THE HARTLEY TRAILER SAILER 16 ASSOCIATION MINUTES OF … · Minutes of 2016 Annual General Meeting...

Minutes of the 2015 Annual General Meeting of “The Hartley Trailer Sailer 16 Association of Australia Inc.”

THE HARTLEY TRAILER SAILER 16 ASSOCIATION

MINUTES OF THE ANNUAL GENERAL MEETING 18th June 2016

1 OPENING:

After confirmation of all parties on line by the Registrar, the Chairperson Gillian Horvath welcomed all

States and identified the spokesperson from each State.

2 Attendance:

South Australia: 4 members

Victoria: 6 members N.S.W.: 12 members

3 APOLOGIES: Norm Thompson, Lesley Thompson, Barrie Heath, Peter Yeates, ?? Victoria, Gary

Geitz and Geoff Potts

4 CONFIRMATION OF 2015 AGM MINUTES:

As the minutes have been distributed to all States it was moved and second that the minutes be

taken as read

Moved: Alan Scott

Second: Gillian Horvath

Carried

5 BUSINESS ARISING FROM THE MINUTES: Nil

6 REPORTS:

PRESIDENT'S REPORT: to the Members of the Hartley Trailer 16 Association of Australia Inc. -

Annual General Meeting - 18th June, 2016

I welcome members to the 2016 Annual General Meeting of the Hartley Trailer Sailer 16 Association of

Australia.

Congratulations are extended to the South Australian association for the most successful, competitive, hospitable and enjoyable Australian Championship Regatta conducted in conjunction with Largs Bay

Sailing Club for the 2015/16 season.

Congratulations also to the new Australian Champions - Michael Horvath and Ian Fox in "Tru-Blu" and

the placegetters - Kym Tuck and Glyn Hughes, "Tarrango" - second and Geoff Potts and Christine Haydon, "Kurdi II" - third.

Planning is now underway for the forthcoming Australian Championship Regatta at Saratoga in NSW–

and a progress report will be given later at this meeting.

Membership is slightly down (5 members less than last year). Of interest is the fact that 10% of our membership this season are new members. So, with people moving on, boats changing hands, etc. it

is obvious that there is still much interest in the TS16. This is gratifying and I acknowledge the

efforts made by the State Committee and Members in promoting the class and helping to bring these

new TS16 enthusiasts into the fold.

Minutes of 2016 Annual General Meeting of “The Hartley Trailer Sailer 16 Association of Australia Inc.”

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To the Members of the Australian Committee of Management I extend thanks for their commitment to

the job and for being willing to continue on.

Thank you to all members attending this AGM and those who submitted postal or proxy votes, your

support is appreciated.

Gillian Horvath – President

Moved: Trevor Bell

Second: Bryan Langworthy

That the Presidents Report be accepted - Carried

Treasurer’s Report

Written by Alan Scott

The balance sheet this year looks a lot healthier than the last few years (Table 1). The surplus has

increased by 176% mainly due to a reduction in expenses of 31% (Table 3). The two main savings

for this year has been the Association Insurance a reduction of nearly $1000 and the fact that there was no Australian Championship subsidy paid this year. The other income and expense items on the

summary below show no major changes.

90% of our income comes from Membership fees but the payment method is changing with more

members making use of PayPal (Paypal Credit Graph 1). This year the use of PayPal has increase by

10% increasing to around 34% of membership fees being paid by PayPal. The State subsidies have all increased because the formula deducts the cost of insurance per member

but as insurance has reduced this means more rebate per member (Chart 1).

The expenses have been effected by finding a new liability insurer which has allows for a 36%

reduction in cost for this one expense which is considerable when insurance makes up over 50% of or operating expenses (Chart 2).

Overall the Association’s funds are sound and the accounts have been checked by the President Gillian

Horvath and found to balance.

6.1 Assets as at 30th April, 2016 6.2

Bank Assn funds (Westpac) $12,573.00

Paypal $775.82

Term Deposit (NAB) $10,500.00

Bank total $23,848.82

Other Stock of Plans $350.00

Stock of Medals $47.40

Liabilities WA Funds -$3,798.00

Net Assets $20,448.22

2015/2016

Accumulated funds 30th May $18,109.36

Surplus for year $2,338.86

Equity $20,448.22

Table 1


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6.3 Income 2015/2016

Membership $9,550.00

Plans including Membership $450.00

Sale Medals $68.64

Bank Interest $420.39

Publications $122.00

Post $0.00

Donations $0.00

Total income $10,611.03

Table 2

6.4 Expenses

Membership subsidy

NSW & ACT $2,479.03

Victoria $1,654.22

Queensland $444.48

South Australia $632.35

Western Australia $0.00

Tasmania $123.72

SUB TOTAL $5,333.80

6.5 Other Expenses

PayPal Transfers included

Insurance $1,654.00

Postage net $377.03

Plans $250.00

Medallions - Australian

Champ $161.70

Printing & Stationary $150.00

Dept. Fair Trading $144.00

PayPal Charges $130.12

AY Affiliation $70.00

Journal $1.52

National Subsidy $0.00

$2,938.37

Total expenses $8,272.17

Net Surplus $2,338.86

Expense

%

-31.27%

Surplus

%

176.15%


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Moved: Alan Scott

Second: Michael Horvath

That the Treasurer’s Report be approved – Carried

Registrars Report

Written by Alan Scott

The total membership as of 31/4/16 the membership is 5 or 2.5% less than last year. The main loss

of membership was in NSW where 14 members left the Association and only 7 new members joined

(Chart 4). However, most other States were stable in terms of relative numbers. This is to be expected when NSW holds nearly half the entire membership. One thing that I have noticed is that all

the new members joined via the web site application form and paid online. As far as boats go there

have been three Plans sold this year and numerous boat changes (Table 5). The Database is

continually being updated for ease of use and error checking. The only errors found recently have

been due to incorrectly entered data. Overall, the membership is fairly stable at this time and the management system is equally stable.

6.1 Membership Numbers

State Paid

members Lifers

Current

Member 2014-2015

% of Last

year

New

Members Un-financial

Member

Boats

ACT 3 0 3 3 100 0 0 3

NSW 79 8 87 94 93 7 14 73

QLD 16 0 16 14 114 4 3 8

SA 21 3 24 25 96 2 4 17

TAS 5 0 5 4 125 1 0 3

VIC 54 5 59 59 100 6 6 43

WA 4 1 5 5 100 0 0 5

Totals 182 17 199 204

20 27 152

Chart 3

6.2 Resignation

Member #

Town State

5028 WODONGA VIC

4935 ALBURY NSW

5067 BROADBEACH WATERS QLD

5014 CAIRNLEA VIC

1989 CORINELLA VIC

5064 LILYDALE VIC

4960 OAK FLATS NSW

5057 ELANORA HIEGHTS NSW

970 WOY WOY NSW


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6.3 New Members

Member

Number State First Joined Boat Name Boat #

5079 QLD 20-May-15 Herb N Vern 2 1524

5080 VIC 30-May-15 Oakwood 989

5081 VIC 31-May-15 Daydreamer 452

5082 QLD 15-Jun-15

5083 VIC 07-Nov-15 Bartley 1519

5084 VIC 24-Nov-15 Intellectually Challenged 579

5085 SA 24-Nov-15 Chipper 1111

5086 TAS 25-Nov-15

5087 NSW 08-Dec-15 Sweet Ride 1476

5088 NSW 10-Dec-15 Erszike 979

5089 NSW 18-Jan-16 Benni 1016

5090 NSW 08-Feb-16 MYOTIS 1394

5091 QLD 09-Mar-16

5092 VIC 09-Mar-16 Ravin 1452

5093 QLD 09-Mar-16 Linda's Spirit 526

5094 SA 23-Mar-16 Plan 2031692

5095 NSW 19-Mar-16 Sinister 1516

5096 VIC 29-Mar-16 Currency Lass 1624

5097 NSW 12-Apr-16 Nalia 1613

5098 NSW 29-Apr-16 Shiraz 790

6.4 Boat Plans

Mem # Suburb State

5094 OLD NOARLUNGA SA

5087 Glenorchy TAS

5091 BURNSIDE QLD

6.5 Boat Changes

Member #

Town state owner sail2 Boat name

0 ACT owner 237 La Cosa Mia

4960 OAK FLATS NSW sold 237 La Cosa Mia

4896 CLIFTON

SPRINGS owner 369 Out Of Sight

4364 CRAIGEBURN VIC sold 369 Out Of Sight

4820 WILLIAMSTOWN VIC owner 441 Phantom

5081 CHELTENHAM VIC owner 452 Daydreamer

5093 GLADSTONE owner 526 Linda's Spirit

2922 CRANBROOK QLD sold 526 Sea Mist II

5084 TULLAMARINE owner 579 Intellectually Challenged


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Member

# Town state owner sail2 Boat name

900 SEMAPHORE

PARK SA sold 579 Challenger

0 owner 611 Neikah

4935 ALBURY NSW sold 611 Neikah

5098 FLORAVILLE owner 790 Shiraz

4282 FAULCONBRIDGE NSW sold 790 Shiraz

0 owner 800 Whispering

4820 WILLIAMSTOWN VIC sold 800 Whispering

4945 TAMWORTH NSW owner 825 Lightning

4944 GUNNEDAH NSW sold 825 Lightning

4929 LOWER PLENTY

owner 828 Grimalkin

2593 WARRANDYTE VIC sold 828 Grimalkin

3807 PANANIA NSW owner 829 Black Magic

0 owner 839 Lady Betty

0 sold 839 Lady Betty

5088 ASHFIELD NSW owner 979 Erszike

0 sold 979 Erszike

5080 ELWOOD

owner 989 Oakwood

5089 GREEN POINT NSW owner 1016 Benni

3519 SARATOGA NSW sold 1016 Benni

0 NSW owner 1101 Green Travel

970 WOY WOY NSW sold 1101 Green Travel

5085 STRATHALBYN owner 1111 Chipper

4880 STRATHALBYN SA sold 1111 Chipper

0 NSW owner 1140 Verna

5054 RAYMOND

TERRACE NSW sold 1140 Verna

4962 ANNANDALE NSW owner 1144 Tempo

4835 WALLAROO SA sold 1144 Tempo

0 owner 1168 Bumble-B

1793 TUROSS HEAD NSW sold 1168 Bumble-B

5090 TREGEAGLE NSW owner 1394 Myotis

4669 ELTHAM NSW sold 1394 Myotis

0 NSW owner 1451 Half a Chance

5028 WODONGA VIC sold 1451 Half a Chance

5092 SUNBURY owner 1452 Ravin

0 SA owner 1470 Triple G Cruising

5052 UMINA BEACH NSW sold 1470 Triple G Cruising

5087 WOONONA NSW owner 1476 Sweet Ride

4989 ST IVES NSW sold 1476 Sherbet Lemon

5095 BOLTON POINT NSW owner 1516 Sinister

5065 DORA CREEK NSW sold 1516 Sinister

5083 BELMONT

owner 1519 Bartley

4643 ST GEORGES

BASIN NSW sold 1519 Gippsy

5079 NOME

owner 1524 Herb N Vern 2

4404 BUNDOORA VIC owner 1555 Raga Taranga

5070 Cabbage Tree

Point NSW owner 1585 Curlew

4770 NORANDA WA owner 1592 Kurdi Magic

5063 NORTH HAVEN SA sold 1592 Kurdi Magic


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Member

# Town state owner sail2 Boat name

4835 WALLAROO SA owner 1608 Let's Tack

4907 COOROY QLD sold 1608 Codswallop

5097 TREGEAGLE

owner 1613 Nalia

4962 ANNANDALE NSW sold 1613 Nalia

1487 CASTLE HILL NSW owner 1622 Larella

5069 RAYMOND TERRACE

owner 1623 June

5096 SOUTH YARRA VIC owner 1624 Currency Lass

Table 5

Moved: Jim Wiley

Second: Trevor Bell

That the Registrar’s Report be approved – Carried

7 Website Report

The Website is working well with only minor changes made associated with contacts and payments.

The number of boats being advertised is stable at around 10 and there have been postings of

Australian and NSW championships. I would also like to thank various members who provide feedback on errors or problems so that they can be fixed. The website I believe had a real role in

allowing new members to join easily and quickly – Alan Scott

8 NATIONAL MEASURER’S REPORT

In this financial year, there have been two newly built boats granted “A” Class Certification,

February - TS16 No. 1524 “Herb & Vern 2” from Queensland.

April - TS16 No. 1519 “Bartley” from Victoria

It has continued to be very quiet again this year, but I am still dealing with questions from members

and others regarding boats in various stages of repair and reconstruction and potential boat

purchases.

Now that we are conducting our meetings via Skype, I am quite happy to continue in this position for

the Hartley TS16 Association

NORM THOMPSON

NATIONAL MEASURER

Moved: Alan Scott

Second: Andrew Penfold

That the Measurers’ Report be approved – Carried


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9 NOTICES OF MOTION

Proxies and Member numbers will be called for before voting on the motions and will be managed by

the secretary.

NOTE: In accordance with rule 47(2) these three Motions are a Special Resolution and require 75% majority to pass.

Only registered TS16 boat owners may vote

The motions read:

Motion 1 - TO CHANGE THE SPECIAL SAILING RULES:

Proposed Charlie Horvath member number 2908 Seconded Michael Horvath member number 4173

(Rule 1 (b) reads - All equipment installed and present at the time of official weighing of the

TS 16 shall be carried in all races. Hatch covers shall be installed or safely stowed in the TS 16 in all races)

Delete

Hatch covers shall be installed or safely stowed in the TS16 in all races

Replace with

Hatch covers may be removed when racing. Class minimum weight must be maintained

Reason

When sailing as a class we sail as "off the beach" boats and as such are not required to carry hatches.

(A precedent was set previously at an Australian Championship when hatches were removed for the

weighing process)

If heavier boats are able to sail without hatches it may assist to create a more ‘level playing field'.

Discussion for and against the motion:

Michael Horvath spoke in favour of the motion to support the reasons as published

Neil Bilsborough spoke against the motion because of his concern that when it is necessary to

attach correction lead weights to be used to ensure that the minimum weight is achieved that

people may be tempted to attach such weights to the hatches for weighing purposes and then

when the hatches are left off the boat for racing the boat might then be under 360 Kg. for racing.

There being no further discussion the motion was put to the vote:

State At

Meeting Votes for

At

Meeting Votes

Against

Postal

Votes For

Postal

Votes against

Total

Votes For

Total

Votes Against

Total

Votes

South Australia

3 Nil 2 Nil 5 Nil 5

Victoria 5 Nil 12 1 18 1 19


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N.S.W. 6 1 14 1 20 1 22

W.A. Nil Nil 1 Nil 1 Nil 1

Queensland Nil Nil 1 Nil 1 Nil 1

Total Votes 14 1 30 2 44 3 47

Percentage: 44/46 = 95.7% which exceeds the 75% requirement, so the motion was - Carried


Proposed Charlie Horvath member number 2908 Seconded Michael Horvath member number 4173

(Rule 5 (a) reads - A suitable anchor and line shall be carried when racing)

Delete

A suitable anchor and line shall be carried when racing

Reason When sailing as a class we sail as "off the beach" boats and as such are not required to carry anchors.

By deleting clause 5 skippers have the option to carry or not.

Discussion for and against the motion: Michael Horvath spoke in favour of the motion to support the reasons as published.

Neil Bilsborough spoke against the motion because of he felt that in some circumstance in

severe weather having an anchor on board and being able to anchor could prevent boats from being blown away from rescue boats or on to a lee shore.

In response Michael Horvath indicated that he believes from his experience to deploy an anchor

in survival circumstances is difficult if not impossible.


State At

Meeting Votes for

At

Meeting Votes

Against

Postal

Votes For

Postal

Votes against

Total

Votes For

Total

Votes Against

Total

Votes

South

Australia

3 Nil 2 Nil 5 Nil 5


N.S.W. 5 2 12 2 17 4 22



Total Votes 14 2 25 4 39 6 47

Percentage: 39/47 = 82.9 % which exceeds the 75% requirement, so the motion was - Carried


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Proposed Charlie Horvath member number 2908

Seconded Michael Horvath member number 4173

Add new rule

12. TOW ROPE

A tow rope shall be secured to a suitable towing eye that is attached to the bow of the boat. Tow rope shall be a minimum of 8mm diameter and 10 metres long

Reason

An anchor rope is not an appropriate tow rope. A Tow Rope should be readily accessible and of an appropriate strength and length and should be carried whether or not an anchor is carried.

Signed: C. Horvath and M. Horvath 26th March, 2016

Discussion for and against the motion:

Michael Horvath spoke in favour of the motion to support the reasons as published.

Neil Bilsborough spoke against the motion because of he felt that having the tow rope

permanently attached to the towing ring is likely to be nuisance when racing because the rope

has to be run from the bow back inside the cabin with the potential for the tail of the rope being

caught up with other parts of the rigging and in the extreme being washed over the side of the boat.

In response Michael Horvath indicated that he believes from his experience for the crew to

move up to the bow connect the tow rope to the towing ring in extreme weather can be very difficult if not dangerous.


State At Meeting

Votes for

At Meeting

Votes

Against

Postal

Votes For

Postal

Votes

against

Total

Votes For

Total

Votes

Against

Total

Votes

South

Australia

Nil 3 2 Nil 2 3 5


N.S.W. 2 6 11 3 13 9 22



Total Votes 7 9 26 5 33 14 47

Percentage: 33/47 = 70.2% which is less than the 75% requirement, so the motion was - Lost


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10 ELECTION OF OFFICERS:

The Secretary will report on nominations for office received in accordance with requirements and elections will be held if required.

Nominations received are;

Position Nominated State Moved Second

President Gillian Horvath Victoria Peter Jackson Alan Scott

Vice President Peter Jackson N.S.W Peter Behr Gillian Horvath

Secretary Peter Behr N.S.W Eric Partland Alan Scott

Treasurer Alan Scott N.S.W Peter Jackson Peter Behr

Registrar Alan Scott N.S.W Peter Jackson Peter Behr

Chief Measurer Norm Thompson N.S.W Peter Behr Gillian Horvath

Committee

member

Eric Partland N.S.W Gillian Horvath Alan Scott

Committee

member

Andrew Doyle South Australia Gillian Horvath Alan Scott

Committee

member

Michael Horvath Victoria Peter Behr Alan Scott

Committee

member

Bryan Langworthy Victoria Gillian Horvath Peter Yeates

Gillian Horvath advised the meeting that as there has been only one nomination for each position, all

are elected in accordance with the rules and all positions are filled.

11 GENERAL BUSINESS:

11.1 Re-affirm Public Officer.

Norm Thompson was the Public Officer during 2015/2016 season and has agreed to accept

this position for the upcoming 2016 -2017 season.

11.2 Association Structure and Possible Future Directions:

Andrew Doyle from South Australia made the following suggestions in light of the need to try

to attract new members into our Association particularly younger members.

He feels that we need to think about how we address the average age of members and their

boats which are ever increasing. No new boats being built....stagnant or negative

membership trend.

1) Consideration be given to changing the design of the TS16 to remove the coaming on each side of the cockpit to make hiking out more comfortable

2) Consider changing the shape of the mainsail to a higher aspect ratio sail and to also allow

the mainsail be have a loose foot.

Andrew referred to how the Heron class has survived and transitioned to continue as a

strong class and we haven't. What lessons can we learn from them?

11.3 Report on arrangements for the 2016/2017 Championships:

The New South Wales Association in conjunction with Sarotoga Sailing Club for the host club the

Australian Championship confirmed that they are looking forward to hosting the championship at the

end of the year.

All organisation matters are in hand and under control.


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11.4 Proposals for 2017/2018 National Championships

Gillian Horvath advised that the Victorian Association will make a start to the preliminaries of the

Australian Championship when the upcoming season gets under way.

11.5 Receipt of the Annual Return to the Department of Fair Trading and authorisation of

signatories to the return:

To comply with Department of Fair Trading requirements a resolution is required to receive the

annual return to be submitted to the Department of Fair Trading and authorise two committee

members present at the AGM to sign the return.

Moved: Jim Wiley

Second: Joe Horinex

That Alan Scott and Peter Behr be authorised to sign the annual return that is to be forwarded onto

the Department of Fair Trading. - Carried

11.6 General Discussion:

a) Gillian Horvath advised the meeting that she and the committee will finalise the first draft of a

revised Constitution in line with the NSW Fair Trading Model Constitution by the end of 2016 and that copies of the proposed new Constitution will be sent out to for members’ comments early in

2017 so that a final draft can be voted on at the 2017 Annual General Meeting and then put into

use in the 2017/ 2018 Season.

b) Should in the future any proposals to change the design or measurement of the TS16 be put to the National Association by members or State associations, Neil Bilsborough urged the

Association to make sure that such suggestions be sent out to all members for their

consideration.

12 MEETING CLOSE: There being no further business the meeting was closed at 3.35 p.m.

THE HARTLEY TRAILER SAILER 16 ASSOCIATION MINUTES OF … · Minutes of 2016 Annual General Meeting...

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