THE COUNCIL CHAMBERS, COOLAMON ON THE 15TH · THE COUNCIL CHAMBERS, COOLAMON ON THE 15TH DECEMBER,...

MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN THE COUNCIL CHAMBERS, COOLAMON ON THE 15TH DECEMBER, 2016.

This is Page No. 1 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held in the Council Chambers, Coolamon on the 15th December, 2016. .......................................................……...... MAYOR .................................................GENERAL MANAGER.

Meeting commenced at 2.00pm. BUSINESS: 1) Apologies 2) a. Confirmation of Minutes of the Meeting held 17th November, 2016. b. Matters arising out of Minutes. (Not elsewhere reported) 3) Correspondence a. Agenda A (Information Only) b. Agenda B 4) General Manager’s Report 4.1 General Manager’s Report 4.2 Executive Manager, Corporate & Community Services’ Report 4.3 Executive Manager, Engineering & Technical Services’ Report 4.4 Executive Manager, Development & Environmental Services’ Report 5) Reports: Delegates/Mayor/Councillors 6) Recommendations of a Committee of a Whole Meeting held 15th December, 2016. PRESENT: Clrs John Seymour, Bruce Hutcheon, David McCann, Kathy Maslin, Alan

White, Jeremy Crocker and Steven Jones. STAFF: Tony Donoghue, General Manager; Courtney Armstrong, Executive Manager, Corporate & Community

Services; Tony Kelly, Executive Manager, Engineering & Technical Services; Colby Farmer, Executive Manager, Development & Environmental

Services; Samantha Jennings, Finance Manager. APOLOGIES: Clr Colin McKinnon and Clr Kerrilee Logan.

1) APOLOGIES

RESOLVED on the motion of Clr Maslin and seconded by Clr Hutcheon that the apologies of Clr McKinnon and Clr Logan be accepted. 265/12/2016



2a) CONFIRMATION OF MINUTES OF THE MEETING HELD 17TH NOVEMBER, 2016. RESOLVED on the motion of Clr McCann and seconded by Clr Hutcheon that the Minutes of the Meeting held 17th November, 2016 as circulated be confirmed and adopted. 266/12/2016

2b) MATTERS ARISING OUT OF THE MINUTES There were no matters arising out of the Minutes.

3) CORRESPONDENCE

AGENDA A (FOR INFORMATION ONLY)

1a) INFORMATION PAPERS

The following papers have been distributed with Council’s supplementary material as being matters of information/interest to Councillors. If Councillors desire any further information on the matters distributed then that can be raised with the General Manager. Attachment No. 1 1) Local Government NSW Weekly Circulars 45, 46, 47 and 48. 2) Advancing Cootamundra Newsletter from Katrina Hodgkinson for

November/December 2016. 3) Minutes of the REROC Board Meeting held 25th October, 2016. 2a) ACTIVITY REPORTS 1) Operating Statistics of the Coolamon Shire Library for November 2016. 2) Youth & Community Development Officer’s Report for November 2016. General Manager’s Note

The above reports are operating reports only for use by Senior Staff. They are submitted to Council as part of Agenda A for information only. Attachment No. 2



3a) GOLDENFIELDS WATER COUNTY COUNCIL (W.01-02, SC433) Advising that at their Annual Chairperson and Deputy Chairperson Elections held at their Ordinary Meeting on 27th October 2016, the following persons were elected: Christopher Manchester was duly elected as Chairperson Dennis Palmer was duly elected as Deputy Chairperson

AGENDA B 1b) NATIONAL ROADS AND MOTORISTS’ ASSOCIATION LIMITED (NRMA)

(I.03-01, SC487) A response has been received from NRMA in regard to issues raised by Council over the proposed closure of the Coolamon and Ariah Park Service Centres. General Manager’s Note

A copy of the letter has been distributed for the information of Councillors. Attachment No. 3 2b) RIVERINA REGIONAL LIBRARY – ANNUAL REPORT (L.03-03, SC269) Forwarding a copy of their 2015/16 Annual Report. General Manager’s Note

A copy of the Annual Report has been tabled for the information of Councillors. RESOLVED on the motion of Clr Hutcheon and seconded by Clr Crocker that the Correspondence listed Agenda A and Agenda B be received. 267/12/2016

GENERAL MANAGER’S REPORT TO MEETING HELD 15TH DECEMBER, 2016.


4) GENERAL MANAGER REPORTS 4.1) GENERAL MANAGER REPORTS

GM1) COOLAMON AMBULANCE STATION (H.03-03, SC225)

Work has commenced on the Ambulance Station in Coolamon with preliminary preparation being carried out. This is on the back of an announcement from Katrina Hodgkinson, the Local Member in regard to not only the Coolamon Station, but also Ardlethan and Harden. A copy of the Media Release has been provided for your information. Attachment No. 4 Recommendation For Council information. GM2) LINKS TO LEARNING (G.03-39, SC472)

Council has been advised that they were unsuccessful in re-applying for grant funding under the Links to Learning Programme. A copy of the letter has been attached for your reference. Attachment No. 5 This is a disappointing outcome in regard to this funding as the programme was quite successful from both the School and Community perspective. The changes to funding made it quite difficult for rural and regional applicants to meet the criteria under the new Links to Learning Programme. This was seen as a negative change and was raised with the Education Minister at the time. The programmes run at Coolamon Central School provided for a broad cross section of ages and was about re-engaging students that were at risk of losing interest. These were practical programmes of hospitality and metal work that prepared students for future work prospects. This targeted approach to the needs and opportunities specific to this community resulted in excellent outcomes for all involved. The new funding now focuses on broader regional based programmes targeted at delivery by Registered Training Organisations (RTOs) in one size fits all scenarios. Council will continue to question why this programme was not deemed appropriate and seek clarification from the Education Minister on why rural and



regional areas are being disadvantaged in running programmes for their School Community. Recommendation For Council information. GM3) NATURAL DISASTER FUNDING (R.07-09, SC334)

Council has recently received information from the NSW Government providing additional funding of $500,000 to assist with the extensive repair work required. A copy of the correspondence received is attached for your information. This has been designated for road repairs and other than this, the money is untied. Therefore Council has the ability to use this money across the Network and will focus on roads that have not necessarily been damaged due to flooding or high impact waters, but the slow and constant saturation of the Network which impacted on the road base. Attachment No. 6 Whilst this funding is greatly appreciated, it does create some issues around the timing and cost of the regular annual maintenance programmes and additional projects with timing restrictions of grant funds. Council will continue to liaise and advocate for this issue to be considered at a State and Federal level. Recommendation For Council information. GM4) CROWN LAND MANAGEMENT BILL (L.02-02, SC570)

Council has received correspondence from the Deputy Director General, Department of Industry – Lands indicating the implications associated with the new Crown Land Management Bill 2016. A copy of this correspondence has been provided for your information. Attachment No. 7 From our community’s perspective, probably the most important issue is that there will be no forced transfers of Crown Land to Council. The Act explicitly requires Council consent before any transfer. Crown Land will be guided by the local issues and the Council and/or the Crown Land Trust wishes before acting. Councils will continue to be able to look for grant funding in addition to support for plans and management in relation to any Crown Land.



Recommendation For Council information. GM5) RATE PEGGING (R.04-01, SC542) On the 29th November, 2016 IPART released its determination for rate pegging within the Local Government sector. The rate determined was 1.5%, which is lower than last year’s rate peg of 1.8%.

The information from IPART and the Media Release from Local Government NSW has been provided for your information. Attachment No. 8 What this means for Coolamon Shire Council is that we will be again required to do more with less. Council’s forecast budget was determined at a 2% rate pegged amount which will result in a loss in the budgeted amount for the forthcoming financial year. In addition, it is assumed that there will be a 2.3% increase in employee wages and on costs. As this applies to Coolamon Shire Council, there will be an approximate $33,500 increase in rate income and a $122,300 increase in employee costs. The Local Government sector is obviously disappointed with these outcomes and believes that there should be some flexibility in setting a more appropriate rate pegging amount for Councils. Council are advised that they can seek to apply for a special rate variation to cover these costs. This is a lengthy and costly exercise and it should be noted that it was used negatively against Councils when the Fit for Future Submissions were considered. Historically Coolamon Shire Council has worked within the rate peg amount and has tightened their belt accordingly in order to ensure that the services are maintained to the community. With figures as indicated above, this is becoming increasingly more difficult. This is in addition to the freezing of the FAGs grants that add to this slow squeeze on Local Government. Council supports the wider Local Government Community in seeking to have the recommendations of the Sanderson Report endorsed whereby Councils could set



their rate increases within an allowable variation above the rate cap without the need to seek a special rate variation. Recommendation For Council information. GM6) COOLAMON UP-TO-DATE STORE (G.03-48, SC625) Council has received funding of $35,900 towards improvements to the displays and buildings at the Up-to-Date Store.

This money will go towards security, indigenous display, IT and shelving. This will make the Up-to-Date Store a safer and more appropriate display area for travelling expeditions and significantly add to the overall precinct. A copy of the correspondence from the Hon Troy Grant has been provided for your information. Attachment No. 9 Recommendation For Council information. GM7) CONTAINER DEPOSIT SCHEME (CDS) LEGISLATION (G.01-08, SC197) With the impending rollout of the Container Deposit Scheme, changes within the recycling and collection formats for all Councils across the region will be required.

I have attached a summary and overview of the proposed Scheme for your information. Attachment No. 10

As can be seen REROC is proposing that Community Recycling Centres (CRC) become a collection agent for Container Deposits. The Collection Agent receives the bottles from the resident or community organisations and provides the 10 cent refund at that point. The Collection Agent then enters into Agreements with the Network Operator, who will collect all containers from across a region and will reimburse the Collection Agent the 10 cents. In addition, a handling and sorting fee will be paid to the Collection Agent. At this stage the collection fee is yet to be negotiated, with consideration being given to 3¢ to 5¢. Transport for all containers deposited from the Collection Agent to the Network Operator will be covered by the Network Operator.



The Scheme Co-ordinator and Network Operator are yet to be determined with expressions of interest to undertake the work currently out in the public domain. The REROC Board is proposing that Councils under the CRCs will become a Collection Agency which will provide an outlet for the local community. This will mean some significant changes to how Council operates its Waste Management operations and accordingly a full review of the Waste Management Strategy is proposed. This will include such issues as access hours and changes to the role of the Waste Attendant. Recommendation For Council information. GM8) CHRISTMAS OFFICE HOURS (C.11-01, SC137) This year Christmas will fall on a Sunday with New Year’s Day falling on the following Sunday. Historically Council have shut the office between the Christmas and New Year period with a skeleton staff on call for emergencies. For this reason Council will close the offices from 5.00pm, Friday, 23rd December, 2016 and reopen at 8.30am on Tuesday, 3rd January, 2017. This will be notified in the Council Newsletter. Recommendation For Council information. RESOLVED on the motion of Clr Maslin and seconded by Clr Hutcheon that the General Manager’s Reports (GM1 to GM8) be received. 268/12/2016



GM9) SECTION 355 COMMITTEE - ARDLETHAN SEWERAGE COMMUNITY COMMITTEE (C.09-47, SC626)

The Section 355 Committees are normally formalised at the September Council Meeting, however for some reason on this occasion, the Ardlethan Sewerage Community Committee was missed. This Committee is appointed under Section 355 of the Act and its objective is to act as community liaison and consultation for seeking funding and ultimate construction of the Ardlethan Sewerage Scheme. Members of this Committee are listed below: Clr John Seymour Clr Kathy Maslin Additional Councillor (To be determined) Grant Beard Brett Wood Jim Slater President of the Advance Ardlethan Committee Secretary of the Advance Ardlethan Committee Consideration may be given to Councillor Steve Jones joining this Committee as the new Councillor representing Ardlethan. This does not mean that Grant Beard must step down as he can still represent the community. I have contacted Grant and he has indicated that he would be happy to stay on purely as a community representative. It may be that a new member is merely added to the Committee being Steve Jones. Recommendation That the above Committee be adopted. RESOLVED on the motion of Clr McCann and seconded by Clr White that the Ardlethan Sewerage Community Committee be comprised of: 269/12/2016 Clr John Seymour Clr Kathy Maslin Clr Steve Jones Grant Beard Brett Wood Jim Slater President of the Advance Ardlethan Committee Secretary of the Advance Ardlethan Committee



GM10) JANUARY MEETING (C.11-04, SC140) Council normally at its December Meeting gives consideration to the holding of a January Meeting. In the past this has normally been cancelled on the basis that the Mayor or General Manager can convene a meeting if a matter of urgency arises. Recommendation That Council cancel the January Meeting. RESOLVED on the motion of Clr Maslin and seconded by Clr Hutcheon that Council cancel the January 2017 Ordinary Meeting. 270/12/2016 GM11) RIVERINA REGIONAL LIBRARY – DEED OF AGREEMENT (L.03-03, SC269) Amendments have been made to the Deed of Agreement between Wagga City Council and all other participating Councils due to the changes required around the amalgamation of Councils. Council is required to sign this document under the Seal of Council. Recommendation

That the Seal of Council be affixed to the Riverina Regional Library Deed of Agreement.

RESOLVED on the motion of Clr McCann and seconded by Clr Hutcheon that the Seal of Council be affixed to the Riverina Regional Library Deed of Agreement. 271/12/2016 GM12) LIQUOR ACCORD (A.07-01, SC19) Subject to a request from Hotel License owners, a meeting was called of all hoteliers and liquor license holders within the Shire to determine if the establishment of a Liquor Accord was considered appropriate. Whilst the hoteliers and license holders are the members of the Liquor Accord and act independent of Council or the Police, Coolamon Shire Council offered to run the administrative and secretarial role associated with such an Accord. Police would attend meetings to set up a dialogue and provide information or help to the Accord.



Similar Liquor Accords are set up in neighbouring communities of Temora, Junee and Wagga. It was thought that the benefits of such a Liquor Accord would help both the hoteliers and license holders as well as the community establish rules and acceptance around the behaviour of licensed premises and their patrons. The Committee resolved to establish a Liquor Accord and the initial Chairman would be Trevor Jose. Coolamon Shire Council will continue to work with both the Police and the Hoteliers and Licensed premises to ensure that the Liquor Accord is functional for the benefit of all. Recommendation For Council information. RESOLVED on the motion of Clr Maslin and seconded by Clr Crocker that the report be noted. 272/12/2016



4.2 EXECUTIVE MANAGER, CORPORATE & COMMUNITY SERVICES’ REPORTS

CS1) FINANCE REPORT AS AT 30TH NOVEMBER, 2016 RESOLVED on the motion of Clr McCann and seconded by Clr Crocker that the report be received. 273/12/2016



CS2) QUARTERLY BUDGET REVIEW AS AT 30TH SEPTEMBER, 2016 (F.02-02, SC178)

Enclosed with the attachments is the Quarterly Budget Review Statements to the

30th September, 2016 for Council’s information. The Review reveals a change in Council’s anticipated operating result after capital amounts from a surplus of $2,111,420 to a surplus of $1,974,870. Attachment No. 11

Council’s anticipated nett cash position has decreased from a deficit of $211,108 to a deficit of $775,664 being an unfavourable variance of $564,556. Council at its meeting held 21 July 2016 resolve to restrict funds to undertake the following deferred works in the 2016/2017 financial year. These works have been incorporated into the budget review:

Town Works – Coolamon – Roundabout Stormwater Mitigation Works

$60,000.00

Capital Works – 87 Cowabbie Street Refurbishment $43,893.54

Capital Works – Kindra Lodge fire partitions $40,000.00

Capital Works – Ardlethan Short Stay Caravan Park $20,000.00

Capital Works – Coolamon Caravan Park Extension (partially completed)

$30,000.00

Gravel Resheets – Ariah Road (Menzies Ln-Tilyards Ln) $7,100.00

Gravel Resheets – East West Road (Allens Ln-Rannock Rd) $23,500.00

Gravel Resheets – East West Road (Rannock Rd – Mary Gilmore Way)

$31,000.00

$255,493.54

Council also resolved at its meeting held 17 November 2016 to reassign $375,561 from Unsealed Local Roads – Capital Works to Unsealed Local Roads Maintenance. The following items have been subject to material forecast changes:

General Purpose Revenues

Expenditure

Item Original Budget

YTD 30/09/16

Amended Budget

Variance ($)

Variance (%)

Grant – Financial Assistance 3,154,541 816,018 3,263,700 109,159 3.46 F

Financial Assistance Grant – Council’s original budget was set at the amount received for the 2015/2016 financial year and the amount allocated will exceed this.



Public Order & Safety Income


YTD 30/09/16

Amended Budget

Variance ($)

Variance (%)

NSW RFS Reimbursement 32,200 0 0 (32,200) 100 U

NSW RFS Reimbursement – Council has been advised that it will no longer receive this reimbursement

Expenditure


YTD 30/09/16

Amended Budget

Variance ($)

Variance (%)

Bushfire Fighting Fund Cont. 183,091 82,861 165,722 17,369 9.49 F

Bushfire Fighting Fund Cont. – Council’s contribution to the NSW Rural Fire Service will be less than the original budget but does not offset the loss of income from the reimbursement being removed.

Community Services & Education Income


YTD 30/09/16

Amended Budget

Variance ($)

Variance (%)

Ardlethan Preschool Fees & Subsidy

73,418 33,690 102,709 29,291 39.90 F

Ardlethan Preschool Subsidy – It is anticipated that Council will be eligible to receive Safety Net Funding that will be used to reduce attendance fees. The additional funding will then be utilized in operating the service. Expenditure


YTD 30/09/16

Amended Budget

Variance ($)

Variance (%)

Ardlethan Preschool Expenditure

81,440 23,888 102,709 (22,269) 26.12 U

Ardlethan Preschool Expenditure – additional expenditure allowed in relation to the spending of the additional funding.



Housing & Community Amenities Expenditure


YTD 30/09/16

Amended Budget

Variance ($)

Variance (%)

Sundry Planning Expenses 5,000 16,434 20,000 (15,000) 300.00 U

Sundry Planning Expenses – Expenditure incurred engaging contractors whilst Executive Manager, Development & Environmental Services position was vacant. Recreation & Culture Income


YTD 30/09/16

Amended Budget

Variance ($)

Variance (%)

SCP Grant – Mobile Skate Park

0 10,000 10,000 10,000 F

SCP Grant Mobile Skate Park – Council received this funding from Member for Riverina, Michael McCormack. The funds will be utilized to install the concrete pad in Matong.

Mining, Manufacture & Construction Expenditure


YTD 30/09/16

Amended Budget

Variance ($)

Variance (%)

Sundry Building Control 2,000 16,434 17,500 (17,300) 8,650 U

Sundry Building Control – Expenditure incurred engaging contractors whilst Executive Manager, Development & Environmental Services position was vacant. Transport & Communication Income


YTD 30/09/16

Amended Budget

Variance ($)

Variance (%)

Disaster Funding 500,000 0 500,000 500,000 F

Disaster Funding – The one-off untied funding granted to Council to meet costs relating to the September 2016 flooding/storm event. Council has made application for additional funding but is yet to receive any advice about the success or otherwise of the application.

Expenditure


YTD 30/09/16

Amended Budget

Variance ($)

Variance (%)

Disaster Restoration 500,000 0 500,000 500,000 F



Economic Affairs Income


YTD 30/09/16

Amended Budget

Variance ($)

Variance (%)

Allawah Lodge – Subsidy 950,000 219,367 880,000 (70,000) 7.37 U

Allawah Lodge Subsidy – year to date income indicates that Council will not achieve the amount included in the original budget.

Expenditure


YTD 30/09/16

Amended Budget

Variance ($)

Variance (%)

Allawah Lodge Salaries & Agency Costs

900,000 255,150 949,066 (49,066) 5.45 U

Allawah Lodge Superannuation

92,000 27,545 110,000 (18,000) 19.57 U

Allawah Lodge Salaries & Agency Costs – Alterations to shifts and staff vacancies have required Council to engage an agency to ensure that continuity of care is maintained at Allawah Lodge. Changes to the rostering will also result in additional salary costs being incurred.

Allawah Lodge Superannuation – year to date costs together with additional staffing requirements have results in this unfavourable variance.

Capital Incomes & Gains/(Losses)


YTD 30/09/16

Amended Budget

Variance ($)

Variance (%)

PFMFP – Ganmain Pool 156,250 138,875 138,875 (17,375) 11.12 U

CDG – Ardlethan & Ganmain Pools

0 0 245,500 245,500 F

Gain/Loss on Sale of Plant & Equipment

69,297 23,777 93,074 23,777 34.31 F

PFMFP – Ganmain Pool – Council’s original budget allowed for a 50:50 contribution from Crown Lands and a slightly lesser amount was granted

CDG – Ardlethan & Ganmain Pools – this funding was received as part of the pre-election promises of the Coalition Government

Gain on Sale of Plant and Equipment – sale of surplus plant has resulted in this favourable variance.



Investing Activities Expenditure


YTD 30/09/16

Amended Budget

Variance ($)

Variance (%)

Hornby/Doughty Subdivision

0 430,499 430,499 U

Additional Plant 0 51,907 51,907 U

Ardlethan & Ganmain Swimming Pools

0 450,000 450,000 U

Ganmain Swimming Pool 312,500 295,125 17,375 5.56 F

Hornby/Doughty Subdivision – approximately $430,000 worth of works are required so that the subdivision can be registered. Council did not restrict funds in 2015/2016 to finalise these works.

Plant – the purchase of the mobile skate park, a replacement pressure washer and the refurbishment of a water tank have resulted in this unfavourable variance.

Ardlethan & Ganmain Swimming Pools – expenditure of the CGD grant funds was not included in Council’s original budget

Ganmain Swimming Pool – as a result of less grant funding being received, the project costs have been reduced.

Responsible Accounting Officer Statement It is my opinion that the Quarterly Budget Review as presented to Council for the quarter ended 30 September 2016 indicates that Council’s projected financial position at 30 June 2017 will be satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure. Recommendation That the Quarterly Budget Review Statements as at 30 September 2016 be received and noted and the revised budgeted income and expenditure be voted. RESOLVED on the motion of Clr McCann and seconded by Clr Hutcheon that the Quarterly Budget Review Statements as at 30th September 2016 be received and noted and the revised budgeted income and expenditure be voted. 274/12/2016



CS3) START STRONG FUNDING (C.04-02, SC76)

Council has received advice from the Department of Education & Communities regarding the new Start Strong funding package which will begin on 1st January 2017 and determine the funding allocated to Ardlethan Preschool. Attachment No. 12 The new funding model is aimed at ensuring all preschool children are attending the targeted 600hrs of preschool per year. For a preschool open approximately 40 weeks per year this equates to 15hrs per week. Under the Start Strong funding package, the per child base rate has increased from $2,925 to $5,325 for each eligible child enrolled at the preschool. However, to receive the full amount the child has to be enrolled for the required 600 hours. If they are enrolled for less, then the funding is discounted depending on their enrolled hours. For a child enrolled for between 480 to less than 600 hours (12-14hrs per week) the base rate is discounted by 50%. Currently the Ardlethan Preschool is open 2 days per week and would fall in the 480-600 hour bracket. Maintaining this level of service means that Council would only receive 50% of the base rate funding for eligible children. In order to meet the 600 hour requirement, Council would need to have the preschool operate for an extra hour on each of the 2 days it is currently open. Additionally, as part of the Start Strong funding package they have introduced a Service Safety Net that is aimed to keep the small rural preschools operational. For those services that meet the eligibility criteria, an amount of $132,000 will be allocated per annum to ensure the preschool remains operational. In order to be eligible for this funding the criteria is as follows:

Provide a minimum of 600 hours quality early childhood per year

Have a licensed capacity of 20 or fewer children

Have a minimum of 5 eligible children enrolled for 600 hours or more

Have a maximum of 20 eligible children enrolled

Have an ARIA+ classification of Inner Regional, Outer Regional, Remote or Very Remote

Have daily fees of less than $55 per day for any eligible child attending the service

The Ardlethan Preschool meets each of the above criteria with the exception of the minimum 600 hours being provided to each child. The Preschool Director has proposed that the opening hours could be changed to 8.15am to 3.45pm in order to meet this criteria and access this funding. The Department of Education has stipulated that services are required to allocate 75% of any increased funding towards reducing the fees for parents. If Council



makes the changes necessary and receives the $132,000 Safety Net Funding, this will increase the Ardlethan Preschool funding by approximately $70,000. In order to fulfill the requirement to pass on the majority of this increase in lower fees, Council will need to consider offering preschool places at no cost. Recommendation 1) That the Ardlethan Preschool opening hours be changed to 8.15am to

3.45pm from 1st January, 2017. 2) That the Ardlethan Preschool fees be set at $0.00 for the 2017 school year. RESOLVED on the motion of Clr Maslin and seconded by Clr McCann that: 275/12/2016 1) The Ardlethan Preschool opening hours be changed to 8.15am to 3.45pm

from 1st January, 2017. 2) The Ardlethan Preschool fees be set at $0.00 for the 2017 school year.



4.3 EXECUTIVE MANAGER, ENGINEERING & TECHNICAL SERVICES’ REPORTS

ES1) SHIRE ROAD RESHEETING, STABILISATION AND MAINTENANCE The following roads have received maintenance attention: Bradshaws Lane (Lawrences Lane to Rannock Road) Briar Bush lane (Bootheys Lane to Johnsons Hill Road) Bredins Lane (Johnsons Hill Road to bitumen) Fairmans Lane (SH17 to Mirrool Road) Richens Lane (SH17 to gate) Yarrawong Road (Matong North Road to Pamandi Road) Walshs Lane (Yarrawong Road to Whites Lane) Gilberts Lane (SH17 to Hayes Lane) Hayes Lane (Gilberts Lane to Mirrool South Road) Schliebs Lane (Walleroobie Road to Rutlands Lane) Salters Lane (Uley Lane to Irish Jims Lane) Whites Lane (Matong North Road to Pamandi Road) Seberrys Lane (Walleroobie Road to East West Road) Mattinglys Lane (Matong North Road to Derrain North Road) Derrain North Road (Mattinglys Lane to Ceeleys Lane) Ceeleys Lane (Derrain North Road to Matong North Road) Dyces Lane (Lesterfield Lane to house gate) East West Road (Methul Road to Seberrys Lane) Gilmores Lane (East West Road to gate) ES2) 2016/2017 REPAIR PROGRAMME – CANOLA WAY – WEST (1.67-4.0KMS)

2.33KMS Council Staff have commenced reconstruction works on this 2.33km section of the Canola Way. Works include vertical alignment corrections, importing of suitable material, stabilization and sealing. Sealing and completion of the project is scheduled for Saturday, 10th December, 2016. As a consequence of the Natural Disaster-Sturt Highway detour, Canola Way received a considerable increase in vehicle numbers and heavy vehicle loads. This increase in loads has resulted in an accelerated deterioration of this section of road requiring Council to revise its initial Repair Programme proposal. To permit Council to accomplish the initial proposal, additional funds have been sought through Council’s Natural Disaster Financial Assistance Submission.



ES3) NATURAL DISASTER ASSISTANCE (R.07-09, SC334) Following the announcement that Coolamon Shire Council has been approved for funding under the Natural Disaster Relief and Recovery Arrangements (NDRRA), Council Staff have been busy inspecting its roads and identifying defects. Wide spread damage across Council’s whole Road Network has been identified at a value of $3,999,747. A claim of $2,113, 252 which satisfy the Natural Disaster Arrangements has been submitted with the Roads & Maritime Services (RMS) and additional damage to the value of $1,886,495 which are outside the arrangements, will be pursued by REROC on Council’s behalf. RMS will schedule an assessment of Council’s claimed defects and following this assessment will be informed of financial assistance to be provided. Council has also been informed that it will be receiving an additional $500,000 from the NSW Government to assist with the extensive repair job, (see Attachment 6). Council will utilize these funds to address road issues which do not satisfy the Natural Disaster Arrangements. ES4) HORNBY SUBDIVISION Contractors have commenced construction of the internal road (William Kelly Drive) with works scheduled to be completed by Christmas. Great Southern Electrical are continuing with the installation of the shared service trench and are also scheduled to have civil works completed by Christmas. RESOLVED on the motion of Clr McCann and seconded by Clr Hutcheon that the Executive Manager, Engineering & Technical Services’ Reports (ES1 to ES4) be received and noted. 276/12/2016 ES5) NOXIOUS WEEDS OFFICER’S REPORT (N.02-01, SC284) Noxious Weeds Officer Reports NOVEMBER ACTIVITIES

Coolamon – Roll out of new mapping system has continued with priority sites and weed locations being added.

Spiny Burr is beginning to pop up particularly in the North around Ardlethan, contact has been made with the Showground Managers in relation to a large infestation at their site.



St John’s Wort is in full swing and contract spray staff have commenced work on this and have covered quite a bit of ground already, also the inspector has treated smaller infestations in and around the towns and villages.

Jeremy attended the Murrumbidgee Landcare Incorporated AGM, had a chance to discuss upcoming changes in relation to the Bio-security Act and priority weed lists.

Jeremy attended the Riverina Regional Weeds Committee meeting as a Shire Representative.

DPI training in Community Engagement attended in Wagga over 2 days.

The Regional Strategic Weed Management Plan development is ongoing. A draft plan for community consultation should be available early February 2017.

ES6) FACILITIES MAINTENANCE OFFICER’S REPORT (P.01-01, SC513) Facility Maintenance Officer Reports 1) PARKS AND GARDENS

Mowing has been busy and a final cut of all areas will be done in the two weeks prior to Christmas.

All towns have received slashing where possible, obviously the risk of

fires has stopped rural slashing. Urban areas will be slashed prior to Christmas where possible.

Irrigation has been switched on throughout all towns. Minor street

tree plantings and removals have continued over recent weeks. 2) BUILDING MAINTENANCE

Units 24 and 6 at Allawah Village have recently been refurbished. This includes new paint, vinyl floor coverings, carpet and a professional clean.

Ganmain Victory Park – The wiring supplying lights throughout Victory

Park has been replaced ensuring reliable operation of barbeque, rotunda, toilet and park lights. Extensive repairs to irrigation were required and trenches have been top dressed.



A new barbeque has been ordered to replace one hotplate and will be installed prior to Christmas time permitting.

3) SWIMMING POOLS

The Ganmain Pool is operating well at the moment with the new lessee taking on the task with much enthusiasm.

All pools are operating well with the Ardlethan pool having some

problems with their dosing units which will be sorted in coming days. 4) COOLAMON CARAVAN PARK

Painting of the carport frame at the Coolamon Caravan Park is complete and staff will endeavour to roof it prior to Christmas.

Recommendation For Council information. RESOLVED on the motion of Clr McCann and seconded by Clr Hutcheon that the Executive Manager, Engineering & Technical Services’ Reports (ES5 to ES6) be received and noted. 277/12/2016



4.4 EXECUTIVE MANAGER, DEVELOPMENT & ENVIRONMENTAL SERVICES’ REPORTS

HS1) DEVELOPMENT ACTIVITY REPORT FOR THE PERIOD ENDING (30/11/16)

(B.05-01, SC58) Summary This report advises of the Development Application activity for the month of November.

Application Number

Type Address Determination Value

DA 2016/57 New Single Dwelling

46 Lewis Street, Coolamon

Approved $330,000.00

DA 2016/59 Installation of Rainwater Tank

52 Menangle Street, Ganmain

Approved $7,000.00

DA 2016/56 Above Ground Swimming Pool

24 Webb Street, Marrar

Approved $8,000.00

DA 2016/55 Installation of Transportable Home & Shed

33 Don Street, Marrar


DA 2016/58 In ground Swimming Pool

27-29 Orr Street, Coolamon

Approved $28,000.00

CDC 2016/09 New Single Dwelling & Shed

Wattle Lane, Coolamon


TOTAL: 6 6 $998,000.00

Recommendation That Council receive and note this report on development activity for the period up to 30/11/2016. HS2) ARDLETHAN TIN MINE REHABILITATION & TAILINGS REPROCESSING

PROJECT (P.03-13, SC602) As Councillors are aware, Australian Tin Resources (ATR) held a Public Meeting in Ardlethan on Saturday, 26 November, 2016. This meeting was voluntary and held by ATR to gain community opinion prior to submission of any formal application for the Tin Mine Rehabilitation and Tailings Reprocessing Project.

Subsequent to this meeting ATR have provided a letter to the Department of Planning advising that they wish to withdraw the application for the Ardlethan Landfill Project. A copy of this letter and presentation given at the Community Meeting is attached for your information. Attachment No. 13



Recommendation For Council information. RESOLVED on the motion of Clr McCann and seconded by Clr White that the Executive Manager, Development & Environmental Services Reports’ (HS1 and HS2) be received and noted 278/12/2016 HS3) RURAL POUND AID (A.08-02, SC22) Recommendation It is RECOMMENDED that Council note the report on Rural Pound Aid for the assistance on rehoming abandoned animals within the Coolamon Local Government Area. SUMMARY This report provides Council with information on the opportunity for Council to collaborate with an organisation known as ‘Rural Pound Aid’ in the rehoming of abandoned animals with the Coolamon Council Area. BACKGROUND Council staff have been in discussions with representatives from Rural Pound Aid with regards to establishing a relationship/partnership that would result in the opportunity for abandoned animals to be rehomed/rescued if not claimed within the legislative ‘holding period’. The organisation is newly established and operates on the following basis: 1. Council sends the organisation a picture and some details about the animal

(sex, estimated age, best guess of breed, any temperament notes that may be available, date of release, or if applicable, due date, etc.).

2. Pound Aid lists the animal on their facebook/webpage. 3. Pound Aid members pledge funds towards rescue transport costs. 4. A rescue group saves the animal and makes all necessary arrangements

with Council for the animal to be released. They also make transport arrangements for the animal.

5. Pound Aid arrange payment to the rescue group to cover their transport costs.



It is proposed that Council would extend the legislative holding period by 7 days to assist Pound Aid with rehoming unclaimed animals. Please see link to Facebook Page – https://www.facebook.com/groups/540399822830275/ FINANCIAL IMPLICATIONS There are no costs to Council as a result of this report, actually Council will potentially save money by eliminating euthanizing costs associated with dealing with unclaimed animals. RESOLVED on the motion of Clr McCann and seconded by Clr Maslin that Council note the report on Rural Pound Aid for the assistance on rehoming abandoned animals within the Coolamon Local Government Area. 279/12/2016 HS4) DEVELOPMENT APPLICATION 2016/64 - CONSOLIDATION OF 10

ALLOTMENTS INTO 3, DEMOLITION OF EXISTING SHED STRUCTURES AND AWNING, RELOCATION OF EXISTING SHED, PROPOSED EXTENSION TO EXISTING SHED AND ERECTION OF NEW SHED (RT1001687)

Recommendation It is RECOMMENDED that Council provide delegation to the General Manager to determine Development Application 2016/64 at the expiration of the application notification period.

Applicant

Heath Hutcheon on behalf of Coolamon Steel

Owner Bruce Hutcheon

Development Cost $50,000.00

Development Description

The application is for Consolidation of 10 allotments into 3, demolition of existing shed structures and awning, relocation of existing shed, proposed extension to existing shed and erection of new shed.

Key Considerations

The use is permitted in the RU5 (Village) Zone with Council consent.

Potential for Land use Conflict between Industrial and Residential Land uses (Noise and Visual Amenity Impacts).

Potential Objections.

https://www.facebook.com/groups/540399822830275/



Assessment Criteria for the Development Application Report Determination Body Reason The application has been referred to Council for determination at the request of the General Manager as it has been deemed ‘an application that Council may have an interest in’ and to try and facilitate a timely determination of the application noting that Council does not resume Council Meetings after the December 2016 Council Meeting until February 2017. Consultation The application has been notified to adjoining land owners for 14 days in accordance with Section 14 of the Coolamon Development Control Plan 2015. The development was notified to adjoining owners from 5 – 20 December 2016 and exhibited on Council’s website for the same period. The applicant has also been requested to provide additional information to assist in the finalisation of the required assessment at the end of the notification period. Site Location The development site comprises of Lot 230, DP 750846 and Lots 1 – 9, Section A, DP 5710, 87 -93 Wade Street, Coolamon. The land is located on the outskirts of the village of the village zone and is currently used for industrial purposes with a number of industrial buildings currently on the site.

Diagram: Site and Locality Plan



Policy Coolamon Local Environmental Plan 2011 Coolamon Development Control Plan 2015 Risk Management Issues from the Council Refusal of the application may result in an appeal process in the Land and Environment Court which will have to be defended by Council. The reasons for refusal will have to be justified and withstand scrutiny and cross examination in Court. Attachments 1. Site Plan 2. Statement of Environmental Effects 3. Elevations

Clr Hutcheon declared a pecuniary interest as an owner of the business and left the meeting room at 4.09pm.

RESOLVED on the motion of Clr McCann and seconded by Clr Maslin that Council provide delegation to the General Manager to determine Development Application 2016/64 at the expiration of the application notification period. 280/12/2016 The Mayor called for a division. Those voting in favour: All present Those voting against: Nil

Clr Hutcheon returned to the meeting room at 4.14pm.

5) REPORTS: DELEGATES/MAYOR/COUNCILLORS There were no Reports.

ADJOURNMENT

RESOLVED on the motion of Clr Maslin and seconded by Clr Hutcheon that Council resolve into Committee of a Whole for the purpose of considering confidential matters as listed in the Committee of a Whole agenda for the reason that such matters are considered to be of a confidential nature and in accordance with Council's policy thereto. 281/12/2016 Council adjourned at 4.16pm into Committee of a Whole and reconvened at 4.48pm.



6) RECOMMENDATIONS OF A COMMITTEE OF A WHOLE MEETING HELD 15TH DECEMBER, 2016.

RESOLVED on the motion of Clr McCann and seconded by Clr Jones that the Recommendations of a Committee of a Whole Meeting held 15th December, 2016 be adopted. 282/12/2016

Meeting Closed at 4.52pm.

Confirmed and signed during the Meeting held this 16th day of February, 2017.

...................................................... MAYOR

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