Time Managem

ent

Objectives• Explain What is Time Management• Explain the Benefits of Time Management• Describe the Various Elements of Time Management• Explain the Principles of Time Management• Explain the Various Time Management Styles• Explain the Steps for Managing Your Time• Describe the Various Components of Time Management• Explain the Tools for Time Management• Explain the Role of Technology in Time Management• Explain the Urgent/Important Matrix • Explain the Action-Priority Matrix• Explain the Role of Biological Clocks in Time Management• Explain How to Avoid Multitasking• Explain the Common Time Management Pitfalls• List the Tips for Effective Time Management

Introduction

• Dave Gotham is a Project Manager in Globus Inc., a leading software manufacturer.

• Let us look at what is going on in Dave’s mind on a typical workday.

Introduction

Maxwell Project

Where did I put the file for the Maxwell Project?

I’ll have to search for it now and my desk is a mess.

Introduction

Oh no! I still haven’t got the presentation ready for today’s

client meeting.

Introduction

• As you can see that Dave is surrounded by various kinds of troubles such as that of completing his tasks, reaching his kid’s school and even his anniversary party on time.

Introduction

• Yes, all of Dave’s problems arise due to lack of proper time management.

• If Dave had managed his time well, he would have been able to pack in a lot of chores into a single day and yet complete each and every one of them successfully.

• Let us see how Dave suffers from poor time management.

Introduction

Oh no! I am late to office again!

Here, you can see that Dave has started the day on a wrong note itself. He is late to office to begin with and hence it is natural that he would not have enough time to complete all his office work and would have to work extra hours to complete his tasks.

Introduction

Dave will now have to search for the Maxwell Project file that he cannot find. So, he would waste time in searching for a file that he needs urgently and will need to find the file on his cluttered desk. Such a cluttered desk would make him waste more time in finding the file.

Where did I put the file for the Maxwell Project?

I’ll have to search for it now and my desk is a mess.

Introduction

Dave was aware beforehand that he had a client meeting today. It is crucial that rather than putting off getting the presentation ready on the same day of the meeting, Dave should have completed the presentation in advance.

Oh no! I still haven’t got the presentation ready for today’s

client meeting.

Introduction

So, it is crucial that whether you are a student, a working professional or a homemaker, you should learn to manage your time effectively.

Let us learn about ‘Time Management’ in detail.

What is Time Management?

Time management is an art. It is arranging, organizing and budgeting time for the purpose of accomplishing something within a time.

Time management is having control over the amount of time spent on a particular activity.

Hence, time management helps an individual to be more organized and more productive.

Importance of Time ManagementTime management is important as it helps to manage your time efficiently. It is beneficial to every individual as proper time management helps us to:

Have time for ourselves

Have time for ourselves

Be Relaxed & less stressed

Be Relaxed & less stressed

Be OrganizedBe Organized

Be EfficientBe Efficient

Be Self-disciplinedBe Self-disciplined

Prioritize tasksPrioritize tasks

Schedule efficientlySchedule efficiently

Plan efficientlyPlan efficiently

Who can Use Time Management?Thus, time management is important and can be used by anyone such as:

Business Leaders

Politicians

Executives

Students

Teachers

Laborers

Writers

Working Professionals

Home Makers

Actors

Freelancers/Consultants

Less stress

Improved self-esteem

Good work-life balance

There are several benefits of time management, such as follows:

Increased productivity

Prevention of panic in times of workload

Benefits of Time Management

Elements of Time ManagementThere are various elements that have to be considered and managed for effective Time Management. It is important that for you to manage your time well, you should learn be aware of and use the elements of Time Management diligently. The following are the various elements of Time Management:

Being aware of your Time

Being aware of your Time Wasters

Priorities

Self-management

Management of your Personal Resources

Goal Setting

Measures of your Achievement

Planning

Time Management Styles

Different time management styles are used by different people because every individual is different. There are a few tools and techniques that prove to be more effective for one time management style than for the other styles. There are five time management styles that are identified, which are:

Let us look at each in detail.

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