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TLIA207C
Curriculum
Maintaincontainer/cargorecords
ArmstrongsDriverEducation
LearnerGuide
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Contents
What this Learners Guide is about........................................ 5
Plan your learning .................................................................. 6
How you will be assessed? .................................................... 8
Section 1............................................................................................. 9
Preparing to record container/cargo locations ....................... 9
Section 2........................................................................................... 25
Monitoring units.................................................................... 25
Additional resources....................................................................... 35
Feedback on activities .................................................................... 37
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What this Learners Guide is about
This learning guide is about the skills and knowledge required tomaintain container/cargo records in accordance with workplacerequirements including processing container and/or cargodocumentation, maintaining records of container/cargo movements,monitoring refer units and completing required reefer records.
The Elements of Competency from the unit TLIA207C Maintaincontainer/cargo records covered in this Learners Guide are listedbelow.
Process container/cargo documentation
Maintain records of container/cargo movements
Monitor container/cargo and maintain records
This unit of competency is from the Transport and LogisticsTraining Package (TLI07).
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Plan your learning
ItisimportanttoplanyourlearningbeforeyoustartbecauseyoumayalreadyhavesomeoftheknowledgeandskillsthatarecoveredinthisLearnersGuide.Thismightbebecause:
youhavebeenworkingintheindustryforsometime,and/or
youhavealreadycompletedtraininginthisarea.
Togetherwithyoursupervisorortrainerusethechecklistsonthefollowingpagestohelpyouplanyourstudyprogram.Youranswerstothequestionsinthechecklistwillhelpyouworkoutwhichsectionsof
thisLearnersGuideyouneedtocomplete.
ThisLearnersGuideiswrittenwiththeideathatlearningismademorerelevantwhenyou,thelearner,areactuallyworkingintheindustry.Thismeansthatyouwillhavepeoplewithintheenterprisewhocanshowyouthings,discusshowthingsaredoneandansweranyquestionsyouhave.Alsoyoucanpractisewhatyoulearnandseehowwhatyoulearnisappliedintheenterprise.
IfyouareworkingthroughthisLearnersGuideandhavenotyetfoundajobintheindustry,youwillneedtotalktoyourtraineraboutdoingworkexperienceorworkingandlearninginsomesortofsimulatedworkplace.
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Section 1: Process container/cargodocumentation
Areyouableto: Yes No
1. processcontainer/cargodocumentationinaccordancewithworkplaceproceduresandstatutoryauthorityrequirements?
2. recordmovementsofcontainers/cargoinaccordancewithworkplaceproceduresandstatutoryauthorityrequirements?
Section 2: Maintain records of container/cargo
movementsAreyouableto: Yes No
1. up-datecontainer/cargorecordseachtimecontainers/cargoaremovedwithintheyard?
2. checkcontainers/cargousingmarkingstoensurecorrectidentificationwhenupdatingrecords?
Section 3: Monitor container/cargo and maintainrecords
Areyouableto: Yes No
1. monitorcontainers/cargoonadailybasisandrecordthespecifiedinformation?
2. reportproblemswithcontrolledsystemsoncontainers/cargoontheappropriateformsandforwardtothemaintenanceareaforaction?
3. checklogcardsoncontainers/cargowithcontrolledsystemsoncompletionofmonitoringandlogallunitorsystembreakdownsand/orfaultsinthebreakdownlogdiaryinaccordancewithworkplaceprocedures?
4. monitormovementofcontainers/cargoonadailybasisandrecordtheinformation?
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How you will be assessed?
AssessmentofthisUnitofCompetencywillincludeobservationofrealorsimulatedworkprocessesusingworkplaceproceduresandquestioningonunderpinningknowledgeandskills.Itmustbedemonstratedinanactualorsimulatedworksituationundersupervision.
Youwillberequiredtodemonstratethatyoucan:
useworkplacesystemstotrackcontainerandcargomovementfromarrivalsthroughtodespatch
solveproblemsrelatedtocontainerlocations
processcontainerandcargodocumentationincludingfordangerousgoodsandotherspecialtypesandconditionsforcargo(particularlyexportedandimportedgoods)
monitorreeferunitsandreportanyfaultsintheseunits.
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Section 1
Preparing to recordcontainer/cargo locations
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Section outline
Areascoveredinthissection
Preparingtorecordcontainer/cargolocationsincluding:
state-of-the-artsystemsfortrackingcontainersandcargo
processingcontainer/cargodocumentation
monitoringcontainer/cargomovements
up-datingcontainer/cargomovements
usingworkplacesystemsandproceduresforrecordingcontainer/cargomovementsandlocationsreceived
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How do you prepare to record container/cargolocations?
What is state-of-the-art for container trackingsystems?
AttheOctober2002meetingoftheSeaFreightCouncilofNSW,areportwasmadeoftheftofcontainersinandaroundSydney.Some70containerswithavaluebetween$40and$200millionhadbeenstoleninthepreceding3months.
Officialestimatesoffiguresforindirectcostssuchasthoseassociatedwithinvestigationandinsurancepaymentsrelatedtocargotheft(ingeneral)arebetweenUS$20billion60billion.Thebreakdownintosectorsisasfollows:
roadtransport87%ofcargolosses
maritime8%ofallcargolosses
rail4%ofallcargolosses
airlessthan1%ofallcargolosses.
Theproblemofcontainerandcargotheftisthereforequitesignificantandstakeholdersinthetransportanddistributionindustryarelookingatwaysofreducingthetheftandassociatedcosts.
Technologyisre-shapingourlivesandthewaythatwework.FridgesareavailablewithInternetaccessandaTVscreenandcarshaveGlobalPositioningSystemsinstalledfornavigation.
Smarttechnologyisbeinginvestigatedandbeginningtobeusedforcontainertracking.Thischangeisbeingdrivenbyindustryestimates
forerrorratesintrackingwithconventionalsystemsofgreaterthan10%.Thecostoftechnologybasedsystemscanbeoffsetbythecostoftimedelays,latedeliveriesandaddedlabourcoststhroughlostcontainers.
PerhapsthemostsophisticatedandaccurateofthesesystemsusestheGlobalPositioningSystem(GPS)similartothatfoundinluxurycars.Withthissystem,containersandcontainermovingequipment(RubberTyreGantryandStraddleCarrier)canbelocatedbyreferencetothecomputerstoringthisinformationandmovementsofcontainers
andcargomanagedquicklyandefficiently.WithsiteslikeEastSwanstonDockandPortBotanycovering40haand44.2haeach,the
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advantagesofaccurateinformationonlocationsofequipmentandcontainersareapparent.
PatricktheAustralianstevedorecompanyhasinvestedinsuchtechnologyandusesittoallowforscatterstacking.Thegainsarein
yardefficiencyandremovingcongestion.Containermovementsareoptimisedthroughthissystem.Aspartofthesystemmovementsofcontainerscanbemonitoredthroughactivationoftwistlocks.Thecompanyhasreportedsavingsof10%throughusingthistechnology.
P&OPortsmountedasecuritydrivetoeliminatetheftandbelievesthatithasjustaboutwonthebattle.Theirsystemincludedintroducingchangessuchas:
useofcontainerseals
accuratereceiptandstorageofcargo useofClosedCircuitTelevisionmonitorstorecordpackingofcontainersforlaterinspection
IButtontechnologytolocateemployeeswithinterminals
storageofemptycontainersawayfromladencontainers
installingautomatedtracking,detectionandsecuritytechnologyforcontainers(thatallowsfortrackingfromthetimetheyenterforeignportstobeingpickedupatUSdepots)
Othercompanieshavereportedlargesavingsfromusingelectronictransmissionofdatathroughbroadbandcabletoensurethatrequireddocumentationforcargoandcontainerscanbemovedquicklytoarequiredlocationinapaperlessenvironment.
Oricachemicalshasintroducedabarcodingsystemonchlorinecylindersthatallowsfortrackingofthesecylinderstocustomers.Asacylinderleavesthedepot,itisscannedandmatchedtocustomerdetails.Usingthissystem,invoicescanthenbegeneratedand
reinspectiondatesforcylindersmonitored.Customersholdingontocylindersforlongerthan12monthscanalsobeidentifiedandcontacted,asOricaprefersthesecontainersnottoremainwithcustomersbeyondthatpoint.
RadioFrequencyIdentification(RFID)isalsoavailableforcontainerandcargotracking.Thissystemisadvertisedasbeingparticularlysuitedwherebarcodeswouldbeinappropriate(e.g.wherethesemightbescratchedofforwornoff).Thesystemworksontagsbeingattachedtocontainersandamessagebeingtransmittedandpickedupatacentralmonitoringpoint.Unscheduledmovementscanbe
detectedandactiontakenviasecurityorotherrelevantpersonnel.Asidebenefitisinreductionsoftimeandcosttocountstock.
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Insummary,containertrackingcanbemademoreeffectiveandefficientviatheuseoftechnologyandaccuraterecordkeepingsystems.
InActivity1,youareaskedtocomparethesystemsthatyourcompany
usestorecordandtrackcontainer/cargolocationswithwhatisseenasthepotentialinthisarea.
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Activity 1: Comparison between your companys system andultra-modern systems
Discuss with your supervisor, trainer and colleagues, how yourworkplace tracks containers and cargo and their locations andmovement. Use the questions to guide your research and use thespace below to answer these questions and summarise the systemin place.
How do you record the movement of a container into yourterminal/depot or workplace?
How is the location of this container determined is it a case ofwhere does it fit? or is placement systematic?
How do you find a specific container?
What if you cant find the container you are looking for?
How do you know if a container is moved from its original location?
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Summary of tracking system:
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There is feedback on this activity at the back of this Learners
Guide.
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Whats involved in container and cargotracking?
In Activity 1, you were asked to look at the overall picture oftracking of containers and cargo.
Typically, a container (or cargo) has a simplified life cycle withinyour terminal or depot as shown below:
LIFECYCLEOFACONTAINER
Acontainerthatisstoredwithoutanyreferencetoitsduedatefordespatchfromthedepotmaybecomeburiedunderothercontainersandmovedmanytimesbeforefinallyleavingthepremises.
Inordertominimisemovement,thesystemtomanagecontainertrackingmusthavebuiltintoit:
smartplacement
accurateinformation(orintelligence)onlocationof
containers
Alogicalsystemforcontainerplacementwillallowforavarietyoffactors:
stackingheightsforcontainers(ifonlyplacedinsingles,accesswillbemucheasierbutthisisrarelydone)
dateofdespatch(laterdespatchedcontainerscanbeplacedatthebottomofstacksthatwillbemovedpriortothemovementofthebottomcontainer)
Containerarrives atdepot withdocumentation
Container anddocumentationare recordedand assigneda location
Container isrelocated dueto requiredmovements
Container isdespatched
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groupingsaccordingtomeansofdespatchanddestination(containersbeingloadedonaspecificshipforaspecifictripcanbeplacedtogether)
availablespaceindepotorterminal
Accuraterecordsmeansthatthelocationofacontainercanbedetermined(quickly)atanypointintime.Computerisedsystemscanrecordlocationsbutthesewillonlybeaccuratewhereaccurateandcurrentinformationisentered.
Theinformationrequiredtotrackacontainerwhilewithinyourcompanysresponsibilitymightinclude:
contentsofcontainer
sourceofcontainer(consignersdetails)
identificationofcontainerbynumbers4lettersand7digits
Asacontainerentersyourpremises,youwillneedtoensurethat:
thecontainerisfitforuseandhasaSafetyPlateattachedwithrequiredinformation(seeboxbelow)
documentationaccompaniesthecontainergivingtheinformationoncontents,sourceofcontainer
Marine Orders (Part 44) detail the regulations on containers. The mainelements of this legislation that have an impact on your role include that
containers for transporting goods or cargo must: be approved
have a Safety Approval Plate permanently affixed to thecontainer in a visible location
be in good/safe condition
have a date stamp indicating its original examination andnext re-examination date or marked ACEP (ApprovedContinuous Examination Program)
comply with colour code given in these orders (9.3.6) and inEnglish language or Arabic figures (the style used inAustralia for numbers such as 23578)
be labelled with maximum operating gross (weight that canbe loaded in container).
Note that under these Orders, it is a penal provision (offence that canresult in a jail sentence) to load or unload containers that do not meetthese requirements unless a Marine Surveyor permits theloading/unloading under given conditions.
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anydangerousgoodswithincontainerloadarelistedonadangerousgoodsdeclaration(M041)
thedocumentationgivesinformationondespatchincluding:
- whenitistobedespatched
- whereitistobedespatchedto
- whoistoreceivethecontainer
- clearanceinformationrelatedtoCustomsandAQIS(AustralianQuarantineInspectionService)suchasaFumigationCertificate
Ifyouarethepersoncheckingthecontaineragainstitscontainerandsealnumberandthedocumentationdoesnotmatch,youshould
reportthisaccordingtoworkplaceprocedures.Failuretoidentifysuchproblemsandreportthemmaycausetwoproblemswhereanerrorhasbeenmadeandtwocontainersareswapped:
aproblemofyourcompanyhavingacontainerwhichisnottherequiredcontainer
anothercompanyhavingthecontaineryouaresupposedtohaveandwhichisnotthecontainerthatcompanyissupposetohave
Inthenextactivity,youareaskedtodoafindoutwhattypesofdocumentsaccompanycontainersandcargoandtolisttheseandtocheckworkplaceproceduresforcontainerswithoutproperSafetyPlates.
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Activity 2: Documentation for containers
As you are learning your job and over a few weeks, make notes of the sorts of documents that you receive withcontainers and cargo. List the source of the document, what is done with the document (filed, attached to a record thatfollows the cargo, etc) and reason for the document being required. One example has been done to guide you.
Document Source What is done withdocument
Reason for document
Certificate of Fumigation AQIS Accompanies cargo Cargo contains woodenitems and comes fromoverseas
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Document Source What is done withdocument
Reason for document
There is feedback on this activity at the back of this Learners Guide.
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Activity 3: Safety plate and container fitness procedures
The Learners Guide describes the requirements for containers as
regards fitness for use and Safety Plates. Talk to your supervisorand trainer and any other relevant persons in the workplace andfind out what you are required to do if these requirements are notmet. Summarise this information in the space below.
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There is feedback on this activity at the back of this Learners
Guide.
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What can happen to containers while in yourpremises?
Lookingbackatthelifecycleofacontainer,thereisapossibilitythatthecontainerismovedwithinthedepotorterminalbeforeitisdespatched.
Anysuchmovementsneedtoberecordedsothatexactlocationofthecontainerisknownatalltimes.Locationswillneedtobedescribedinsomewaythatensuresthateveryoneusingthesystemcanfindthatlocation.
Anaerialdrawingisshownbelowofacontainerdepottoillustratea
typicalidentificationsystemforcontainerlocations(containersareshadedandstacked3high).
NA
NB
NC
SD
SE
SF
W C E
Thelocationsaregivenaccordingto:
row(West,CentralandEast,abbreviatedasW/C/E
area(NforNorthernstacksattopofdiagramorSfor
Southernstacksatbottomofdiagram)
*
Access
road
Entry
and
exit
gates
Gate
house
Loading
apron for
trucks
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positioninstack(1atbase,2inmiddleand3ontopofstack)
positionalongindividualstack(A,B,C,D,E,andFfromNorthtoSouth)
Accordingtothissystem,acontainerplacedonthetopofthestackintheupperlefthandcorner(*ondiagram)wouldhaveacodedlocationofNAW3(Northernend,firststackinthatrow,Westernsideofdepotandtopofstack).Similarly,acontainerintheexactoppositelocationatthebottomofthestackwouldbelocatedatSFE1.
Thisisonlyonepossiblemodelforidentifyinglocations.Yourworkplacemayuseanentirelydifferentsystem.Hopefullythesystemdoesallowyourcompanytokeepatrackofcontainersandcargoandtominimiseunnecessaryandtimewastingmovements.
Ifmovementsarerequired,theseshouldberecordedandenteredintotherecordssothatcontainersdontgetlost.Ascontainersaremoved,acheckshouldbemadetoensurethatcontainermarkings,recordsanddocumentationstillmatchupandthatthecontaineriscorrectlyidentified.
Inthenextactivitiesyouwillbeaskedtoindicatewherecontainersareplacedusingthemodelgivenaboveandtosummarisehowyourcontainerlocationsareidentified.
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Activity 4: Container locations 1
The model given in this Learners Guide for container locations has
been repeated below without the explanation of the layout but withthe numbering system still indicated. Mark on this diagram belowthe location of the following locations for containers:
NCC2
SEW1
NBC1
SDE3
Also indicate if stacked at top, middle or bottom of stack.
NA
NB
NC
SD
SE
SF
W C E
There is feedback on this activity at the back of this LearnersGuide.
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Activity 5: Container locations 2
Draw a sketch map and use this to show the system for identifying
container locations in your workplace. Show your trainer that youcan use this to locate container locations (or if you have aphotocopied diagram from your workplace of container locations,use this to show your trainer that you can identify locations).
There is feedback on this activity at the back of this LearnersGuide.
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What workplace systems and procedures are inplace for container and cargo records?
InthisLearnersGuideyouhavebeenintroducedtotherequirementsforacontainerandcargotrackingsystem.Mostlikelyyoursysteminyourworkplaceiscomputerbasedandmayevenbestate-of-the-art,asdescribedinthefirstsection
Youshouldpracticemakingentriesintotherecordssystemwithsupportfromyourtrainer,supervisororcolleaguesinyourworkplace.
Thenextactivityasksyoutorecordyourpracticeatdoingthisusingachecklist.
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Activity 6: Practice makes perfect!
Arrange with your trainer to have support as you learn to use the
workplace system for recording container locations. Make notes asyou learn of how you enter information into the system. Your notesshould cover:
entering records
changing records
deleting or archiving* records when despatch is effected
making reports
printing off reports
(Note: archiving refers to moving records to a different locationwhen not in use. This may be same computer different folder,different filing cabinet, etc.)
Space is provided for you to do this.
SUMMARY OF HOW TO ENTER RECORDS INTO WORKPLACESYSTEM:
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There is feedback on this activity at the back of this LearnersGuide.
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Section 2
Monitoring units
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Section outline
Areascoveredinthissection
Recordingcontainer/cargolocationsandmonitoringunitsincluding:
monitoringreeferunits
workplaceprocedures
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How do you monitor units?
What types of units require monitoring?
Inthetransportanddistributionindustry,arefrigeratedunitisreferredtoasareefer.Theseunitsareusedfortransportingperishablegoods,usuallyfood,andrequireapowersupplytomaintaintherequiredtemperatureinsidethecontainer.
Similartoarefrigerator,lowtemperatureenvironmentscausecondensationtoformandicemaybuildup.Condensationcancauseproblemswithrottingandadeclineinqualityofthetemperature
regulatedcargo.
Reeferunitsrequiremonitoringbothfortemperatureandcondensation.Somereeferunitsallowforthisinformationtobereportedviacomputeronacontinuousbasissothatanyproblemswiththeunitsoperationcanbequicklyidentifiedandaddressed.Automaticdefrostingcanalsobeprogrammedintotheseunits,similartofrost-freefridges.Alarmsmayalsobefittedtoprovideawarningthattheunithasmalfunctionedinsomeway.
Aspartofthemonitoringofreeferunits,alogcardwillbeattached(unlesslinkedtocomputerisedmonitoring)thatisusedtorecordvariablessuchastemperatureandhumidity(levelofwatervapourormoistureintheairinsidethecontainer).
Reeferunitsgenerallyoperatewithinaprescribedtemperaturerange.ForporkexportedfromAustraliatoAsianmarketsbytheConfederationofPorkExporters(CAPE),thisrangeisspecifiedasaroundthe0Cto4Candneverwarmerthan5C.Thistemperaturerangemustbemaintainedatalltimesincludingwhencontainersareopenedtorepackageordespatchloads.Specialisedfacilitiesreferredtoastemperaturecontrolledloadingdocksareusedatairports,transportdepotsandterminalstobreakopencontainerswhilemaintainingtherequiredconditions.
HACCPGuidelinesareincreasinglybeingappliedtofoodhandlingandtransportationandcompaniestransportingfoodstuffsinreeferunitsshouldbeawareoftheseguidelines(seeunderAdditionalResources).
Thetransportationoffoodstuffsrequiringtemperaturecontrolledenvironmentsisreferredtoasthecoldsupplychainandthisrefersto
theneedfortemperaturecontrolsfrompointofproduction(capture,slaughterorpicking)throughtoretailenvironment.
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Yourroleinthecoldsupplychainistoensurethatreeferunitsareworkingcorrectlytomaintainprescribedtemperaturelimitsongoodsrequiringthistreatmentatalltimeswhenthecargoisunderyourcompanyscontrol.
Allreeferunitsmustbecheckedeverydayandlogcardscompleted.Faultsintheseunitsshouldbereportedondiscovery,whenanyfittedalarmsaresoundedorwhencomputerisedmonitoringequipmentdetectsafault.
Aswithothercontainersandcargo,thelocationoftheindividualunitsshouldbemonitoredandrecordedwhenevermovementsofcontainersaremade.
Theactivitiesthatfollowaredesignedtofamiliariseyourselfwith
reeferunitsandmonitoringoftheseunits.
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Activity 7: Temperature controlled cargo
As you work with reefer units, record the types of temperature
controlled cargo that you handle and the conditions that apply toretain quality and food safety standards. Use the table below torecord this information. Seek assistance from your trainer,supervisor or colleagues to complete this activity, if required. Oneexample has been completed to guide you.
Type ofcargo
Min temp Max temp Other conditions
Pork 0C 4C butneverwarmerthan 5C
Use of controlled temploading docks ifcontainer opened
There is feedback on this activity at the back of this LearnersGuide.
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Activity 8: Monitoring
Discuss with your trainer, supervisor and colleagues the process
for monitoring reefer units. Summarise this process using thequestions below to guide you.
How reefer units are monitored (computerised, visual inspection,alarm system, gauges permanently or temporarily fitted to reefersetc)?
If visual inspection is required, how often are units inspected?
Typically, what variables are monitored (temperature, humidity,oxygen levels, etc)?
What other requirements are involved with monitoring reefers(besides reporting problems & completing log cards see Activity 9
&10)?
There is feedback on this activity at the back of this LearnersGuide.
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Activity 9: Log cards
Arrange with your trainer, supervisor or colleagues to practice
completing log cards for reefer units. Summarise what is involvedin this process in the space below. Include details of how oftencards are filled out, what records are required to be made, whattime of day/night records are made, etc).
SUMMARY OF PROCESS OF FILLING OUT LOG CARDS
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
There is feedback on this activity at the back of this LearnersGuide.
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Activity 10: Reporting faults
Discuss with your trainer, supervisor and colleagues, the sorts of
problems that can occur with reefer units and how these aredetected and rectified. Summarise what you have learnt in thetable below. Do this activity over a few weeks and use actualexamples where possible. One example has been completed toguide you.
Problem Cause Action required torectify
Electrical supply toreefer unit cameunplugged
Faulty plug on powerinlet
Change lead andreport fault in lead tomaintenance forrepair
There is feedback on this activity at the back of this LearnersGuide.
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What workplace procedures apply to containerand cargo records?
ThroughoutthisLearnersGuide,youhavebeenreferredtoworkplaceproceduresanditisrecommendedthatyoucheckwithyourtrainertoseewhathasalreadybeenprovidedasguidanceforyou.
Whereyouareunsureofwhatyouaresupposedtodo,youshould:
1. Checkanyexistingworkplaceprocedures.
2. Checkwithyourtrainer.
3. Checkagainwithyourtrainerifstillunsure.
Aswellashavingtherequiredinformation,youneedtounderstandtheinformationandhowtoapplyittomakingrequiredrecordsofcontainersandcargoincludingtemperaturecontrolledcontainersandcargo.
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Additionalresources
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Web sites:
Softwareprograms:
CMSTransportSystems
http://www.cmstransport.com.au FenwickSoftware
http://www.fenwicksoftware.com.au
Organisations:
AustralianMaritimeSafetyAuthority http://www.amsa.gov.au
AustralianCustomsService http://www.customs.gov.au
AustralianQuarantineandInspectionServicehttp://www.daffa.gov.au/aqis
AustralianInstituteofExport(NSW)Ltdhttp://www.aiex.com.au
CustomsBrokersandForwardersCouncilofAustraliaInc(CBFCA) http://www.cbfca.com.au
DepartmentofInfrastructure,Transport,RegionalDevelopmentandLocalGovernment
http://www.infrastructure.gov.au/ Otherinformation:
Reeferunits(Thermo-king) http://www.thermo-king.com.au
Containertrackingsystems
Absoft www.absoft.com.au
Orica(chlorinecontainers)
www.orica.com.au NSWFoodIndustryTrainingCouncil
http://www.nswfitc.com.au/a/11.html
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Feedback onactivities
The responses provided in this section are suggested responses.Because every workplace is different, your responses may varyaccording to your specific workplace procedures, the equipmentavailable and the nature of the business.
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Activity 1: Comparison between your companys system andultra-modern systems
Your companys system for recording container and cargomovement may be via a software based system of use paperbased records. Whichever system is used, it needs to accuratelyrecord where containers and cargo are located at any time whileunder your companys control.
The system should include a method of assigning locations tocontainers and cargo such as shown in the Learners Guide in alater section.
Assigning unique locations and tracking these locations will allow
you to find a specific container or item of cargo.
When a container cannot be found, it may be that the containerhas been despatched, the container may have been moved, or thecontainer may not have arrived at your workplace. Your optionswill vary and may include a visual inspection or chasing otherrecords for arrivals and despatches.
Seek feedback on your responses from your trainer or supervisor.
Activity 2: Documentation for containers
Documentation that might accompany containers and cargoincludes: permits from regulatory authorities such as ECNs (ExportClearance Numbers), Certificates of Fumigation, Export Licensedocumentation; cartnotes (cartage notes); packing slips; financialinformation (invoices, payment details); etc.
Seek feedback on your responses from your trainer or supervisor.
Activity 3: Safety plate and container fitness procedures
Containers that are unfit for use (rusted, damaged, not cleaned)should be repaired, reported and replaced as appropriate. Safetyplates must be in place and have current information including thatrelated to required inspections.
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Activity 4: Container locations 1
SDE3 does not exist it is an empty space used for truck loading.
Other examples are shown with positions.
NA
NB
NC
SD
SE
SF
W C E
Activity 5: Container locations 2
Your workplace system for assigning locations may vary from theexample shown. The system requires a unique identificationmechanism for each and every possible location in your work areaand that this system is understood and applied by everyone in the
workplace. Ensure that you understand and can use this system toallocate a location to a container. Your trainer will check yourunderstanding of this system.
Activity 6: Practice makes perfect!
The systems used by workplaces will vary. Your notes shouldallow anyone else to pick these up and use them as a guide to howto use the system. Your trainer will give you feedback on yourcompetence at using the system. If in doubt, check with othersuntil you feel confident that you have got it right.
NCC2
(middle)
SEW1
(bottom)
NBC1
(bottom)
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Activity 7: Temperature controlled cargo
Temperature controlled cargo could include foodstuffs, flowers,pharmaceuticals, etc. HACCP regulations may apply to handling
these types of cargo. Generally, temperature needs to becontrolled within a narrow range and unloading or repacking mustbe done in a temperature controlled environment. The handling ofpork (see additional resources) is a good example of food that ismaintained in a temperature controlled environment.
Activity 8: Monitoring
Monitoring processes may be by visual inspection or be supportedby computer based systems. This activity and the next activity are
related and may be done together.
Activity 9: Log cards
The process that you have summarised should include informationabout what entries you make on the cards (temperature, humidity,etc), how often cards are filled out and what to do if you identifyproblems (see also next activity).
Get feedback on your progress from your trainer or supervisor.
Activity 10: Reporting faults
Faults in reefer units need to be reported quickly as the contents ofthe container or cargo may spoil very quickly with consequent lossof income and reputation for reliability. Possible problems include:power failures, running out of fuel if reefer unit is powered by dieselor gas, electrical fault (fuse blown, etc), over heating or cooling, etc.
Alarms and continuous monitoring via computer systems may be inplace within your workplace.