TO: FROM: INITIATED BY: SUBJECT: RECOMMENDATION

DATE:

TO:

FROM:

INITIATED BY:

SUBJECT:

July 7, 2021

Mayor and Members of the City Council

John R. Gillison, City Manager

Ernie Perez, Chief of PoliceCraig J. Harris, Administrative Lieutenant Karen Hunt, Sheriff’s Service Specialist

Consideration of an Appropriation in the Amount of $489,000 from the Law Enforcement Reserve fund for the Purchase of Fixed Position Automated License Plate Reader Cameras to be Installed at Four Intersections. (CITY)

RECOMMENDATION:Staff recommends that the City Council approve the purchase of fixed position automated license plate reader (ALPR) cameras to be installed at four intersections – Eastbound and Southbound Day Creek Avenue/Foothill Boulevard, East Avenue/Victoria Street, Fourth Street/Etiwanda Avenue and 8th Street/Vineyard Avenue from Vigilant Solutions as a sole source vendor in the amount of $489,000 from the Law Enforcement Reserve Fund.

BACKGROUND:In the fall of 2014, the Police Department, with the approval of the City Council, embarked on the initial installation of both mobile and fixed ALPR cameras. Since then, the patrol fleet has been equipped with twelve 4-camera mobile ALPR platforms, two traffic trailers with 2-cameras each and cameras installed at a total of fifteen intersections throughout the City of Rancho Cucamonga. Data from these cameras is loaded into a shared database maintained by the vendor, Vigilant Solutions, and is used routinely to search for a variety of felony subjects associated with criminal activity occurring with in the region. These cameras have proven to be very effective in the solving of felony crimes since their placement in the spring of 2015.

ANALYSIS:The proposed installation is an expansion of the existing ALPR footprint envisioned for the City of Rancho Cucamonga. The equipment at Eastbound and Southbound Day Creek Avenue/Foothill Boulevard, East Avenue/Victoria Street, Fourth Street/Etiwanda Avenue and 8th Street/Vineyard Avenue will provide fixed camera coverage for each lane of traffic in all directions at these four intersections. The data from these cameras will continue to be used to investigate and solve crimes occurring with in the region.

FISCAL IMPACT:The four project locations, at a total cost of $489,000, will roll out one at a time and will be completed during Fiscal Year 2021/22. The cost includes tax, delivery, custom installation and an extended service warranty and Camera License Key costs for five years. During recent fixed

ALPR installations, we’ve learned that some of the City conduit accessed during the projects are not adequate to run the project cabling through. Each of these four project locations has a $10,000 contingency amount added to ensure enough funds to troubleshoot any of these conduit issues. Funding for these projects is included in the FY2021/22 Adopted Budget in the Law Enforcement Reserve Fund. The cost per location is as follows:

EB & SB Day Creek Ave/Foothill BlvdEast Ave/Victoria StFourth St/Etiwanda Ave8th St/Vineyard Ave

1017701-5603 $401,250.001017701-5300 $ 87,750.00

COUNCIL MISSION / VISION / GOAL(S) ADDRESSED:PUBLIC SAFETY- This project is in alignment with the Current Council Goals #6- Complete the ALPR ring around Rancho Cucamonga, including all turn movement at all freeway on/off ramps and key major intersections by 2022.

ATTACHMENTS:Attachment 1 - Vigilant Quotation – GSM-1310-02 Attachment 2 - Vigilant Quotation –GSM-1259-06 Attachment 3 - Vigilant Quotation –GSM-1259-07 Attachment 4 - Vigilant Quotation –GSM-1259-08Attachment 5 - PSA Amendment #8

Quote for:

City Of Rancho Cucamonga

Attn:

Karen Hunt

Reference:

EB & SB for Foothill and Day Creek

Quote By:

Nickolas Kister

Date:

01-25-21

Attachment 1

Vigilant Solutions is about protecting officers, families and communities. Vigilant is about saving lives – creating innovative and essential intelligence solutions for law enforcement that enhance policing efforts. Intelligence can solve crimes, prevent crimes before they occur, and improve safety for officers and the public that they serve and protect. Vigilant’s solutions are designed to collect, organize and share data to credentialed law enforcement personnel, making intelligence actionable and readily accessible.

WHAT WE DO:

OUR PRODUCTS:● License Plate Recognition (LPR) Data and Analytics● Fixed and Mobile LPR Cameras● Facial Recognition● Ballistics Analysis● Crime Mapping and Analytics● Campus Safety Solutions● Parking Enforcement Solutions● Corporate Security Solutions

Page 1 of 4

Vigilant Solutions, LLC

1152 Stealth Street

Livermore, California 94551

(P) 925-398-2079 (F) 925-398-2113

Issued To: City Of Rancho Cucamonga - Attention: Karen Hunt Date: 01-25-21

Project Name: EB & SB for Foothill and Day Creek Quote ID: GSM-1310-02

PROJECT QUOTATION

We at Vigilant Solutions, LLC are pleased to quote the following systems for the above referenced project:

Qty Item # Description

(6) VSF-025-RHD Vigilant Fixed LPR ReaperHD Camera with Sun Shield - 25mm Lens with Camera

Cable - Standard ReaperHD Camera

Hardware:

● Dual-lens camera with infrared LEDs for plate illumination up to 75' capture distance

● Camera housing with included sunshield is IP67 rated for reliable use in varied weather

conditions

● 30' camera cable included

Software:

● Direct connect to Vigilant's nationally hosted LEARN LPR data server

o Includes CarDetector LPR software for local server hosting

● LPR vehicle license plate scanning / real time alerting

o Full suite of LPR tools including data analytics

Subtotal Price (Excluding sales tax) $42,000.00


(2) BCAV1F2-C600 Vigilant Fixed Camera Communications Box

● Manages power and communications for up to four (4) Vigilant fixed LPR cameras

● Includes modem for communication with cellular carriers

o SIM Card not included



(6) VS-FX-UNI-POLE-

WALL-BRKT_REV_B

Fixed LPR Camera Bracket

● Pole or Wall Mount - UPR ARM ASSY POLE & WALL MOUNT BLK REV B

● UPR ARM ASSY POLE & WALL MOUNT BLK


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(2) REAPERHD-CAMERA-

CABLE-30FT

ReaperHD Camera Cable - 30 FT

● 30FT Camera Cable - ReaperHD Only

Subtotal Price (Excluding sales tax) $500.00



CABLE-60FT


● For use with ReaperHD cameras only



(5) VSBSCSVC-04 Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments

● Managed/hosted server account services by Vigilant

o Includes access to all LEARN or Client Portal and CarDetector software updates

● Priced per camera per year for over 60 total camera units

● Requires new/existing Enterprise Service Agreement (ESA)



(6) SSU-SYS-COM Vigilant System Start Up & Commissioning of 'In Field' LPR system

● Vigilant technician to visit customer site

● Includes system start up, configuration and commissioning of LPR system

● Applies to mobile (1 System) and fixed (1 Camera) LPR systems



(1) Install 1 Installation of 2 Camera Fixed System



(1) Install Installation of 4-Camera Fixed System



(6) CDFS-4HWW Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5

● Fixed LPR System LPR hardware component replacement warranty

● Applies to 1-Channel hardware system kit

● Valid for 4 years from standard warranty expiration


Page 3 of 4


(6) VS-SHP-02 Vigilant Shipping Charges

● Applies to each fixed camera LPR System

● Shipping Method is FOB Shipping



(1) Tax Tax on Hardware at 7.75%


Quote Notes:

1. All prices are quoted in USD and will remain firm and in effect for 60 days.

2. Returns or exchanges will incur a 15% restocking fee.

3. Orders requiring immediate shipment may be subject to a 15% QuickShip fee.

Quoted by: Nickolas Kister - 925-366-1345 - [email protected]

Total Price (Excluding sales tax) $91,296.54

Page 4 of 4

City of Rancho Cucamonga

By:_______________________________ Name Date

________________________________ Title

Quote for:


Attn:

Karen Hunt

Reference:

East and Victoria - 5 Year Plan

Quote By:

Nickolas Kister

Date:

01-25-21

Attachment 2


WHAT WE DO:

OUR PRODUCTS:

● License Plate Recognition (LPR) Data and Analytics

● Fixed and Mobile LPR Cameras ● Facial Recognition

● Ballistics Analysis ● Crime Mapping and Analytics ● Campus Safety Solutions ● Parking Enforcement Solutions ● Corporate Security Solutions

Page 1 of 4


1152 Stealth Street


(P) 925-398-2079 (F) 925-398-2113


Project Name: East and Victoria - 5 Year Plan Quote ID: GSM-1259-06

PROJECT QUOTATION





Hardware:



conditions


Software:













(5) VS-FX-UNI-POLE-

WALL-BRKT_REV_B





Page 2 of 4



CABLE-60FT





(1) TAS-UL Target Alert Service - LPR Alert Delivery Software - Unlimited User

● Real Time LPR notification and mapping software sends LPR alerts to any in-network PC

● Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc.

● Server Client software compatible with all Vigilant CDFS applications






















(1) VS-TRVL-01 Vigilant Travel via Client Site Visit

● Vigilant certified technician to visit client site

● Includes all travel costs for onsite support services


Page 3 of 4







(1) Install Installation of 5 Fixed Cameras



(1) Sales Tax 7.75% Sales Tax on Hardware


Quote Notes:






Page 4 of 4


By:_______________________________ Name Date

________________________________ Title

Quote for:


Attn:

Karen Hunt

Reference:

Etiwanda and 4th - 5 Year Plan

Quote By:

Nickolas Kister

Date:

01-25-21

Attachment 3