Time Management M.Saravana

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M.Saravana Training Officer Bangalore, RVTI

Transcript of Time Management M.Saravana

  • You do not manage time!Yourself, othersand work. You manage:

  • What is Time Management?

  • Time management is the act or process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity.

  • What does Time Management do for you, your job, your group and/or your organization?

  • Systematic, priority- based structuring of time allocation and distribution among competing demands. Since time cannot be stored, and its availability can neither be increased beyond nor decreased from the 24 hours, the term 'time budgeting' is said to be the more appropriate one!

  • Skills, tools, and techniques used to manage time Planning, allocating, setting goals, delegation, analysis of time spent, monitoring, organizing, scheduling, and prioritizing.

  • Only business & work activities?

  • Time management is a system combination of processes, tools, techniques, and methods.

  • Multi-tasking means multi-pressures!

  • Multi-Tasking!

  • Multi-Tasking!

  • to become the master of your own time

  • Take the first 30 minutes of every day to plan your day. Don't start your day until you complete your time plan. The most important time of your day is the time you schedule your time.

  • Carry a schedule and record all your thoughts, conversations and activities. See how much time is actually spent producing results and how much time is wasted on unproductive thoughts, conversations and actions To-do lists get longer and longer to the point where they're unworkable. Assign, share workload.

  • Schedule your task when they will begin and end. Plan to spend at least 50 percent of your time engaged in the thoughts, activities and conversations that produce most of your results.Put up a "Do not disturb" sign when you absolutely have to get work done.Remember that it's impossible to get everything done.

  • What they say about time .

  • Live as if you were to die tomorrow. Learn as if you were to live forever.

  • Education is a continuing process from the minute we are born until we die.

  • The product being internationally competitive it is able to service a large market with availability in time and state of the art performance at reduced costs per unit.

  • Nothing is a waste of time if you use the experience wisely. RodinTime = life; therefore, waste your time and waste of your life, or master your time and master your life. Alan Lakein

  • Time Management

    PlanningSchedulingOrganizingMeetingsDelegatingAnd other things

  • Too many things at onceStress and fatigueAll work and no play

  • Recognize that obstacles existIdentify themEmploy strategies to overcome

  • EfficientSuccessfulHealthy

  • Set goalsPrioritizeOrganizeLearn when to say NOUse your waiting timeConcentrate on the task at handConsider your personal prime timeCelebrate success

  • Not THE END!To be continued in Stress!

  • ***********

    Competing challenging demand

    Delegation allocation *Business & work activities ***Crunch critical situation ****************Too many things at once Many of our tasks are not routines. They require concentration to detail. When we are attempting to do too many different things at one time, each individual task suffers as a resultStress and fatigue Everyone experiences stress from time to time, and sometimes we actually operate a little better when there is some level of stress. Too much stress, on the other hand, causes our work to suffer and wears us down physically and mentally. Dealing with stress is an important part of time managementAll work and no play Most successful people know how to balance work and play. When work takes over your life, you not only give your body little time to re-energize, but you may end up sacrificing the really important things in life like family and friends **The obstacles that we face are not insurmountable. Sometimes, the hardest thing to do is to identify that these obstacles exist and are affecting your ability to manage your timeWhen you have identified your obstacles you can begin to overcome themHere are some strategies you can use to overcome the obstacles we just examined: **If you can manage your time more effectively, you will be rewarded in a variety of ways:You will be more efficient in serving your district and will be able to support your clubs betterYou will achieve greater success in your very important, and highly visible, role as a Lions LeaderOn a personal level, you will certainly feel healthier, more energetic, and in a generally better mood**Note: Review the strategies for time management that you have presented.**Note: You can either perform the demonstration described or discuss the short story below to conclude the session.One day an expert in time management was speaking to a group of business students and, to make a point, he used this illustration. As he stood in front of the group he pulled out a large wide-mouthed Mason jar and set it on the table in front of him. Then he produced about a dozen rocks and placed them, one at a time, into the jar. When the jar was filled to the top and no more rocks would fit inside, he asked, "Is this jar full?" Everyone in the class said, "Yes." Then he said, "Really?"

    He reached under the table and pulled out a bucket of gravel. He dumped some gravel in and shook the jar causing pieces of gravel to work themselves down into the space between the rocks. Then he asked the group once more, "Is the jar full?" By this time the class began to understand. "Probably not," one of them answered. "Good!" he replied.

    He reached under the table and brought out a bucket of sand. He started dumping the sand in the jar and it went into all of the spaces left between the rocks and the gravel. Once more he asked the question, "Is this jar full?" No!" the class shouted. Once again he said, "Good." Then he grabbed a pitcher of water and began to pour it in until the jar was filled to the brim. Then he looked at the class and asked, "What is the point of this illustration? One student raised his hand and said, No matter how full your schedule is, if you try really hard you can always fit some more things in it!" "No," the speaker replied, "that's not the point. The truth this illustration teaches us is: If you don't put the big rocks in first, you'll never get them in at all." What are the 'big rocks' in your life? Your children; Your loved ones; Your education; Your dreams; A worthy cause; Teaching or mentoring others; Doing things that you love; Time for yourself; Your health; Your mate (or significant other). Remember to put these BIG ROCKS in first or you'll never get them in at all. If you sweat about the little stuff (the gravel, sand, and water) then you'll fill your life with little things you worry about that don't really matter, and you'll never have the time you need to spend on the big, important stuff (the big rocks).

    So, tonight, or in the morning, when you are reflecting on this short story, ask yourself this question: What are the 'big rocks' in my life? Then, put those in your jar first.