The Durham Catholic District School...

Durham Catholic District School Board

Catholic Education: Learning & Living in Faith

REGULAR BOARD MEETING

AGENDA

Tuesday, May 24th

, 2016 7:30 p.m.

Durham Catholic District School Board Conference Centre

(6:30 p.m. Called to Order followed by Motion to Move In Camera)

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Catholic Education Centre, 650 Rossland Road West, Oshawa, Ontario L1J 7C4 Main Telephone Number: (905) 576-6150; Toll Free: 1-877-482-0722 Main Fax Number: (905) 576-0953 - Board Web Site: www.dcdsb.ca

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http://www.durhamrc.edu.on.ca/

Durham Catholic District School Board REGULAR BOARD MEETING

Monday, May 24, 2016 Open Session 7:30 p.m.

Durham Catholic District School Board Conference Centre, 652 Rossland Road West, Oshawa

OPEN SESSION AGENDA

A. CALL TO ORDER Page

a.1 Motion to Move In Camera (7:00 p.m.) a.2 Memorials and Prayer (7:30 p.m.) Deacon Dominic Pullano a.3 National Anthem All Saints Catholic Secondary School a.4 Roll Call and Apologies

B. APPROVAL OF AGENDA

b.1 Changes to printed agenda b.2 Approval of Agenda

C. PRESENTATIONS OF AWARDS

c. 1 Board Award of Merit c. 2 Trustees’ Youth Awards c. 3 Reverend John Markle Memorial Trophy for Outstanding

Home/School Communication 2015-2016 c. 4 Student Senators Recognition 2015-2016 c. 5 25 Years’ Service in Catholic Education

D. ANNOUNCEMENTS

d.1 Announcement from the In Camera Session of the Board Meeting E. NOTICES OF MOTIONS F. DECLARATIONS OF INTEREST f.1 Declaration of conflict of interest G. ACTIONS TO BE TAKEN g.1 Approval and Signing of Minutes of the Open Session of the 4 Regular Board Meeting of April 25, 2016 g.2 Business Arising from the Open Session of the Regular Board Meeting of April 25, 2016 g.3 Approval and Signing of Minutes of the Open Session of the 14 Regular Board Meeting of May 4, 2016 g.4 Business Arising from the Open Session of the Regular Board Meeting of May 4, 2016 g.5 Approval and Signing of Minutes of the Open Session of the 18 Regular Board Meeting of May 9, 2016 g.6 Business Arising from the Open Session of the Regular Board Meeting of May 9, 2016

OPEN SESSION AGENDA MONDAY, MAY 24, 2016 H. PRESENTATION h.1 2016/2017 Estimates – First Draft – Ryan Putnam, Superintendent of Business I. DELEGATION J. CONSIDERATION OF MOTION j.1 Motion to be read in Open Session from the In Camera Session of the Board Meeting of May 24, 2016 K. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS L. COMMITTEES l.1 Committee Reports l.1.1 IPRC – April 2016 27 l.1.2 Special Education Advisory Committee – May 3, 2016 28 l.1.3 Durham Catholic Parent Involvement Committee – April 2016 64 l.1.4 Finance Committee Minutes – May 16, 2016 79 l.2 Matters Referred from Committee M. STAFF REPORTS m.1 Business Services m.1.1 2016/2017 Estimates – First Draft 84 m.2 Facilities Services m.2.1 Long Term Accommodation Plan 2016-2020 Update 100 m.2.2 Township of Scugog Transition Team Update 106 m.2.3 Seaton Boundary Report 109 m.2.4 Annual Facility Partnership Opportunities 120 m.2.5 Whitby Catholic Secondary Schools Study 123 m.3 Student Achievement: Student Senate m.3.1 Catholic Student Trustees 2016/2017 126 m.4 Director’s Report m.4.1 Trustees Audited Expenses 2015 128 m.4.2 Out of Province Travel 130 m.4.3 Director’s Verbal Report m.5 Chair’s Report m.5.1 Chair’s Verbal Report N. CORRESPONDENCE O. INQUIRIES AND MISCELLANEOUS

P. PENDING ITEMS

Q. ADJOURNMENT R. CLOSING PRAYER


MINUTES of the OPEN SESSION of the Regular Board Meeting of the Durham Catholic District School Board which was held in the Board Room of the Durham Catholic District School Board, 650 Rossland Road West, in Oshawa on Monday, April 25, 2016.

Trustees Present Staff Present T. Corless, Chair A. O’Brien, Director J. Oldman, Vice Chair T. Barill J. McVeigh T. Chapman J. Bastarache J. Mullins M. Forster J. Bowyer L. Morgulis K. LeFort B. Camozzi G. O’Reilly J. McCafferty S. Grieve R. Putnam P. Pulla (teleconference) M. Gray J. Rinella (teleconference) M. Hammond Student Trustees C. Casalino J. Samaroo

OPEN SESSION CALL TO ORDER Chair Corless called the Open Session to order at 7:00 p.m. ITEM a.1 MOTION TO MOVE IN CAMERA Motion No. B2016-04-25-01 Motion to Move In Camera Moved by J. McCafferty seconded by K. LeFort

“THAT the Durham Catholic District School Board Meeting move into In Camera Session.”

Carried

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B2016-04-25 – Page 2 RESUMPTION OF OPEN SESSION (7:30 p.m.) Chair Corless called the Meeting to order and welcomed all in attendance. ITEM a.1 NATIONAL ANTHEM – O CANADA St. Joseph Catholic School (Oshawa) Glee Club opened the meeting with O Canada and soulful vocal selections. ITEM a.2 MEMORIALS AND PRAYERS Student Trustees Casalino and Samaroo offered the opening reflection. ITEM a.3 ROLL CALL AND APOLOGIES All Trustees were in attendance. APPROVAL OF AGENDA ITEM b.1. CHANGES TO THE PRINTED AGENDA Trustee McCafferty added Item c.2 Announcement; Trustee Rinella added Item n.1. Police Checks for Parent Volunteers. ITEM b.2 APPROVAL OF AGENDA Motion No. B2016-04-25-02 Approval of Agenda Moved by J. McCafferty seconded by T. Chapman

“THAT the Durham Catholic District School Board approve the agenda of the Monday, April 29, 2016 Regular Board Meeting as amended.” Carried

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B2016-04-25 – Page 3 ANNOUNCEMENTS d.1. ANNOUNCEMENTS FROM THE IN CAMERA SESSION OF THE REGULAR

BOARD MEETING OF APRIL 25, 2016

Vice Chair Oldman made the following announcements: RESIGNATION Effective August 31, 2016 Name Current Position Claire Carruthers Teacher, Notre Dame Catholic Secondary School

RETIREMENTS

Effective June 30, 2016 Name Current Position Kevin Barltrop Teacher, Archbishop Denis O’Connor C.H.S. Tracy Campbell Teacher, St. Christopher C.S./St. Hedwig C.S. M. Laurie Cassell Teacher, St. Luke the Evangelist C.S. Donna Mae Cunningham Teacher, St. Joseph C.S. (Oshawa) Eileen Ethier, Teacher, St. Joseph C.S. (Oshawa) Lanna C.Henry Teacher, Father Leo J. Austin C.S. Tom Gallagher Teacher, Archbishop Denis O’Connor C.H.S. Joanne Gagnon Principal, St. Josephine Bakhita C.S. Janet Gazarek Teacher, St. Wilfrid C.S. Dale Gimblett Teacher, Immaculate Conception C.S. Lavinia Infusini-Gallagher Teacher, St. John Bosco C.S./ Blessed Pope John Paul II C.S. Catherine Lynn Seton Teacher, Father Leo J. Austin C.S.S. Catherine Stock Teacher, St. Catherine of Siena C.S. Anne-Marie van Ryn Teacher, St. Luke the Evangelist C.S.”6 NOTICES OF MOTIONS None. DECLARATION OF INTEREST

None.

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B2016-04-25 – Page 4 ACTIONS TO BE TAKEN APPROVAL AND SIGNING OF MINUTES – MARCH 29, 2016 REGULAR BOARD MEETING Motion No. B2016-04-25-03 Approval and Signing of Minutes Moved by M. Forster seconded by J. Oldman

“THAT the Durham Catholic District School Board approve the Minutes of the Open session of the March 29, 2016 Regular Board Meeting.” Carried

BUSINESS ARISING FROM THE OPEN SESSION OF THE REGULAR BOARD MEETING OF MARCH 29, 2016 None. APPROVAL AND SIGNING OF MINUTES – APRIL 19, 2016 REGULAR BOARD MEETING Motion No. B2016-04-25-04 Approval and Signing of Minutes Moved by J. McCafferty seconded by P.Pulla

“THAT the Durham Catholic District School Board approve the Minutes of the Open session of the April 19, 2016 Regular Board Meeting.” Carried

BUSINESS ARISING FROM THE OPEN SESSION OF THE REGULAR BOARD MEETING OF APRIL 19, 2016 None.

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B2016-04-25 – Page 5 PRESENTATIONS VIMY 2017 Susan Clancy, teacher at Fr. Leo J. Austin Catholic Secondary School, and Vanessa Taber presented an embroidered plaque to commemorate the 100th Anniversary of the Battle of Vimy Ridge. They noted that 2017 will see the biggest national gathering of Canadian students and teachers at the 100th Anniversary pilgrimage with estimates exceeding over 7,500. Students of Durham Region will lead the front with approximately 720 students from 18 schools registered to date, accounting for 10% of the total Canadian representation. On this excursion, students and teachers will follow in the footsteps of the Ontario Regiment that fought in the 3rd Division at Vimy Ridge on April 9, 1917. INTERNATIONAL EDUCATION PROGRAM Michael Gray, Superintendent of Human Resources and Administrative Services provided an overview of the Board’s International Education Service Delivery Model. The presentation included information on International Education in alignment with the Ministry of Education’s goals and strategy, and the Board’s strategic goal for International Education: To develop and implement a service delivery model for an International Education plan that will recruit international learners to the Board. Currently, 0.10% of the Board’s student population is international students.

CONSIDERATION OF MOTION

i.1 MOTIONS TO BE READ IN OPEN SESSION FROM THE IN CAMERA SESSION OF THE BOARD MEETING APRIL 25, 2016

Motion No. B2016-04-25-04 Motions Read Moved by M. Forster seconded by T. Chapman

“THAT the Durham Catholic District School Board accept the Motions as read from the In Camera session of the April 25, 2016 Regular Board Meeting.” Carried

j. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None

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B2016-04-25 – Page 6 COMMITTEE REPORTS k.1.1 IPRC REPORT FOR MARCH 2016 Motion No. B2016-04-25-05 IPRC Report for March 2016 Moved by J. McCafferty seconded by K. LeFort

“THAT the Durham Catholic District School Board accept the IPRC Report for the month of March 2016” Carried

k.1.3 SPECIAL EDUCATION ADVISORY COMMITTEE MEETING – APRIL 5, 2016 Motion No. B2016-04-25-06 Special Education Advisory

Committee Meeting – April 5, 2016

Moved by J. McCafferty seconded by K. LeFort

“THAT the Durham Catholic District School Board accept the report of the April 5, 2016 Special Education Advisory Committee meeting.”

Carried

k.1.4 DURHAM CATHOLIC PARENT INVOLVEMENT COMMITTEE – MARCH 2016 Motion No. B2016-04-25-07 Durham Catholic Parent

Involvement Committee – March 2016

Moved by J. McCafferty seconded by K. LeFort

“THAT the Durham Catholic District School Board accept the written report from the Durham Catholic Parent Involvement Committee Meeting of Thursday, March 10, 2016.”

Carried

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B2016-04-25 – Page 7 k.1.5 FINANCE COMMITTEE MINUTES – APRIL 11, 2016 Motion No. B2016-04-25-08 Finance Committee Minutes –

April 11, 2016 Moved by J. McCafferty seconded by K. LeFort

“THAT the Durham Catholic District School Board receive as information the minutes of the April 11, 2016 Finance Committee meeting.”

Carried

k.2. MATTERS REFERRED FROM COMMITTEE None.

STAFF REPORTS l.1. BUSINESS SERVICES l.1.1 2015/2016 SECOND QUARTER BUDGET STATUS REPORT Motion No. B2016-04-25-09 2015/2016 Second Quarter

Budget Status Report Moved by J. McCafferty seconded by K. LeFort

“THAT the Durham Catholic District School Board receive as information the 2015/2016 Second Quarter Budget Status Report for the period ending February 29, 2016.”

Carried l.2 FACILITIES SERVICES l.2.1 LONG TERM ACCOMMODATION PLAN 2016-2020 Motion No. B2016-04-25-10 Long Term Accommodation Plan

2016-2020 Moved by T. Chapman seconded by J. Rinella

“THAT the Durham Catholic District School Board receive and file as information the report entitled Long Term Accommodation Plan 2016-2020 Update dated April 25, 2016.”

Carried

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B2016-04-25 – Page 8 TEACHING AND LEARNING l.3.1 WHITBY CATHOLIC SECONDARY SCHOOLS REVIEW It was agreed that the wording of the following Motion be amended to include the word ‘report’. Motion No. B2016-04-25-11 Whitby Catholic Secondary

Schools Review Moved by K. LeFort seconded by J. Oldman

“THAT the Durham Catholic District School Board receive and file as information the Comprehensive Review Report of the Optimal Programs and Service Delivery Models for Catholic Secondary Schools in Whitby dated April 25, 2016.”

Carried

l.3.2 INTERNATIONAL EDUCATION PROGRAM Motion No. B2016-04-25-12 International Education Program Moved by J. McCafferty seconded by J. Oldman

“THAT the Durham Catholic District School Board receive and file the International Education Program report.”

Carried

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B2016-04-25 – Page 9

l.4 DIRECTOR’S REPORT l.4.1 DIRECTOR’S VERBAL REPORT Director O’Brien provided update on upcoming Board events such as Vimy Ridge Walk-a-thon, Earth Day activities and Employee Wellness Fairs. She extended her congratulations to the Archbishop Denis O’Connor Robotics team who competed in their first-ever national competition in Windsor this month and brought back an award. She noted that work with students in robotics has been successful in many elementary and secondary schools as we encourage student engagement in STEM programs. The Director congratulated all students who participated in our annual Showcase of the Arts, an opportunity for families and friends to see top talent represented by over 340 elementary students from 13 schools. Director O’Brien extended her thanks to all those who attended the celebration of 25 years of Catholic Education at St. Matthew the Evangelist Catholic School in Whitby, and noted that we continue to celebrate milestone anniversaries in other schools including the official opening and Blessing of St. Kateri Tekakwitha Catholic School on April 27 and Father Fénelon Catholic School on May 25; as well as 50 years of Catholic education at Sir Albert Love Catholic School on May 10. The Director reminded everyone of various activities affiliated with Children’s Mental Health Week and Catholic Education Week, and encouraged the trustees and parents to attend. l.4. CHAIR’S VERBAL REPORT The Chair invited all in attendance to the System Wide Mass on Monday, May 2. She congratulated those honoured at the Durham Catholic Distinguished Volunteer’s annual gala and extended her thanks to Durham Catholic Parent Involvement Committee (DCPIC) for organizing this wonderful event. She thanked all volunteers in our Durham Catholic schools and communities. The Chair noted that parents have had opportunities to expand their knowledge recently in the areas of literacy and numeracy through parent webinars organized by DCPIC and thanked all who attended. She noted that she would be joining fellow Trustees of the Durham Catholic District School Board and across the province this week at the Ontario Catholic Trustees’ Association’s (OCSTA) Annual General Meeting where the focus would be on community outreach. STUDENT TRUSTEES’ REPORT Student Trustees Casalino and Samaroo provided an update on fundraising efforts to support the purchase of a Pope Francis statue as well as an upcoming Retreat day. Student Trustees advised of a parent and student survey that all are encouraged to complete. Information will be disseminated through social media.

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B2016-04-25 – Page 10

n. INQUIRIES AND MISCELLANEOUS Trustee Rinella inquired about the process of screening for one-day trip volunteers. Director O’Brien noted that as per Board policy, adult volunteers accompanying children other than their own, are required to complete police checks. ADJOURNMENT Motion No. B2016-04-25-13 Adjournment Moved by J. McCafferty, seconded by P. Pulla

“THAT the Durham Catholic District School Board adjourn the Regular Board Meeting of Monday, April 25, 2016.”

Carried

___________________________ __________________________ Theresa Corless, Chair of the Board Anne O’Brien, Director of the Board Durham Catholic District School Board Durham Catholic District School Board (10:10 p.m.) V. Kunar, Recording Secretary

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MINUTES of the OPEN SESSION of the Special Board Meeting of the Durham Catholic District School Board which was held in the Board Room of the Durham Catholic District School Board, 650 Rossland Road West, in Oshawa on Wednesday, May 4, 2016.

Trustees Present Staff Present T. Corless, Chair A. O’Brien, Director J. Oldman, Vice Chair (teleconference) T. Barill L. Morgulis T. Chapman J. Bastarache G. O’Reilly K. LeFort J. Bowyer R. Rodriguez J. McCafferty (teleconference) B. Camozzi P. Pulla (teleconference) M. Gray J. Rinella R. Leclair

J. McVeigh Trustee With Regrets M. Forster

OPEN SESSION CALL TO ORDER Chair Corless called the Open Session to order at 7:30 p.m. ITEM a.1 MEMORIALS AND PRAYERS Chair Corless offered the prayer. APPROVAL OF AGENDA ITEM b.1. CHANGES TO THE PRINTED AGENDA None. ITEM b.2 APPROVAL OF AGENDA Motion No. B2016-05-04-01 Approval of Agenda Moved by K. LeFort seconded by P. Pulla

“THAT the Durham Catholic District School Board approve the agenda of the Wednesday, May 4, 2016 Special Board Meeting as printed.” Carried

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B2016-05-04 Page 2 ANNOUNCEMENTS None NOTICES OF MOTIONS None DECLARATION OF INTEREST None. ACTIONS TO BE TAKEN None PRESENTATION None STAFF REPORT h.1 TOWNSHIP OF SCUGOG ACCOMMODATION REVIEW – FINAL STAFF REPORT Superintendent Camozzi provided background information on the series of meetings that took place. He reviewed staff recommended options as well as other accommodation options that were provided. Manager of Planning and Admission, Lewis Morgulis reviewed the policy, data and statistical reports pertaining to both Good Shepherd Catholic School and Immaculate Conception Catholic School. Superintendent Leclair reviewed the information from the public meetings and provided details pertaining to the public consultation session. Trustee LeFort commended staff for their work on the Review and noted that while the decision was a difficult one, it is one that she is grateful for as it allows a strong Catholic education presence to remain in Scugog.

Motion No. B2016-05-04-02 Township of Scugog Accommodation

Review – Final Staff Report Moved by K. LeFort, seconded by J. Rinella

“THAT the Durham Catholic District School Board receive the staff report entitled ‘Township of Scugog Accommodation Review – Final Staff Report’ dated May 4, 2016.”

Carried

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B2016-05-04 Page 3 h.1 TOWNSHIP OF SCUGOG ACCOMMODATION REVIEW – FINAL STAFF REPORT – continued Motion No. B2016-05-04-03 Township of Scugog Accommodation

Review – Final Staff Report Moved by P. Pulla, seconded by J. Rinella

“THAT the Durham Catholic District School Board approve the closure of Immaculate Conception Catholic School effective June 30, 2016.”

Carried


Review – Final Staff Report Moved by K. LeFort, seconded by J. McCafferty

“THAT the students from Immaculate Conception Catholic School be directed into Good Shepherd Catholic School starting in September 2016.”

Carried


Review – Final Staff Report Moved by P. Pulla, seconded by T. Chapman

“THAT the Durham Catholic District School Board consolidate the boundaries of Immaculate Conception Catholic School and Good Shepherd Catholic School starting in September 2016.”

Carried

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B2016-05-04 Page 3 ADJOURNMENT Motion No. B2016-01-19-04 Adjournment Moved by J. McCafferty, seconded by J. Rinella

“THAT the Durham Catholic District School Board adjourn the Special Board Meeting of Tuesday, January 19, 2016.”

Carried

___________________________ __________________________ Theresa Corless, Chair of the Board Anne O’Brien, Director of the Board Durham Catholic District School Board Durham Catholic District School Board (8:37 p.m.) V. Kunar, Recording Secretary

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Durham Catholic District School Board MINUTES of the OPEN SESSION of the Regular Board Meeting of the Durham Catholic District School Board which was held in the Board Room of the Durham Catholic District School Board, 650 Rossland Road West, Oshawa, Ontario on Monday, May 9, 2016 Trustees Present Staff Present T. Corless, Chair A. O’Brien J. Oldman, Vice Chair T. Barill T. Chapman J. Bowyer M. Forster B. Camozzi K. LeFort M. Gray J. McCafferty (teleconference) R. Leclair P. Pulla J. Mullins J. Rinella G. O’Reilly R. Putnam OPEN SESSION CALL TO ORDER Chair Corless called the Open Session to order at 7:30 p.m. ITEM a.1 MOTION ITEM a.2 MEMORIALS AND PRAYERS Vice Chair Oldman offered the opening prayer. ITEM a.3 ROLL CALL AND APOLOGIES None APPROVAL OF AGENDA ITEM b.1 CHANGES TO THE PRINTED AGENDA None ITEM b.2 APPROVAL OF AGENDA Motion No. B2016-05-09-01 Approval of Agenda Moved by K. LeFort seconded by M. Forster

“THAT the Durham Catholic District School Board approve the agenda of the May 9, 2016 Regular Board Meeting.”

Carried

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B2016-05-09 Page 2 ANNOUNCEMENTS None NOTICES OF MOTIONS None DECLARATIONS OF INTEREST ITEM e.1 DECLARATION OF CONFLICT OF INTEREST None ACTIONS TO BE TAKEN None PRESENTATION None DELEGATIONS None CONSIDERATION OF MOTION None UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None COMMITTEES ITEM k.1 Committee Reports None ITEM k.2 MATTERS REFERRED FROM COMMITTEE None

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B2016-05-09 Page 3 STAFF REPORTS ITEM l1.1 POLICIES AND ADMINISTRATIVE PROCEDURES ITEM l1.1 ROSTER OF POLICIES AND ADMINISTRATIVE PROCEDURES Motion No. B2016-05-09-02 Roster of Policies and Administrative

Procedures Trustee LeFort inquired about the status of the Commercially Bottled Water policy on the roster. Superintendent Camozzi confirmed that he would be consulting with John Mullins, Superintendent responsible for the Student Senate to confirm the status of the student input related to this policy. After that he would review the Healthy schools Policy to determine if this can be added to existing policy. Moved by J. Oldman seconded by T. Chapman

“THAT the Durham Catholic District School Board receive and file as information the Roster of Polices and Administrative Procedures – May 9, 2016.”

Carried ITEM l1.2 PRIVACY BREACH PROTOCOL ADMINISTRATIVE PROCEDURE Motion No. B2016-05-09-03 Privacy Breach Protocol Administrative

Procedure Moved by J. Oldman seconded by J. Rinella “THAT the Durham Catholic District School Board receive and file as

information the Privacy Breach Protocol Administrative Procedure (AP201-2).”

Carried ITEM l1.3 REVISED NAMING OF CATHOLIC SCHOOLS POLICY Motion No. B2016-05-09-04 Revised Naming of Catholic Schools Policy Moved by K. LeFort seconded by J. Oldman “THAT the Durham Catholic District School Board approve the First

Reading of the revised Naming of Catholic Schools Policy (PO203).” Carried

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ITEM l1.4 REVISED NAMING OF CATHOLIC SCHOOLS ADMINISTRATIVE

PROCEDURE Motion No. B2016-05-09-05 Revised Naming of Catholic Schools

Administrative Procedure Moved by K. LeFort seconded by J. Oldman “THAT the Durham Catholic District School Board receive and file as

information the revised Naming of Catholic Schools Administrative Procedure (AP203-1).”

Carried ITEM l1.5 REVISED BOMB THREAT RESPONSE ADMINISTRATIVE PROCEDURE Superintendent Camozzi confirmed that all emergency response administrative procedures would be connected to the Emergency Preparedness Policy (PO414). Superintendent Bowyer described the collaborative process involved in the development of our Police/School Board Protocol and the inclusion of the Bomb Threat Response in the 2016 edition of the Protocol. She reviewed significant changes in the Bomb Threat Response Administrative Procedure and will make revisions after receiving input from Trustee LeFort. Superintendent Bowyer reviewed the new Bomb Threat Response and Emergency Response Announcement Stickers that will be produced for all school sites. Motion No. B2016-05-09-06 Revised Bomb Threat Response

Administrative Procedure Moved by P. Pulla seconded by J. McCafferty “THAT the Durham Catholic District School Board receive and file as

information the revised Bomb Threat Response Administrative Procedure (AP414-4).”

Carried

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B2016-05-09 Page 5 ITEM l1.6 REVISED LOCKDOWN AND HOLD AND SECURE ADMINISTRATIVE

PROCEDURE Superintendent Bowyer reviewed the revised Lockdown and Hold and Secure Administrative Procedure and differentiated between the terms lockdown, hold and secure and shelter-in-place in order to provide consistency for all staff and students. Trustee McCafferty commented that the administrative procedure was detailed and easy to use. Motion No. B2016-05-09-07 Revised Lockdown and Hold and Secure

Administrative Procedure Moved by J. Rinella seconded by M. Forster “THAT the Durham Catholic District School Board receive and file as

information the revised Lockdown and Hold and Secure Administrative Procedure (AP414-11).”

Carried ITEM l1.7 REVISED ACCIDENT/PERSONAL INJURY ADMINISTRATIVE

PROCEDURE Motion No. B2016-05-09-08 Revised Accident/Personal Injury

Administrative Procedure Moved by J. Rinella seconded by P. Pulla “THAT the Durham Catholic District School Board receive and file as

information the revised Accident/Personal Injury Administrative Procedure (AP414-2).”

Carried ITEM l1.8 REVISED USE OF SERVICE ANIMALS BY GENERAL PUBLIC

ADMINISTRATIVE PROCEDURE Motion No. B2016-05-09-09 Revised Use of Service Animals by General

Public Administrative Procedure Moved by J. McCafferty seconded by P. Pulla “THAT the Durham Catholic District School Board receive and file as

information the revised Use of Service Animals by General Public Administrative Procedure (AP434-6).”

Carried

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B2016-05-09 Page 6 ITEM l1.9 REVISED USE OF SERVICE DOGS BY STUDENTS IN SCHOOLS

ADMINISTRATIVE PROCEDURE Motion No. B2016-05-09-10 Revised Use of Service Dogs by Students in

Schools Administrative Procedure Moved by J. McCafferty seconded by J. Rinella “THAT the Durham Catholic District School Board receive and file as

information the revised Use of Service Dogs by Students in Schools Administrative Procedure (AP434-7).”

Carried ITEM l1.10 REVISED SUPERVISED ALTERNATIVE LEARNING (SAL) POLICY Motion No. B2016-05-09-11 Revised Supervised Alternative Learning (SAL)

Policy Moved by J. Oldman seconded by M. Forster “THAT the Durham Catholic District School Board approve the Second

Reading of the revised Supervised Alternative Learning (SAL) Policy (PO513).”

Carried ITEM l1.11 SUPERVISED ALTERNATIVE LEARNING (SAL) ADMINISTRATIVE PROCEDURE Motion No. B2016-05-09-12 Supervised Alternative Learning (SAL)

Administrative Procedure Moved by J. Oldman seconded by M. Forster “THAT the Durham Catholic District School Board receive and file as

information the Supervised Alternative Learning (SAL) Administrative Procedure (AP513-1).”

Carried

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B2016-05-09 Page 7 ITEM l1.12 REVISED EMPLOYEE AND FAMILY ASSISTANCE PROGRAM POLICY Superintendent Camozzi commented that the Employee and Family Assistance Policy mirrors EFAP literature that exists for employees in all board operated sites. Motion No. B2016-05-09-13 Revised Employee and Family Assistance

Program Policy Moved by M. Forster seconded by J. McCafferty “THAT the Durham Catholic District School Board approve the First

Reading of the revised Employee and Family Assistance Program Policy (PO304).”

Carried ITEM l1.13 REVISED ACCESS TO SCHOOL PREMISES POLICY Motion No. B2016-05-09-14 Revised Access to School Premises Policy Moved by P. Pulla seconded by J. McCafferty “THAT the Durham Catholic District School Board approve the Second

Reading of the revised Access to School Premises Policy (PO604).” Carried

ITEM l1.14 REVISED ACCESS TO SCHOOL PREMISES ADMINISTRATIVE PROCEDURE Motion No. B2016-05-09-15 Revised Access to School Premises

Administrative Procedure Moved by J. Oldman seconded by M. Forster “THAT the Durham Catholic District School Board receive and file as

information the revised Access to School Premises Administrative Procedure (AP604-1).”

Carried

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B2016-05-09 Page 8 ITEM l1.15 ADMINISTRATION OF ORAL MEDICATION ADMINISTRATIVE PROCEDURE Motion No. B2016-05-09-16 Administration of Oral Medication

Administrative Procedure Moved by P. Pulla seconded by J. Oldman “THAT the Durham Catholic District School Board receive and file as

information the Administration of Oral Medication Administrative Procedure (AP804-1).”

Carried CORRESPONDENCE None INQUIRIES AND MISCELLANEOUS PENDING ITEMS None ITEM a.1 MOTION TO MOVE IN CAMERA Motion No. B2016-05-09-17 Motion to Move In Camera Moved by J. McCafferty seconded by K. LeFort

“THAT the Durham Catholic District School Board Meeting move into In Camera Session.”

Carried

RESUMPTION OF OPEN SESSION (8:56 P.M.) i.1 MOTIONS DEEMED READ IN OPEN SESSION FROM THE IN CAMERA SESSION OF THE BOARD MEETING MAY 9, 2016, 2016

Motion No. B2016-05-09-18 Motions Read Moved by M. Forster seconded by K. LeFort

“THAT the Durham Catholic District School Board deemed the Motions as read from the In Camera session of the May 9, 2016 Regular Board Meeting.” Carried

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B2016-05-09 Page 9 ADJOURNMENT Motion No. B2016-05-09-17 Adjournment Moved by J. McCafferty seconded by K. LeFort “THAT the Durham Catholic District School Board adjourn the Regular

Board Meeting of Monday, May 9, 2016.” Carried CLOSING PRAYER Trustee Oldman closed the meeting with a prayer. Theresa Corless, Chair of the Board Anne O’Brien, Director of Education Durham Catholic District School Board Durham Catholic District School Board (8:59.p.m.)

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0BMEMORANDUM

To: Board of Trustees From: Anne O’Brien, Director of Education Date: May 24, 2016 Subject: I.P.R.C. Report for April 2016 Origin: Superintendent of Education – Student Services, J. Bowyer URECOMMENDATION Moved by , seconded by

“THAT the Durham Catholic District School Board accept the I.P.R.C. report for the month of April 2016.”

URATIONALE UI.P.R.C. REPORT FOR APRIL Number of Pupils Referred to I.P.R.C.: 2 Number of Pupils Identified as Exceptional: 2 Number of Pupils Reviewed by I.P.R.C.: 1 UFROM SEPTEMBER 2015 TO JUNE 2016 Total Number of Pupils Referred to I.P.R.C.: 5 Total Number of Pupils Identified as Exceptional: 5 Total Number of Reviews: 10 Total Number of Parent Requested Deferments: 0 AB:JB:cm

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MEMORANDUM To: Board of Trustees From: Special Education Advisory Committee Date: May 24, 2016 Subject: Special Education Advisory Committee Meeting –

May 3, 2016 Origin: Superintendent of Education – Student Services, Janine Bowyer RECOMMENDATION Moved by , seconded by

“THAT the Durham Catholic District School Board accept the report of the May 3, 2016 Special Education Advisory Committee meeting.”

RATIONALE As attached. AB:JB:cm

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MINUTES of the SPECIAL EDUCATION ADVISORY COMMITTEE meeting of the Durham Catholic District School Board which was held in the North Board Room of the Catholic Education Centre, 650 Rossland Road West, in Oshawa on Tuesday, May 3, 2016.

Present Staff With Regrets L. Smart J. Bowyer V. Derby V. Adamo C. Baetz M. Feeheley L. Cook M. Meraw J. Vermulst K. LeFort S. Phoenix L. McInnes M. Lepage K. Remiz J. McCafferty T. McGarry P. Pulla - teleconference A. Shiels E. Van de Klippe

S.E.A.C. Representatives B. Larson, APSSP

CALL TO ORDER Item a.1 Memorials and Prayer Chair Smart called the meeting to order at 7:35 p.m. and offered the opening prayer. Item a.2 Roll Call and Apologies

APPROVAL OF AGENDA Item b.1 Changes to Printed Agenda Inquiries and Miscellaneous - Item b.2 Approval of Agenda

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SEAC20160503 – Page 2 Motion No. SS-2016-05-03-01 Approval of Agenda Moved by K. LeFort , seconded by Linda Cook “THAT the Special Education Advisory Committee approve the agenda of the Tuesday, May 3, 2016 meeting as printed”

Carried

ANNOUNCEMENTS None CONSIDERATIONS OF MOTIONS None DECLARATIONS OF INTEREST Item g.1 Declaration of Conflict of Interest None ACTIONS TO BE TAKEN Item h.1 Approval of minutes of the Special Education Advisory Committee Meeting of March 8, 2016

Motion No. SS-2016-05-03-02 Approval of Minutes Moved by J. McCafferty, seconded by V. Adamo “THAT the Special Education Advisory Committee approve the Minutes of the March 8, 2016 meeting as submitted.”

Carried

Item h.2 Motion to Receive as Information the minutes of the Special Education Advisory Committee Meeting of April 5, 2016

Motion No. SS-2016-05-03-03 Receive Minutes as Information Moved by K. LeFort, seconded by J. McCafferty “THAT the Special Education Advisory Committee receive the Minutes of the April 5, 2016 meeting as information.”

Carried

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SEAC20160503 – Page 3

Item h.2 Business Arising from the Minutes of the Special Education

Advisory Committee March 8, 2016

None PRESENTATIONS Item g.1 Special Olympics M. Meraw Michelle Meraw, Consultant for Special Education, provided information about the Special Olympics Ontario Provincial School Championships, which will be held in Oshawa on June 1 – 3, 2016. More than 800 high school athletes will compete in a variety of sports including Bocce, Basketball, Soccer, Track and Field and Floor Hockey. There are many Durham Region athletes participating, including a track and field and baseballs teams from Father Leo J. Austin Catholic Secondary School. Volunteers are needed for all aspects of the event. Flyers were shared with SEAC members (attachment 2) and online information is available here: http://schoolprovincials.specialolympicsontario.ca/volunteer Item g.2 Students with Assistive Technology Transition Trips K. Remiz Kate Remiz, Coordinator for Assistive Technology, provided information about the SWATT pilot which took place during the month of April. Students from the Msgr. Paul Dwyer Catholic High School family of schools, who use assistive technology and are transitioning from elementary to secondary in September, were invited to participate. Over 40 students, in three smaller groups, were welcomed to Msgr. Paul Dwyer by staff and students. Activities included English and Learning Strategies classes, lunch in the cafeteria, and a workshop on OneNote – an app which is a digital notebook and organizational tool. Feedback was very positive with many students expressing increased confidence and a higher comfort level with making the transition to secondary. Kate expressed her gratitude to the Dwyer staff for their support in the planning and implementation of the pilot. Item g.3 Review of the Special Education Plan M. Meraw Michelle Meraw reviewed changes to the Special Education Plan for 2015/2016 and asked members to provide feedback and suggestions by May 17, 2016. A copy of the Plan was shared electronically with members by email. The Plan will be submitted to the Ministry of Education on July 31, 2016 DELEGATIONS None

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http://schoolprovincials.specialolympicsontario.ca/volunteer

SEAC20160503 – Page 4 NOTICES OF MOTIONS None UNFINISHED BUSINESS FROM PREVIOUS MEETINGS Item k.1 SEAC Terms of Reference Superintendent Bowyer distributed the final draft of the SEAC Terms of Reference which has been reviewed by legal counsel in order to align with current legislation and language of the Board By-laws. (See attachment 1).

STAFF REPORTS Item l.1 Coordinator’s Report – M. Meraw

During the first week in April, DCDSB displayed their support of students with Autism. Schools lit their hallways blue with displays of Autism Awareness and created bulletin boards that demonstrated support of our students with Autism.

On April 15th, over 25 Student Services personnel supported the Board-wide PA Day. There were a multitude of presentations from Task Analysis to Writing IEPs, from a brief history on Special Education to supporting students with Assistive Technology, from SMART Talk to Self-Regulation. The day was well-received by all.

On April 22, 2016 – Student Services co-hosted a Robotics event which took place at the CEC Conference Centre. Elementary teams from across the school board participated in this event. This was a great opportunity for students to have fun and learn more about coding and robotics. Thank you to Superintendent Bowyer for the support of the event through the purchase of robotics kits.

DCDSB and Parents as Partners is proud to present our 'Learning with a Difference Conference' May 25th. We are looking forward to our Keynote presentation from Lesley Andrew, as well as participating in break-out sessions that explore different topics such as Assistive Technology, Resiliency, Pathways (both from Elementary to Secondary, and Secondary to Post-Secondary, and Organizational Skills. (attachment 3)

Mental Health Update:

In addition to being Catholic Education Week, this week is also Children's Mental Health Week, which is celebrated across Ontario in the first week of May. All schools were provided with a list of resources and suggested activities to use throughout the week (or to save for another week, should they choose to do their own week at another time). Daily tweets are being sent out from the DCDSB twitter account, and we are encouraging all of our followers to re-tweet. Schools were also provided with postcards and green ribbons lapel pins for the Admin team, school secretaries and gatekeepers.

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SEAC20160503 – Page 5

Coordinator’s Report - continued

They were encouraged to wear the pins and post the postcards in a prominent location throughout the week in recognition of Children's Mental Health week.

During the month of May, we're preparing to do ASIST and safeTALK sessions. In addition, 20 staff members from Student Services and Teaching and Learning Depts. will be participating in a training called: Reaching In, Reaching Out Resiliency Skills Training Program on May 26 and 27. This 2-day training provides service providers working in early learning settings with the knowledge and skills they need to model and teach resilience approaches to young children up to 8 years of age. The staff members who are trained will be working closely with Kindergarten teachers in our "Priority Neighbourhood" schools in the fall to bring these skills into the classroom. Our plan is to build some resources (e.g., a toolkit) for all kindergarten classrooms, and perhaps consider this training for other staff members if it proves to be worthwhile.

DCDSB is also hosting a Healthy Schools event in partnership with DDSB and Durham Region Public Health on May 18, 2016 from 5:30-8:00 p.m. During this event, the Health Department "Healthy School Award" winners will be announced, and teachers and parents will have an opportunity to hear from a well-known speaker and author, Jennifer Kolari, on the topic of Connected Parenting. This event is open to all schools (not just winning schools), with a maximum of 5 attendees per school. Schools can register at [email protected].

Finally, last month, Cynthia sent out the draft version of the Student Mental Health During Transitions – parent resource. Feedback on this document is due on May 6th. We would appreciate your input.

Item l.2 Superintendent’s Report- J. Bowyer Superintendent Bowyer thanked Michelle Meraw for leadership as key organizer of the Robotics tournament. The interest in Robotics and coding is on the increase and we plan to expand our involvement in it in the future. Several important events took place during Catholic Education Week, in keeping with the theme, “Opening the Doors of Mercy”. The Community Run for Hope took place at Msgr. Paul Dwyer CHS on Sunday, May 1, 2016. An enthusiastic group ran and walked to raise funds for the Foundation. Organizer of this inaugural event was James MacKinnon, Teaching and Learning Consultant. On Monday, May 2, a system-wide Mass took place at Holy Family Catholic Church in Whitby. The Mass was celebrated by Father John McCarthy of Regis College, University of Toronto.

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SEAC20160503 – Page 6

Item l.2 Superintendent’s Report- continued The Distinguished Catholic Educator and Distinguished Catholic Leader awards were presented at our annual celebration on Tuesday May 3. The Distinguished Catholic Educator recipient for Student Services was Joyce Thompson, Social Worker. Mary Kay Boase, Principal of St. Paul C.S. was chosen by her peers as the Distinguished Catholic Leader On Wednesday, May 4, our schools will be participating in a “Walk for Hope”. This “tape-a toonie” fundraiser will also benefit the Children’s Foundation. The third annual Durham Catholic Children’s Foundation Dinner will take place on Friday, May 6, 2016. As well as supporting the Foundation, the Dinner will celebrate our Most Reverend Bishop Vincent Nguyen, Auxiliary Bishop of Toronto, as well as the 2016 Durham Catholic Distinguished Alumni. The featured guest speaker will be bestselling author Wesley King, a graduate from All Saints Catholic Secondary School.

Durham Catholic District School Board has recently finalized the collective agreement with our Association of Professional Student Services (APSSP) staff – Social Workers, Child and Youth Counsellors, Speech and Language Pathologists, Communicative Disorders Assistant and Psychological Services staff. Last month we hosted 15 visiting school administrators from Reihms, France with whom Durham Catholic District School Board has a partnership. Superintendent Bowyer was asked to do a presentation on our model of Inclusion and they were extremely impressed with how we have organized our system. Later this month, we will be hosting 30 Senior Administrators from Catholic School Districts in Australia and Superintendent Bowyer will be once again sharing the work that we do in Special Education and Diane Mullane will be talking to them about our Mental Health Initiatives. Last week during our Secondary PST meeting, we participated in professional learning on various looked topics, including getting students who are reluctant to use their assistive technology to start using it, and we spent a significant portion of the session on writing effective IEPs. The Provincial Schools debate has been paused for one year by the Ministry of Education. Therefore, we are moving ahead with our applications. The Ministry of Education Advisory Council on Special Education has sent a survey with a request for feedback. The Superintendent invited SEAC members to submit suggestions to be included in the final document, for which the requested return date is May 26.

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SEAC20160503 – Page 7

Motion SS-2016-05-03-04 Approval of the May 3, 2016 Verbal

Coordinator and Superintendent Reports Moved by J. McCafferty seconded by E. Van de Klippe “THAT the Special Education Advisory Committee accept the verbal Coordinator and Superintendent Reports at the May 3, 2016 Meeting.”

Carried

ASSOCIATION REPORTS VOICE for the Hearing Impaired – V. Adamo

Dress Loud Day – Friday May 6, 2016 Summer Camp – registration for camp has been re-opened after a decision to

proceed with the event. The deadline to register is June 10. Valerie attended a Conference hosted by Toronto District School Board which was

similar to our Parents as Partners event. Information from this event will be shared with Diane Mullane.

Autism Ontario – Durham Region – E. Van de Klippe (attachment 4) My Direct Plan – May 11th workshop at Durham Association for Family Respite

Services. MyDirectPLan is a free expense management program. More information is available at www.MyDirectPlan.com The event coordinator is Catilin Henshaw – 844-637-6371 or [email protected] Admission is free

Changing Bodies…Changing Lives – Circles – Personal and Social Boundaries – a workshop about sexual health and education for parents to help prepare their adolescents for change and loving relationships. Date: Tues May 10- 7:00 p.m. Lakeridge Community Support Services – 900 Hopkins St. Whitby

Autism Ontario has additional comments and further expansion of views regarding the recent announcement and in response to many ongoing conversations within our autism community. Please read our statement regarding autism programming in Ontario, Relevant resources and responses to the MCYS announcement and FAQs about Autism Ontario’s advocacy process. Click here for the PDF package

Coming this fall: The Bill Nason Conference - Autism behaviour specialist, Supervisor of Consultation Services for the Genesee Health System, Flint MI, Children's Coach at Oakland University Center for Autism, autism blogger and author of book series Autism Discussion Page Books.

Looking for Online Support? Ontario Special Needs Roadmap A Piece of the Puzzle Facebook-Autism Ontario-Durham Region Parent Support Group

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http://www.mydirectplan.com/

mailto:[email protected]

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SEAC20160503 – Page 8

Association Reports – Continued Home Base Durham Facebook-Autism Discussion Page Facebook-Parenting Asperger's Children Yahoo Group/Autism-Aspergers Facebook-Autism Support Group in Durham Region For the Love of Autism - Ontario (formerly Autism Moms Ontario)

Chapter and Potential Programme Events: Sibling Creativity Exploration Night - Friday, May 27th from 6:30-9pm. Sibling Group for ages 7-11 - May 28, 2016 from 11am - 1:30pm. Creative Art Evening - May 30, 2016 from 4:45-6:45pm. Mom's Night Out - Expressive Arts Evening - Friday, June 17th from 7-9pm Movement and Expressive Arts - Aged 8-12 - Saturday, May 14th from 2:15-4:30pm Teen Movement and Expressive Arts - Aged 13-17 - Saturday, May 14th from 12:45-3pm CLICK HERE FOR EVENT DETAILS Website: www.autismontario.com/durham

Community Living Durham Region – T. McGarry May 11 – Challenge: Shine Your Light – from 6:30 – 7:30 the CN Tower will be lit up

blue and green May 14 – Amazing Race, Uxbridge – teams work together going through the

community and completing challenges – proceeds to the United Way May 12 – Queens Park meeting to discuss issues facing people with disabilities May 26 – Annual Gala night – last year over 29,000.00 was raised to support

individuals with limited incomes Trustee – K. LeFort A special Board Meeting will be held on Wednesday, May 4 to receive the final

report on the Township of Scugog Accommodation Review.

VIEWS for the Visually Impaired – J. McCafferty Braille Music Camp will be held on July 3at the W. Ross MacDonald School –

Brantford Goalball demonstrations will be held at the Abilities Centre prior to the Parapan Am

Games. Goalball is played with 3 blindfolded players on each side and the ball is similar to a basketball except it has a bell inside. There is a net at each end. The object of the game is to score on the opposite team. Watch here: https://m.youtube.com/watch?v=Zj6galPLxmQ

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https://m.youtube.com/watch?v=Zj6galPLxmQ

SEAC20160503 – Page 9

Association Reports – continued Cystic Fibrosis Canada – Durham Chapter – Mitch LePage May is Cystic Fibrosis month Outrun Cystic Fibrosis was held April 10 and raised over 25,000.00 Social Media Campaign: Living With CF – a series of 3 minute documentaries

about people living with CF and the impact on their family members #aworldwithoutCF

National Walk Day – Run to Make Cystic Fibrosis History – May 29 – Metro Toronto Zoo

Durham Chapter Strokes for Life Golf Tournament – June 9 – Oshawa Golf Club

Community Representative -- L. Cook Special Olympics events will take place throughout the spring and summer in

Durham. St. Mary CSS is providing the use of their track for some of the events.

Everyone is invited to attend the opening and blessing of Father Fénelon Catholic School on Wednesday, May 25.

Durham Down Syndrome Association – A. Shiels Annual Picnic – June 12, 2016 – Nova’s Ark. The picnic is a great time to come out

to become familiar with DDSA and consider membership. Mother’s Day Lunch – Sunday May 15 – Melanie Pringles Restaurant - Whitby Father’s Day Lunch – Sunday June 26 – Melanie Pringles Restaurant - Whitby

CORRESPONDENCE none INQUIRIES AND MISCELLANEOUS none PENDING ITEMS

none ADJOURNMENT The meeting adjourned at 8:52 p.m. Motion No. SS-2016-05-08-05 Adjournment Moved by M. LePage seconded by L. Cook

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https://twitter.com/hashtag/aworldwithoutCF?src=hash

SEAC20160503 – Page 10

“THAT the Special Education Advisory Committee meeting of May 3, 2016 adjourn.” Carried CLOSING PRAYER The closing prayer was offered by P. Pulla Lynne Smart Janine Bowyer Chair, Special Education Advisory Superintendent of Education Committee

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Special Education Advisory Committee

(SEAC)

Terms of Reference Final Draft

Attachment 1B2016-05-24 of 130


MISSION STATEMENT We are called to celebrate and nurture the God-given talents of each

student as we serve with excellence in the light of Christ.

We believe that all students can learn and achieve given the proper time and supports, and that all teachers can teach to high standards given the right conditions and assistance.

We believe that setting high expectations for achievement, holding students to rigorous performance standards and early intervention are essential to student success

We believe that teachers need to be able to articulate what they do and why they teach the way they do, reflective of Gospel values and the Catholic Graduate Expectations

We believe that every child is made in the image and likeness of God and that his or her dignity and worth must be respected and valued.

We believe that every child can learn and that as Catholic educators, we are called to a vocation which values each child’s successes, based on his or her level of understanding.

We believe that every child is a unique gift from God and has his or her own way of learning. As Catholic educators, we must plan for diversity and give students tasks that respect their abilities.

We believe that our Catholic learning communities are places of conversation and support, where educators can reach out to others in the community for ideas and assistance in order to create a learning environment that best supports all students, including students with special needs

We believe that all our students have the right to be educated in the manner that best suits them. We therefore understand the importance of universal design and differentiated instruction in order to ensure that our classrooms and other learning environments are as usable as possible to students, regardless of their age, ability or situation.

We believe that we are all lifelong learners and that as Catholic educators we are called to continue to develop our pedagogy so that our instruction and professional judgment are supported by good research.

We believe that as educators, we have the advantage of knowing the child and the ability to provide valuable feedback in order to support his or her programming and assessment.

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DCDSB Special Education Advisory Committee Mandate

Regulation 464/97 made under the Education Act R.S.O. 1990 c E. 2 sets out the requirements that govern Special Education Advisory Committees of school authorities and district boards of education in the province of Ontario.

Reg. 464/97 provides that Special Education Advisory Committees may:

• make recommendations to the Board in respect of any matter affecting the establishment, development and delivery of special education programs and services for exceptional pupils of the Board;

and that the Special Education Advisory Committee shall be given the opportunity to:

• participate in the Board’s annual review of the Special Education Plan;

• participate in the Board’s annual budget process as it relates to special education; and

• review the financial statements of the Board as they relate to special education.

Regulation 464/97 is reproduced at Appendix 1, and can be viewed at: https://www.ontario.ca/laws/regulation/970464

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https://www.ontario.ca/laws/regulation/970464

Table of Contents

Article 1 MEMBERSHIP ............................................................................................................ 1 1.1 Membership Composition ............................................................................................... 1 1.2 Local Association Representatives – Voting and Alternate ............................................ 1 1.3 Trustees ........................................................................................................................... 2 1.4 Community Representative ............................................................................................ 3 1.5 Board Personnel .............................................................................................................. 3

Article 2 NOMINATION AND APPOINTMENT .......................................................................... 3 2.1 Term ................................................................................................................................ 3 2.2 Request for Nominations ................................................................................................ 3 2.3 Appointment ................................................................................................................... 4 2.4 Vacancies ......................................................................................................................... 4

Article 3 MEETINGS .................................................................................................................. 4 3.1 Election of the Chair and Vice-Chair ............................................................................... 4 3.2 Open Meetings ................................................................................................................ 5 3.3 Meeting Times ................................................................................................................. 5 3.4 SEAC Agendas .................................................................................................................. 5 3.5 Cancellation ..................................................................................................................... 5 3.6 Quorum ........................................................................................................................... 5 3.7 Attendance at Meetings .................................................................................................. 6 3.8 Accessibility ..................................................................................................................... 6 3.9 Meeting Procedures ........................................................................................................ 6 3.10 Maximum Length of Meeting .......................................................................................... 6 3.11 Voting .............................................................................................................................. 7 3.12 Meeting Norms................................................................................................................ 7

Article 4 RESPONSIBILITY OF MEMBERS .................................................................................. 7 4.1 Code of Conduct .............................................................................................................. 7 4.2 Local Association Communication .................................................................................. 8 4.3 Recommendations to the Board ..................................................................................... 9 4.4 Review of Special Education Plan .................................................................................... 9 4.5 Budget and Financial Statement Review ........................................................................ 9

Appendix

Appendix 1 Ontario Regulation 464/97 Special Education Advisory Committees

Appendix 2 SEAC Association Report Form

Appendix 3 SEAC Annual Calendar

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DCDSB Special Education Advisory Committee Terms of Reference

ARTICLE 1 MEMBERSHIP

1.1 Membership Composition

Membership in the Durham Catholic District School Board (the “Board”) Special Education Advisory Committee (“SEAC”) shall be comprised of up to twelve (12) Local Association Voting Representatives, twelve (12) Local Association Alternate Representatives, two (2) Voting Trustee Representatives, one (1) Alternate Trustee Representative, and one (1) Voting Community Representative, as further described below.

Nominees are proposed to the Board of Trustees for appointment to SEAC pursuant to the nomination and appointment process defined in Article 2 herein.

An individual is eligible to be appointed by the Board of Trustees as a SEAC member if he or she:

a) is qualified to vote for members of the Durham Catholic District School Board in a municipal election;

b) is a resident within the jurisdiction of the Board; c) is not an employee of the Board; and d) has not been convicted of an indictable offence.

1.2 Local Association Representatives – Voting and Alternate

A “Local Association” is defined by Regulation 464/97 and in this Procedure as an organization which:

a) operates locally within the school board jurisdiction; b) is affiliated with an incorporated organization what works on behalf of one or

exceptional students throughout Ontario; and c) is not an Association or organization of professional educators, either locally or

provincially.

Reg. 464/97 allows up to twelve (12) Local Associations to nominate SEAC representatives for Board appointment.

The Durham Catholic District School Board recognizes the right of each of the following Local Associations to nominate one Voting Representative and one Alternate Representative for appointment as a member of SEAC:

1. Autism Ontario - Durham Region; 2. Community Living - Durham North; 3. Cystic Fibrosis Canada - Durham Chapter; 4. Durham Down Syndrome Association; 5. Grandview Children's Centre;

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6. Kinark Child & Family Services; 7. Learning Disabilities Association - Durham; 8. Resources for Exceptional Children and Youth - Durham Region; 9. Views for the Visually Impaired; and 10. VOICE for the Hearing Impaired.

The Board shall invite Local Associations to nominate Representatives who will bring to SEAC:

• a commitment to assist the Board in meeting the needs of all students with exceptionalities;

• the perspective and concerns of parents of children with exceptionalities; • the perspective and expertise of their Local Association and the provincial organization

with which their Local Association is affiliated.

The Local Association Voting Representative is responsible for maintaining regular communication and providing information to the Alternate Representative.

Voting Representatives are encouraged to attend meetings as often as possible. When unable to attend, it is the Voting Representative’s responsibility to notify the Alternate Representative of his or her anticipated absence.

The role of Alternate Representative is to attend SEAC meetings as a voting member in the event that the Voting Representative is unable to attend. An Alternate Representative can also assist the Voting Representative in preparing for meetings and connecting with the Local and provincial Associations. Alternate Representatives are encouraged to attend every SEAC meeting.

All communications and meeting resources will be provided electronically to both the Voting and the Alternate Representative members.

1.3 Trustees

Trustee Representatives are in a unique position to act as a liaison between the Board of Trustees, SEAC, and other committees of the Board. Trustees can assist SEAC in its work by contributing information about Board processes and priorities, and can share SEAC concerns with other Trustees. SEAC can in turn help Trustees to stay well-informed and aware of the current issues facing the Board’s special education community.

If both Trustee Voting Representatives are unable to attend, they will ensure that the Alternate Trustee is aware of their anticipated absence.

All Board Trustees are invited to attend SEAC meetings when important presentations or discussions are scheduled to take place, and to attend SEAC sponsored events.

SEAC minutes are provided to all Trustees each month in the Board agenda, in order that Trustees can be kept apprised of SEAC proceedings.

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1.4 Community Representative

The Community Representative shall be an individual who is involved in a community agency or organization that supports exceptional children, but which is not otherwise entitled to nominate a Representative.

The Board will appoint one (1) Community Representative SEAC member who is not otherwise:

• a Local Association Representative;

• a Trustee; or

• a member of another committee of the Board.

1.5 Board Personnel

SEAC is supported by a number of Board personnel:

Supervisory Officer: SEAC meetings are attended by the Superintendent of Education responsible for Student Services.

Senior Administrative Assistant: The Senior Administrative Assistant to the Superintendent of Education, Student Services, provides administrative support including recording and distributing minutes of the meetings, providing notification of meetings, and other communications, and ensuring meeting rooms and refreshments are available.

Student Services Staff: Student Services staff include the Chief Psychologist and Manager of Speech and Language Pathologists, Manager of Clinical Services, Mental Health Leader, and a Family of Schools Coordinator or Special Education Consultant. Student Services Staff attend meetings to act as a resource to the Superintendent of Education, and may at the Superintendent’s request provide regular presentations to SEAC about special education programs and services.

ARTICLE 2 NOMINATION AND APPOINTMENT

2.1 Term

The term of SEAC members begins with their appointment by the Board, and continues for the length of the Trustees’ term of office, until such time as a new Board is organized and meets to appoint SEAC members for the coming term.

2.2 Request for Nominations

The Board will invite Local Association nominations for appointment to SEAC in the Fall of each election year, by:

• Sending letters regarding the nomination process to all Local Associations; • Providing community groups and organizations that support children who have special

education needs with information about SEAC eligibility and the nomination process for a Community Representative;

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• Posting information about SEAC and the nomination process for Local Association and Community Representatives on the Board’s website;

• Advertising for SEAC nominations in local newspapers, and notifying school councils; • Making the SEAC brochure available at school events, and to parents of students with an

Individual Education Plan.

2.3 Appointment

Each Local Association will forward its list of nominees to the Chair of the Board prior to the Board’s last meeting in December following a municipal election.

Candidates for nomination as a Community Representative may apply to the Superintendent of Education – Student Services and the Chair of SEAC. The SEAC Chair and the Superintendent of Student Services shall interview applicants, and shall select one candidate as nominee for appointment by the Board of Trustees, taking into consideration the criteria identified by the Board in consultation with SEAC.

Nominees for SEAC membership are considered for appointed by the newly elected Trustees at the last December meeting following a municipal election.

2.4 Vacancies

SEAC members, including both Voting and Alternate, will be deemed to have vacated their seat upon either:

a) conviction of an indictable offence; b) absence from three consecutive regular meetings of the committee without

authorization by resolution entered in the minutes; or c) ceasing to be eligible for appointment, as outlined in Article 1 of this Procedure.

If a seat on SEAC becomes vacant, the Board will invite nominations according to the same process employed at the beginning of the term.

A vacant seat will be filled at the earliest practical time, but not later than the second meeting after the vacancy occurs.

ARTICLE 3 MEETINGS

3.1 Election of the Chair and Vice-Chair

At the first meeting of SEAC’s term, the committee will hold an election for the position of Chair and Vice-Chair.

The Chair, or in the absence of the Chair, the Vice-Chair, will preside at SEAC meetings. If at any meeting neither the Chair nor Vice-Chair are present, the voting members present may elect a Chair for that meeting from amongst themselves.

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3.2 Open Meetings

SEAC meetings shall be open to the public.

Attendees who have not been appointed by the Board as a SEAC member may observe SEAC proceedings, but may not participate in committee discussion or debate unless explicitly invited to do so by the Chair.

3.3 Meeting Times

SEAC shall meet at least ten (10) times in each school year. Unless otherwise indicated on the agenda, meetings are held from September to June, on the first Tuesday of the first full week of the month, starting at 7:30pm, in the Board room of the Catholic Education Centre.

3.4 SEAC Agendas

The SEAC agenda is developed collaboratively by the Chair, Vice-Chair and Superintendent of Education, who shall periodically review the SEAC Annual Calendar (at Appendix 3) to ensure that appropriate information items are included on the agenda in a timely and proactive manner.

Additional agenda items may be identified by members, provided that a request to add an agenda item is received by the Chair at least five (5) days prior to the meeting for which it is intended.

The Board will provide members with the agenda at least three (3) business days in advance of the meetings, along with a request to confirm attendance.

3.5 Cancellation

The Chair may cancel a meeting, for reasons such as inclement weather or an undue number of confirmed absences.

In the event of a cancellation, the Chair shall ensure that all SEAC members and affected staff are notified by email, and shall use the Board website and social media to advise members of the public of the cancellation and a rescheduled date if applicable.

3.6 Quorum

A quorum for SEAC requires the physical or electronic presence of a majority of the voting members.

In accordance with Reg. 464/97, SEAC must have a quorum before any decision which binds the committee can be made.

Notwithstanding the foregoing, the Chair may convene a meeting of SEAC without a quorum, for the purposes of receiving information and engaging in discussion.

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Trustee and Local Association Alternate Representatives are only considered to be voting members when the voting member is absent, and are otherwise not counted for purposes of determining quorum.

3.7 Attendance at Meetings

Members can attend meetings either physically or remotely by telephonic or electronic means.

SEAC members are encouraged to attend as many meetings as possible, and in particular to attend at least three (3) meetings per school year in person, in order to foster a broad and balanced perspective during committee discussions.

If either a voting or alternate SEAC member has missed two or more consecutive meetings, for example, due to illness, family emergency, or employment, and anticipates a third consecutive absence but does not wish to vacate their appointment, the member may notify the Chair of SEAC in writing in advance to request that SEAC approval of the absence be noted in the minutes.

Where an attendance concern becomes apparent, for example where both the Voting and Alternate Representatives for a Local Association are consistently absent, the Chair may contact the SEAC Representatives and/or the Local Association to inquire about the intent and capacity of either the Representatives and/or the Local Association to continue their involvement with SEAC.

In the event that a position is vacated, the Chair shall send written confirmation of same to the vacating Representative, and shall further notify the Local Association to request that the Association nominate another Representative for appointment by the Board.

3.8 Accessibility

The Board will provide such accommodations as are necessary for all SEAC members to be able to participate in meetings, including but not limited to ensuring that meetings are held in accessible locations, and that specialized resources, including large print, electronic or Braille versions of documents, closed captioning or sign language interpreters, are available as required for members and attendees.

3.9 Meeting Procedures

SEAC meetings are conducted according to the rules of procedures as outlined in the Board’s By-Law, available on the Board website, subject to the provisions of Reg. 464/97 and these Terms of Reference.

3.10 Maximum Length of Meeting

No meeting shall continue in session for more than three hours.

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3.11 Voting

All Voting members of SEAC may vote on a motion before the committee, including the Chair.

A motion fails if it does not receive the approval of a majority of members present in person or electronically, and eligible to vote.

3.12 Meeting Norms

All members are expected to adhere to the following meeting norms:

• Arrive on time; • Review the agenda before the meeting; • Turn off all cell phones and pagers, or set to vibrate, for the duration of the meeting; • Raise a hand to indicate an intention to speak; • Speak only when recognized by the Chair; • Listen to others; • Be courteous; and • Do not interrupt other speakers or dominate discussion.

Meeting Protocol:

• Meetings shall begin and end on time; • The Chair shall open and close the meeting with a prayer; • The Chair uses parliamentary procedure to proceed through the agenda; • The Chair shall determine whether there is majority approval for agenda items requiring

a vote; • Presentations shall be limited to 10 – 20 minutes; • During presentations and discussions, members shall:

• Reserve judgment on ideas generated during brainstorming; • Discourage rehashing or repetition of previously stated positions or statements; • Where appropriate, breakout into teams for discussion of components or

alternatives; • Identify relevant issues, and state all concerns related to the issue before the

members; • Table or record “Parking Lot” issues or items for future discussion.

ARTICLE 4 RESPONSIBILITY OF MEMBERS

4.1 Code of Conduct

The spirit and intent of SEAC is one of sharing, a positive attitude, trust and respect. It is vital that SEAC members work together to assist the Board to provide programs for all students with special education needs.

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Each member is expected to:

• Represent the needs of all of the Board’s pupils who have special education needs; • Acquire and maintain a working knowledge of all of the special education programs and

services provided by the Board; • Express the concerns of students and Association’s representing the needs of students,

rather than the personal concerns of the member; • Be prepared for all SEAC meetings, including reviewing all agenda materials, in order to

be able to participate in discussions in an informed manner; • keep apprised of Ministry and Board policies and guidelines relating to special

education; • advance recommendations relating to special education programs and services; • be familiar with the Board’s Student Well-Being and Achievement Plan and Board

Improvement Plan, to the extent that these Plans affect the delivery of special education programs and services; and

• Respect the right to privacy of individual pupils by avoiding discussion of individual cases.

In the event that a conflict arises which cannot be resolved through committee discussion led by the Chair, the Superintendent of Student Services may at his or her discretion elect to involve an external facilitator, subject to Board approval of the expense, if required.

4.2 Local Association Communication

Local Association members of SEAC shall endeavor to facilitate effective communications between their Local Association members and the Board.

To this end, SEAC members are encouraged to:

• share local Association updates and information at SEAC meetings; • provide regular updates from their Local Association using the SEAC Association Report

Form (see Appendix 2); • keep informed of Local Association member needs, by speaking with individuals who

take parent calls about issues of concern, and by seeking out information and input in relation to special education issues;

• report back to the members of the local Association or chapter with relevant; information from SEAC, such as past and future matters for discussion and/or approval at SEAC meetings;

• encourage Local Association members to attend SEAC meetings and other Board functions;

• upon request, provide the Local Association with a formal report on relevant SEAC proceedings to be included in the local Association’s annual report;

• share Local Association annual reports with the SEAC; and • suggest items of interest to the Local Association for inclusion on the SEAC agenda,

including educational topics and motions.

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4.3 Recommendations to the Board

SEAC may upon receiving majority approval make recommendations to the Board in respect of matters affecting the establishment, development and delivery of special education programs and services for exceptional pupils of the Board, including:

• philosophy and goals; • organizational structure; • policies and procedures; • program delivery systems; • services and facilities; • professional development; • in-service opportunities for SEAC members.

4.4 Review of Special Education Plan

The Board shall ensure that Special Education Advisory Committee is provided with an opportunity to participate in the Board’s annual review of the Special Education Plan.

4.5 Budget and Financial Statement Review

SEAC shall have the opportunity to participate in the Board’s annual budget process, as that process relates to special education.

SEAC shall also have the opportunity to review the financial statements of the Board, as they relate to special education.

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APPENDIX 1 ONTARIO REGULATION 464/97

SPECIAL EDUCATION ADVISORY COMMITTEES

1. In this Regulation, “local Association” means an Association or organization of parents that operates locally within

the area of jurisdiction of a board and that is affiliated with an Association or organization that is not an Association or organization of professional educators but that is incorporated and operates throughout Ontario to further the interests and well-being of one or more groups of exceptional children or adults.

2. (1) Every district school board shall establish a special education advisory committee that shall consist of, (a) subject to subsections (2) and (3), one representative from each of the local Associations

that operates locally within the area of jurisdiction of the board, as nominated by the local Association and appointed by the board;

(b) one alternate for each representative appointed under clause (a), as nominated by the local Association and appointed by the board;

(c) such number of members from among the board’s own members as is determined under subsection (4), as appointed by the board;

(d) where the number of members appointed under clause (c) is less than three, one alternate, as appointed by the board from among its own members, for each member appointed under clause (c);

(e) one or two persons to represent the interests of Indian pupils, as provided by section 4; and

(f) one or more additional members appointed under subsection (5). (2) The board shall not appoint more than 12 representatives under clause (1) (a). (3) Where there are more than 12 local Associations within the area of jurisdiction of the board, the board shall select the 12 local Associations that shall be represented. (4) The number to be appointed by the board under clause (1) (c) shall be the lesser of, (a) three; and (b) 25 per cent of the total number of members of the board, rounded down to the nearest

whole number. (5) For the purposes of clause (1) (f), the board may appoint one or more additional members who are neither representatives of a local Association nor members of the board or another committee of the board. 3. (1) Every school authority, other than a board established under section 68 of the Act, shall establish a special education advisory committee that shall consist of, (a) two representatives from the local Associations that operate locally within the area of

jurisdiction of the board, as nominated by the local Associations and appointed by the board;

(b) one alternate for each representative appointed under clause (a), as nominated by the local Associations and appointed by the board;

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http://www.e-laws.gov.on.ca/html/regs/french/elaws_regs_970464_f.htm







(c) one member from among the board’s own members, as appointed by the board; (d) one alternate, as appointed by the board from among its own members, for the member

appointed under clause (c); and (e) one or two persons to represent the interests of Indian pupils, as provided by section 4. (2) Where no local Association or Associations have been established, instead of the members and alternates required by clauses (1) (a) and (b), the board shall appoint two members and two alternates who are not members of the board. 4. (1) Where a board has one member appointed in accordance with a regulation made under section 188 of the Act, the special education advisory committee shall include one person appointed to represent the interests of Indian pupils. (2) Where a board has more than one member appointed in accordance with a regulation made under section 188 of the Act, the special education advisory committee shall include two persons appointed to represent the interests of Indian pupils. (3) One alternate shall be appointed for each person appointed in accordance with subsection (1) or (2). (4) The representatives and alternates shall be nominated by the councils of the bands with which the board has entered into agreements under section 188 of the Act. (5) The board shall appoint the persons nominated under subsection (4). 5. (1) A person is not qualified to be nominated or appointed under section 2 or 3 to a special education advisory committee of a board unless the person is qualified to vote for members of that board and is resident in its area of jurisdiction. (2) Subsection (1) does not apply in respect of persons appointed under section 4. (3) A person is not qualified to be nominated or appointed under section 2, 3 or 4 if the person is employed by the board. 6. Subject to section 7, each of the persons appointed to a special education advisory committee of a board shall hold office during the term of office of the members of the board and until a new board is organized. 7. (1) A member of a special education advisory committee vacates his or her seat if he or she, (a) is convicted of an indictable offence; (b) absents himself or herself without being authorized by resolution entered in the minutes

from three consecutive regular meetings of the committee; or (c) ceases to hold the qualifications to be appointed to the committee. (2) An alternate for a member of a special education advisory committee vacates his or her position if he or she, (a) is convicted of an indictable offence;

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(b) absents himself or herself without being authorized by resolution entered in the minutes from three consecutive regular meetings of the committee in respect of which the alternate received a notice under subsection 9 (9); or

(c) ceases to hold the qualifications to be appointed as an alternate. (3) Where a seat or position becomes vacant under this section, section 8 applies with respect to filling the vacancy. (4) Despite subsection (3), where a member of the committee or an alternate for a member of a committee is convicted of an indictable offence, the vacancy or position shall not be filled until the time for taking any appeal that may be taken from the conviction has elapsed, or until the final determination of any appeal so taken, and in the event of the quashing of the conviction the seat or position shall be deemed not to have been vacated. 8. (1) If a seat or position on a special education advisory committee becomes vacant, the board that appointed the person whose seat or position has become vacant shall appoint a qualified person to fill the vacancy for the remainder of the term of the person whose seat or position has become vacant. (2) The nomination requirements of sections 2, 3 and 4 apply with respect to appointments under this section. (3) Where a seat of a member of the committee is vacant and has not yet been filled, the alternate for the member, if there is an alternate, shall act in the member’s place for all purposes of this Regulation. 9. (1) A majority of the members of a special education advisory committee is a quorum, and a vote of a majority of the members present at a meeting is necessary to bind the committee. (2) Every member present at a meeting, or his or her alternate when attending the meeting in his or her place, is entitled to one vote. (3) The members of the committee shall, at their first meeting, elect one of their members as chair and one of their members as vice-chair. (4) The vice-chair shall assist the chair and shall act for the chair at meetings in his or her absence. (5) The chair or, in the absence of the chair, the vice-chair, shall preside at meetings. (6) If at any meeting the chair and vice-chair are not present, the members present may elect a chair for that meeting. (7) The chair may vote with the other members of the committee and any motion on which there is an equality of votes is lost. (8) The committee shall meet at least 10 times in each school year.

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(9) Where a member for whom an alternate has been appointed cannot attend a meeting of the committee, the member shall so notify the alternate. (10) Where an alternate receives a notice under subsection (9), he or she shall attend the meeting and act at the meeting in the member’s place. 10. (1) The board shall make available to its special education advisory committee the personnel and facilities that the board considers necessary for the proper functioning of the committee, including the personnel and facilities that the board considers necessary to permit the use of electronic means for the holding of meetings of the committee in accordance with the regulations made under section 208.1 of the Act. (2) Within a reasonable time after a special education advisory committee is appointed, the board shall provide the members of the committee and their alternates with information and orientation respecting, (a) the role of the committee and of the board in relation to special education; and (b) Ministry and board policies relating to special education. 11. (1) A special education advisory committee of a board may make recommendations to the board in respect of any matter affecting the establishment, development and delivery of special education programs and services for exceptional pupils of the board. (2) Before making a decision on a recommendation of the committee, the board shall provide an opportunity for the committee to be heard before the board and before any other committee of the board to which the recommendation is referred. 12. (1) The board shall ensure that its special education advisory committee is provided with the opportunity to participate in the board’s annual review, under Regulation 306 of the Revised Regulations of Ontario, 1990, of its special education plan. (2) The board shall ensure that its special education advisory committee is provided with the opportunity to participate in the board’s annual budget process under section 231 of the Act, as that process relates to special education. (3) The board shall ensure that its special education advisory committee is provided with the opportunity to review the financial statements of the board, prepared under section 252 of the Act, as those statements relate to special education. 13. OMITTED (PROVIDES FOR COMING INTO FORCE OF PROVISIONS OF THIS REGULATION).

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APPENDIX 2 SEAC ASSOCIATION REPORT FORM

Name of Association:

SEAC Member:

Date of Meeting:

Association Activities

Upcoming Meetings or Conferences:

New Programs or Services:

Other Information:

Website:

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APPENDIX 3 SEAC ANNUAL CALENDAR

The following are the topics, information items, presentation and activities that typically occur at monthly SEAC meetings.

Month Annual Activities

September Review Ministry Goals Set SEAC goals for the year

October Review Accessibility Plan

November Review of Special Ed component of Draft Board Improvement Plan

Review of EQAO Data with record of students with IEPs

December Review of Special Education Data including IEPs

January Election of Chair and Vice Chair

February Review of Director’s Annual Report

March

April Review of Special Education Budget

May Review of Special Education Plan

June Approval of Special Education Plan Review of year Application for Pro Grant

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Attachment 2

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Attachment 3

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Autism Ontario SEAC Representative Report – May 2, 2016

There has been a tremendous amount of information circulating about the investment of $333 million by the Government of Ontario over the next five years and their stated goal of children and youth on the autism spectrum receiving critical interventions earlier and services that are better matched to their needs.

Autism Ontario has additional comments and further expansion of views regarding the recent announcement and in response to many ongoing conversations within our autism community. Please read our statement regarding autism programming in Ontario, Relevant resources and responses to the MCYS announcement and FAQs about Autism Ontario’s advocacy process. Click here for the PDF package

Bill Nason Conference

Autism behaviour specialist, Supervisor of Consultation Services for the Genesee Health System, Flint MI, Children's Coach at Oakland University Center for Autism, autism blogger and author of book series Autism Discussion Page Books.

Attachment 4B2016-05-24 of 130



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Looking for Online Support? Ontario Special Needs Roadmap A Piece of the Puzzle Facebook-Autism Ontario-Durham Region Parent Support Group Home Base Durham Facebook-Autism Discussion Page Facebook-Parenting Asperger's Children Yahoo Group/Autism-Aspergers Facebook-Autism Support Group in Durham Region For the Love of Autism - Ontario (formerly Autism Moms Ontario) Chapter and Potential Programme Events Sibling Creativity Exploration Night - Friday, May 27th from 6:30-9pm. Sibling Group for ages 7-11 - May 28, 2016 from 11am - 1:30pm. Creative Art Evening - May 30, 2016 from 4:45-6:45pm. Mom's Night Out - Expressive Arts Evening - Friday, June 17th from 7-9pm Movement and Expressive Arts - Aged 8-12 - Saturday, May 14th from 2:15-4:30pm Teen Movement and Expressive Arts - Aged 13-17 - Saturday, May 14th from 12:45-3pm CLICK HERE FOR EVENT DETAILS

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MEMORANDUM

To: Board of Trustees From: Durham Catholic Parent Involvement Committee Date: May 24, 2016 Re: Durham Catholic Parent Involvement Committee – April 2016 Origin: Rosemary Leclair, Superintendent of Education, Faith Formation

RECOMMENDATIONS Moved by , seconded by

“THAT the Durham Catholic District School Board accept the written report from the Durham Catholic Parent Involvement Committee Meeting of Thursday, April 7, 2016.”

RATIONALE As per the attached minutes.

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MINUTES of the OPEN SESSION of the DURHAM CATHOLIC PARENT INVOLVEMENT COMMITTEE MEETING of the Durham Catholic District School Board which was held at Catholic Education Centre, North & South Boardroom, 650 Rossland Road West, Oshawa, on Thursday, April 7, 2016. Committee Members Regrets Staff Present

Trevor Aitcheson Karolina Baker Kim Beatty Melissa Bevan Tom Brennan Tricia Chapman - Trustee Jon Clancy, Vice-Chair Christina Dodds Linda Dodson Trchala - Chair Kim Kehoe Susie Lee-Fernandes Rose LoPresti Ken Lyons Joni MacLean Josephine-Dora Spitale Chris Szent-Ivany Paulette Palumbo Dominic Pullano Amanda Roffey Rodney Romain

Bibi Ali Theresa Corless Richard Damianopoulos Sandy Freake Melanie O’Neil

Rosemary Leclair Lorrie MacIntosh Ryan Putnam

CALL TO ORDER Item a.1 Opening Prayer D. Pullano & J. MacLean offered the opening prayer. Item a.2 Welcome and Courtesies L. Dodson Trchala called the meeting to order at 7:05 p.m. and welcomed all committee members to the April 7, 2016 meeting.

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Durham Catholic Parent Involvement Committee Meeting Page 2 of 5 Thursday, April 7, 2016 _________________________________________________________________________________________________ APPROVAL OF AGENDA Item b.1 APPROVAL OF AGENDA Motion No. DCPIC2016-04-07-01 Approval of Agenda Moved by M. Bevan, seconded by T. Brennan

“THAT the Durham Catholic Parent Involvement Committee approve the April 7, 2016 Durham Catholic Parent Involvement Committee Meeting Agenda.”

Carried

ANNOUNCEMENTS The next Durham Catholic Parent Involvement Committee meeting will be held Thursday, May 12, 2016. ACTIONS TO BE TAKEN Item d.1 Approval and Signing of Minutes of the Open Session of the Durham

Catholic Parent Involvement Committee Meeting of March 10, 2016 Motion No. DCPIC2016-04-07-02 Approval of Minutes Moved by R. Romain, seconded by K. Lyons

“THAT the Durham Catholic Parent Involvement Committee approve the Minutes of the March 10, 2016 Durham Catholic Parent Involvement Committee Meeting.”

Carried

Item d.2 PRO Grant Topic Discussion for 2016-2017 K. Baker asked the committee to please send her ideas for next year's PRO Grant. Superintendent Leclair spoke to the committee about potentially coordinating with SEAC and Superintendent Bowyer in their PRO Grant application for 2016/2017, with a potential for branding any subsequent events under a common “Parents as Partners Series” and spacing events out for parents throughout the year. Deadline for the PRO Grant Application is May 29, 2016. Please be mindful that the Ministry has outlined a specific focus for grants that must be adhered to.

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Durham Catholic Parent Involvement Committee Meeting Page 3 of 5 Thursday, April 7, 2016 _________________________________________________________________________________________________ PRESENTATION DCDSB Budget Overview Superintendent Putnam provided the committee with an overview of the Board Budget Framework for 2016/2017. Please see attached for details. REPORTS/INFORMATION/DISCUSSION ITEMS Item f.1.1 Chair’s Report Chair Dodson Trchala spoke to her report. She thanked J. Clancy and the PRO Grant committee for their wonderful job with the Numeracy webinar. The next event is a Literacy Webinar on April 18th with Prof. David Booth (University of Toronto) and Mike Hamill. Christina Melick, parent representative resigned her position. We will be posting three Community Representative positions as well as a position for Parent Representative. M. O'Neill thanked the committee for the flowers and their prayers. OAPCE Conference May 6 & 7th, please let me know if you're able to attend. The PIC Symposium is on April 9th, thank you to those who will be attending from the group. Just a reminder of the Awards Night on April 12th, I encourage you all to attend. Item f.1.2 Trustee’s Report Trustee Chapman congratulated the PRO Grant committee on their successful Numeracy Webinar. Trustees met last Monday to discuss the new direction that Communications will be taking on promoting the Board and community outreach. The Board will look into having a Board presence at community events and to push forward with the Success Kit for grade 9 students including tips for parents. Item f.1.3 Resource Report R. Leclair, Resource to the DCPIC, provided the committee with a summary of initiatives that have taken place in the Board, and upcoming events that support community engagement. She offered her thanks to the sub-committee for the organization of the Numeracy Webinar (March 31) which was a huge success. The DCPIC members were invited to provide input on a document being created through a collaborative project with the Durham Region Public Health Department. A draft document for parents, to support the mental health and well-being of young people transitioning from elementary to secondary school would be shared via e-mail. Stakeholder feedback to be provided directly to Diane Mullane, Durham Catholic District School Board Mental Health Lead.

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Durham Catholic Parent Involvement Committee Meeting Page 4 of 5 Thursday, April 7, 2016 _________________________________________________________________________________________________ REPORTS/INFORMATION/DISCUSSION ITEMS CONT’D The celebration of Catholic Education Week takes place May 1 to 6. The theme for this year is Opening Doors of Mercy, with a focus on sub-themes each day – Mercy that welcomes, loves, forgives, lives the gospel and rejoices. System wide celebrations begin in the Parishes on the weekend of April 30/May 1 and continue through to the celebration of the Durham Catholic Children’s Foundation Dinner on Friday, May 6 at the Oshawa Jubilee Pavilion. Each school will celebrate in their own unique way and teachers will use specific curriculum resources in the classrooms. Any members of the DCPIC who wish to attend the Foundation Dinner, please contact Lorrie MacIntosh. Other community events include the Community Run for Hope on May 1 - families are welcome, and the first annual Student Walk for Hope (school based) on May 4. Item f.1.4 PRO Grant Sub-Committee Report J. Clancy showed the committee a clip from the Numeracy webinar. Over 427 hits to the broadcast. The next webinar is April 18th. Please register if you have not already done so. Many thanks to Superintendent Camozzi, Superintendent Leclair, L. MacIntosh, R. Romain M. Jacobs. Math resources will be posted on our website. Our mid-term report was submitted in August. Item f.1.5 Communications Sub-Committee Report K. Beatty shared that the Facebook page received a 126% increase the week of the webinar. We saw a huge boost in Twitter feed hits during week of webinar. The committee has been sending information through mailchimp re: DCPIC events. Just a reminder, the DCPIC committee members must sign in and activate their email as soon as possible. Item f.1.6 School Council Outreach Sub-Committee Report M. Bevan provided the committee with a brief update that they are still working on the binders. August will be the best time to distribute the binders for the next school year. Item f.1.7 Faith Formation Sub-Committee Report P. Palumbo asked the committee for volunteers for the event on April 12th. We're looking forward to a great evening. Item f.1.8 Policy Sub-Committee Report R. Damianopoulos submitted the following report. Our last Webex was March 30th and we discussed the Access to School Premises policy. Our group reviewed Asthma Friendly Schools, Workplace Harassment, and Access to School Premises/Lockdown draft policies and procedures posted by the Board and provided feedback. The activity has gone very well. Input from all members has been insightful and relevant and I appreciate everyone's efforts to get this done.

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Durham Catholic Parent Involvement Committee Meeting Page 5 of 5 Thursday, April 7, 2016 _________________________________________________________________________________________________ Item f.1.9 Budget Sub-Committee Report Deferred. ADJOURNMENT The DCPIC meeting adjourned at 9:00 p.m. A closing prayer was offered. Motion No. DCPIC2016-04-07-03 Adjournment Moved by T. Brennan, seconded by M. Bevan

“THAT the Durham Catholic Parent Involvement Committee meeting of Thursday, April 7, 2016, adjourn.”

Carried

_______________________________ __________________________ Linda Dodson Trchala Rosemary Leclair Chair, Durham Catholic Parent Superintendent of Education Involvement Committee

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DURHAM CATHOLIC PARENT INVOLVEMENT COMMITTEE

CHAIR’S REPORT

TO: DCPIC, BOARD OF TRUSTEES, SCHOOL CHAIRS, STAFF AND PARENTS

FROM: LINDA DODSON TRCHALA

SUBJECT: APRIL 2016 REPORT

DATE: April 7, 2016

Recently, we hosted our first webinar/in person session on A Parents Guide to Learning in the Classroom – Numeracy. The keynote speaker, Dr. Lynda Colgan and Michael Jacobs, DCDSB, mathematic consultant both gave insights to our children’s classroom and strategies that will support our children in their learning. The evening was a great success. We would like to thank everyone who made this event a success! We are looking forward to our next webinar/in person session of A Parents Guide to Learning in the Classroom – Literacy on April 18th! Please visit our website at www.dcpic.ca, for all the details.

Here are the updates for this month:

DCPIC Membership a) 1 position is vacant for the Parent Member of the DCPIC, and we are waiting for

application submissions from any parent with a child attending one of our schools. b) Advertising for the Community Representatives of the DCPIC begins this month.

There are up to 3 available positions and term begins July 1st.

OAPCE (Ontario Association of Parents in Catholic Education) a) OAPCE’s next quarterly meeting will be in May 6 & 7, 2016. b) The 2016 OAPCE Conference will take place on May 6th & 7th, 2016. It will be in

Toronto. Mass celebrated by Cardinal Collins. Mark Kielburger (Me to We) will present one of the awards at the conference. Identify DCPIC members who will be attending.

PRO Grant 2015-2016 a) On April 18th, the second of our two webinar/in person events for our PRO Grant

will take place. We will be hosting A Parents Guide to Learning in the Classroom – Literacy. The keynote speaker is David Booth, M. Ed. (Durham University), Professor Emeritus and Coordinator of the Pre-Service Elementary program at OISE, UofT.

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Conferences/Professional Development

a) October 22-24 – When Faith Meets Pedagogy (attended by Kim, Amanda & Richard)

b) October 24 – CPF Ontario (attended by Linda & Christina D.) c) November 5 – Cardinal’s Dinner (attended by Linda and Roxanne) d) November 7, 8 – People for Education (Nov 8 PIC Chairs/networkers – attended by

Linda & Roxanne) e) April 9, 2016 – Ministry of Education PIC Symposium (Karolina Baker, Christina

Dodds, and Linda Dodson Trchala) f) April 12, 2016 – Distinguished Catholic Volunteer Award Ceremony g) May 6-7 - OAPCE

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Budget Overview

SEAC/DCPICApril 2016

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Discussion Items

• Current Financial Position

• Enrolment and Utilization

• Provincial Outlook

• Budget Framework

• Moving Forward

Budget Overview

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Current Financial Position

• 07/08 = $10M annual reserve reliance (deficit budget)

• 15/16 = $0 operating reserve reliance (balanced budget)

• Accumulated Surplus = $3.3M (1.3% of operating budget)

• Technology Equalization and Accommodation Transition

• Enrolment stabilizing, demographic population shift

• Capital reserve (proceeds of disposition) = $2.5M

Budget Overview

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Enrolment and Utilization• Overall system enrolment levels stabilizing

• 2015 – 21,390 vs 2020 – 21,828• Elementary increasing (normalized for 7-12)• Secondary decreasing (normalized for 7-12)

• 2015 Utilization and School Size

• 15 schools under 80% utilization• 14 schools under 300 students• 5 schools under 200 students• Average Elementary = 361 (382)• Average Secondary = 990 (935)

Budget Overview

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Provincial Outlook• Balanced Provincial Budget by 2017

• Forecast 3% GDP – lagging around 2%

• Health vs Education vs Infrastructure

• Enhanced focus on Social Services (Daycare, Adult Ed)

• Grants for Student Needs – three year framework

• Provincial Labour Framework – net zero

• Accommodation and Partnership Guidelines

Budget Overview

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Budget Framework• GSN anticipated to be net neutral next two years

• Enrolment decline of 250 ADE each of next two years

• Provincial Benefit Trusts – Board contributions

• Transportation Services – unfunded increase

• Continuing Education – Oshawa relocation

• International Students – recruitment strategy

• ScugogAccommodation Review – in progress

Budget Overview

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Moving Forward• Program - French, Secondary, Con Ed

• DSTS - Bell Time Study, Operator Contracts

• System Staffing Processes

• Grants for Student Needs

• 15/16 Q2 Budget Status Report

• Long Term Accommodation Plan

• 16/17 Budget Consultation and Deliberations

Budget Overview

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MEMORANDUM

To: Board of Trustees From: Anne O’Brien, Director of Education Date: May 24, 2016 Subject: Finance Committee Minutes – May 16, 2016

Origin: Ryan Putnam, Superintendent of Business & CFO RECOMMENDATION: Moved by , seconded by

“THAT the Durham Catholic District School Board receive and file the minutes of the May 16, 2016 Finance Committee meeting.”

RATIONALE: See attached. AOB:RSP:cc Attachment

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MINUTES of the OPEN SESSION of the FINANCE COMMITTEE meeting which was held at the Catholic Education Centre on Monday, May 16, 2016. Committee Members Staff T. Chapman (Chair) A. OBrien J. Rinella (Vice-Chair) R. Putnam (Resource) T. Corless M. Hammond M. Forster A. CALL TO ORDER

Chair Chapman called the meeting to order at 7:03 p.m. a.1 Memorials and Prayers

Chair Chapman offered the opening prayer. a.2 Roll Call and Apologies Noted above. B. APPROVAL OF AGENDA b.1 Changes to the Printed Agenda

None. b.2 Approval of Agenda Motion No. FC-2016-05-16-01 Approval of Agenda Moved by J. Rinella, seconded by T. Corless

“THAT the Finance Committee approve the May 16, 2016 agenda.” Carried C. ANNOUNCEMENTS None.

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________________________________________________________________________________ Minutes - Finance Committee Meeting May 16, 2016 Page 2 of 4 D. NOTICE OF MOTIONS None. E. DECLARATIONS OF INTEREST None. F. ACTIONS TO BE TAKEN

f.1 Approval and Signing of Minutes from the of the April 11, 2016 Finance Committee

Public Consultation Session

Motion No. FC-2016-05-16-03 Approval of Minutes Moved by J. Rinella, seconded by T. Corless

“THAT the Finance Committee approve the minutes of the April 11, 2016 Public Consultation Session Finance Committee Meeting.”

Carried

f.2 Business Arising from Minutes of the April 11, 2016 Finance Committee Public Consultation Session

None. G. PRESENTATIONS

None.

H. REPORTS/DISCUSSION ITEMS h.1 2016/2017 Estimates – First Draft

Superintendent Putnam reviewed the first draft of the 2016/2017 Estimates in detail with emphasis on the Provincial Math Strategy, Faith Formation, Student Services, International Students and Corporate Communications. Director O’Brien noted that staff was pleased to present a proposed budget which does not require reliance on operating reserves. The Finance Committee requested minor revisions with respect to the breakdown of the budget lines. These revisions will be brought to the next Finance Committee meeting on June 6, 2016. A Glossary of Terms will be incorporated into the version of the budget booklet provided to Trustees at the May 24, 2016 Board meeting.

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________________________________________________________________________________ Minutes - Finance Committee Meeting May 16, 2016 Page 3 of 4

Motion No. FC-2016-05-16-04 2016/2017 Estimates – First Draft Moved by J. Rinella, seconded by M. Forster

“THAT the Finance Committee receive the first draft of the 2016/2017 Estimates for information and discussion.” Carried Motion No. FC-2016-05-16-05 2016/2017 Estimates – First Draft Moved by T. Corless, seconded by M. Forster “THAT the Finance Committee recommend the first draft of the 2016/2017 Estimates, as amended, be presented to the Board of Trustees at the May 24, 2016 Regular Board meeting for information and discussion.” Carried

h.2 Stakeholder Input

There have been no further budget input submissions subsequent to the April 11, 2016 Public Consultation Session. It was suggested that correspondence be sent to the delegates from the April 11, 2016 meeting thanking them for their submissions.

Motion No. FC-2016-05-16-06 Stakeholder Input Moved by M. Forster, seconded by J. Rinella

“THAT the Finance Committee receive as information the verbal update relating to stakeholder input with respect to the 2016/2017 Budget.”

Carried

I. ADJOURNMENT (9:24 p.m.) Motion No. FC-2016-05-16-07 Adjournment Moved by T. Corless, seconded by J. Rinella “THAT the May 16, 2016 meeting of the Finance Committee be adjourned.” Carried

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________________________________________________________________________________ Minutes - Finance Committee Meeting May 16, 2016 Page 4 of 4 J. CLOSING PRAYER Closing prayer was offered by Chair Chapman. ________________________________ __________________________________ T. Chapman, Chair, Finance Committee R. Putnam, Resource, Finance Committee Recording Secretary: C. Cavalier

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MEMORANDUM

To: Board of Trustees From: Anne O’Brien, Director of Education Date: May 24, 2016 Subject: 2016/2017 Estimates – First Draft

Origin: Ryan Putnam, Superintendent of Business & CFO RECOMMENDATION:

1. Moved by , seconded by

“THAT the Durham Catholic District School Board receive the first draft of the 2016/2017 Estimates for information and discussion.”

RATIONALE: Attached is the first draft of the 2016/2017 Estimates. Staff is pleased to present an operating budget that is balanced without reliance on reserves. As noted within the report there are a number of initiatives to be celebrated which advance the Board’s Student Well-Being and Achievement mandate in relation to the key goals and priorities outlined in the Strategic Plan: Discovery 2020. The draft budget also reflects the input and feedback received from system stakeholders through an extensive consultation process under the leadership of the Finance Committee. Staff will provide an overview of the budget highlights at the May 24, 2016 Board meeting prior to tabling the final budget for review and discussion with the Finance Committee on June 6, 2016 and approval by the Board of Trustees on June 13, 2016. AOB:RSP:cc Attachment

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Catholic Education: Learning & Living in Faith

2016/2017 Estimates

(First Draft - May 2016)

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___________________________________________________________________________________________________ Durham Catholic District School Board Page 2 of 15

Index of Attachments

Attachment 1 - 2016/2017 Budget Highlights ................................................................................................................................ 3 Attachment 2 - Table One – Projected Enrolment ......................................................................................................................... 4 Attachment 2 - Table Two – Operating Revenue .......................................................................................................................... 4 Attachment 2 - Table Three – Operating Reserve Fund ................................................................................................................ 4 Attachment 3 - Planned Operating Expenses ................................................................................................................................ 5 Attachment 4 - Staffing Summary by Position ............................................................................................................................... 6 Attachment 5 - Table One – Non-Operating Revenue ................................................................................................................... 7 Attachment 5 - Table Two – Non-Operating Expenses ................................................................................................................. 7 Attachment 6 - Appendix One – Detailed Operating Expenses ..................................................................................................... 8 Attachment 7 - Strategic Plan Themes and Priorities .................................................................................................................. 12 Attachment 8 - Glossary – Ministry Funding ................................................................................................................................ 14 Attachment 9 - Glossary – Academic Programs .......................................................................................................................... 15

Mission Statement

We are called to celebrate and nurture the God-given talents of each student as we serve with excellence in the light of Christ.

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Attachment 1

2016/2017 Budget Highlights

Alignment with key Strategic Plan goals and priorities

Reflects public consultation and stakeholder input

Ongoing investment in Faith Formation resources

Provision for new Religion textbooks and materials

Continuation of Advancing Communication strategies

Maintains Student Services and Special Education supports

Continuation of Safe and Healthy Schools initiatives

Advances Student Well-Being and Achievement mandate

Provides Pathways to Success opportunities for all students

Incorporates Ministry of Education’s Province-wide Math Strategy

Provides staff development and capacity building opportunities

21st Century Learning strategies and Emerging Technology initiatives

Conversion of two Secondary School Libraries to Learning Commons

Resourcing of after school Transportation and French programs

Continuation of expanded French and Music program offerings

Enhancement and intensification of International Student programs

Reflects ongoing implementation of the Long Term Accommodation Plan

Provision for new location for Oshawa Continuing Education programs

Allocation of School Administrators based on equity factors

Allocation of School Support Staff based on equity factors

Reflects terms and conditions of Provincial Labour Framework

Compliant with Ministry funding enveloping requirements

Compliant with Ministry legislated class size requirements

Balanced budget without reliance on operating reserve fund

Maintains appropriate level of reserves for contingency purposes

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Attachment 2

Table One – Projected Enrolment

Panel 2016/2017 2015/2016 Variance

Elementary 14,250 14,448 (198) Secondary 6,497 6,667 (170)

Total 20,747 21,115 (368)

Table Two – Operating Revenue

Category 2016/2017 2015/2016

Ministry Grants (GSN) $225,906,480 $226,838,876

Ministry Funding (EPO) 1,530,254 1,654,642

Recoveries – Secondments 755,547 849,381

Government of Canada 462,837 433,124

Other Provincial Agencies 806,219 1,006,717

Community Use of Schools 450,000 450,000

Continuing Education 575,000 553,705

International Students 200,000 100,000

Other Revenue 175,000 178,040

School Generated Funds 6,700,000 6,700,000

Operating Reserve Fund Not required Not required

$237,561,337 $238,764,485

Table Three – Operating Reserve Fund

Anticipated balance end of 2015/2016 $3,317,997 Applied towards 2016/2017 Operations Not required

Balance Available for Future Use $3,317,997

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Attachment 3

Planned Operating Expenses

Category 2016/2017 2015/2016

Salaries and Benefits $202,084,481 $202,944,155

Student Transportation 7,885,455 7,884,908

Facilities Services 7,549,386 7,509,928

School Budgets 2,207,159 2,266,338

Information Technology 3,518,300 3,507,261

Academic Services 4,176,780 4,291,711

Business Services 731,117 799,521

Human Resources & Administrative Services 502,379 510,150

Mileage and Travel Allowances 426,200 426,200

Director’s Office and Board Administration 234,954 296,704

Legal and Professional Services 364,109 364,109

Trustees and Student Representatives 212,017 179,000

Staff Development and Capacity Building 848,000 930,500

Corporate Communications 121,000 154,000

School Generated Funds 6,700,000 6,700,000

$237,561,337 $238,764,485

Refer to Attachement 6 for detailed information regarding the above expenditure categories.

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Attachment 4

Staffing Summary by Position

Employee Group 2015/2016 2016/2017 FTE Change % Change

Elementary Teachers* 846.20 826.9 (19.30) (2.3%)

Secondary Teachers* 458.00 448.00 (10.00) (2.2%)

Coordinators and Consultants 24.70 23.70 (1.00) (4.0%)

Principals and Vice-Principals 73.00 73.00 0.00 0.0%

Secondments (External/Capital) 7.33 6.33 (1.00) 13.6%

Director of Education 1.00 1.00 0.00 0.0%

Supervisory Officers 8.00 8.00 0.00 0.0%

Middle Management 33.00 33.00 0.00 0.0%

Non-Union 17.00 17.00 0.00 0.0%

Chaplains and Faith Animator 8.00 8.00 0.00 0.0%

Student Services 40.10 40.10 0.00 0.0%

Educational Assistants 276.00 276.00 0.00 0.0%

Early Childhood Educators* 92.00 80.00 (12.00) (13.0%)

Custodial and Maintenance* 183.00 181.00 (2.00) (1.1%)

Secretarial/Clerical/Technical* 113.00 112.00 (1.00) (0.9%)

Trustees 8.00 8.00 0.00 0.0%

Total 2,188.33 2,142.03 (46.30) (2.1%)

Note 1 – categories in italics have an enrolment component to the annual allocation. Note 2 – positions on Secondment are fully recoverable from the external agency or capital fund. Note 3 – positions with an asterisk (*) are primarily determined by legislation or collective agreement. Note 4 – the Board is compliant with the Administration & Governance envelope. Note 5 – the Board is compliant with the Special Education envelope. Note 6 – the Board is compliant with the Student Achievement envelope.

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Attachment 5

2016/2017 Non-Operating Budget

Table One – Revenue Sources

School Renewal Funding

$2,578,532

School Condition Allocation 2,316,469

Ministry Funded Debenture Payments 6,683,106

Educational Development Charges 2,000,000

$13,578,107

Table Two – Planned Expenses

Facility Renewal Annual Program $2,578,532 School Condition Program

2,316,469

Debenture Principal Payments 3,996,212

Debenture Interest Payments 2,686,894

Transfer to EDC Reserve 2,000,000

$13,578,107

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Category 2016/2017 2015/2016

Salaries and Benefits

Salaries – Teaching $132,370,933 $133,117,532

Salaries – Support Staff 39,147,813 39,073,663

Statutory Benefits 11,164,221 11,023,932

Employee Benefits 15,252,015 15,293,718

Supply Teacher Costs 3,850,724 4,136,535

Lunch Hour Supervisors 298,775 298,775

Subtotal $202,084,481 $202,944,155

Student Transportation

Elementary $4,214,043 $4,222,660

Secondary 2,317,147 2,307,983

Special Education 1,244,265 1,244,265

Administration 110,000 110,000

Subtotal $7,885,455 $7,884,908

Facilities Services

Utilities $4,534,650 $4,284,650

Maintenance 837,173 837,173

Snow Removal 650,000 800,000

Portable Moves 240,268 460,000

Custodial Supplies 315,000 315,000

Remaining 972,295 813,105

Subtotal $7,549,386 $7,509,928

School Budgets

Elementary $1,067,091 $1,079,690

Secondary 1,140,068 1,186,648

Subtotal $2,207,159 $2,266,338

Attachment 6

Appendix One - Detailed Operating Expenses

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Category 2016/2017 2015/2016

Information Technology

Software Licenses $1,244,000 $1,044,000

Wide Area Network 639,000 639,000

Telephone Services 160,000 260,000

Computer Refresh 250,000 250,000

Learning Commons 344,000 356,740

Cellular Technology 150,000 150,000

Wireless Access Points 100,000 215,000

Remaining 631,300 592,521

Subtotal $3,518,300 $3,507,261

Academic Services

Teaching and Learning $375,299 $395,437

Student Services 593,643 598,572

Faith Formation 322,000 403,000

French Immersion 350,000 350,000

Safe & Healthy Schools 68,791 67,081

Student Success 390,816 579,910

Student Achievement 136,956 259,442

Continuing Education 1,106,764 744,429

Alternative Education 236,500 241,500

International Students 150,000 50,000

Aboriginal Education 30,800 30,635

Parent Involvement 40,435 106,215

Outdoor Education 109,353 200,818

Assistive Technology 265,423 264,672

Subtotal $4,176,780 $4,291,711

Appendix One - Detailed Operating Expenses (cont’d)

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Category 2016/2017 2015/2016

Business Services

Insurance $528,664 $528,664

Audit and Actuarial Fees 60,000 60,000

Cafeteria Equipment 93,500 93,500

Remaining 48,953 117,357

Subtotal $731,117 $799,521

Human Resources & Administrative Services

Health and Safety $100,000 $100,000

Summer Students 106,965 106,965

CPCO Membership 119,600 119,600

Employee Family Assistance Program 55,000 55,000

Remaining 120,814 128,585

Subtotal $502,379 $510,150

Mileage and Travel Allowances

Mileage Reimbursement $189,400 $189,400

Travel Allowances 236,800 236,800

Subtotal $426,200 $426,200

Director’s Office and Board Administration

Board Memberships $54,000 $54,000

System Wide Mass 20,000 20,000

Partnerships 25,000 25,000

School Celebrations 50,000 50,000

Accessibility Supports 22,000 22,000

Remaining 63,954 125,704

Subtotal $234,954 $296,704


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School Generated Funds

Elementary $3,950,000 $3,950,000

Secondary 2,750,000 2,750,000

Subtotal $6,700,000 $6,700,000

$237,561,337 $238,764,485

Category 2016/2017 2015/2016

Legal and Professional Services

Subtotal $364,109 $364,109

Trustees and Student Representatives

OCSTA Membership $104,017 $76,000

Student Trustees 25,000 20,000

Professional Development 40,000 40,000

Other 43,000 43,000

Subtotal $212,017 $179,000

Staff Development and Capacity Building

Teacher Release Time $848,000 $930,500

Subtotal $848,000 $930,500

Corporate Communications

Public Relations $50,000 $10,000

JK/FI Registration 25,000 25,000

Trustee Initiatives 10,000 10,000

Website Licence and Implementation 20,000 100,000

Branding/Publications/Misc 16,000 9,000

Subtotal $121,000 $154,000

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Attachment 7 Strategic Plan Themes and Priorities

Witnessing Faith Celebrating Equity, Excellence and New Evangelization

Creating and Sustaining a Caring Catholic School Culture Building Relationships and Developing People Teaching and Learning in the Formation of a Distinct Catholic Identity

Teaching and Learning Leading and Learning in the 21st Century Classroom

Achieving Instructional Excellence Instruction for the 21st Century Assessment, Evaluation and Reporting

Expanding Pathways Differentiating Opportunities for Every Student’s Future

Adopting a Pathways Planning Mindset Assisting Students with Transitions Planning Promoting Student Engagement

Inspiring Leadership Promoting a Culture of Professional Growth

Employee Performance Growth Capacity Building Board Leadership Strategy

Celebrating Inclusion Personalization, Precision and Professional Development

Universal Design for Learning Differentiated Practice Precise and Personalized Intervention

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Strategic Plan Themes and Priorities (cont’d)

Serving in Partnership Building Connections to Enhance Catholic Education

Classroom, School and Board Outreach and Programs Parents, Stakeholders and Community Involvement

Emerging Technology Empowering Today for a Changing Tomorrow

Infrastructure, Security and User Experience Information Management Ministry Compliance – Managing Information for Student Achievement (MISA)

Advancing Communications Strengthening Relationships to Enhance Student Achievement

Collaborative Communication Branding and Visual Identity Community Engagement

Managing Resources Estalishing Sustainable Priorities and Raising Stakeholder Confidence

Financial Stability Resource Management System Accountability

Continuing Education Serving the Needs and Interests of All Learners

Career Training and Personal Development Expanding and Extending Programs Promoting Student Engagement

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AA Ministry Funding Sources Grants for Student Needs (GSN) The Ministry provides funding to School Boards based primarily on an

enrolment based funding model on a per pupil basis to support the basic operations of a school system (eg – Teachers, Utilities, Consumable Supplies). Special purpose grants are provided to support specific students (eg – Special Education), services (eg - Transportation) or programs (eg – French Language Instruction). Certain funding areas have specific spending criteria (called envelopes) as outlined below.

Education Programs Other (EPO) The Ministry provides funding through its various branches (eg – Literacy and

Numeracy, Student Success) to support specific targeted initiatives in support of current education priorities. These initiatives can change depending on the Provincial priorities and must be spent in support of the specific initiative. The funds support specified staffing, professional development (eg - teacher release time) and resources and typically require a dedicated report back to the Ministry with respect to expenditure and outcomes.

Ministry Funding Envelopes Special Education

Funds may only be used for Special Education related expenditures. Board Administration Expenditure may not exceed Board Administration funding. Operating Funds May be used to support Operating or Capital Expenditures. Capital Funds May only be used to support Capital related expenditure. Balanced Budget The Operating budget does not require reliance on reserves. Operating Reserves Ministry requirement to maintain 1-2% for unexpected events.

Attachment 8 Glossary – Ministry Funding

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Attachment 9

Glossary – Academic Programs School Effectiveness

Using the school effectiveness framework educators learn about instructional strategies, student assessment and effective practice through observation, analysis and collaboration. The framework is also used as a tool to inform School and Board Improvement Plans. The Board has incorporated school effectiveness funding and related inititiatives into its Student Achievement and Professional Development programs and portfolios.

Teaching and Learning The Teaching and Learning portfolio provides for curriculum related

resources and supports for all subject areas including Music/Arts, Literacy, Numeracy, Religion, Sciences/Technology, Health and Physical Education, 21st Century Learning/Innovation and e-Learning.

Student Success The Student Success portfolio focuses on providing every student in Grades

7-12 with various pathways opportunities to reach their ultimate potential and goals through such initiatives as Specialist High Skills Majors, Dual Credit, Transitions, Reengagement and Alternative Education programs.

Student Services The Ministry and Board believe that all students can learn and achieve

success given the necessary resources and supports. The Student Services budget provides resources (eg - assessments, equipment) to students in addition to the staffing provided through the Special Education envelope such as Program Support Teachers (PST), Educational Assistants (EA’s) and Student Services Personnel (eg – Social Workers, Attendance Counsellors, Child and Youth Counsellors, Speech and Language Pathologists, Communicative Disorder Assistants, Pschological Services and Orientation and Mobility Specialists.

Faith Formation The Board budget provides for various faith formation related activities,

retreats and celebrations in addition to the purchase of religion textbooks, Many Gifts resources and Bibles for our Grade 4 students.

Parent Involvement The Ministry and Board recognize that student achievement improves when

parents play an active role in their children’s education and that parent engagement is a key factor in the enhancement of student well-being. The Ministry provides funding to Boards to support parent involvement activities at the district and school level through a base annual allocation as well as through specific application based grants (PRO – Parents Reaching Out).

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MEMORANDUM To: Board of Trustees From: Anne O’Brien, Director of Education Date: May 24, 2016 Subject: Long Term Accommodation Plan 2016-2020 Update Origin: Bob Camozzi, Superintendent of Education, Facilities Services Lewis Morgulis, Manager of Planning, Admissions & Partnerships RECOMMENDATIONS Moved by , seconded by

“THAT the Durham Catholic District School Board receive as information the report entitled Long Term Accommodation Plan 2016-2020 Update dated May 24, 2016.”

RATIONALE Overview A special Board meeting was held on November 19, 2015 to provide the Board of Trustees with information regarding the accommodation and utilization process, regional demographic trends, the formulation of long term (10 year) projections, and relevant policies and administrative procedures related to Pupil Accommodation Reviews and Community Planning and Partnerships. On November 23, 2015 the Board of Trustees received the annual Accommodation and Utilization Report 2015-2025. This report summarized the actual and projected enrolment by school and by program, and assessed the utilization of space at each elementary and secondary school operated by the Durham Catholic District School Board. Following an analysis of the Board’s projected enrolment, and the resulting utilization rate from 2015-2025 staff reviewed a series of potential actions to be undertaken with respect to improving the Board’s utilization of space in all families of schools through the development of long term plans.

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To: Board of Trustees Page 2 of 6 Re: Long Term Accommodation Plan 2016-2020 Update Date: May 24, 2016 On January 19, 2016 the Board of Trustees received the Long Term Accommodation Plan 2016-2020 (LTAP) report and approved the guiding principles and actions to be undertaken. This report provides information to the Board of Trustees that summarizes the status of projects undertaken to date. For all actions within the plan that have already received approvals from the Board, the proposed year of opening and/or implementation is listed (for example the opening of the addition to St James Catholic School which is planned for January 2017). For actions that require approval from the Board of Trustees, staff will prepare reports in accordance with the requirements of the relevant Policies and Administrative Procedures for consideration by the Board of Trustees. Ministry Approvals and Funding Proposed actions listed within the LTAP that are subject to approval and/or funding from the Ministry of Education, require the Board to submit requests to, and receive approvals and funding from, the Ministry of Education. As such, the timing of the projects listed within the plan may be impacted by the timing of Ministry approvals and funding announcements. PROPOSED ACTIONS BY YEAR 2016

1. Review Pupil Accommodation in Port Perry; 2. Purchase the Unnamed North Oshawa Catholic Secondary School site

(subject to Ministry approval and funding); 3. Purchase the Unnamed North Oshawa Catholic Elementary School site; 4. Review a potential three board partnership for programming at Holy

Family Catholic School; 5. Prepare a comprehensive review of the optimal programs and service

delivery models for Catholic Secondary Schools in Whitby; 6. Complete the disposition of the Unnamed Whitby Shores Catholic

Elementary School site; 7. Review the boundaries for the new Seaton community in Pickering; 8. Request Ministry funding approval for the replacement of Monsignor

Paul Dwyer Catholic High School in Oshawa by resubmitting the business case for the upcoming capital submission in July of 2016 with consideration for options and grade configurations;

9. Request Ministry funding approval for the replacement of St. Marguerite D’Youville Catholic School and;

10. Request Ministry funding approval for the construction of the Unnamed Brooklin grade 7 to 12 Catholic Secondary School.

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To: Board of Trustees Page 3 of 6 Re: Long Term Accommodation Plan 2016-2020 Update Date: May 24, 2016 2017

1. Open the new 6 classroom addition and major renovations at St. James Catholic School;

2. Open the new gymnasium addition at Monsignor J. Pereyma Catholic Secondary School (subject to Ministry approval);

3. Open a new Child Care Centre at St. Josephine Bakhita Catholic School; 4. Open a new Child Care Centre at Father Fenelon Catholic School; 5. Open a new Child Care Centre at St Kateri Tekakwitha Catholic School; 6. Complete the disposition of the former St. Gertrude Catholic School;

SUMMARY OF ACTIONS Review Pupil Accommodation in Port Perry On January 25, 2016 the Board of Trustees received the Initial Staff Report which recommended the creation of a Modified Accommodation Review. In accordance with Policy PO-430 Pupil Accommodation Review staff held a public meeting on March 9, 2016, and completed the Final Staff Report which was posted to the Board’s web site on April 1, 2016. A Public meeting to receive delegations was held on April 19, 2016. On May 4, 2016 the Board of Trustees concluded the Modified Accommodation Review and closed Immaculate Conception Catholic School effective June 30, 2016. A transition plan has been put in place to consolidate the two schools. Unnamed North Oshawa Catholic Secondary School Site Site purchase; new Catholic Secondary School site is required to facilitate the proposed relocation and reconstruction (subject to Ministry Approval) of the existing Monsignor Paul Dwyer Catholic High School for 2019. The subject lands are located on the East side of Harmony Road, north of Coldstream Drive in the City of Oshawa. Unnamed North Oshawa Catholic Elementary Site The Board has an option agreement with two developers to purchase the Catholic Elementary School Site in the Windfield Planning community in the City of Oshawa. This site is located north of Conlin Road and East of Simcoe Street North on lands owned by two adjacent developers. The process to purchase the two parcels of land from the developers is currently underway.

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To: Board of Trustees Page 4 of 6 Re: Long Term Accommodation Plan 2016-2020 Update Date: May 24, 2016 Review Potential Partnership for Holy Family Catholic School There has been no change since the last update and the Board will continue to monitor both accommodation processes. Catholic Secondary School Program Review in Whitby Staff commenced a review of several potential programs and service delivery models that can be located at one or more Catholic Secondary Schools in the Town of Whitby. The first meeting with staff was held May 9th, 2016 at the Board office. The mandate of the study is to address existing and projected surplus capacity in both secondary schools. A review process with school representation has commenced. Staff will report on the progress of the program review as required. Boundary Review for the Seaton Community The Board has identified four future Catholic Elementary School sites and one Catholic Secondary School site to serve the Seaton Community. With the resolution of planning and servicing issues within the Seaton community new growth and development are anticipated within two years. Staff prepared a report to the Board of Trustees to be reviewed at the May 24, 2016 meeting to propose interim boundaries for the Seaton Community in accordance with Board Policy PO-415. Request Ministry funding to replace of St. Marguerite D’Youville Catholic School The Board will include this request in the upcoming Capital request cycle. The business case is being prepared for submission to the Ministry in the Spring of 2016. Request Ministry funding to construct the Unnamed Brooklin Catholic Secondary School The Board will include this request in the upcoming Capital request cycle. Staff are currently preparing the business case for submission to the Ministry in the Spring of 2016. Request Ministry funding to construct the Replacement of Monsignor Paul Dwyer Catholic High School The Board will include this request in the upcoming Capital request cycle. The existing school facility is being assessed in order to prepare the business case for submission to the Ministry in the Spring of 2016.

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To: Board of Trustees Page 5 of 6 Re: Long Term Accommodation Plan 2016-2020 Update Date: May 24, 2016 Open the addition and major renovations at St. James Catholic School Moffet and Duncan Architects have been appointed to complete the design works at St. James Catholic School. The tender for the project will be issued in May 2016 and that construction will commence in July 2016. Given the complexity of the addition and renovations certain elements will be completed by September 2017. Open the new gymnasium addition at Monsignor J. Pereyma Catholic Secondary School MC Architects were retained to design the addition and renovations at Monsignor John Pereyma Catholic Secondary School. This addition will replace the temporary gymnasium now in place on site. The Board tendered the project in March 2016, and following the close of tenders, awarded the project to Gerr Construction in April 2016. The existing temporary gym has been removed to make way for the permanent gymnasium addition. Open a new Child Care Centre at St. Josephine Bakhita Catholic School; Moffet and Duncan Architects have been appointed to complete the design of a new Child Care Centre at St. Josephine Bakhita Catholic School. It is intended that the tender for the project will be issued shortly and that construction will commence in July 2016. The project remains on track for a January 2017 completion. Open a new Child Care Centre at Father Fenelon Catholic School; WalterFedy Architects have been appointed to complete the design of a new Child Care Centre at St. Josephine Bakhita Catholic School. The facility report was brought to the February 2016 meeting of the Board of Trustees for review. The project has been issued for tender as of May 12 2016. The project remains on track for a January 2017 completion. Open a new Child Care Centre at St Kateri Tekakwitha Catholic School; WalterFedy Architects have been appointed to complete the design of a new Child Care Centre at St. Josephine Bakhita Catholic School. The facility report was brought to the February 2016 meeting of the Board of Trustees for review. The project has been issued for tender as of May 12 2016. The project remains on track for a January 2017 completion. Complete the disposition of the former St. Gertrude Catholic School; Board staff completed the due diligence work to finalize the sale of the former St Gertrude Catholic School.

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To: Board of Trustees Page 6 of 6 Re: Long Term Accommodation Plan 2016-2020 Update Date: May 24, 2016 Next Steps Staff will bring updates to the Board of Trustees on a monthly basis for all of the actions in the LTAP, and individual reports as required through the specific policies that drive those actions. AOB:BC:LM:tc

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MEMORANDUM

To: Board of Trustees From: Anne O’Brien, Director of Education Date: May 24, 2016 Subject: Township of Scugog Transition Team Update Origin: Rosemary Leclair, Superintendent of Education RECOMMENDATION Moved by , seconded by

“THAT the Durham Catholic District School Board receive and file, as information, the Township of Scugog Transition Team Update Report dated May 24, 2016.”

RATIONALE This report is to provide the Board of Trustees with an update on steps and actions to facilitate the transition of students, in the Township of Scugog, to their new accommodations effective September 2016. BACKGROUND On May 4, 2016 the Board of Trustees passed a series of motions which will result in the closure of Immaculate Conception Catholic School, effective June 30, 2016. Beginning in September 2016, the students from Immaculate Conception Catholic School will be redirected into Good Shepherd Catholic School, and the the school boundaries for both schools will be consolidated into one catchment area for Good Shepherd Catholic School. Since that date, the Township of Scugog Central Transition Team has been established to facilitate the transition of students and to support both school communities. The Central Transition Team is comprised of the Principal and Supervisory Officer of Immaculate Conception and Good Shepherd Catholic Schools and representatives of various departments of the Board including Information Communication Technologies

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To: Board of Trustees Page 2 Re: Township of Scugog Transition Team Update Date: May 24, 2016

Services, Human Resources, Business Services, Transportation Services, Student Services, Communication Services and Facilities Services. Through a collaborative, interdepartmental process, a project plan is under development to address all aspects of the transition. An initial meeting was held on May 12, 2016 with subsequent planning updates on a weekly basis between now and June 30, 2016. Moving forward, a local transition planning team will be formalized at the school level to include staff, student and parent representation. This team will build on the pre-planning work that has been initiated through the joint Catholic Parent Involvement Committee meetings that have taken place since February of this school year. A school based transition planning meeting has been scheduled for June 1, 2016. The Central Transition Team will help facilitate the activities of the local team and will gather feedback from the schools in order to best address community concerns and support transition activities that best meet the local needs. To date, planning topics will include: community building; student transfer procedures; bus route planning; programming considerations; special education concerns; liaison with child care partners; logistical planning at both sites, and communications. TRANSITION PLANNING Actions and considerations to date include but are not limited to the following:

CIO, Ronald Rodriguez, has completed a technology audit of both schools and is developing a proposal to address technology enhancements at Good Shepherd Catholic School;

Class review and transition meetings were held on May 10 and 12, 2016 involving the Program Support Teachers and school administration to review student needs and prepare for transitions;

Enhanced fencing will be installed bordering the northern field at Good Shepherd Catholic School (based on parental feedback from the consultation meeting) before the end of this academic year;

Durham Student Transportation Services (DSTS) is reviewing transportation requirements and bus routes for the new school boundary and is communicating their recommendations;

A Play Day for students in Kindergarten to Grade 3, and Tree Top Trekking trip for students in Grades 4 to 8 is scheduled for June 7, 2016;

A Talent Show and Farewell Celebration will be hosted at Immaculate Conception Catholic School on June 21, 2016 at 5:00pm;

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To: Board of Trustees Page 3 Re: Township of Scugog Transition Team Update Date: May 24, 2016

The local transition team will explore ways to build a new sense of community through, e.g. new school branding or a new school prayer (etc.), based on a community building model;

The school has entered into a partnership with the Peterborough Conservation Authority and is planning a tree planting event to build community in September;

The YMCA Before and After School Program has requested an additional classroom to accommodate new students in September and the free after school recreational program that was run at Immaculate Conception Catholic School three days a week will transfer to Good Shepherd Catholic School in September; and

The Communications Department has developed a communications plan with tools to disseminate information to parent(s)/guardian(s) in the upcoming weeks, including a new school website in September.

NEXT STEPS The school level team will be formed to liaison with the system team. Working together, we will continue to support opportunities for students, staff and parents to meet and participate in activities to get to know one another prior to September 2016.

The first point of contact for parents/guardians with questions about the transition process continues to be the school Principal and Vice-Principal team. School administration will share concerns from their individual schools with the Central Scugog Transition Team at their regularly scheduled meetings.

AOB:RL

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MEMORANDUM To: Board of Trustees From: Anne O’Brien, Director of Education Date: May 24, 2016 Subject: Seaton Community Boundary Report Origin: Bob Camozzi, Superintendent of Education, Facilities Services Lewis Morgulis, Manager of Planning, Admissions & Partnerships RECOMMENDATIONS Moved by , seconded by

“THAT the Durham Catholic District School Board receives, for information the Seaton Community Interim Boundary Report dated May 24, 2016."

Moved by , seconded by

“THAT the Durham Catholic District School Board approves ‘In Principle’ the proposed boundary revisions for St. Elizabeth Seton Catholic School, St. Wilfrid Catholic School, and the Unnamed Seaton #1 Catholic Elementary School as outlined in the report dated May 24, 2016.”


“THAT the Durham Catholic District School Board approves ‘In Principle’ that students from the Unnamed Seaton #1 Catholic Elementary School boundary be held on an interim basis at Brother Andre Catholic School as outlined in the report dated May 24, 2016.”

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To: Board of Trustees Page 2 of 11 Re: Seaton Community Boundary Report Date: May 24, 2016 RATIONALE A special Board meeting was held on November 19, 2015 to provide the Board of Trustees with information regarding the accommodation and utilization process, regional demographic trends, the formulation of long term (10 year) projections, and relevant policies and administrative procedures related to Pupil Accommodation Reviews and Community Planning and Partnerships. On November 23, 2015 the Board of Trustees received the annual Accommodation and Utilization Report 2015-2025. This report summarized the actual and projected enrolment by school and by program, and assessed the utilization of space at each elementary and secondary school operated by the Durham Catholic District School Board. On January 19, 2016 the Board of Trustees received the Long Term Accommodation Plan 2016-2020 (LTAP) report and approved the guiding principles and actions to be undertaken. Within the LTAP report, staff was directed to develop interim boundaries for the Seaton Community in Pickering to accommodate students in advance of the construction of new Catholic elementary and secondary schools. Seaton Community On April 17, 2003 the Minister of Municipal Affairs and housing signed an order, which in effect, created the Central Pickering Development Plan also known as the Seaton Community. The Central Pickering Development Plan was approved in 2006 by the City of Pickering and Ministry of Municipal Affairs. The Central Pickering Development Plan, as amended, currently is planned to accommodate 61,000 persons by 2031. A comprehensive amendment to the Central Pickering Development Plan was referred to the Ontario Municipal Board (OMB) in September 2012 and a decision was rendered by the OMB with respect to the Official Plan and Neighbourhood plans and associated policies in March 2013. The Board reviewed its elementary and secondary school site requirements, selected preferred locations and provided its comments with respect to the development applications in February 2013 following review of the Seaton Community with the Board of Trustees. The Board has identified four future Catholic Elementary School sites and one Catholic Secondary School site to serve the Seaton Community. With the resolution of planning and servicing issues within the Seaton community new growth and development are anticipated within two years.

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To: Board of Trustees Page 3 of 11 Re: Seaton Community Boundary Report Date: May 24, 2016 This report summarizes the requirements to develop school boundaries in accordance with Board Policy PO-415 and proposes that students generated from new housing in the Seaton Community be directed to attend Brother Andre Catholic School until a new Catholic Elementary School is constructed to serve the Seaton Community. Boundary Policy In accordance with Board Policy PO-415 School Boundary, a proposed school boundary is developed for each Catholic Elementary and Secondary School located within the Board's jurisdiction. The development of boundaries is undertaken to create neighbourhood or community schools. The boundary of each school should be of a sufficient size to sustain the long-term operation of the school at a full or near full capacity level. Staff is required, through Policy, to report to the Board of Trustees with respect to the proposed boundaries. The Board of Trustees approves “In Principle” so that when the community consultation process commences, the affected schools will have a draft set of boundaries to work from, and provide comments on. Following the meetings with the affected communities, and based on input from these communities, a final report on the proposed set boundaries is brought to the Board of Trustees for approval. Boundary Review Process

1. Staff develop draft boundaries for review by Administrative Council 2. The draft boundaries are brought forward to Trustees for Approval “In Principle” 3. Staff are directed to meet with the affected school communities to present the approved

“In Principle” boundaries and receive public input 4. Staff review all input and present the proposed final boundaries to the Board of Trustees

for approval 5. The Board of Trustees provides final approval to the boundaries 6. Staff communicate the approved boundaries to all affected parents and guardians of

students living within the school boundaries and communicate all changes to attendance

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To: Board of Trustees Page 4 of 11 Re: Seaton Community Boundary Report Date: May 24, 2016 ANALYSIS Existing Enrolment and Boundaries With the anticipation of new housing starting 2017, the Seaton Community will start to generate students to be accommodated by existing schools in the City of Pickering. The location of the Seaton Community within Pickering is shown in Appendix 1. At present, the Seaton Community is divided between St. Elizabeth Seton Catholic School and St. Wilfrid Catholic School for the regular track Grade JK-8 program and between St. Monica Catholic School and St. Isaac Jogues Catholic School for the Grade 1-8 French Immersion program. All students in the Seaton Community fall within the St. Mary Catholic Secondary School boundary for Grades 9-12. Appendix 2 presents the existing regular track boundaries within Pickering while Appendix 3 presents the existing French Immersion boundaries. Table 1 below indicates the projected number of students, the number of portables, and the overall capacity and utilization of schools north of Highway #401 in the city of Pickering. By 2019 a total of 236 students from the Seaton community will require interim accommodation. By 2022 staff have projected that there will be greater than 800 students which necessitates the first school to be constructed. Table 1 Projected Catholic Elementary Students in Pickering School OTG 2015 Ports 2016 Ports 2019 Ports 2022 Ports 2025 Ports St. Elizabeth Seton 743 822 3 783 1 691 0 659 0 653 0 St. Isaac Jogues CS 530 616 3 609 3 566 2 548 1 530 0 St. Monica CS 392 309 0 309 0 343 0 384 0 389 0 St. Wilfrid CS 478 550 2 530 2 535 2 588 4 609 6 Seaton Community 0 0 0 0 0 236 10 839 37 1,256 57 Total 2,143 2,297 8 2,231 6 2,371 14 3,018 42 3,437 63

Utilization rate 107% 104% 111% 141% 160% Proposed Seaton Community Boundaries The Seaton Community plan currently is planned to accommodate 61,000 persons by 2031. As such the Board will eventually have 4 Catholic Elementary Schools and 1 Catholic Secondary School to serve the community. The Board has been provided with information related to the number and type of units to be constructed within the Seaton Community through the planning process. Table 2 below presents the proposed number and type of housing units by neighbourhood within the Seaton Community Plan.

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To: Board of Trustees Page 5 of 11 Re: Seaton Community Boundary Report Date: May 24, 2016 Table 2 Seaton Community Housing Data Housing Type N16 N 18 N19 Total

Single Family (Low Density) 1,354 1,666 1,595 4,615 Semi-Detached (Low Density) 403 184 344 931 Town Houses (Low Density) 2,280 2,645 1,315 6,240 Apartment (High Density) 1,614 981 0 2,595 Total Units to be built 5,651 7,692 3,254 16,597 Yield from Low Density Housing 646 719 521 1,886 Yield From High Density Housing 105 64 0 169 Total Elementary Students 751 783 521 2,054

The neighbourhood boundaries present logical divisions within the Seaton Community to create boundary lines between the proposed future Catholic Elementary schools. In addition the Seaton boundary edge provides logical boundaries between the Seaton community and the existing catholic schools within the City of Pickering proper. Appendix 4 presents the proposed Unnamed Seaton #1 CES boundary, and the boundaries of all proposed Seaton Catholic Elementary Schools. As the new community continues to develop after the construction of the Unnamed Seaton #1 CES, it is proposed that all Catholic students from the Seaton Community will attend this school and not continue to be accommodated outside of the Seaton Community for Grades JK-8. Staff will design the Unnamed Seaton #1 CES to accommodate both a long term population, and to allow 12 portables on site to allow for interim accommodation of the school community prior to construction of a second Seaton school. The creation of this permanent boundary at this time eases the creation of additional boundaries within the Seaton Community at a later point. Rural Pickering Boundaries A total of 10 students in Grades JK-8 are located in the rural areas north of the Seaton Community while 4 students are in Grades 9-12. These 16 students attend a total of five Catholic elementary and secondary schools. Of the students 10 are in grades 5 or higher, while 4 are in grades 4 or lower. Given the number of schools and programs, staff recommend that students continue to attend their existing schools, and that the boundary changes affect only new students at this time. Table 3 below provides the number of students by school and by program for the rural areas within Pickering.

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To: Board of Trustees Page 6 of 11 Re: Seaton Community Boundary Report Date: May 24, 2016 Table 3 Pickering Students in Rural Areas School Program Number St. Wilfrid CS RT 2 St. Isaac Jogues CS FI 4 St. Elizabeth Seton CS RT 3 St. Patrick CS FI 1 St. Mary CSS FI 2 St. Mary CSS RT 2 Total 14

Interim Boundary Provisions In addition to permanent boundaries for the Seaton Community, interim boundary provisions are required to accommodate students at one or more schools until a new Unnamed Seaton #1 Catholic Elementary School is approved by the Ministry of Education and constructed by the Board. Staff reviewed the available space within the Catholic elementary schools serving the City of Pickering and calculated the maximum site capacity based on a number of factors, including capacity for portables, parking and occupancy. Based on site limitations, growth issues or program issues related to the provision of space, three schools have sufficient capacity to accommodate the Seaton Community until 2019 without reaching the capacity on site. Table 4 Interim Accommodation of Seaton Community 2015

Table 5 Interim Accommodation of Seaton Community 2019

School Capacity Enrolment 2015

Portables Unused Rooms

Max Portables

Max Capacity

Seaton Capacity

A B C D E A+E x 25 G - BSt Elizabeth Seton CS 743 822 3 0 8 943 121St Monica CS 413 309 0 2 8 613 304St Wilfrid CS 478 530 2 0 6 628 98St Isaac Jogues CS 512 609 3 0 8 712 103Brother Andre CS 461 301 0 6 8 661 360

School Capacity Enrolment 2019

Portables Unused Rooms

Max Portables

Max Capacity

Seaton Capacity

A B C D E A+E x 25 G - BSt Elizabeth Seton CS 743 691 3 0 8 943 252St Monica CS 413 343 0 2 8 613 270St Wilfrid CS 478 535 2 0 6 628 93St Isaac Jogues CS 512 566 3 0 8 712 146Brother Andre CS 461 248 0 6 8 661 413

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To: Board of Trustees Page 7 of 11 Re: Seaton Community Boundary Report Date: May 24, 2016 Staff recommends that while both St Monica Catholic School and St Elizabeth Seton Catholic School has available capacity to 2019, Brother Andre Catholic School which has significant available capacity and space for portables be used to accommodate students in the interim. NEXT STEPS Staff will schedule a public meeting in June 2016 to review the proposed interim boundary. Following the meeting with the affected school community staff proposes to return to the September 2016 meeting of the Board of Trustees to receive final approval for the boundaries. attachments AOB: BC:JM: LM:tc

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To: Board of Trustees Page 8 of 11 Re: Seaton Community Boundary Report Date: May 24, 2016 APPENDIX 1: CITY OF PICKERING CONTEXT MAP

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To: Board of Trustees Page 9 of 11 Re: Seaton Community Boundary Report Date: May 24, 2016 APPENDIX 2: EXISTING REGULAR TRACK BOUNDARIES

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To: Board of Trustees Page 10 of 11 Re: Seaton Community Boundary Report Date: May 24, 2016 APPENDIX 3: EXISTING FRENCH IMMERSION BOUNDARIES

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APPENDIX 4: UNNAMED SEATON CATHOLIC ELEMENTARY SCHOOL BOUNDARY MAP

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MEMORANDUM To: Board of Trustees From: Anne O’Brien, Director of Education Date: May 24, 2016 Subject: Annual Facility Partnership Opportunities Origin: Bob Camozzi, Superintendent of Education, Facilities Services Lewis Morgulis, Manager of Planning, Admissions and Partnerships Claudia Henry, Supervisor, Community Use of Schools and Partnerships RECOMMENDATION Moved by , seconded by

“THAT the Durham Catholic District School Board receive as information the Annual Facility Partnership Opportunities Report dated May 24, 2016.”

RATIONALE Background In accordance with Board Policy PO-435 Community Planning and Partnerships Policy, the Board is required to determine a final list of schools that have suitable space available for partnership opportunities and communicate it to the public. Developing cooperative and collaborative facility partnerships may enable the Board to reduce facility costs and/or improve educational opportunities as well as demonstrate a willingness to collaborate with designated Community partners. Partnerships may involve co-building new facilities, or leases, licenses and joint use agreements to utilize part of an existing school or administrative facility specifically during school hours. Where a partnership is appropriate for the school setting and where it enhances student achievement, the Board is receptive to sharing facilities for the use of unoccupied space in existing schools and administration facilities.

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To: Board of Trustees Page 2 Re: Facility Partnership Opportunities Date: May 24, 2016 This report summarizes the list of schools that should be circulated for potential partnership in accordance with the Durham Catholic District School Community Planning and Partnerships Policy PO-435 and associated Administrative Procedure AP-435-1. Criteria for Selection In accordance with Administrative Procedure AP-435-1, schools are to be considered for potential partnership when they meet one or more criteria listed within the procedure. The criteria for consideration include:

long term enrolment projections which allow for a portion of the building to remain unused or underutilized

all schools with a projection of 200 or more excess pupil places or 60% or less utilization for at least two (2) years from the start of the partnership

other schools where a portion of the building remains unused or underutilized space is not required for Board programming or other uses the ability to identify and create a distinct and contiguous space within the

facility the facility is not located within an area identified for a possible accommodation

review within three (3) years from the time the space is identified as available appropriate access to the space parking availability facility condition zoning restrictions

Schools Considered Staff reviewed the enrolment projection and facility utilization data for all elementary and secondary schools from 2016 to 2020 using the November 23, 2015 Accommodation Utilization Report to determine if there were schools which would meet the enrolment criteria for consideration.

Based on the criteria contained within the administrative procedure, the following schools have underutilized spaces within the school that may be considered for the development of a facility partnership in available surplus space:

1. All Saints Catholic Secondary School – Rooms to be determined pending study 2. Brother Andre Catholic School – Up to 6 rooms 3. Holy Family Catholic School - Up to 5 rooms 4. Immaculate Conception Catholic School – Whole school 5. John XXIII Catholic School – Up to 2 rooms 6. Monsignor Paul Dwyer Catholic High School – Up to 10 rooms 7. Monsignor Philip Coffey Catholic School – Up to 2 rooms 8. Mother Teresa Catholic School – Up to 3 rooms 9. Sir Albert Love Catholic School – Up to 1 room 10. St Matthew the Evangelist Catholic School – 1 room

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To: Board of Trustees Page 3 Re: Facility Partnership Opportunities Date: May 24, 2016

11. St. John the Evangelist Catholic School – Up to 3 rooms 12. St. Joseph Catholic School Uxbridge – Up to 1 room 13. St. Leo Catholic School – Up to 6 rooms 14. St. Monica Catholic School – Up to 2 rooms

Co-build Opportunities

The Board’s Community Planning and Partnership Policy allows for the ability for the Board to jointly build facilities with other agencies that are complimentary in nature. To that end the Board has identified a number of future school projects to be approved and funded by the Ministry of Education and constructed over the next 1 to 3 years. The following proposed new school construction projects are capable of having co-built facilities incorporated into the design:

1. Monsignor Paul Dwyer Catholic High School Replacement - Oshawa 2. Unnamed Brooklin Catholic Secondary School – Brooklin 3. Unnamed North Oshawa Catholic School – Oshawa 4. Unnamed Seaton Catholic Elementary School - Pickering

Recent Partnerships

The Board has developed several partnerships for space use over the last few years with a range of agencies and organizations. Most recently the Gladiators Basketball club secured the use of an additional portable at All Saints Catholic Secondary School in 2015 and in 2016 the Board formed a partnership with the Oshawa Kicks Soccer Club for exclusive use of the Monsignor Paul Dwyer Catholic High School field. Staff will provide the details of additional partnerships to the Board as they are formalized.

PUBLIC MEETING In accordance with the Policy and Administrative Procedure PO-435 and AP-435-1 a public meeting is planned for Wednesday June 16, 2016 which will address the available locations for potential facility partnerships in existing space and co-builds. At the meeting, staff will outline the requirements of the Policy and Administrative Procedure with respect to Facility Partnerships and provide a list of the potential partnership sites to the attendees. NEXT STEPS Subsequent to the public meeting, it is intended that staff would review any potential partnership applications in accordance with the Policy and Administrative Procedure and return to the Durham Catholic District School Board for further direction. It is anticipated that this information will be provided to the Board by the fall of 2016. AOB:BC:LM:tc

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MEMORANDUM

To: Board of Trustees From: Anne O’Brien, Director of Education Date: May 24, 2016 Re: Whitby Catholic Secondary Schools Study Origin: Tracy Barill, Superintendent of Education – Teaching and Learning John Mullins, Superintendent of Education – Student Success

RECOMMENDATIONS


“THAT the Durham Catholic District School Board receives as information the Whitby Catholic Secondary Schools Study Update dated May 24, 2016.

Purpose The purpose of this report is to provide the Board of Trustees with an update on the Catholic Secondary School Study which has been initiated in accordance with the actions outlined in the Long Term Accommodation Plan adopted by the Board on January 19, 2016. Meetings of Staff Staff who are resourcing the Whitby Catholic Secondary Schools Study have met on the following occasions:

April 5, 2016 April 8, 2016 May 4, 2016 May 5, 2016

Communications Following the Board Meeting of April 25, 2016, a letter was issued to each Principal, and Catholic School Advisory Council Chair which explained the purpose of the study and invited a team of representatives, as per the April 25th Board report, to participate as a formal working committee. Additionally, communication was sent out to the following affiliates/community members to advise them of the initiation of the study and the date of the first committee meeting and public consultation:

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Board Report Whitby Catholic Secondary Schools Study – May 2016 Page 2 of 3

APSSP CUPE – Custodial/Maintenance CUPE – Secretarial/Clerical/Technical CUPE – Educational Assistants ETFO – Designated Early Childhood Educators Middle Management Non-Union OECTA Elementary OECTA Secondary OECTA Occasional Principal/Vice Principal Association Regional Partner/Consolidated Municipal Service Manager

In conjunction with the Communications department, a postcard for the Whitby Catholic Secondary Schools Study was created and posted on the Board website. It is linked to a Board webpage which will be updated with information as appropriate. In preparation for our first community consultation which will take place on May 31st, 2016 at All Saints Catholic Secondary School at 7:00 pm, a notice was placed in the community newspapers inviting interested members of the public to attend. A letter has also been sent home to parents/guardians of children in our Whitby Schools to notify then of the same. To receive community input an email and designated phone line have been established for public input. Working Committee On Monday, May 9, 2016 staff met with committee members to share background data and gather information from the committee, to inform the Whitby Catholic Secondary School Study co-chaired by Superintendents Tracy Barill and John Mullins. The working committee is comprised of a team of representatives from each Catholic Elementary and Catholic Secondary school in Whitby (see membership list – Appendix 1). Additionally, representatives from our childcare partners in Whitby were invited to participate. They are as follows: YMCA – Before and After School Programming and Full Service Child Care Centres, P.R.Y.D.E. Learning Centre, Fairy Glen Daycare Centre, Kids Campus Child Care Centre, Ontario Early Years Centres/Nursery School Programs (YMCA)- Les Lucioles, Boys and Girls Club of Durham. At the meeting of May 9, 2016 staff provided the context for the study and presented background data regarding the Durham Catholic District School Board’s Long Term Accommodation Plan and aims of the study. As part of the background data, factors affecting student projections were presented. Committee members were given the opportunity to provide input on the following items as they related to their school:

Faith Formation and Catholic Identity Academic Programs and Student Supports

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Board Report Whitby Catholic Secondary Schools Study – May 2016 Page 3 of 3

Extra-Curricular Activities Partnerships and Programs And any other issues that were not addressed.

A list of possible solutions, in general terms was developed that could be considered (see Appendix 2). Subsequent to the May 9, 2016 meeting a form was issued to the school Principals to complete and return in preparation for the public consultation of May 31st, 2016. The form requested specific information regarding the extracurricular activities being run at each school. The next working committee meeting will be held at the CEC, Conference Centre on September 27, 2016. Durham Catholic Parent Involvement Committee On Wednesday, May 12, 2016 Superintendents Barill and Mullins attended the regularly scheduled meeting of the DCPIC. They provided an overview of the study which is being undertaken and answered questions. Parents/Guardians in attendance were invited to provide further input via the scheduled public consultation sessions. Research From May 17-19, 2016 the academic superintendents and Chief Information Officer participated in a CODE sponsored “Ontario Innovation in Action Tour” to explore and gather information regarding schools in which technology and innovation are being effectively integrated into the daily school experience. As further input from the community is gathered, Superintendents will continue to research possible programs and service delivery models that may be of consideration for our Whitby Schools. Next Steps

Public Consultation – May 31, 2016 at 7:00 pm - All Saints Catholic Secondary School.

Staff will review all information gathered to date and develop a research plan to address ideas which have been brought forward.

AOB/TB/JM/lm

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School Position Committee Name Email AddressBlessed Pope John Paul II Principal Lisa Sarna [email protected] Pope John Paul II Staff Rep. Gillian Arlidge [email protected] Pope John Paul II Council Rep Shannon Rogers [email protected] Pope John Paul II Parent Rep Angela GiardulloSt. Bernard Principal Kathryn Hadden [email protected]. Bernard Staff Rep. Michael Neubauer [email protected]. Bernard Council Rep Erin Groat [email protected]. Bernard Parent Rep Melissa Bevin [email protected]. Bridget Principal Jerry Huxter [email protected]. Bridget Staff Rep. Louise MacKinnon [email protected]. Bridget Council Rep Christine Melick [email protected]. Bridget Parent Rep Kelly Fusco [email protected]. John the Evangelist Principal Rob Fortin [email protected]. John the Evangelist Staff Rep. Ann McCool [email protected]. John the Evangelist Council Rep Venessa Dreckmann [email protected]. John the Evangelist Parent Rep Melinda Bagnail [email protected]. Leo Principal Colleen Strong [email protected]. Leo Staff Rep. Kelli Somers [email protected]. Leo Council Rep Alisa Potashnyk [email protected]. Leo Parent Rep Ana-Maria ana.colins)@dcdsb.caSt. Luke the Evangelist Principal Kevin Bell [email protected]. Luke the Evangelist Staff Rep. Franca Porco [email protected]. Luke the Evangelist Council Rep Theresa Bickle [email protected]. Luke the Evangelist Parent Rep Leanne Stewart [email protected]. Marguerite d'Youville Principal Diana Assenza [email protected]. Marguerite d'Youville Staff Rep. JoAnne McJannet [email protected]. Marguerite d'Youville Council Rep John Clancy [email protected]. Marguerite d'Youville Parent RepSt. Mark the Evangelist Principal Maria Clunis [email protected]. Mark the Evangelist Staff Rep. Mary Anne Strickland [email protected]. Mark the Evangelist Council Rep Morgan St. Marie [email protected]. Mark the Evangelist Parent RepSt. Matthew the Evangelist Principal Liam O'Brien liam.o'[email protected]. Matthew the Evangelist Staff Rep. Jennifer Reid [email protected]. Matthew the Evangelist Council Rep Rose Lo Presti [email protected]. Matthew the Evangelist Parent Rep Josephine Spitale [email protected]. Paul Principal Mary Kay Boase [email protected]. Paul Staff Rep. Bill Joly [email protected]. Paul Council Rep Jenny Kozak [email protected]. Paul Parent RepSt. Theresa Principal Andrew Oliver [email protected]. Theresa Staff Rep. Kim O'Neil kim.o'[email protected]. Theresa Council Rep Fran Hiscock [email protected]. Theresa Parent Rep Sandy Palumbo [email protected] SAINTS Principal Mark Lacy [email protected] SAINTS Staff Rep. Colleen Plouffe [email protected] SAINTS Council Rep Michelle Ross [email protected] SAINTS Parent Rep Sheri Pereira [email protected] SAINTS Student Rep Elizabeth Panos [email protected] SAINTS Student Rep Dominic Morales [email protected] LEO J AUSTIN Principal Paul Perron [email protected] LEO J AUSTIN Staff Rep. Joanne Murphy [email protected] LEO J AUSTIN Council RepFATHER LEO J AUSTIN Parent Rep Sarah Sirizzotti [email protected] LEO J AUSTIN Student Rep Matthew Frawley [email protected] LEO J AUSTIN Student Rep Julia Leclerc [email protected] Superintendent Tracy Barill [email protected] Superintendent John Mullins [email protected] Superintendent Gerry O'Reilly [email protected] Manager, Planning Lewis Morgulis [email protected] Sr. Admin. Assistant Lorrie MacIntosh [email protected] Sr. Admin. Assistant Lori Jones [email protected]

Appendix 1

Appendix 2

Alternative Time Frame Term Impact on School Impact on Adjacent School(s)

Ministry Approval

Boundary Change <1 year Long Term Increases enrolment at the receiving school from one or more adjacent schools

Reduces enrolment at each affected school

No

Grade Change >1 Year Long Term Increases enrolment at the receiving school from all of the schools impacted by the grade change


No

Program Relocation <1 year Medium Term Increases enrolment from program affected


No

Facility Partnership <1 year Short to Medium Term

Removes 1/2 capacity of the area designated

None No

Community Hub varies Long Term May remove all capacity from the area based on uses

None Capital will require approval

Magnet Program >1 Year Long Term Increases enrolment at the receiving school from all of the schools impacted by the program offered

Reduces enrolment at each affected school, may attract open access students

No

Select Demolition >1 Year Long Term Removes all capacity associated with wing of school

None Yes

Declare Portion Surplus and Lease

>1 Year Long Term Removes all capacity associated with wing of school

None Depends

Closure and Disposition

>1 Year Long Term Removes all capacity associated with wing of school

None Yes


MEMORANDUM

To: Board of Trustees From: Anne O’Brien, Director of Education Date: May 24, 2016 Subject: Catholic Student Trustees 2016/2017 Origin: John Mullins, Superintendent of Education _______________________________________________________________ RECOMMENDATION Moved by , seconded by

“THAT the Durham Catholic District School Board receive and file the verbal and written report regarding the Catholic Student Trustees for 2016-2017.”

RATIONALE In 2015/2016 the Student Senators have continued to focus on the development of student leadership across the Durham Catholic District School Board and expanding the effectiveness of our Catholic Student Trustees in providing an authentic student voice to inform the work of the Board of Trustees. During April 2016, grade 10 and 11 students at each of our Catholic Secondary Schools watched a video created by our current Student Trustees. In the video the Catholic Student Trustees shared information about the role and the responsibilities associated with this position. At the conclusion of this process, six students submitted Candidacy forms to run for the position of Student Trustee. On April 25, 2016, six secondary students from across the Board presented speeches and answered questions posed to them by the Catholic Student Senators. Voting was conducted and two Catholic Student Trustees were elected. The Catholic Student Trustees for the Durham Catholic District School Board for 2015-2016, as elected by their peers, are Sarah van Waterschoot and Mark Garabedian.

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Board Report Catholic Student Trustees 2016-2017 – May 24, 2016 Page 2 ________________________________________________________________ RATIONALE (Continued) Sarah van Waterschoot is currently in grade 11FI at Father Leo J. Austin Catholic Secondary School. Sarah’s principal writes that she is an active member of the Holy Family Parish and a Pro-Life activist. Sarah excels academically and is enrolled in the French Immersion program. Currently Sarah is the Minister of Public Relations on Father Austin’s Student council and is a part of Father Austin’s Student Athletic Association. Mark Garabedian is currently in grade 11 at Notre Dame Catholic Secondary School. Mark’s principal describes him as a very responsible student who works well in his classes and with other students. Mark is on the Honour Roll and has a great work ethic and leadership skills, he always demonstrates maturity and positivity. Sarah and Mark are both looking forward to representing the students of the Durham Catholic District School Board for the 2016-2017 school year. AOB/JM/lm

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MEMORANDUM

To: Board of Trustees From: Anne O’Brien, Director of Education Date: May 24, 2016 Subject: Audited Trustee Expenses – January to December 2015

_____________________________________________________________________ RECOMMENDATION Moved by , seconded by

“THAT the Durham Catholic District School Board receive and file the Report of the Audited Trustee Expenses for the period January to December 2015.”

RATIONALE In keeping with past practice the Board is provided with the report of Audited Trustees Expenses from January – December 2015 as attached. AOB:vk

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TRUSTEEBOARD SPENT

ACCOUNTMILEAGE CELL PHONE TABLET INTERNET HONORARIUM TOTALS

Chapman, Tricia 1,765.87 305.10 509.21 295.80 0.00 10,654.18 13,530.16

Corless, Theresa 2,024.90 0.00 575.87 295.80 0.00 14,024.93 16,921.50

Forster, Monique 5,077.00 0.00 531.01 0.00 0.00 10,654.19 16,262.20

LeFort, Kathy 4,762.50 1,125.00 602.67 312.75 0.00 11,054.19 17,857.11

McCafferty, Jim 2,545.15 1,573.65 977.13 295.80 212.97 16,436.80 22,041.50

Oldman, Janice 4,631.44 514.10 663.67 346.65 0.00 10,806.16 16,962.02

Pulla, Paul 4,146.51 0.00 508.80 0.00 820.35 10,654.19 16,129.85

Rinella, John 5,902.17 279.71 508.80 0.00 0.00 10,654.19 17,344.87

TOTAL 30,855.54 3,797.56 4,877.16 1,546.80 1,033.32 94,938.83 137,049.21

TRUSTEES AUDITED EXPENSE REPORT

REPORT PERIOD: JANAUARY 2015 TO DECEMBER 2015

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MEMORANDUM To: Board of Trustees From: Anne O’Brien, Director of Education Date: May 24, 2016 Subject: Out of Province Travel Origin: John Mullins, Superintendent of Education, Student Success __ RECOMMENDATION Moved by , seconded by

“THAT the Durham Catholic District School Board approve the request of three team members of the Board to travel to Norway from August 10-19, 2016.”

RATIONALE The Attendance of Board Employees at Conventions, Conferences and Seminars policy (PO 319) and its attendant Administrative Procedure (AP 319-1) requires that out of province travel be brought by the Director to the Board for approval. NORCAN is a partnership between schools, ministry and teacher federation officials from Alberta, Norway and Ontario focused on achieving excellence through equity in the subject area of Mathematics. The goal of the project is to discover how an international network of schools and educators committed to mindful leadership can help to identify obstacles to students’ mathematical learning and develop strategies for attaining success. As such, teachers are expected to take initiative to develop learning connections with members of this network in order to support their own team’s learning goals. The Ontario Ministry of Education invited Monsignor John Pereyma Catholic Secondary School educators to participate in this project as one of only two Math teams from the province of Ontario. The Pereyma Math team was selected due to their previous TLLP and on-going teacher-led learning work in Mathematics. The Ministry covers any cost associated with Pereyma’s participation in the project JM/lm

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