Texas Skyward User Group Conference

Boot Camp for Counselors: Current Scheduling Tips & PitfallsNetobia Taylor

Scheduling Pitfalls for Counselors

Scheduling Pitfalls [Netobia Taylor - GISD]

Session Summary

• This course will review current year scheduling and how it affects other modules in Skyward such as posted grades and report cards, teacher gradebooks, and transcripts.

• Find out what NOT to do and see proper ways to change schedules.

There will be time at the end of the session for Q’ and A’s. Please jot down

your question and we will address it.

Thank you

Scheduling Pitfalls [Netobia Taylor - GISD]

Course: A course of study. (i.e. Government)

Section: A group of students that meets at the same time to study that course.

Meet Pattern: Who is going to teach? When is the class being taught? And where the class is being taught?** (Access to Gradebook and Attendance)

Scheduling Pitfalls [Netobia Taylor - GISD]

Class Structure in Skyward

Course Master

Scheduling Pitfalls [Netobia Taylor - GISD]

COURSE PATH:WS\OF\CS\BC\CM

Course Master

Scheduling Pitfalls [Netobia Taylor - GISD]

COURSE PATH:WS\OF\CS\BC\CM

Scheduling Pitfalls [Netobia Taylor - GISD]

Course Master CONT’D

Course Master CONT’D

Scheduling Pitfalls [Netobia Taylor - GISD]

Course Master CONT’D

Scheduling Pitfalls [Netobia Taylor - GISD]

Course Master CONT’D

Scheduling Pitfalls [Netobia Taylor - GISD]

Course Master CONT’D

Scheduling Pitfalls [Netobia Taylor - GISD]

Student ProfilePath: WS\ST\TB\SC\CS\CSWeb Student Students Student Profile Scheduling Current

OR

Current SchedulingPath: WS\OF\CS\SS\BSWeb Student Office Current Scheduling Student Schedule Gen Entry By Student

There are 2 ways to edit a students schedule

Scheduling Pitfalls [Netobia Taylor - GISD]

Student Scheduling

Perfect time to use a Filter

1. Search for student2. Go to current year schedule

E – EditD – Delete (Never Delete, Drop Only)C – Change SectionR – ReplaceRA – Request Alternate U-Schedule

Adding a Student to a Course

Scheduling Pitfalls [Netobia Taylor - GISD]

Path: WS\OF\CS\SS\BSWeb Student Office Current Scheduling Student Schedule Gen

1

1. Look up Course

2. Select the class

3. Click Schedule Class

2Fits in

schedule

3

Adding a Student to a Course cont’d

Scheduling Pitfalls [Netobia Taylor - GISD]

1

2

Enter the correct effective date for the transaction.

Adding a Student to a Course cont’d

Scheduling Pitfalls [Netobia Taylor - GISD]

Scheduling Pitfalls [Netobia Taylor - GISD]

-is the date in which the class change actually takes place.

What is an Effective Date?

?

?? Great Question!

Adding a Student to a Course cont’d

Scheduling Pitfalls [Netobia Taylor - GISD]

Important

Can cause:– Inaccurate or blank grades on the report cards– Make the grades disappear in the gradebook– Incorrect grades and/or credits on transcripts– Cause teachers not to have access to students in the

gradebook– Duplicate or incorrect 415 records– Blank Grade and/ or Failure Reports to be inaccurate

Incorrect Student Effective Dates

Adding a Student to a Course cont’d

Scheduling Pitfalls [Netobia Taylor - GISD]

Repeat the process until you have all your courses then click the Back button

Schedule Change (Section to Section)

Scheduling Pitfalls [Netobia Taylor - GISD]

When changing a section (from one teacher to another) of the same course use

Change Section

Student ProfilePath: WS\ST\TB\SC\CS\CSWeb Student Students Scheduling Current

Skyward Update

Scheduling Pitfalls [Netobia Taylor - GISD]

“The Change Section button will no longer move grades to the new section, but will rather leave grades attached to the section in which they were earned. This PR will be included in Addendum6, which will be posted on Tuesday July 10th. ”

Programming Request (PR) 1707945

Programming Request (PR) 1602678The 2 new options to the gradebookShow NEW button for term-adjusted students who are not enrolled in the first term of the class.Allow teachers to transfer in grades from any of the new students’ classes (otherwise, only dropped classes will be available).

EXAMPLE

Scheduling Pitfalls [Netobia Taylor - GISD]

A student was originally scheduled to take World Hist 200WH Section 001 but needs to

change to Section 003 mid year. The scheduler would go to the 200WH Section

001 and click to schedule the student into Section 003.

(Be mindful of the effective date )

What does that look like? Cont’d?

Scheduling Pitfalls [Netobia Taylor - GISD]

Path: WS\ST\PR

What does that look like? Cont’d

Scheduling Pitfalls [Netobia Taylor - GISD]

Notice only sections of that course are displayed

Also notice that both sections display that they do not fit, that is only because we did NOT drop the course. (That is okay)

What does that look like? Cont’d

Scheduling Pitfalls [Netobia Taylor - GISD]

**Effective Date**

What does that look like? Cont’d

Scheduling Pitfalls [Netobia Taylor - GISD]

Green=Dropped

Remember: Grades will no longer be moved automatically.

Schedule Change (Course to Course)

Scheduling Pitfalls [Netobia Taylor - GISD]

When changing a student’s schedule to a totally different course.

Replace the previous course (be mindful of the effective date)

with the new course and input the appropriate effective date.

EXAMPLE

Scheduling Pitfalls [Netobia Taylor - GISD]

A student is currently (for 1 day) in Government GOV100 Section 02 for the

second semester but will need to be scheduled in Psychology PSY100 Section

03 for the remainder of the second semester.

What does that look like?

Scheduling Pitfalls [Netobia Taylor - GISD]

Path: WS\ST\TB\SC\CS\SS

1

2

Scheduling Pitfalls [Netobia Taylor - GISD]

What does that look like? Cont’d

You can view all sections until you find on that

fits

What does that look like? Cont’d

Scheduling Pitfalls [Netobia Taylor - GISD]

**Effective Date**

What does that look like? Cont’d

Scheduling Pitfalls [Netobia Taylor - GISD]

Green=Dropped

**Effective Date**

Any Questions ?

Scheduling Pitfalls [Netobia Taylor - GISD]

Scheduling Pitfalls [Netobia Taylor - GISD]

Any questions?

End of presentation – Extra space for other notes

Texas Skyward User Group Conference

THANK YOU FOR ATTENDING!

Scheduling Pitfalls [Netobia Taylor - GISD]