Tim Coates IoW Public Libraries

8/7/2019 Tim Coates IoW Public Libraries

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Isle of Wight Public Libraries

An alternative approach to budget

cuts. Tim CoatesFebruary 2011


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.

Figures presented should be clear, consistent,

complete and comprehensible. Otherwise it is

impossible for councillors to judge priorities and for

local residents to understand how their money is

spent


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Isle of Wight Libraries Budget 2010- 2011

Expenditure of funds Budget Book Central Libraries

Library Staff Costs 1,132,522 340,447 792,075

Library Property Costs 209,881 49,984 159,897

Library IT Revenue Costs 17,132 17,132

Library materials for lending 267,879 267,879

Library Transport costs 26,852 25,192 1,660

Other costs and services 192,824 182,019 10,805

Unexplained Balance to CIPFA return 85,400 85,400

CIPFA return: Total Expenditure 1,932,490 700,174 1,232,316

Sources of funds

CIPFA: Council Library Budget 1,787,663 680,809 1,106,854

Income from library service 144,827 19,365 125,462

1,932,490 700,174 1,232,316

% of council funding 32.1% 61.9%


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Almost one third of the funds are not spent in the

libraries

00.2

0.4

0.6

0.8

11.2

1.4

1.6

1.8

2

Total funds 1.9m Funds spent on libraries

1.2m Funds spent in

the centre 0.7m

Total centre costs 0.7m

Total libraries costs 1.2m

Total library funds 1.9m


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Recommendation :

The priority for making savings should be reducing non

library based work creating a situation where the

libraries stand on their own and are not dependent

on a central office.

This will reduce cost and increase the ability of librariesto respond to local need.


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Typical library management structure

Councillor

Director

Head ofCulture

Chief Librarian

LibraryManagement

Team

Area

Management

Library

Manager

LibraryManager

Library staff

AreaManagement

Team

LibrariansTeam

Specialities

and Services

Distributionand

BibliographyIT


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Reduced library management structure

Councillor

Director

Head of Operations(Borough Librarian)

Individual LibraryManager

Library staff andLibrarians

Specialities andservices


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Typical library supply chain in consortium or stand

alone

Publishers

DistributorWholesaler Library Supplier

Council DistributionCouncil Bibliographicservice

Individual library


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Supply to libraries

Arrangements should be made with library suppliers so thateach individual library orders and receives its own shelfready supplies. These work elsewhere.

Each library should be given access to several suppliers

If necessary supply contracts should be reviewed tomaintain high value and flexibility


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Library Supply

With this new arrangement each library manager should be free

to decide what to order, how to handle reservations and

when to arrange transfers from other libraries.

Their budget will be allocated monthly and they will have the

responsibility to their own local community for providing for

and meeting their needs.

The library manager is also free to manage the staff budget and

arrange opening hours to suit the local community, the use of

volunteers and other outreach activities.


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Proposals

Budget

- Site professional librarians in libraries

- Reduce office and property costs

- Give each library manager more autonomy

- Reduce council support service charges

Following

- Review library property costs- Renegotiate terms of supply contracts

- Review library staff rotas

- Create refit programme


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Proposal to save 600,000

Expenditure of funds Budget Book Central Libraries

Library Staff Costs 792,075 nil 792,075

Library Property Costs 139,897 nil 139,897

Library IT Costs 17,132 17,132

Library materials for lending 267,879 267,879

Library Transport costs 26,852 5,000

Other costs and services 70,000 70,000

Unexplained Balance to CIPFA return 40,000 40,000

CIPFA return: Total Expenditure 1,331,983 57,132 1,274,851

Sources of funds

CIPFA: Council Library Budget 1,187,156 57,132 1,130,024

Income from library service 144,827 144,827

1,331,983 57,132 1,274,851

% of council funding 4.8% 95.2%


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Proposed use of library funds

0%

10%

20%

30%

40%

50%60%

70%

80%

90%

100%

Total Library Service Cost

1.19m

Libraries Cost 1.13m,

Central Cost 0.06m

Central 0.06m

Libraries 1.13m

Total 1.19m


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Tim Coates IoW Public Libraries

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