Time management
18
TIME MANAGEMENT Take care of the moments and the years will take care of themselves Maria Edgeworth
description
Transcript of Time management
TIME MANAGEMENT
Take care of the moments and the years will take care of themselves Maria Edgeworth
Time management is the art of:
• Arranging
• Organizing
• Scheduling
• Budgeting one’s time
For the purpose of generating more
effective work and productivity.
TIME MANAGEMENT
Why do we need to manage time?
TIME MANAGEMENT
Why do we need to manage time?
TIME MANAGEMENT
1. Plan & Priority Things
2. Delegation of Responsibility
3. Use support Tools
4. Evaluate Time Management
TIME MANAGEMENT
Effective Time Management
Apply Pareto Principle(80 / 20)
TIME MANAGEMENT
Plan & Priorities
TIME MANAGEMENT
ICrisisPressing IssueDeadlinesMeetings
IIPreparationPlanningPreventionRelationship BuildingPersonal Development
IIIInterruptionsSome EmailsPopular Activities
IVTriviaSome Phone CallsExcessive TV/ GamesTime Wasters
URGEN NOT URGEN
Time Management Matrix
TIME MANAGEMENT
I
DO IT NOW(MANAGE)
II
III IV
URGEN
Time Management Matrix
TIME MANAGEMENT
I II
DECIDE WHEN TO DO IT
(FOCUS)
III IV
NOT URGEN
Time Management Matrix
TIME MANAGEMENT
I II
III
DELEGATE IT(USE CAUSION or AVOID)
IV
URGEN
Time Management Matrix
TIME MANAGEMENT
I II
III IV
ONLY DOWHEN WE HAVE TIME
(AVOID)
URGEN NOT URGEN
Time Management Matrix
1. List out all things that you need to do
Prioritize them (A most priority, B less than A, C less than B…)
TIME MANAGEMENT
Plan & Priorities
No Task Priority Status
1Writing Report
C
2Fix AC for
GuestA
3Shift
briefing B
Create a TO DO LIST
2. Re arrange the list
TIME MANAGEMENT
Plan & Priorities
No Task Priority
Status
1 Fix AC for guestA
Done
2 Shift briefingB
Done
3 Writing reportC
Follow Up
Create a TO DO LIST
Plan & Priorities
TIME MANAGEMENT
Celebrate small achievements
• Don’t duplicate work
• Offer help when possible
• Share information
• Ask for right help
• Say Smart “NO”
TIME MANAGEMENT
Delegation of Responsibility
• Computer/ Ipad/ Laptop…
• Hand Phone
• Note Book
• USB
TIME MANAGEMENT
Use support Tools
Organize your desk. / work station. Keep everything you need constantly within easy reach.
Use support Tools
TIME MANAGEMENT
TIME MANAGEMENT
Evaluate your Time Management
Check your Work Diary
And ask yourself:
Did you do good or not good?
Why good, why not good?
How you can use time more wisely?
