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Training for Purchase Card Users and Approving Officials

Environmentally Preferable Procurement

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HELP ME WITH THESE TERMS !

Affirmative Procurement Program

Environmentally Preferable Purchasing

Green Purchasing

Preferred Procurement

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Affirmative Procurement Program Resource Conservation and Recovery Act of

1976 at Section 6002 established the Affirmative Procurement Program allowing EPA to designate products which Federal agencies would be required to acquire with recycled content

Farm Security and Rural Investment Act of 2002 established the Biobased Products Procurement Preference Program allowing USDA to designate products which Federal agencies would be required to acquire with biobased content

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Affirmative Procurement Program

Federal Acquisition Regulation was amended 11/07/2007 to add the Biobased Preference Program to the Affirmative Procurement Program so it became a program allowing EPA and USDA to designate products that Federal agencies are required to acquire with recycled or biobased content.

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Environmentally Preferable Procurement DOE includes:

Affirmative Procurement plus: Energy Efficiency Programs

EnergyStar and FEMP Alternative Fuels and Alternative Fueled

Vehicles Non-Ozone Depleting Substances Water Efficiency Program i.e. WaterSense Electronic Products Environment Assessment

Tool (EPEAT) Program Sustainable Design/Green Buildings

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Green Purchasing

Green Purchasing is an Internationally Accepted Term Synonymous with

Environmentally Preferable Procurement

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Preferred Procurement

Within DOE, the Terms Preferred Procurement and Environmentally Preferable Procurement are Used Interchangeably

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Opportunity to Buy Green2007 Government-Wide Statistics for the

Purchase Card Program Purchase card spend- $18.7 billion 283,861 cardholders 26.5 million transactions Important to include green purchasing in all purchase

card training and manuals

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Environmentally Preferable Purchasing

Environmentally preferable products or services have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose.

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Affirmative Procurement The policy and

practice of purchasing goods made with recycled or biobased materials

For Example – Paper with 30% Post Consumer Content

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Environmentally Preferable Products Include All of These

Alternative fuel vehicles and alternative fuels required by the Energy Policy Act of 2005 at http://www.afdc.energy.gov/afdc/

Biobased products designated by the U.S. Department of Agriculture in the BioPreferred program. Biobased products are those designated by the United States Department of Agriculture (USDA) pursuant to the Farm Security and Rural Investment Act, 7 USC 8102. This coverage is part of the Affirmative Procurement Program found at FAR 23.4. USDA maintains a Home Page with the list of designated items at: http://www.biopreferred.gov/ .

Energy from renewable sources required by the Energy Policy Act of 2005 at http://www.eere.energy.gov/

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Environmentally Preferable Products Include All of These

Energy Star® products identified by DOE and EPA at http://www.energystar.gov/ , as well as FEMP-designated energy-efficient products at http://www1.eere.energy.gov/femp/

EPEAT-registered electronic products. The EPEAT initiative is a relatively new initiative added to the Federal Acquisition Regulation in 2008. A Home Page has been established to identify environmentally preferable electronic equipment at: http://www.epeat.net .

Non-ozone depleting substances, as identified in EPA’s Significant New Alternatives Program at http://www.epa.gov/ozone/snap/index.html .

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Environmentally Preferable Products Include All of These

Products with low or no toxic or hazardous constituents, consistent with section VIII.A of the implementing instructions for Executive Order 13423. Each agency is tasked by the Implementing Instructions to develop goals and a list of toxic chemicals, hazardous substances and other pollutants by January 24, 2008. Information on this is available at http://www.epa.gov/ecotox

Recycled content products designated in EPA’s Comprehensive Procurement Guidelines at http://www.epa.gov.cpg

Water-efficient products, including those meeting EPA’s Water-Sense standards http://www.epa.gov/watersense/ . EPA has already introduced some water efficient technology advancements but has others in process. More information is available at their Home Page.

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Affirmative Procurement and Environmentally Preferable Purchasing

When Biobased Products were added DOE was an early adopter of the U.S.D.A. Biobased Products Program

DOE Contracting Activities and Management Contractors were encouraged to acquire biobased products on a voluntary basis in advance of the mandatory biobased preference program

The Biobased Preference Program became effective 11/07/2007. As a practical matter, agencies have a 1 year period to implement as USDA adds new products to their Program.

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Biobased Product Categories

Adhesive/Mastic Removers

Carpet/Fibers Cleaners/Solvents Construction Materials Fuel Additives Inks Landscaping

Lubricants Packaging Paint/CoatingsPapersPlasticsSealantsSorbents

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Environmentally Preferable Purchasing

Environmentally preferable products or services do one or more of the following:

Minimize the consumption of resources, energy and water

Prevent the creation of solid waste, air pollution or water pollution

Minimize or eliminate the use of materials or processes which compromise the environment (global warming, ozone depletion and acid rain)

Promote the use of non-toxic substances and avoid toxic materials or processes

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Exemptions According to both statutes, procuring

agencies must procure the designated products unless the product: Is unavailable at a reasonable price Will not meet reasonable performance

standards Is unavailable within a reasonable

timeframe at a sufficient level of competition

Price

Performance

Availability

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And The Products Are: Construction Landscaping Non-Paper Office Paper and Paper

Products Parks and Recreation Transportation Vehicular Products Miscellaneous

EPA-Designated Product Categories

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Construction Products

Building insulation Carpet Carpet cushion Cement and concrete Consolidated and

reprocessed latex paint Floor tiles Flowable fill Laminated Paperboard Modular threshold ramps

Nonpressure pipe Patio blocks Railroad grade crossing

surfaces Roofing materials Shower and restroom

dividers Structural fiberboard

Designated Items:

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Landscaping Products Compost made from yard

trimmings or food waste Garden and soaker hoses Hydraulic mulch Lawn and garden edging Plastic lumber

landscaping timbers and posts

Designated Items:

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Non-Paper Office Products

Binders, clipboards, file folders, clip portfolios, and presentation folders

Office furniture Office recycling containers Office waste receptacles Plastic desktop accessories Plastic envelopes Plastic trash bags Printer ribbons Toner cartridges

Designated Items:

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Paper and Paper Products

Commercial/industrial sanitary tissue products

Miscellaneous papers Newsprint Paperboard and packaging

products Printing and writing papers

Designated Items:

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Park And Recreation Products

Park benches & picnic tables

Plastic fencing Playground equipment Playground surfaces Running tracks

Designated Items:

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Transportation Products

Channelizers Delineators Flexible delineators Parking stops Traffic barricades Traffic cones

Designated Items:

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Vehicular Products

Designated Items:

• Engine coolants• Rebuilt vehicular parts• Re-refined lubricating oils• Retread tires

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Miscellaneous Products

Awards and plaquesBike RacksBlasting gritIndustrial drumsManual-grade strapping MatsPalletsSignage Sorbents

Designated Items:

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Biobased Initial U.S.D.A. Designations

Mobile equipment hydraulic fluids Urethane roof coatings Water tank coatings Diesel fuel additives Penetrating lubricants Bedding, bed linens, towels

Biobased Products (cont'd)

Adhesive and Mastic Removers

Biodegradable Containers

Bio-Fluid Filled Transformers

Composite PanelsFertilizers

Grease and Graffiti Removers

Hand Cleaners and Sanitizers

Insulating Foams – Wall Construction

Metal Working FluidsSorbents

Round 2 Designations – Effective May 14, 2009

Biobased Products (cont’d)

2 Cycle Engine OilsBiodegradable

CutleryBiodegradable FilmsCarpet CleanersCarpets

Dust SuppressantsGlass CleanersGreasesHydraulic Fluid –

Stationary Equipment

Lip Care Balm

Round 3 Designations – Effective May 14, 2009

Biobased Products (cont’d)

Bath and Tile Cleaners

Biobased ClothingConcrete and

Asphalt Release Fluids

Cutting, Drilling and Tapping Oils

De-Icers

Durable Plastic FilmsFire Arm LubricantsFloor StrippersLaundry ProductsWood and Concrete

Sealers

Round 4 Designations – Effective May 14, 2009

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Where Can These Products Be Found?

Open Market Government Supply Sources

General Services Administration (GSA) Defense Logistics Agency (DLA) Government Printing Office (GPO) Your Facility Supply Store JWOD

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AP Made Easy… Use The Web

For Information EPA: http://www.epa.gov/cpg and USDA

http://www.biopreferred.gov

DOE: http://www.hhs.do.gov/pp/epp To Search for Products

• GSA http://www.gsaadvantage.gov • DLA http://www.dscr.dla.mil • EPA http://yosemite1.epa.gov/oppt/eppstand2.nsf • CA Waste Management Board’s Recycled Content

Database: http://www.ciwmb.ca.gov/rcp/

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How Will Purchases of EPA-Designated Items Be Monitored?

EPA RCRA Inspections EPA Facility

Questionnaires Reporting of Purchases Annual Purchase Card

Audit IG Inspections

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How Do I Report Purchase Card Transactions?

Purchases Should Be Reported Above the Micro-purchase Threshold

Affirmative Procurement Reporting Procedures Vary From Site to Site

Contact Your Recycling Coordinator, Green Acquisition Advocate, or Equivalent for Procedures at your Site

Contacts are at http://www.hss.doe.gov/pp/epp/

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What Should You Do? Keep the list of designated products handy or

bookmark EPA’s and USDA’s Home Pages (slide 33) and refer to them when planning purchases

Maximize your purchases of recycled-content items by• Searching for recycled-content products

in catalogs and online sources• Requesting recycled-content items from your

vendors Document purchases not meeting recycled or

biopreferred content requirements for reasons of availability, price or performance

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Need More Information?Denise Clarke DOE Purchase Card Program

Manager

(202-287-1748)Richard Langston Procurement Policy Analyst

(202-287-1339)Jeff Eagan Sustainable Acquisition

Program Manager

(202-586-4598)

Print your completion certificate from the next slide. If you are using NetScape, press escape if in view mode, click on the center of the slide, enter your name, then print slide 35. If you are using Internet Explorer, right click on the next slide, select EDIT, insert your name and then click outside the slide; print slide 35.

Furnish a copy to your local purchase card coordinator!

Just one more step – Prepare your CertificateThanks for learning about our Program.

U.S. DEPARTMENT OF ENERGY AFFIRMATIVE AND ENVIRONMENTALLY

PREFERABLE PROCUREMENT TRAINING FOR PURCHASE CARD USERS

CERTIFICATE OF COMPLETION 

NAME DATE

In Recognition of Your Completion of the Department of Energy

Affirmative Procurement Program Overview Training 0.5 Hours Credit