THE DAUGHTERS OF THE REPUBLIC OF TEXAS

Headquarters Committee Minutes Austin, Texas

August 19, 2015

Members Present: President General Betty Edwards (via conference call), Custodian General Arlene Garey, John Ellen Becker, Shirley Barber, Evelyn Reininger, Lynne Byrd, Pat Horridge, and Pamela Cochran. Excused Absence: Suzanne Warlick and Nelle Still Custodian General Arlene Garey called the meeting to order at 10:00 am. Evelyn Reininger gave the opening prayer and Shirley Barber led the pledges to the United States and Texas Flags. The minutes were approved as corrected. Officer Reports

• President General Betty Edwards: Betty reported DRT will meet with the judge in 4 weeks to see what has to be done yet in proving our ownership of the collection at the Alamo Research Center at the Alamo. GLO has had people there recently looking through A-L. We do have a letter of intent from Texas A&M at San Antonio to house our collection, which would also cover the move amongst other items.

• Custodian General: Arlene introduced one new committee member attending the meeting today. She is Pamela Cochran of the Gonzales Chapter. She also announced the other new member, Nelle Still (Alamo Mission Chapter) who attended last month. Motion #1—Adopted. Arlene presented two types of Texas theme bells that she found, made by a man in Round Rock. He has let her have the bells (on behalf of the Headquarters Committee) to sell for $60 and the committee keeps half as a donation. She has already sold a number of these at the District meetings so far. He has offered to make a bell that is specifically for DRT and she will talk to him about that. Arlene suggested that Headquarters Committee should come up with an Affiliate Member pin to sell. All that is needed is to come up with a design similar to the Associate Member pin and to then get a price quote. She also showed the new pin book which is finished and now for sale through Headquarters Committee for $10. Arlene then brought up the subject of creating a merchandise sign-out procedure, for merchandise being taken out of the Headquarters building to sell at events other than District meetings or convention. Discussion followed and motion made. Motion #2---Adopted

Reports

• Financial: Report filed.

• Staff: See report. Kelsey reported that homeless people sleeping around the building are still an ongoing problem.

• Texas Lineage Research: See report.

• RTHC: See attached new newsletter that the RTHC committee will be putting out on a regular basis. Pat Horridge also announced that we now have a sign at corner of 9th & San Marcos, “Future Home of DRT Headquarters and Republic of Texas Museum”. Some rooms, due to large donations, have already been given names. How to address the parking at the new building is still being looked at including underground parking. However, underground parking would be quite expensive.

• TART: No report.

• TXDOT update: No report.

New Business

• District Meetings – The Headquarters sales table at all District meetings are covered now. Sales at the District Meetings that have already been held have been good.

• Arlene stated that we need to find a new accountant, as Sam is wanting to retire. She is checking into possibilities.

Approved Motions— Motion #1 – I move that Nelle Still and Pamela Cochran be appointed to the Headquarters Committee effective August 19, 2015. Motion made by John Ellen Becker and seconded by Pat Horridge. Motion #2 – I move that DRT members wanting to take DRT merchandise from Headquarters to sell must give a credit card number that will be charged if merchandise is away more than 7 working days. The exception will be DRT merchandise taken to sell at District Meetings and DRT Convention. Motion made by Pat Horridge and seconded by John Ellen Becker.

Announcements

• Meeting adjourned at 12:20 pm.

• Next Meeting: September 16, 2015

Lynne Byrd, Secretary