COUNCIL CHAMBERS, COOLAMON ON THE 21ST APRIL, 2016. · Community delegates of Pauline Beard and...

MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN THE COUNCIL CHAMBERS, COOLAMON ON THE 21ST APRIL, 2016.

This is Page No. 1 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held in the Council Chambers, Coolamon on the 21st April, 2016. .......................................................……...... MAYOR .................................................GENERAL MANAGER.

Meeting commenced at 2.09pm. BUSINESS: 1) Apologies 2) a. Confirmation of Minutes of the Meeting held 17th March, 2016. b. Matters arising out of Minutes. (Not elsewhere reported) 3) Correspondence a. Agenda A (Information Only) b. Agenda B 4) General Manager’s Report 4.1 General Manager’s Report 4.2 Executive Manager, Corporate & Community Services’ Report 4.3 Executive Manager, Engineering & Technical Services’ Report 4.4 Manager, Planning & Environmental Services’ Report 5) Recommendations of a Committee of a Whole Meeting held 21st April, 2016. 6) Reports: Delegates/Mayor/Councillors PRESENT: Clrs Seymour, Hutcheon, Beard, McCann, Maslin, White, Huxtable and

Logan. STAFF: General Manager; Executive Manager, Corporate & Community Services;

Acting Executive Manager, Engineering & Technical Services; and Finance Manager.

APOLOGY: Clr Brill

1) APOLOGY RESOLVED on the motion of Clr White and seconded by Clr Huxtable that the apology of Clr Brill be accepted. 61/04/2016



2a) CONFIRMATION OF MINUTES OF THE MEETING HELD 17TH MARCH, 2016. RESOLVED on the motion of Clr Maslin and seconded by Clr Hutcheon that the Minutes of the Meeting held 17th March, 2016 as circulated be confirmed and adopted. 62/04/2016

2b) MATTERS ARISING OUT OF THE MINUTES There were no matters arising out of the Minutes.

3. CORRESPONDENCE

AGENDA A (FOR INFORMATION ONLY)

1a) INFORMATION PAPERS

The following papers have been distributed with Council’s supplementary material as being matters of information/interest to Councillors. If Councillors desire any further information on the matters distributed then that can be raised with the General Manager. Attachment No. 1 1) Local Government NSW Weekly Circulars 10, 11, 12, 13, 14 and 15. 2) Katrina Hodgkinson MP, Advancing Cootamundra Newsletter for March 2016 3) Minutes of the Advance Ardlethan Committee Meeting held 1st February,

2016. 4) Minutes of the Advance Ardlethan Committee AGM and Ordinary Meetings

held 7th March, 2016. 2a) ACTIVITY REPORTS 1) Allawah Community Care Coordinator’s Monthly Report for the month of

March 2016. 2) Operating Statistics of the Coolamon Shire Library for March 2016. 3) Youth & Community Development Officer’s Report for March 2016.



General Manager’s Note The above reports are operating reports only for use by Senior Staff. They are submitted to Council as part of Agenda A for information only. Attachment No. 2 3a) STATEWIDE MUTUAL (I.05-10, SC256) Forwarding a copy of their Annual Report for 2015. General Manager’s Note

A copy of the Report is tabled for the information of Councillors.

AGENDA B 1b) BRETT ALLEN & COOLAMON RSL SUB BRANCH (S.16-03, SC499) Council acknowledges the appreciation from both parties regarding Council’s decision to name the road in the new Subdivision “William Kelly Drive” and will advise the community through future Newsletters. General Manager’s Note

A copy of the letters are distributed with the information papers. Attachment No. 3 2b) IPART - RATE PEGGING FOR NSW COUNCILS (R.04-01, SC542) IPART have forwarded a Fact Sheet which summaries IPART’s decision on the rate peg for NSW Councils in 2016-17. General Manager’s Note

A copy of the Fact Sheet is provided with the information papers. Attachment No. 4

3b) THE HON PAUL TOOLE MP., MINISTER FOR LOCAL GOVERNMENT (L.05-05, SC275)

Forwarding correspondence indicating the timeframes for Council Elections. It is noted that as Council are not included in the Merger Proposals, the Election will occur on 10th September, 2016.



General Manager’s Note

A copy of the letter is distributed with the information papers. Attachment No. 13 4b) MURRUMBIDGEE LOCAL HEALTH DISTRICT (H.03-06, SC228) Forwarding a Media Release entitled: “Calling for New LHAC Members, Young and Old!” General Manager’s Note

A copy of the Media Release is distributed with the information papers. Attachment No. 14 5b) WARRINGAH COUNCIL (B.05-01, SC56) Forwarding correspondence about concerns over illegal building work and the planning process. General Manager’s Note

A copy of the letter is distributed with the information papers. Attachment No. 15 RESOLVED on the motion of Clr Beard and seconded by Clr White that the correspondence listed as Agenda A and Agenda B be received. 63/04/2016



4) GENERAL MANAGER’S REPORT

4.1 GENERAL MANAGER REPORTS

GM1) COOLAMON CARAVAN PARK – CAMP KITCHEN (C.01-03, SC65)

Council has received correspondence from the Coolamon Lions Club advising that they would like to support Council in undertaking the refurbishment and upgrade to a camp kitchen facility within the Coolamon Caravan Park. (See Attachments). Attachment No. 5 Council appreciates the support and will continue to negotiate with the Lions Club in this regard. Recommendation For Council information. RESOLVED on the motion of Clr Hutcheon and seconded by Clr Maslin that the report be received. 64/04/2016 GM2) GANMAIN POOL (G.03-01, SC201) At the last meeting Council advised that funding opportunities would be sought in regard to the National Stronger Regions Fund to upgrade the pools. It appears that Council did not meet the criteria in relation to this funding opportunity, however, Council will now seek funding under the Public Reserves Management Fund Programme. As has been mentioned before, Council will make a commitment in the budget to continue the upgrading of Council’s three pools, but in order to do so in a financially viable manner, will continue to seek funding opportunities where available. Recommendation For Council information. RESOLVED on the motion of Clr Logan and seconded by Clr Hutcheon that Council continue to pursue possible grant funding for continued upgrades to Council’s Pool Assets. 65/04/2016



GM3) 2016 COOLAMON UP2DATE ART EXHIBITION (C.08-11, SC109)

Council has received correspondence from the Up2Date Art Exhibition Committee seeking Council’s support in the annual Art Exhibition to be conducted in July. (See Attachments). This event has been supported by Council in the past and was highlighted as a flagship event that utilizes both Council’s Up-to-Date Store and attracts visitors and artists alike. Attachment No. 6 Recommendation That Council continue its support of this annual event through the Coolamon Shire Acquisition Prize. RESOLVED on the motion of Clr White and seconded by Clr McCann that Council continue its support of this annual event through the Coolamon Shire Acquisition Prize. 66/04/2016

ADJOURNMENT

Council adjourned from standing orders for Katrina Hodgkinson and Richard Colless at 2.17pm.

Release of the Draft Riverina-Murray Regional Plan.

Citizenship Ceremony for Cheri Richards. Council reconvened at 3.05pm GM4) ARDLETHAN SEWER (S.03-02, SC361) In accordance with last month’s report that identified funding opportunities for the provision of sewerage to Ardlethan, it is thought appropriate that the Ardlethan Sewerage Committee be reinvigorated. Council will need to undertake some consultation with the community to ensure that they are aware of the implications that the provision of sewerage will have and the Committee will become a conduit to provide information to the community. The last meeting of the Ardlethan Sewerage Committee was in 2002 with the following delegates: 3 Councillors including the Mayor, Robert Menzies and Deputy Mayor, John

O’Brien and Anne Todd.



Community delegates of Pauline Beard and Barry Brill Community representatives of Justin O’Brien and Peter Thompson

A copy of the Agenda of the last meeting and various other Minutes have been attached to the information papers for your information. Attachment No. 7 In light of the information from Infrastructure NSW, it appears important that this Committee should be re-instigated and commence community consultation. It is recommended that the Committee be changed to more appropriately reflect the current community and should include as a minimum the President and Secretary of the Advance Ardlethan Committee. Most recently Brett Wood, Jim Slater and John O’Brien were on the Flood Study Committee and are aware of the processes and consultation associated with State Government and Local Government requirements and collaboration. Recommendation That the following Committee be established to act as community liaison and consultation:

3 Councillors including Mayor, John Seymour, Councillors Kathy Maslin and Grant Beard.

Community Representatives, Brett Wood, Jim Slater.

Advance Ardlethan Committee President and Secretary.

RESOLVED on the motion of Clr Hutcheon and seconded by Clr McCann that under Section 355 of the Local Government Act that the Ardlethan Sewerage Community Committee be established with the objective to act as community liaison and consultation for seeking funding and ultimate construction of the Ardlethan Sewerage Scheme and that Clr Seymour, Clr Maslin and Clr Beard be appointed to the Committee and that Mr Brett Wood, Mr Jim Slater together with the President and Secretary of the Advance Ardlethan Committee be invited to represent the community on the Committee. 67/04/2016



GM5) NSW RURAL FIRE FIGHTING FUND (RFFF) ALLOCATION (F.03-11, SC459)

Council has received a response from letters sent to both the local member, Katrina Hodgkinson and the Minister for Emergency Services, David Elliot answering Council’s concerns in regard to funding and rising costs associated with the NSW Rural Fire Service. Attachment No. 8 This letter is a standard response and very similar to that received by REROC and neighbouring Councils. This does not answer our questions. Consultation that merely tells us how the system works does not mean the system is right. This response seems to be consistent with any query of the RFS questioning how it works with the answer being “because it is”. Council’s belief is that the budget is structured in such a way that it is inefficient, wasteful and lacks transparency. It is based on the principle of, get a cost of what you desire and get the three bodies (Insurance Companies, State and Local Government) to pay for it. This is not considered constrained budgeting but rather unrestricted budgeting. In the last round of the Estimates “consultation”, Council were given the predetermined figures on Monday, 22 February, 2016 with a place to sign immediately. But if Council must take time to look them over, could it please be returned by Friday. There was no chance to provide it to Council or question the figures. This is not considered consultation. When advised that Council would not have the ability to have them returned prior to presenting to a Council Meeting, the response was that it doesn’t matter, that is how it will be submitted whether we agree with it or not. Recommendation For Council information. RESOLVED on the motion of Clr Huxtable and seconded by Clr Beard that the report be received. 68/04/2016



GM6) ARDLETHAN ROAD REALIGNMENT - HEAVY VEHICLE ACCESS (R.07-10, SC517)

Council has been advised that it has been included in the second round of funding for Fixing Country Roads. Council put a submission in to help alleviate the pinch points through the township of Ardlethan that were restricting heavy vehicle access. Currently the corners of Ariah Street and Wilson Street, together with the traffic movement on the corner of Mirrool and Mullins Street do not allow for the free flow of heavy vehicle traffic. These traffic paths are a requirement to get heavy vehicle in and out of the grain storage associated with the Rail head of both Emerald Grain and Graincorp. Currently Burley Griffin Way and the Newell Highway are B-Double compliant which means vehicles are restricted and not permitted onto the Local Road Network to gain access to the Grain Handling facilities. Similarly the Talimba Road or the northern entry point in from the Bland Shire has Road Train access but due to the road constraints Coolamon Shire does not permit access into the Ardlethan Grain Storage facilities. The reason for increased activity attempting to access these facilities is the closure of the Talimba rail line and therefore increased freight requirements of trucks needing to access Barellan or Mirrool as alternative sites. Direct access along Wilson Street and the Talimba Road will save traffic movements and increase access to the Ardlethan Grain Handling Depots.

Council has received concerns in the past in regard to this very issue. For this reason plans have been designed that will allow these traffic movements to occur with minimal impact on the Ardlethan Community. The plans of this proposal have been attached. With the fact that this has moved to Round 2 funding will mean that Council needs to consider the likelihood of this being successful and the consultation that is required with the Community. Attachment No. 9 It is thought appropriate that Council Officers should attend the next Advance Ardlethan Committee Meeting and provide information in regard to the proposal. Recommendation That Council commence consultation process with the Ardlethan Community in regard to this proposal. RESOLVED on the motion of Clr McCann and seconded by Clr Maslin that Council commence consultation process with the Ardlethan Community in regard to this proposal. 69/04/2016



GM7) DRAFT 2016/2020 DELIVERY PROGRAM & 2016/2017 OPERATIONAL PLAN & LONG TERM FINANCIAL PLAN (S.11-06, SC516)

The Draft Delivery Program 1 July 2016 - 30 June 2020 & Operational Plan 1 July

2016 – 20 June 2017 (incorporating Long Term Financial Plan) is presented for Council’s consideration. Attachment No. 12

Operational Plan 2016/2017 The consolidated budgeted results for the 2016/2017 financial year including Council’s share in the Riverina Regional Library can be summarized as follows:

Net operating result for the year before capital grants & contributions

2,003,602

Operating result from Continuing Operations 2,687,670

Capital Expenditure 6,668,589

Cash Increase/ (Decrease) (210,221)

Points of consideration:

IPART announced a rate pegging limit of 1.8% which has been applied in full to both land rates and charges.

Council’s rating structure has remained the same as the previous year.

The increases to charges levied on properties are as follows:

Charge 2015/2016

Amount

2016/2017

Amount

Domestic Waste Management Charge 179.00 182.00

Domestic Recycling Collection Charge 86.00 87.00

Domestic Organics Collection Charge 55.00 56.00

Domestic Waste Management Charge -

Vacant Land

33.00 34.00

Tip Access Charge 48.00

(inc. GST)

49.00

(inc. GST)

Commercial Waste Management

Charge

249.00

(inc. GST)

253.00

(inc. GST)

Sewer Un-occupied (vacant land) 200.00 215.00

Sewer Occupied 410.00 430.00

Sewer Additional Pedestal Charge

(excess of 2 toilets) 110.00 115.00

Sewer Non-Rateable Pedestal Charge 110.00 115.00

Sewer Capital Contribution 330.00 330.00

Ardlethan Effluent Occupied 200.00 215.00



Council is set to receive $1,897,507 Roads to Recovery Funding this year as part additional funding granted by the Federal Government over a two year period. This is $1,320,507 more than Council’s usual allocation.

Council will complete works funded under Round 1 of the Fixing Country Roads Program with $312,000 to be received in the 2016/2017 financial year.

The Financial Assistance Grant freeze is in its second year. Combined with a slight reduction in funding to be received as a result of Council’s roads reclassification this has resulted in an estimated reduction in funding of $90,000.

The operation of the Ardlethan Preschool has been budgeted to make an operating loss for all ten years of the long term financial plan. Although assurances have been made by the State Government regarding funding, reduced enrolments also place pressure on the operations of the service. Council staff will be meeting with advisory consultants to explain how the service currently operates with a view to determining how we can make it as efficient as possible.

Coolamon Early Childhood Centre is expected to continue to make operating surpluses across the ten years of the long term financial plan. Changes to staff qualifications may allow Council to increase enrolments but there is a sweet spot that has to be met before increased numbers actually achieve a breakeven due to staff to child ratios.

Allawah Lodge is expected to make a small operating surplus in the first year of the long term financial plan and increasing operating losses for the next ten years. Changes to staff and a focus on care needs will hopefully result in additional subsidy being received from the Federal Government as a result of the residents being classified as higher need.

The operating results for Allawah Village over the ten year long term financial plan indicate that operating surpluses will be achieved and maintained.

Council staff have put in place increases to the Sewerage Charges over the next four years to ensure that the Sewer Fund achieves operating surpluses.

Council staff have accounted for the sales of the blocks in the Hornby/Doughty Subdivision to be undertaken in the first four years of the long term financial plan.



Apart from plant and equipment purchases and road construction the following capital works have been included in the 2016/2017 Operational Plan:

ASSET COMMENT Amount

Ganmain Aged Persons Units Construction of Units 220,000

Aged Persons Housing Renewal

Ongoing refurbishment 50,000

Other Buildings Renewal Ongoing refurbishment 50,000

Council Chambers Airconditioning upgrade 25,000

Council Housing Construction of additional dwelling including land purchase

440,000

87 Cowabbie Street, Coolamon Electrical and fire upgrades 80,000

Coolamon Caravan Park Expansion 250,000

Vacant Land Hornby Subdivision

Transfer of land from Real Estate Assets

55,116

Ganmain Swimming Pool Upgrade of plant and equipment

312,500

Coolamon Early Childhood Centre

Foyer alterations 30,000

Allawah Lodge Ongoing refurbishment 25,000

Allawah Village Ongoing refurbishment 35,000

Waste Management Transfer station establishment & depot alterations

100,000

Coolamon STW Staged improvement/refurbishment

100,000

Sewer Infrastructure Ongoing refurbishment 133,000

FIT FOR THE FUTURE ANALYSIS Council staff have incorporated the Fit for the Future ratios into the Delivery Program/Operational Plan/Long Term Financial Plan again this year. Sustainability Operating Performance Ratio – as a result of operating surpluses being achieved over the ten years, Council is exceeding the benchmark of break even Own Source Revenue – it is anticipated in both the current financial year (2015/2016) and the Operational Plan Year (2016/2017) that this ratio will fall. This is as a result of the additional funding received under the Roads to Recovery Programme. At this point in time, Council does not know if this additional funding will continue into the future. For the remaining nine years of the long term financial plan this ratio increases to between 57% and 60% with the benchmark set at 60%



Building and Infrastructure Renewals – this ratio is also affected by the additional Roads to Recovery Funding and the Fixing Country Roads Funding and therefore for the Operational Plan year the ratio is extremely high. It returns to levels higher than the benchmark of 100% for the remaining ten years of the long term financial plan. Infrastructure & Service Management. Infrastructure Backlog – at the time of budget preparation this ratio had not been determined, but Council staff having assessed the various asset classes believe that any backlog that may exist is negligible. Asset Maintenance – Council’s budget is prepared based on the needs and requirements of its assets as assessed by Council Staff. Therefore this ratio, at budget preparation time is always assessed as 100%. Debt Service – Council has a small loan with the Department of Lands, taken out on behalf of the Ardlethan Show Society. This will be repaid by 2021. Council staff have not proposed any loan borrowing during the life of the long term financial plan. Efficiency Real Operating Expenditure per capita – Applying the current Local Government Cost Index advised by IPART as part of the Rate Pegging announcement and utilizing the population forecasts by Forecast Id, Council meets the benchmark of having Real Operating Expenditure per capita reducing over the lift of the long term financial plan. Recommendation That the Draft Delivery Program 2016/2020 and Draft Operational Plan 2016/2017 be placed on public exhibition for the legislated timeframe. RESOLVED on the motion of Clr Hutcheon and seconded by Clr McCann that the Draft Delivery Program 2016/2020 and Draft Operational Plan 2016/2017 be placed on public exhibition for the legislated timeframe. 70/04/2016



GM8) LOCAL GOVERNMENT AND SHIRES ASSOCIATION OF NEW SOUTH WALES – ELECTION OF BOARD OF DIRECTORS (L.07-01, SC277)

As part of the Election process for the new Board of Directors, Council is required to nominate its delegate to undertake the election. Coolamon Shire Council is allocated one voting right and the Mayor has historically held this role. There is no reason that the role should not continue. Recommendation That the Mayor be allocated the voting right for Coolamon Shire Council. RESOLVED on the motion of Clr Hutcheon and seconded by Clr Huxtable that the Mayor be allocated the voting right for Coolamon Shire Council. 71/04/2016



4.2 EXECUTIVE MANAGER, CORPORATE & COMMUNITY SERVICES’ REPORTS

CS1) FINANCE REPORT RESOLVED on the motion of Clr Hutcheon and seconded by Clr Beard that the Finance Report be received. 72/04/2016



CS2) QUARTERLY BUDGET REVIEW AS AT 31 MARCH 2016 (F.02-02, SC178)

Enclosed with the attachments is the Quarterly Budget Review Statements to the 31 March 2016 for Council’s information. The Review reveals a change in Council’s anticipated operating result after capital amounts from a surplus of $2,479,744 to a surplus of $2,931,622. Attachment No. 10

Council’s anticipated nett cash position has decreased from a deficit of $751,536 to a deficit of $777,758 being an unfavourable variance of $26,222. The following items have been subject to material forecast changes:

Administration/Engineering

Income

Item Original Budget

YTD 31/03/16

Amended Budget

Variance ($)

Variance (%)

Sundry Public Works Income 500 12,306 12,306 11,806 2361.2 F

Sundry Public Works Income – Additional income derived from Council staff providing mapping services to the JO projects.

Expenditure


YTD 31/03/16

Amended Budget

Variance ($)

Variance (%)

Administration Staff Travelling

10,000 12,544 17,000 7,000 70.00 F

Overheads Charged to other Works

(300,000) (390,174) (500,000) 200,000 66.66 F

OHS Salaries & Wages 58,000 19,550 30,000 28,000 48.27 F

Administration Staff Travelling – Additional fleet vehicle has increased travelling costs.

Overheads Charged to Other Works – as a result of additional RTR works being undertaken and Council doing these works in house overhead allocation towards these works have increased.

Occupational Health & Safety – as a result of staff changes a saving in wages is expected



Governance Expenditure


YTD 31/03/16

Amended Budget

Variance ($)

Variance (%)

Sundry 2,000 12,806 13,000 (11,000) 550 UF

Sundry – A staff satisfaction survey was undertaken prior to Christmas and Council Management are now addressing the recommendations of the report produced. This was not included in Council’s original budget.

Community Services & Education Income


YTD 31/03/16

Amended Budget

Variance ($)

Variance (%)

Sundry Income (Community Development)

0 15,268 15,268 15,268 F

Sundry Income (Community Development) – This income has been derived from Council’s management of the “Links to Learning” program.

Expenditure


YTD 31/03/16

Amended Budget

Variance ($)

Variance (%)

Town Planning Sundry Expenditure

2,000 23,806 23,806 (21,806) 1090.3 U

Town Planning Sundry Expenditure – engagement of consultants regarding the Ardlethan Environmental Solutions proposal has resulted in this unfavourable variance

Recreation & Culture Income


YTD 31/03/16

Amended Budget

Variance ($)

Variance (%)

Allawah Community Centre 11,700 15,975 21,348 9,648 82.46 F

Allawah Community Centre – Council staff renegotiated the rent for office space in the centre that has resulted in additional income.



Economic Affairs Income


YTD 31/03/16

Amended Budget

Variance ($)

Variance (%)

Commercial Premises 57,216 65,212 80,000 22,781 39.81 F

Commercial Premises – Year to date income has already exceeded Council’s budgeted amount as a result of additional rentals being agreed.

Allawah Lodge Care Fees – year to date income indicates that Council will exceed the original budgeted amount

Capital Incomes


YTD 31/03/16

Amended Budget

Variance ($)

Variance (%)

Capital Grants – Domestic Waste

70,000 0 0 (70,000) 100.00 U

Capital Grants – Domestic Waste – Council has not lodged applications for funding to establish Transfer Stations at its waste disposal facilities.

Capital Expenditure


YTD 31/03/16

Amended Budget

Variance ($)

Variance (%)

87 Cowabbie Street 100,000 18,871 20,000 80,000 80.00 F

Town Works 180,100 65,743 120,100 60,000 33.33 F

Gregor Land 0 371,950 371,950 371,950 U

Transfer Stations & Depot Alterations

120,000 37,332 40,000 80,000 66.66 F

87 Cowabbie Street – The works being undertaken at 87 Cowabbie Street will not be finalized prior to the end of the financial year. The $80,000 will be transferred to a reserve to fund works next financial year.

Town Works – works on a stormwater drainage upgrade at the Coolamon Roundabout will not be undertaken this financial year. The $60,000 will be transferred to a reserve to fund these works next financial year.

Gregor Land – the purchase of this land was not included in Council’s original budget

Transfer Stations & Depot Alterations – Council has not applied for funding to undertake these works. Council in conjunction with the EPA has constructed a shed at the Coolamon Waste Disposal Facility as a community Recycling Centre.



Responsible Accounting Officer Statement It is my opinion that the Quarterly Budget Review as presented to Council for the quarter ended 31 March 2016 indicates that Council’s projected financial position at 30 June 2016 will be satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure. Recommendation That the Quarterly Budget Review Statements as at 31st March, 2016 be received and noted and the revised budgeted income and expenditure be voted. RESOLVED on the motion of Clr McCann and seconded by Clr Logan that the Quarterly Budget Review Statements as at 31st March, 2016 be received and noted and the revised budgeted income and expenditure be voted. 73/04/2016 CS3) NON-RATEABLE LAND (R.04-02, SC322) A review has been undertaken of the land that is currently deemed non-rateable by Council. The following pages detail the section of the Local Government Act that has been applied to classify the properties as non-rateable. The properties in red text are those that have been investigated further to see if they should be excluded from the Non-Rateable classification. Section 555 – What land is exempt from all rates?

(a) Land owned by the Crown, not being land held under a lease for private

purposes

Assessment Property Description

Address Owner

1003209 58/750829 102 Dyces Lane, Coolamon Coolamon Shire Council Crown Reserves Trust

R43485 (Coolamon Tip)

1003210 4/750834 Grave Street, Ganmain Coolamon Shire Council

R43487 (Ganmain Tip)

1003211 137/750838 Tip Road, Matong Coolamon Shire Council

R45901 (Matong Tip)

1003212 69/750847 120 Easticks Lane, Marrar Coolamon Shire Council

R44942 (Marrar Tip)

1003410 7300/1155239,1-5/48793, 20 & 22/35/758428

68 Waterview Street, Ganmain

Ganmain Sportsground Trust

R84635




Address Owner

1000818 146-147/750834, 11/51/758428, 7001-7002/94347

24 Showground Road, Ganmain

Ganmain Showground Trust

R46488

1001053 262/750846 Lonsdales Lane, Coolamon Coolamon Shire Council Crown Reserves Trust

R45082 (Coolamon Showground)

1001165 1/1099329 46 Loughnan Street, Coolamon

Coolamon Shire Council Crown Reserves Trust

R1000446 (Old Fire Station)

1001394 7001/94474 Lewis Street North, Coolamon

Kindra Park Trust R620051

1003217 174/750847 McKelvies Lane, Marrar Marrar Gymkhana Reserve Trust

R88970

1003257 80, 114-115/750861

2273 Rannock Road, Rannock


R89397 (Rannock Community Centre)

1002296 105 & 201/750867

121 Chards Road, Ardlethan Coolamon Shire Council Crown Reserves Trust

R85877 (Ardlethan Showground)

1004137 177/750867 Wilson Street, Ardlethan Ardlethan Lions Skateboard Park Reserve Trust

R1038368

1003046 7303/1156625, 7023/94789

Wilson Street, Ardlethan Ardlethan Boy Scouts Reserve Trust

R88471

1002514 68 & 77/750867 Mithul Street, Ardlethan Ardlethan Recreation Reserve Trust

R43862

1003354 3/6/758657 30-32 Matong Street, Matong

Matong Crown Reserves Trust

R1001387

1002695 114/750870 833 Walleroobie Road, Walleroobie

Walleroobie Recreation Reserve and Public Hall Trust

R56481

1002053 18/750855 125 Methul Hall Road, Methul

Methul Recreation Reserve Trust

R620066

1003411 7021-7022/1027350, 7302/1155249, 205-208/750867

Warri Street, Ardlethan Coolamon Shire Council

R89657

1003214 1/10/758650, 1/7/758650, 7006/96255

Don Street, Marrar Coolamon Shire Council Crown Reserves Trust

R37447 (Bicentennial Park)

1003353 41/750837 Ardlethan Road, Ganmain Coolamon Shire Council Crown Reserves Trust

R58636 (Dullah Recreation Reserve)




Address Owner

1002323 263/750867 Bygoo Road, Ardlethan Coolamon Shire Council Crown Reserves Trust

R89609

1003267 7008/1120462, 7007/1120739, 7009/1122019, 69,193 & 200/750867

Hawthorne Parade, Ardlethan


R86755

1003269 2/245240 Bruce Street North, Coolamon


R90907

1000484 188/750834 27 Ford Street, Ganmain Department of Lands

R750834

1000575 18/20/758428 44 Langham Street, Ganmain

NSW Police Department

R61900

1003337 7004/1065376, 7010/1065378

Dullah Road, Ganmain Rural Lands Protection Board

R39011

1003346 7012/1126646 Canola Way, Ganmain Rural Lands Protection Board

R2535

1003243 1/185362, 11/1/5822

Stewart Street, Ardlethan Rural Lands Protection Board

R65272

1004045 7301/1156112 High Street, Ganmain Rural Lands Protection Board

R68690

1004047 209/1012959, 7300/1154481

Strathbogie Lane, Murrulebale

Rural Lands Protection Board

R1010388

1002097 PT 6/6302 Tin Mines Road, Ardlethan Lands Department

Mining Lease

1002424 18/3/758028 Bygoo Road, Ardlethan Crown Land R750867

1003260 161/750834 Canola Way, Ganmain Crown Land R1000141

1002606 1/3/758028 Warri Street, Ardlethan Crown Land R750867



1002657 12/2/759143 Tin Mines Road, Yithan Crown Land R750867

1002659 1-2/7/759143 Mulga Street, Yithan Crown Land R750867

(b) and within a national park, historic site, nature reserve, state game reserve or karst

conservation reserve (within the meaning of the National parks and Wildlife Act

1974), whether or not the land is affected by a lease, licence, occupancy or use


Address Owner

1000299 134/750829 Boundary Road, Coolamon Department of Education

Old School Site

1002092 164/750855 Mary Gilmore Way, Methul Uniting Church Old Church site

1002261 43/750865 Ardlethan Road, Walleroobie

Uniting Church Old Church site



(c) Land that is within a special area or controlled area for Sydney Water Corporation

Nil

(d) Land that is within a special area (as declared by an order under section 302 of the

Water Management Act 2000) for a water supply authority and is Crown Land or

land vested in that company

Nil

(e) Land that belongs to a religious body and is occupied and used in conjunction with:

(i) A church or other building used or occupied for public worship, or

(ii) A building used or occupied solely as the residence of a minister of religion in

connection with any such church or building, or

(iii) A building used or occupied for the purpose of religious teaching or training,

or

(iv) A building used or occupied solely as the residence of the official head or the

assistant head (or both) of any religious body in the State or diocese within

the State


Address Owner

1000039 2/4/758072 34 Ariah Street, Beckom Beckom Church

1000034 5-6/2/758072 8 Mandamah Street, Beckom

Baptist Church Vacant

1000069 9/3/57899 14 Deakin Street, Beckom Church Property – Beckom & Dioceese of the Riverina

Vacant

1000598 6/19/758428 51-53 Langham Street, Ganmain

Uniting Church

1002728 8-10/19/758428 45 Langham Street, Ganmain

Roman Catholic Church

1003117 61/1111377 Menangle Street, Ganmain Anglican Church

1000974 9-10/11/758657 15 Wood Street, Matong Roman Catholic Church

1000982 19-20/11/758657

12 Yanko Street, Matong Uniting Church

1003407 52/599796 34 Loughnan Street, Coolamon

Uniting Church

1002876 3/1067941 Methul Street South, Coolamon

Roman Catholic Church (St Michael’s Hall)

1002871 2/1067665 Methul Street South, Coolamon

Roman Catholic Church (St Michael’s School & Church




Address Owner

1001618 9-10/22/758277 73 Methul Street South, Coolamon

Anglican Church

1001935 3/1/758650 49 York Street, Marrar Uniting Church

1001958 166/750847 47-51 Lime Street, Marrar Roman Catholic Church

1002211 97/750861 2137 Rannock Road, Rannock

Uniting Church

1002213 99/750861 2257 Rannock Road, Rannock

Uniting Church

1002382 11-14/6/758028 Barellan Street, Ardlethan Anglican Church

1003493 6-9/7/758028 Bygoo Street, Ardlethan Uniting Church

1002522 2/1187514 Mithul Street, Ardlethan Roman Catholic Church

(f) Land that belongs to and is occupied and used in connection with a school including:

(i) A playground that belongs to and is used in connection with the school and

(ii) A building occupied as a residence by a teacher, employee or caretaker of the

school that belongs to and is used in connection with the school


Address Owner

1000046 1/7/758072, 1-2/6/758072, 2-5/7/758072, 106-107/820578

2-10 Wellman Street, Beckom

Department of Education

Beckom Public School

1000573 1-5,10-14/20/758428

46-50 Langham Street, Ganmain

Roman Catholic Church

St Brendan’s School

1000600 42/1207295, 2-5/12/758428, 192/820588

37 Langham Street, Ganmain


Ganmain Public

1000992 1/16/758657 5649 Canola Way, Matong Department of Education

Matong Public

1001147 307 & 313/750846

Bruce Street North, Coolamon


Coolamon Central – Rec Ground

1001437 1 & 3/8/758277, 318/821051

Methul Street North, Coolamon


Coolamon Central

1001879 209/820587 9-13 Centenary Drive, Marrar


Marrar Public

1003168 1/193955, 4 & 9/12/758650

Centenary Drive, Marrar Department of Education

Marrar Public

1002515 1/5/758028 Mithul Street, Ardlethan Department of Education

Ardlethan Central

1003162 1-2/194350 Mithul Street, Ardlethan Department of Education

Ardlethan Central

1004140 41/1207295 Langham Street, Ganmain Department of Education

Ganmain Public – Teacher Residence



(g) Land that is vested in the New South Wales Aboriginal Land Council or a Local

Aboriginal Land Council


Address Owner

1001116 1-2/30/758277 38-40 Bruce Street South, Coolamon

Local Aboriginal Land Council

1001395 189/750846 Lewis Street North, Coolamon Local Aboriginal Land Council

1001839 5-7/4/758650 6 Don Street, Marrar Local Aboriginal Land Council

1001523 9-10/30/758277 33-35 Methul Street South, Coolamon

Local Aboriginal Lands Council

(g1)land that is vested in or owned by public transport agency (within the meaning of

section 3c of the Transport Administration Act 1988) and in, on or over which rail infrastructure facilities (within the meaning of that act) are installed

Assessment Property

Description Address Owner

1000056 5/1/5799 Stawell Street, Beckom Australian Rail Track Corporation

Vacant land

1002151 Railway Land Lease 001198

48 Wade Street, Coolamon Australian Rail Track Corporation

1002327 10/819656 51 Kamarah Tank Road, Ardlethan

Graincorp Operations

Not owned by public transport agency

(h) Land that is below high water mark and is used for aquaculture

Nil

Section 556 – What land is exempt from all rates, other than water supply special rates and sewerage special rates?

(1) The following land is exempt from all rates, other than water supply special rates

and sewerage special rates?

(a) land that is a public place,

(b) land used for a public reserve and vested in the Crown, a public body or trustees,

(c) land used for a common and vested in the Crown, a public body or trustees,



(d) land used for a public cemetery and vested in the Crown, a public body or trustees,

(e) land used solely for a free public library and vested in the Crown, a public body or trustees,

(f) land acquired under an environmental planning instrument for the public purpose specified in the instrument and not leased for private purposes,

(g) land that is held under a lease from the Crown for private purposes and is the subject of a mineral claim granted under Division 4 of Part 9 of the Mining Act 1992 and that the council has declared is not rateable,

(h) land that belongs to a public benevolent institution or public charity and is used or occupied by the institution or charity for the purposes of the institution or charity,

(i) land that belongs to a public hospital,

(j) land that is vested in the Minister for Health, the Health Administration Corporation or the New South Wales Health Foundation,

(k) land that is vested in a local health district constituted under the Health Services Act 1997 ,

(l) land that is vested in a university, or a university college, and is used or occupied by the university or college solely for its purposes,

(m) land that is vested in the Crown or the Sydney Cricket and Sports Ground Trust and is used or occupied for the purposes of or in accordance with the Sydney Cricket and Sports Ground Act 1978

(n) land that is vested in the Crown or the Zoological Parks Board and is used or occupied by the Board for its purposes,

(o) land that:

(i) is vested in the mines rescue company, within the meaning of the Coal Industry Act 2001 , and

(ii) is used for the purposes of a mine rescue station controlled by that company,

(p) land that is managed by the Teacher Housing Authority and on which a house is erected,

(q) land that is leased to the Crown for the purpose of cattle dipping,

http://www.austlii.edu.au/au/legis/nsw/consol_act/ma199281/

http://www.austlii.edu.au/au/legis/nsw/consol_act/ma199281/

http://www.austlii.edu.au/au/legis/nsw/consol_act/hsa1997161/

http://www.austlii.edu.au/au/legis/nsw/consol_act/hsa1997161/

http://www.austlii.edu.au/au/legis/nsw/consol_act/scasga1978359/

http://www.austlii.edu.au/au/legis/nsw/consol_act/scasga1978359/

http://www.austlii.edu.au/au/legis/nsw/consol_act/cia2001170/



(r) land that is specified or described in the regulations as being exempt from all rates, other than water supply special rates and sewerage special rates,

(s) land that is vested in an Aboriginal Land Council and that is reserved under Part 4A of the National Parks and Wildlife Act 1974 .

Relevant definitions under the Local Government Act Meaning of a public place being: (a) a public reserve, public bathing reserve, public baths or public swimming pool, or

(b) a public road, public bridge, public wharf or public road-ferry, or

(c) a Crown reserve comprising land reserved for future public requirements, or

(d) public land or Crown land that is not: (i) a Crown reserve (other than a Crown reserve that is a public place because

of paragraph (a), (b) or (c)), or

(ii) a common, or

(iii) land subject to the Trustees of Schools of Arts Enabling Act 1902 , or

(iv) land that has been sold or leased or lawfully contracted to be sold or leased, or

(e) land that is declared by the regulations to be a public place for the purposes of this definition

Meaning of a public reserve

(a) a public park, or

(b) any land conveyed or transferred to the council under section 340A of the Local Government Act 1919 , or

(c) any land dedicated or taken to be dedicated as a public reserve under section 340C or 340D of the Local Government Act 1919 , or

(d) any land dedicated or taken to be dedicated under section 49 or 50, or

(e) any land vested in the council, and declared to be a public reserve, under section 37AAA of the Crown Lands Consolidation Act 1913 , or

(f) any land vested in the council, and declared to be a public reserve, under section 76 of the Crown Lands Act 1989 , or

(g) a Crown reserve that is dedicated or reserved: (i) for public recreation or for a public cemetery, or

(ii) for a purpose that is declared to be a purpose that falls within the scope of this definition by means of an order published in the Gazette by the Minister administering the Crown Lands Act 1989 ,

http://www.austlii.edu.au/au/legis/nsw/consol_act/npawa1974247/

http://www.austlii.edu.au/au/legis/nsw/consol_act/npawa1974247/

http://www.austlii.edu.au/au/legis/nsw/consol_act/cla1989134/






being a Crown reserve in respect of which a council has been appointed as manager of a reserve trust for the reserve or for which no reserve trust has been established, or

(h) land declared to be a public reserve and placed under the control of a council under section 52 of the State Roads Act 1986 , or

(i) land dedicated as a public reserve and placed under the control of a council under section 159 of the Roads Act 1993 ,

and includes a public reserve of which a council has the control under section 344 of the Local Government Act 1919 or section 48, but does not include a common

Meaning of public land

(a) a public road, or

(b) land to which the Crown Lands Act 1989 applies, or

(c) a common, or

(d) land subject to the Trustees of Schools of Arts Enabling Act 1902 , or

(e) a regional park under the National Parks and Wildlife Act 1974 .

Assessment Property Description Address Owner

1000065 1-3/3/5799 4-6 Deakin Street, Beckom

Coolamon Shire Council (Beckom Hall & Beckom RSL

Public Place?

1003383 1/948615, 1/948616 Marrar South Road, Marrar

Coolamon Shire Council

Road?

1003461 16/662665 69 Ford Street, Ganmain

Coolamon Shire Council (Boggy Creek Laneway)

1(a)

1002510 23/750867 Mirrool Street, Ardlethan

Coolamon Shire Council

1(a) Public Park

1003450 Lease B19024 (Railway Lands) Wade Street, Coolamon Coolamon Shire Council (Lions Park)

1(a) Public Park

1000987 2/13/758657, 13/903226 Canola Way, Matong Matong Recreation Reserve

1(b)

http://www.austlii.edu.au/au/legis/nsw/consol_act/ra199373/

http://www.austlii.edu.au/au/legis/nsw/consol_act/ra199373/






1003258 11-13/114846, 7300/1159821 Lewis Lane, Berry Jerry Coolamon Shire Council (North Berry Jerry Cemetery)

1(d)

1003408 7302/1154625, 7009/94349 Grave Street, Ganmain Coolamon Shire Council (Ganmain Cemetery)

1(d)

1003301 7003/94475, 7009/94476 Thompson Lane, Coolamon

Coolamon Shire Council (Coolamon Cemetery)

1(d)

1003449 7007/96256, 700496257 Canola Way, Marrar Coolamon Shire Council (Marrar Cemetery)

1(d)

1003308 7005-7006/94894 219 Chards Road, Ardlethan

Coolamon Shire Council (Ardlethan Cemetery

1(d)

1003448 7003/94525, 7001/94526 Cemetery Lane, Rannock

Coolamon Shire Council (Rannock Cemetery)

1(d)

1002099 PT40/750860 Tin Mines Road, Ardlethan

John Francis Bischard

1(g)

1002100 PT6/6302 Tin Mines Road, Ardlethan

John Francis Bischard

1(g)

1000549 2/1106784 53 Lake Street, Ganmain

Country Women’s Association

1(h) – not registered

1001168 12/827368 124 Cowabbie Street, Coolamon



1001925 1/662519 19 York Street, Marrar Country Women’s Association


1001926 A/103486 21 York Street, Marrar Country Women’s Association


1002624 5/1/758028 35 Warri Street, Ardlethan






1001435 2/224841 Loughnan Street, Coolamon

R.S.S.A.I.L.A 1(h)- registered

1001438 1/519112, 2/575057 59 Loughnan Street, Coolamon

Boy Scouts Association


1002465 1/586682 Fisher Street, Ardlethan Ambulance Service of NSW

1(j)

1002551 240/750867 Redmond Street, Ardlethan

Ardlethan Medical Centre

1(k)



Assessments to be reclassified as Rateable from Non-Rateable Assessment 1000034 Property Address 8 Mandamah Street, Beckom Owner: Baptist Church

The property appears to be vacant land and therefore does not meet the requirements of Section 555 (e) whereby the land is to be occupied and used in conjunction with a building. Recommendation That Assessment 1000034 be removed from the Non-Rateable property register. RESOLVED on the motion of Clr McCann and seconded by Clr White that this property be considered rateable. 74/04/2016



Assessment 1000069 Property Address 14 Deakin Street, Beckom Owner: Church Property – Beckom & Diocese of the Riverina

The property appears to be vacant land and therefore does not meet the requirements of Section 555 (e) whereby the land is to be occupied and used in conjunction with a building. Recommendation That Assessment 1000069 be removed from the Non-Rateable property register. RESOLVED on the motion of Clr Hutcheon and seconded by Clr McCann that this property be considered rateable. 75/04/2016



Assessment 1000056 Property Address Stawell Street, Beckom Owner: Australian Rail Track Corporation

Under Section 555(g1) land vested in the Rail Authority would need to be in, on or over rail infrastructure facilities. This parcel is vacant land that does not encompass any rail tracks therefore does not satisfy the requirements. Recommendation That Assessment 1000056 be removed from the Non-Rateable property register. RESOLVED on the motion of Clr Huxtable and seconded by Clr Hutcheon that this property be considered rateable. 76/04/2016



Assessment 1002327 Property Address 51 Kamarah Tank Road, Ardlethan Owner: Graincorp Operations

This property is owned by Graincorp and therefore does not meet the requirements of Section 555(g1) where the land must be vested in the state rail authority. Recommendation That Assessment 1002327 be removed from the Non-Rateable property register. RESOLVED on the motion of Clr Hutcheon and seconded by Clr McCann that this property be considered rateable. 77/04/2016



Assessment 1000065 Property Address 4-6 Deakin Street, Beckom Owner: Coolamon Shire Council (Beckom Hall and Beckom RSL)

The Beckom Hall and RSL are not Crown Reserves (Section 555) nor can they be classified as a Public Place (Section 556). As a comparison the Marrar Hall and Ganmain Hall are both classed as rateable properties with no discernible differences apart from trusteeship. Recommendation That Assessment 1000065 be removed from the Non-Rateable property register. RESOLVED on the motion of Clr Maslin and seconded by Clr White that this property be reconsidered at the May 2016 meeting of Council. 78/04/2016



Assessment 1003383 Property Address Marrar South Road, Marrar Owner: Coolamon Shire Council

This parcel is located beside the Marrar South Road. It may have been classed as non-rateable previously as part of a proposed realignment of the road. As the parcel is not part of Council’s road network it does not meet the definition of a public place. Recommendation That Assessment 1003383 be removed from the Non-Rateable property register. RESOLVED on the motion of Clr Maslin and seconded by Clr Beard that this property be considered rateable. 79/04/2016



Assessment 1000549 Property Address 53 Lake Street, Ganmain Owner: Country Women’s Association

The Country Women’s Association is not listed on the Australian Charities and Not-for-profits Commission’s register therefore without further evidence I don’t believe they are meeting the requirements of Section 556 (1)(h). Council will also need to seek clarification on the use of the building as the legislation requires that the land is “used or occupied by the institution or charity for the purposes of the institution or charity”. If the CWA is not using this for their own activities then they are not meeting the requirements of this legislation. Recommendation It is recommended that Council write to the Country Women’s Association to seek clarification on whether their organisation is a public benevolent institution or public charity and whether the organisation is using the property for their own purposes. RESOLVED on the motion of Clr McCann and seconded by Clr Maslin that Council write to the Country Women’s Association to seek clarification on whether their organisation is a public benevolent institution or public charity and whether the organisation is using the property for their own purposes. 80/04/2016



Assessment 1001168 Property Address 124 Cowabbie Street, Coolamon Owner: Country Women’s Association

The Country Women’s Association is not listed on the Australian Charities and Not-for-profits Commission’s register therefore without further evidence I don’t believe they are meeting the requirements of Section 556 (1)(h). Recommendation It is recommended that Council write to the Country Women’s Association to seek clarification on whether their organisation is a public benevolent institution or public charity. RESOLVED on the motion of Clr McCann and seconded by Clr Maslin that Council write to the Country Women’s Association to seek clarification on whether their organisation is a public benevolent institution or public charity and whether the organisation is using the property for their own purposes. 81/04/2016



Assessment 1001925

Property Address 19 York Street, Marrar Owner: Country Women’s Association




Assessment 1001926 Property Address 21 York Street, Marrar Owner: Country Women’s Association




Assessment 1002624 Property Address 35 Warri Street, Ardlethan Owner: Country Women’s Association

The Country Women’s Association is not listed on the Australian Charities and Not-for-profits Commission’s register therefore without further evidence I don’t believe they are meeting the requirements of Section 556 (1)(h). Recommendation It is recommended that Council write to the Country Women’s Association to seek clarification on whether their organisation is a public benevolent institution or public charity. RESOLVED on the motion of Clr McCann and seconded by Clr Maslin that Council write to the Country Women’s Association to seek clarification on whether their organisation is a public benevolent institution or public charity and whether the organisation is using the property for their own purposes. 84/04/2016



Assessment 1001438 Property Address 59 Loughnan Street, Coolamon Owner: Boy Scouts Association

The Boy Scouts Association is not listed on the Australian Charities and Not-for-profits Commission’s register therefore without further evidence I don’t believe they are meeting the requirements of Section 556 (1)(h). Recommendation It is recommended that Council write to the Boy Scouts Association to seek clarification on whether their organisation is a public benevolent institution or public charity. RESOLVED on the motion of Clr McCann and seconded by Clr Maslin that Council write to the Boy Scout’s Association to seek clarification on whether their organisation is a public benevolent institution or public charity and whether the organisation is using the property for their own purposes. 85/04/2016



Assessments to be reclassified as Non-Rateable from Rateable Assessment 1001392 Property Address Lewis Street North, Coolamon (Golf Course and Jim Thompson

Fields) Owner: Coolamon Shire Council

This property comprises the Coolamon Golf Course, Tennis Courts and Touch Fields. It is on a Crown Reserve which is managed by Council. Council has a lease with the Coolamon Sport and Recreation Club for the golf course and tennis court whereby they pay a yearly lease amount and a proportion of any rates on the land. For this land to be classified as non-rateable it would need to satisfy Section 555(a) being land owned by the Crown, not being land held under a lease for private purposes. Council needs to define what constitutes a lease for private purposes. To determine this the following questions would be relevant: Does the use to which the land is put benefit the public as a whole? Does the lease restrict public access? Is the use a source of private profit? Though the golf course does charge green fees for the public to use it, this wouldn’t appear to restrict the public access as it is open to the public to pay the green fees to utilise the facilities. The point of difference would be if the golf course was restricted to only those that were members. Recommendation The recommendation is for Council to classify Assessment 1001392 as Non rateable under Section 555(a) of the Local Government Act. RESOLVED on the motion of Clr Beard and seconded by Clr Logan that Council classify Assessment 1001392 as non-rateable under Section 555(a) of the Local Government Act. 86/04/2016



Assessment 1001528 Property Address Methul Street North, Coolamon (Redgrave Park, Pool & Caravan

Park) Owner: Coolamon Shire Council

This property comprises Redgrave Park, Coolamon Pool & Skate Park and the Coolamon Caravan Park. For this land to be classified as non-rateable it would need to satisfy Section 555(a) being land owned by the Crown, not being land held under a lease for private purposes. The areas covering the pool, skate park and Redgrave Park comply with the legislation and are easily classified as non-rateable. Council will need to reach a decision on the Coolamon Caravan Park and whether it is used for private purposes. The caravan park is available to the public to utilise for a small fee.

Recommendation The recommendation is for Council to classify Assessment 1001392 as Non rateable under Section 555(a) of the Local Government Act. RESOLVED on the motion of Clr McCann and seconded by Clr Hutcheon that this be deferred to the May 2016 meeting. 87/04/2016



4.3 EXECUTIVE MANAGER, ENGINEERING & TECHNICAL SERVICES’ REPORTS

ES1) SHIRE ROADS RESHEETING, STABILISATION AND MAINTENANCE The following roads have received attention: 1) MAINTENANCE

Elliotts Lane (Old Roping Pole Road to Kockibitoo Road) Booths Lane (Kockibitoo Road to gate) Croziers Lane (Kockibitoo Road to Halbischs Lane) Logans Lane (Canola Way to Croziers Lane) Croziers Lane (Kockibitoo Road to Halbischs Lane) Halbischs lane (Canola Way to Pritchards lane) Pritchards lane (Halbischs Lane to Deepwater Road) Holgates Lane (Deepwater Road to Flanagans Lane) Flanagans Lane (Canola Way to Boundary)

2) RESHEETING

Fairweathers Lane (Briar Bush lane to Hancocks Lane)

ES2) ROADS TO RECOVERY PROGRAM 2015/2016 Matong North Road (0.50-0.80, 9.52-9.65, 11.58-13.23 kms) 2.08 kms Reconstruction works involving importation of suitable material, formation corrections and stabilisation are in progress along this section of local road. Sealing works are scheduled to be performed on the 21st April, 2016. ES3) FIXING COUNTRY ROADS PROGRAM 2015/2016 Mullins Street / Kamarah Tank Road Ardlethan (0.00-1.425kms) Reconstruction works involving drainage and road realignment, multiple culvert installations, road widening, importation of suitable material, formation corrections and stabilisation are in progress along this section of urban road. Sealing works are scheduled to be performed on the 22rd April, 2016.



ES4) NOXIOUS WEEDS OFFICER’S REPORT (N.02-01) Noxious Weeds Officer Reports

High risk pathways, (heavy traffic roadways) inspected.

High risk sites, (parking areas, public areas, grain delivery sites etc) inspected).

Silverleaf Nightshade found and dealt with on highway in Ardlethan turn off area.

Noogoora burr infestation on Highway between London Hill Road and Ardlethan Road discovered and physically removed.

Cooperating with Chartis Technology to improve the BIS compliance product for RENWA.

Upgraded computer systems to deal with mandatory BIS compliance.

Updating Weed Risk Assessment data in preparation for Regional Priority lists.

Updating High Risk site data.

Jeremy Crocker, a qualified, experienced Weeds Officer commences work 18 April. Jeremy will be based in Coolamon and continue the good work done by Chris Slinger.

Recommendation For Council information. RESOLVED on the motion of Clr Logan and seconded by Clr Hutcheon that the Executive Manager, Engineering & Technical Services’ Reports (ES1 to ES4) be received. 88/04/2016



ES5) APPLICATION FOR ROAD TRAIN USE FROM NEWELL HIGHWAY TO MILBRAE WALLEROOBIE QUARRY (R.07-05, SC339)

A Road Manager Consent Request has been lodged from the National Heavy Vehicle Regulator on behalf of Milbrae Quarry for A-Double road train access. Milbrae Quarry request Council to consider approving an A-Double road train (36.5m) from the Newell Highway to Milbrae’s Walleroobie quarry:

Along MR240 Ardlethan Road (intersection Newell Highway to Intersection Walleroobie Road)

Along Walleroobie Road (intersection Ardlethan Road to Intersection Seberry’s Lane).

Along Seberry’s Lane (intersection Walleroobie Road to Milbrae Quarry entrance).

This route is currently an approved B-Double route. (See Attachments).

Attachment No. 11.1 application and map The Newell Highway is currently B-Double approved and A-Double road train permit only. Any variation to the restrictions currently in place on the Newell Highway would be at the discretion of the RMS.

Any variation to Council’s regional and local road network requires a Route Assessment for Restricted Access Vehicles as per the RMS guidelines. An assessment has been performed, please see attached assessment. (See Attachments) Attachment No. 11.2 summary report

1) ROAD WIDTH

The following are the RMS desirable standards for A-Double road train 36.5m configuration.



Traffic

Rural AADT

Road

Hierarchy

Class

Road Train

≤ 36.5 m

Road Train

36.5 to 53.5 m

Width (m) Carriageway

Width

W (m)

Width (m) Carriageway

Width

W (m)

Low 1–100 1R Single sealed lane

SSW 3.6 (1)

7.0 (2) Single

sealed lane

Investigate

Investigate

1–500 1R SLW 3.0 7.0 SLW 3.25 8.1

Moderate 500–2000 1R SLW 3.2 8.3 (3) Investigate Investigate

High 2000–6000 2R, 3R SLW 3.25 9.2 (3) Investigate Investigate

> 6000 4R–6R SLW 3.5 (4)

9.6 (3) Investigate Investigate

For a sealed urban or rural road, three dimensions can be specified:

The sealed lane width (SLW).

The sealed surface width (SSW).

The carriageway width (W).

The current dimensions for MR240 Ardlethan Road provide a SLW 3.5m, SSW 8.2m and W 10.0m. The current dimension for Walleroobie Road provide a SLW 3.0m, SSW 6.2m and W 7.4m minimum. The current dimension for Seberry’s Lane provide a SLW 3.0m, SSW 6.2 and W 7.2 minimum.

2) ROAD ALIGNMENT

Turning templates of A-Double road train travelling at 5 km/h were accessed to ensure the road geometry can accommodate their sweeping paths. Multiple concerns were highlighted.

RH turn off Newell Highway onto Ardlethan Road.

LH turn off Ardlethan Road onto Walleroobie Road.

RH turn off Walleroobie Road onto Seberry’s Lane.

LH turn off Seberry’s Lane onto Milbrae quarry.

LH turn off Seberry’s Lane onto Walleroobie Road.

RH turn off Walleroobie onto Ardlethan Road.



LH Turn off Ardlethan Road onto Newell Highway. Please see attached templates. (See Attachments) Attachment No. 11.3 vehicle movement The sweeping path movements determined highlight the inability of the road geometry to accommodate A-Double road trains with vehicles cutting corners and passing onto oncoming traffic.

3) INTERSECTIONS

Approach visibility travelling west on the Walleroobie Road to the intersection of the Ardlethan Road does not meet the minimum requirements at a downhill road grade for safe stopping sight distance. Site assessment -4.0% grade at 190m travelling 90km/h. Please see attached specification. Attachment No. 11.4 stopping site distance

Recommendation That the application be denied. RESOLVED on the motion of Clr Beard and seconded by Clr Huxtable that the application for Road Train use from the Newell Highway to Milbrae Walleroobie Quarry be denied. 89/04/2016



4.4 EXECUTIVE MANAGER, PLANNING & ENVIRONMENTAL SERVICES’ REPORTS

HS1) DEVELOPMENT APPLICATIONS (B.05-03)

The following applications have been approved:- DEVELOPMENT APPLICATIONS 03/2016 100//750867 – 20 Barellan Street, Ardlethan – Mechanical

Business. 08/2016 3//574007 – 8 Austin Place, Coolamon – Patio. 11/2016 206//39570 – Hare Street, Marrar – Shed. 12/2016 A//369236 – Cnr Pamandi Road & Whites Lane, Matong –

Subdivision. COMPLYING DEVELOPMENT CONSENT 2016/03 8/34/758277 – 9 Wallace Street, Coolamon – Shed. Recommendation

For Council information. RESOLVED on the motion of Clr Huxtable and seconded by Clr McCann that the report be received. 90/04/2016

ADJOURNMENT

RESOLVED on the motion of Clr White and seconded by Clr Beard that Council resolve into Committee of a Whole for the purpose of considering confidential matters as listed in the Committee of a Whole agenda for the reason that such matters are considered to be of a confidential nature and in accordance with Council's policy thereto. 91/04/2016 Council adjourned at 4.41pm into Committee of a Whole and reconvened at 4.48pm.



5) RECOMMENDATIONS OF A COMMITTEE OF A WHOLE MEETING HELD 21ST APRIL 2016. RESOLVED on the motion of Clr Huxtable and seconded by Clr Maslin that the Recommendations of a Committee of a Whole Meeting held 21st April, 2016 be adopted. 92/04/2016

6) REPORTS: DELEGATES/MAYOR/COUNCILLORS There were no Reports.

Meeting Closed at 5.01pm

Confirmed and signed during the Meeting held this 19th day of May, 2016.

...................................................... MAYOR

COUNCIL CHAMBERS, COOLAMON ON THE 21ST APRIL, 2016. · Community delegates of Pauline Beard and...

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