections of the slide show. Its applied on the Course Contents slide, Lesson slide, and the first test slide. Hyperlinks to online course: The template contains links to the online version of this training course. The links take you to the hands-on practice session for the lesson and to the Quick Reference Card that is published for this course. Please take note: You must have Word 2010 installed to view the hands-on practice session. If you dont have Word 2010, you wont be able to access the practice instructions. Headers and footers: The template contains a footer that has the course title. To add footers such as the date or slide numbers, click the Insert tab, and click Header & Footer. 30