YELM CITY COUNCIL REGULAR MEETING

TUESDAY, FEBRUARY 26, 2013 MINUTES

1. Mayor Harding called the meeting to order at 6: 00 p. m.

2. Roll Call Present: J. W. Foster, Bob Isom, Mike McGowan, Tracey Wood, Ken

Garmann and Russ Hendrickson. Excused: Joe Baker.

3. Agenda Approval

13 -11 MOTION BY RUSS HENDRICKSON APPROVING THE AGENDA AS

PRESENTED. CARRIED.

4. Special Presentations - none scheduled

5. Public Comment - no comment

6. Consent Agenda

Minutes - Regular Meeting February 12, 2013Payables - Checks # 59821 - # 59896 Totaling $ 200, 398. 09.

13 -12 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS

PRESENTED. CARRIED.

7. Public Hearing - none scheduled

8. New Business -

a. Homeland Security Region 3 Mutual Aid AgreementTodd Stancil explained that the prior agreement expired in December of 2012

and was signed by member agencies including the counties, cities, tribes andpolitical subdivisions located in Washington State Homeland Security Region 3, specifically Grays Harbor, Lewis, Mason, Pacific and Thurston Counties. The

agreement was established to facilitate and encourage assistance among itsmembers; and in the event of an emergency, allows members to receive

assistance in the form of supplemental personnel, equipment, materials or othersupport. At recent Homeland Security Region 3 Committee meetings, it was

decided to include state colleges in the agreement. This agreement would be inplace through December of 2017.

13 -13 MOTION BY BOB ISOM AUTHORING MAYOR HARDING TO SIGN THEREGION 3 MUTUAL AID AGREEMENT. CARRIED.

b. Ordinance No. 964 Yelm Police Department Imprest Fund

Todd Stancil reported the Yelm Police Department has never utilized a petty cashfund or an Imprest Fund to operate controlled narcotic purchases. When cash wasneeded to execute an undercover or controlled narcotic purchase, an officer or

Police Chief would utilize his /her personal cash. In order to prosecute dealers andusers alike, we are required by the courts to have a significant amount of probablecause to make the arrest. Conducting controlled narcotic purchases is considereda significant piece of evidence that aids in eventual prosecution. The Imprest Fund

would allow immediate access when opportunities present themselves. The CityTreasurer has reviewed the request for the Police Department Imprest Fund andhas created a policy to outline safeguarding and replenishment procedures. Thecustodian of this fund would be the Chief of Police.

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13 -14 MOTION BY BOB ISOM ADOPTING ORDINANCE NO. 964, ESTABLISHING A

POLICE DEPARTMENT IMPREST FUND TO BE USED DURING DRUG

INVESTIGATIONS IN AN AMOUNT NOT TO EXCEED $ 1, 000 AND

DESIGNATING A CUSTODIAN. CARRIED.

c. Parametrix Scope of Work — Cochrane Park Rapid Infiltration Basin ( RIB)

and Wetland Evaluation

Stephanie Ray explained that Cochrane Park plays a vital role in the City of Yelm' sreclaimed water program. The Washington State Department of Ecology hasrecognized reclaimed water as an approved mitigation source. As part of the City' swater rights mitigation plan and strategy to offset the future impacts to YelmCreek of development of the Southwest Yelm Well 1A, the City has agreed toinfiltrate an additional 56 acre feet per year of reclaimed water into the existingrapid infiltration basins ( RIB' s). Currently, the City infiltrates 50, 000 gallons perday, or 56 -acre feet per year of reclaimed water into Cochrane Park. Reclaimedwater enters the park at the waterfall weir and then proceeds through a series of

wetland cells, including the fishpond, where it eventually discharges into one ofthe three rapid infiltration basins ( RIB' s). During an initial site visit Cochrane Park, it was determined that further analysis of the baseline condition of the fishpondand wetland cells was required. The proposed scope of work from Parametrix

outlines the preliminary technical expertise required to establish a baselinecondition of the park and provide the City with next step options for the RIBrecharge project and potential wetland rehabilitation project. The deliverables of

this scope of work will provide two technical memorandums, one for each specific

task order. The cost for the scope is proposed to be paid out of the Sewer Reserve

Fund 413 and tracked separately. The RIB work will cost $ 26, 495. 26 and the

Wetland Rehabilitation analysis: $ 7, 191. 96. Fund 413 currently has sufficientfunding for a scope of work.

13 -15 MOTION BY BOB ISOM AUTHORING MAYOR HARDING TO SIGN A

CONTRACT WITH PARAMETRIX IN THE AMOUNT OF ( THIRTY THREE

THOUSAND SIX HUNDRED EIGHTY SEVEN DOLLARS TWENTY TWO CENTS) 33, 687. 22 FOR ENGINEERING SERVICES RELATED TO THE EVALUATION

OF THE COCHRANE PARK WETLANDS AND RAPID INFILTRATION BASINS. CARRIED.

d. Yelm City Museum / Yelm Prairie Historical Society Service AgreementRevision

Shelly Badger reported that the Yelm Prairie Historical Society ( YPHS) is a groupof dedicated citizens who have invested time and money in preserving andmaintaining the history of the great Yelm area. In January 2009, the Yelm CityCouncil approved the current Volunteer Services Agreement between the YPHSand the City of Yelm. This agreement was drafted for the Yelm Prairie Historical

Society to provide museum operation services to the City. They are requesting achange in hours of operation to have the museum closed during the wintermonths, from Thanksgiving week through mid -March of each year going forwarddue to low attendance. Staff was directed to contact YPHS for contact phonenumbers for information when museum is closed.

13 -16 MOTION BY TRACEY WOOD APPROVING AN AMENDMENT TO THE

CURRENT ORGANIZATIONAL VOLUNTEER AGREEMENT WITH THE YELMPRAIRIE HISTORICAL SOCIETY REVISING THE HOURS OF OPERATIONFOR THE YELM CITY MUSEUM ( LOCATED AT 207 THIRD STREET).

CARRIED.

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9. Old Business - none scheduled

10. Mayor and Council Initiatives

Councilmember Foster attended the Thurston County Solid Waste AdvisoryCommittee ( SWAC) and reported that Terri Thomas will be attending tomorrownight' s Study Session to discuss plastic disposable bags. There are two new

projects coming forward. The first one is designed to help residents and foodindustry businesses, to reduce the amount of food waste. The other one is tocreate a portable deposit area for building materials located in Lacey at theThurston County Landfill that will then be brought to the Habitat for Humanitylocation in Yelm for separation. Councilman Foster also attended the NisquallyRiver Council meeting where they discussed development of the CommunityForest, which will impact our community. Also attended the Well 1A water tastingat City Hall last week. Councilman Foster thanked the staff at Public Works

specifically Kevin Ray for working with the Dollars for Scholars committee to getthe banner installed and repaired. He encouraged everyone to attend the event,

which starts at 4 pm at the Yelm High School. He also congratulated the Mayor on

his new position as Thurston County' s Deputy Auditor.

Councilmember Isom attended the Sustainable Thurston meeting where theydiscussed land use planning. Councilman Isom received a phone call from KathyMcCormick with the Thurston Regional Planning Council ( TRPC) asking forparticipation from Cities by providing something that would encourage

participation in a survey they are conducting. Councilman Isom volunteered a tourof the Wastewater Treatment Facility and Cochrane Park. The County will bedonating a tour of the Morgue.

Councilmember Wood attended the Transportation Policy Board meeting andthey elected officers.

Councilmember Hendrickson attended the Parks Board meeting and a 3Dconceptual drawing was decided upon.

Mayor Harding attended the Mayor' s Forum where they discuss the plastic bagban. Mayor Harding met with Thurston County Commissioner Sandra Romero anddiscussed the proposed City Park /Community Center Project and they touredcurrent City facilities. Mayor Harding attended the Economic Development

Committee meeting, the Business Resource Center Retreat and the Thurston

County Entitlement Group meeting.

11. EXECUTIVE SESSION - none scheduled

12. Correspondence included -

AWC Legislative Bulletin dated February 18, 2013Thurston Regional Planning Council Pre - Agenda for Friday, March 1, 2013AWC Center for Quality Communities- nominations due by March 15, 2013Comcast - Basic Channels Migrating to Digital Format, dated February 20, 2013

13. Adjourn 6. 38pm.

Y

Attest: G =C.

Ron H r ' ng, Mayor Lori Mossman, Deputy City Clerk

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