To create a world-class educational system that gives students the knowledge and skills to be...

To create a world-class educational system that gives students the knowledge and skills to be successful in college and the workforce, and to flourish as parents and citizens

Vision

To provide leadership through the development of policy and accountability systems so that all students are prepared to compete in the global community

Mission

©MDE – Office of Federal Programs 1

All Students Proficient and Showing Growth in All Assessed Areas

Every Student Graduates High School and is Ready for College and Career

Every Child Has Access to a High-Quality Early Childhood Program

Every School Has Effective Teachers and Leaders

Every Community Effectively Using a World-Class Data System to Improve Student Outcomes

State Board of Education Goals5-Year Strategic Plan for 2016-2020


Office of Federal Programs’Vision, Mission, & Goals

3MAFEPD June 2015 ©MDE – Office of Federal Programs

[email protected]

Questions?


AGENDA

©MDE - Office of Federal Programs5

I. Crosswalk: CFPA Budget vs. MCAPS Funding Application

II. Funding Application

i. Sections

ii. Allocations and Transferability

iii. Budget and Budget Overview

iv. Desk Audits

III. Request for Funds

Crosswalk


Funding Application


Funding Application Main Page


• Launching point for all funding applications• View filters• Entitlement versus Competitive• Revision• Status and Status Date

Funding App: Sections


• Overview of a selected funding application revision• Launching point to pages within the application

Funding App: History Log


Funding App: Create Comment


Funding App: Navigation


Save and Go To allows navigation between any page in the funding application

Funding App:Save and Go To…continued


• Using Save and Go To refreshes session timeout• Save and Go To Current Page: Saves changes to the

page and keeps user on that page• Save and Go To Next Page: Saves changes to the page

and moves user to next page in that section• Save and Go To Previous Page: Saves changes to the

page and moves user to previous page in that section• If no previous or next page exist, user is returned to

Sections page

Funding App: Allocations


• Displays allocation for each grant in funding application

Funding App: Transferability


The ESEA Flexibility Waiver allows MS LEAs to transfer up to 100% of Title II funds into Title I.

Funding App:District Set-asides & Overview


Funding App: School Eligibility


Funding App: PPA List


• Budget funds at each school locationo School’s Allocation / Parental Involvement / Private Schools

Funding App: Budget


Displays budget total for each Function or Object Code for this grantEntry point to budgeting for each Function or Object Code

Funding App: Budget Detail


Line item entry of budget data and narrative by Function Code and Object CodeOffers flexibility in the level of detail providedCentral Office Location Code selected by default; modify as appropriateSubsequent years allow initial population of this data by copying forward last year’s budget

Funding App: Budget Overview


Filter budget by Location and Indirect Cost Rate

Funding App: Page Locking


• Pages are locked down when application is in approval process• Application must be returned unapproved if changes are desired

to an application that has been moved into Draft Completed or Revision Completed

• Revision must be started to modify an application that is approved• MCAPS prevents multiple users from editing the same page

simultaneously• User will see message indicating the user that is locking the page• Lock is released after that user leaves the page or the session

times out

Funding App: Validation


Business rule checks put in place to ensure quality of data being submitted by LEASystem automatically runs validation as application is completedPresence of validation issues indicated on the Sections page, under the Validation columnMessages do not appear on the page as user fills out dataSystem does not prevent saving of “invalid” data; prevents submission of invalid dataValidation checks can span pages“Invalid” data can become valid based on subsequent input

Funding App: Validation


Two types of validation messages–Errors: Prevent submission of application–Warnings: Point out potential issues but allow submissionFiltering Messages–All: Show every message–Section: Show all messages for pages in that section–Page: Show all messages for that pageEach message is a clickable linkClicking link will take user to the screen on which the issue occurred

Funding App: Desk Audits


Goal: within 3 months of approving the Consolidated Budget, request a Budget Expenditure Report by Fund / Function / Major Object for Titles I and II

Result: will minimize monitoring findings related to budgets not aligning.

Request for Funds: Workflow


1. Business ManagerInitiates entry of the monthly Request for FundsExpenditures are entered as YTDDue by the 12th of each month

2. Federal Programs DirectorReviews and approves the request

3. MDE Finance DirectorSubmits all requests to the Office of Accounting in a single Excel document

Request for Funds (RFF)


• Choose Fiscal Year and Funding Application • Available Budget: Lesser of Approved Budget and Pending Allocation• Total Available Amount• Net Available Amount = Total Available – Received Amount

RFF: Project Summary


Create Request for Funds


Requests cannot be created until funding application is approved•One active request per LEA/Grant/FY combination•General Framework consistent with Funding Application–Sections–History Log and Communication–Validation–Workflow

• Requests cannot be created until funding application is approved

• One active request per LEA/Grant/FY combination

• General Framework consistent with Funding Applicationo Sectionso History Log and Communicationo Validationo Workflow

RFF: Expenditure Detail


• Report YTD Expenditures by Object and Function Codes• Only displays rows and columns that contain approved budget amounts• System validates expenditures against approved budget• Hover on cell to see approved budget amount• Disabled cells where no approved budget exists• Automatically populates expenditures from previous request

o Updates cells that have changed

RFF: Project Summary


• Allocation, Available Budget, Cash Received• Total Cash Basis Expenditures (populates from previous page)• Cash Balance on Hand, Cash Available, Total Amount Requested

RFF: Validation


Placing a HOLD on a Project


MISC Adjustments: REFUNDS


• School Improvement Conference– June 24-25, 2015 Convention Center, Hattiesburg, MS

• MCAPS Trainings– June 23, 25, 26 MDE Suite 102 and 212, Jackson, MS

• MASS– July 14-17, 2015 Beau Rivage, Biloxi, MS

• Cycle II Monitoring Training– August 2015 TBD

• MASBO– September 16-18, 2015 Beau Rivage, Biloxi, MS

• ESEA and IDEA Fiscal Conference– October 2015 TBD

Upcoming Events

Data Conference June 2015 ©MDE – Office of Federal Programs 35

Meet the Fiscal Team


Melanie DiggsBureau Director of Finance

Region 9 [email protected]

Carol SpannSchool Payments, Comparability,

MOE, Title I CarryoverRegion 9 Contact

[email protected]

Betina WhiteMonitoring and MS SoarsRegions 1 and 2 Contact [email protected]

Shanika GrantSEA Contracts, Payments, and

TravelRegion 9 Contact

[email protected]

To create a world-class educational system that gives students the knowledge and skills to be...

Documents

Transcript of To create a world-class educational system that gives students the knowledge and skills to be...