The Role of Safety Officer

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THE ROLE OF SAFETY OFFICER

SAFETY OFFICERS IN INDUSTRYAppointment of Safety Officers in Industries is as per section 40-B of the FactoriesAct,1948. Guidelines in this respect have been made by DGFASLI in his ModelRules. A notification issued by State Govt. of Maharashtra:No. of workers ordinarily employed No. of Safety Officers

1. 1000 to 2000 12. 2001 to 5000 23. 5001 to 10,000 34. Above 10,000 4Qualifications for appointment of safety officers in factory:

a)A person shall not be eligible for appointment as a Safety Officer unless hepossesses:

aa) a recognized degree in any branch of engineering or technology and has hadpractical experience of working in a fact ory in a supervisory capacity for a period of notless than 2 years; orbb) a recognized degree in physics or chemistry and has had practical

experience of working in a factory in a supervisory for a period of not less than 5years; orcc) a recognized diploma in any branch of engineering or technologyand has

had practical experience of working in a factory in a supervisory capacity for aperiod of not less than 5 years;ii) has a degree or diploma in Industrial Safety recognized by the StateGovernment in this behalf ;andiii) has adequate knowledge of the language spoken spoken by majority of the

workers in the regionin which he is to be appointed is situated.


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The Chief Inspector may ,subject to such conditions as may specify, grantexemption from the requirements of this sub-rule, if in his opinion, a suitableperson possessing the necessary qualifications and experience is not available forappointment.


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SAFETY OFFICER RESPONSIBILITIES


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COMMON RESPONSIBILITIESThe following responsibilities

Provides guidance on industrial safety compliance and technical subjects Coordinates or provides training on occupational health and safety

requirements

Requests information and clarification on regulatory requirements from EH&S Assists EH&S in evaluating program effectiveness Assists in responding to any regulatory actions or investigations Communicates department manager/chair and MSO on Industrial safety and

injury/illness prevention efforts and activities

Participates in the development of the Department Emergency OperationsPlan (DEOP)

Provide equipment, materials and protective devices, and shall maintain themin good condition .

Ensure the measures and procedures prescribed are carried out in theworkplace.

Provide information, instruction, and supervision to employees to protect theirhealth or their safety.

Ensure that when appointing supervisors, they are competent with respect totheir responsibilities.

Afford assistance and co-operation to the Occupational Health and SafetyCommittee or any of its members in discharging their responsibilities .

Provide the Occupational Health and Safety Committee with the results ofreports prepared respecting occupational health and safety.

Advise workers of the results of occupational health and safety reports. Safeguard workers from undue exposure to biological, chemical or physical

agents as prescribed .

Provide workers with written instructions as to the measures and proceduresto be taken for the protection of employees.


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Carry out training programs for employees, supervisors and committeemembers as may be prescribed .

SPECIFIC RESPONSIBILITIES The Safety Officer is responsible for monitoring and assessing hazardous and

unsafe situations and developing measures to assure personnel safety.

The Safety Officer will correct unsafe acts or conditions through the regularline of authority, although the Safety Officer may exercise emergency

authority to prevent or stop unsafe acts when immediate action is required.

The Safety Officer maintains awareness of active and developing situations. The Safety Officer ensures the Site Safety and Health Plan is prepared and

implemented.

The Safety Officer ensures there are safety messages in each Incident ActionPlan.

Only one Safety Officer will be assigned for each incident, including incidentsoperating under Unified Command and multi-jurisdiction incidents. The

Safety Officer may have assistants, as necessary, and the assistants may also

represent assisting agencies or jurisdictions.

During initial response, document the hazard analysis process, hazardidentification, exposure assessment and controls.

Participate in planning meetings to identify any health and safety concernsinherent in the operations daily work plan.

Review the Incident Action Plan for safety implications. Exercise emergency authority to prevent or stop unsafe acts. Investigate accidents that have occurred within incident areas. Ensure preparation and implementation of Site Safety and Health Plan

(SSHP)

Assign assistants and manage the incident safety organization. Review and approve the Medical Plan Maintain Unit/Activity Log.


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FUNCTIONS OF THE SAFETY STAFFSite Safety Officer Assistant:

Provide assistance to the Safety Officer. Ensure all Safety functions continue whenthe Safety Officer is attending meetings.

Site Safety Plan Draft initial emergency response site safety plan. Ensure copies get

distributed as soon as possible to staging areas and field personnel.

Receive reports from Site Safety Enforcement Assistant and incorporatechanges into the site safety plan.

Ensure site safety plan is completed in time to be incorporated into IncidentAction Plan.

All personnel shall review site safety plan prior to commencement ofoperations.

SAFETY

Assistant Safety Officer

Site Characterization

&Monitoring

Site Safety Plan Site Safety

Enforcement

Team:

Team:

Team: Team:

Team:

Team:Site Fire FightingUNIT


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Review Medical Plan and forward to the Safety Officer for signature. Review Incident Action Plan. Ensure plan provisions are in compliance with

29 CFR 1910.120. Review HAZWOPER Compliance Checklist to ensure

requirements met.

Site Safety Enforcement: Enforce site safety plan on scene. Use site safety enforcement log and ensure completion in time for updating new

site safety plan for next operational period.

Terminate all imminently dangerous operations immediately. For other non-time critical safety hazards contact the Safety Officer for termination guidance.

Attend morning field safety briefings at Staging Areas and assembly points toensure site safety plan was covered.

RESPONSIBILITIES OF TOP MANAGEMENT Keep informed of the health and safety needs of employees under their authority; Initiate necessary preventive measures to control health and safety hazards associated

with activities under their authority; Incorporate preventive measures in all functions and activities in which there may be

some incident or accident with health-related consequences; Ensure that their supervisory personnel are aware of their health and safety

responsibilitiesand that they provide proper information and instructions to individualsunder their supervision;

Provide safety training opportunities for all their personnel;RESPONSIBILITIES OF SUPERVISORS AND PRINCIPAL INVESTIGATORSSupervisors and principal investigators or anyone who has charge of a workplace or

authority over other employees must show due diligence in the application of health

and safety measures in general; in particular they must also:

Keep informed of the health and safety regulations applicable to the employeesunder their authority;

Initiate necessary preventive measures to control health and safety hazardsassociated with activities under their authority;


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Incorporate preventive measures in all functions and activities in which there maybe some incident or accident with health-related consequences;

Ensure that employees under their authority work in the manner and with theprotective devices, measures and procedures .

Ensure that employees under their authority use or wear the equipment, protectivedevices or clothing required,

RESPONSIBILITIES OF EMPLOYEESThe responsibility for health and safety lies with all industry personnel in theperformance of their duties. In addition, the following particular requirements mustbe adhered to by all Industry employees:

Work in compliance with the provisions of the OH&S Actand all health and safetyprocedures and instructions;

Use or wear the equipment, protective devices or clothing that the Universityrequires to be used or worn and report to their supervisors the absence of or defect

in any equipment or protective device of which they are aware and which may

endanger themselves or other employees;

Report to the appropriate supervisory staff all known health and safety hazardsorany violation of the OH&S Actor its regulations;

Do not use or operate any equipment, machine, device or thing or work in a mannerthat endangers themselves or other employeesand not remove or make ineffectiveany protective device required by the regulation or by the industry, without

providing an adequate temporary protective device; when the need for removing the

protective device has ceased, the original protective device shall be reinstalled

immediately;

Not engage in any prank, contest, feat of strength, unnecessary running or roughand boisterous conduct or otherwise endanger their co-workers or themselves; Report accidents and incidentsaccording to sections concerned sections.

TRAINING The Industry must ensure that workplace-specific and mandatory training is

provided to employees to conduct their activities safely.


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Employees are required to attend mandatory training sessions related totheir work environment.

Units where health-and-safety-related training has been provided willmaintain up-to-date data bases regarding the training provided (centrally or

locally).

WORKPLACE HAZARDOUS MATERIALS INFORMATION SYSTEM WHMIS)o All employees exposed to or likely to be exposed to, a hazardous

material or to a hazardous physical agent must receive and participatein instruction and training regarding the use, storage, handling anddisposal of these materials.

o Top management is responsible for ensuring that all legally requiredsystems and procedures are in place with respect to WHMIS. Inparticular, they must ensure that material safety data sheets areavailable and up-to-date, for consultation by all employees exposed to

or likely to be exposed to hazardous materials or who must handle

such materials that all hazardous materials in the workplace are

identified in the prescribed manner.

o If material safety data sheets are accessible on a computer terminal ata workplace, top management and principal investigators shall take all

reasonable steps necessary to keep the terminal in working order give

a worker a copy of the material safety data sheet upon request; and

teach committee members and employees who work with or close to

hazardous materials how to retrieve the material safety data sheet on

the computer terminal.

o Employees who are exposed to or likely to be exposed to, a hazardousmaterial or agent have the responsibility of consulting material safetydata sheets for these materials.

REPORTING AND INVESTIGATION OF INCIDENTS AND ACCIDENTS The supervisor must advise Protection Services immediately after a serious

or critical injury or fatality, or after accidents and incidents involving


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chemicals, biological or radioactive substances and physical agents, including

accidental spills and emissions both inside and outside the workplace. The

Occupational Health and Safety Officer must notify the Ministry of Labor

immediately after a critical injury or a fatality and must send a written

report to the Ministry of Labor within 48 hours or its occurrence . All accidents, fires, and other potentially serious incidents (e.g. spills,

emissions) must be entered on an Accident, Incident or Occupational Disease

Report, and the supervisor must submit the report to the Occupational

Health, Disability and Leave Sector within 24 hours of the occurrence.

Responsibility for investigating and for taking appropriate actions againstrecurrences lies primarily with the C.E.O. or director concerned. The

Occupational Health and Safety Officer may assist and will make appropriate

recommendations for corrective actions to the C.E.O. or director involved. In

cases of critical injury or death, the Occupational Health and Safety

Committee may investigate and inspect the workplace where the accident

occurred. This must be done according to the industry Investigation

Guidelines Following a Work-related Accident or Incident.

QUESTIONS: What is the role of safety officer? What are the common responsibilities of safety officer What are the different functions of safety staff Define responsibilities of employer

The Role of Safety Officer

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