Educator Access Plus

Overview

Post Daily Attendance - By Name Alert Legend

Show Today’s Attendance for All Periods

View Class Summary

Show Survey Questions

Print Class Roster

Overview

You can take attendance through Post Daily Attendance by using either Take Daily

Attendance-By Name or the Take Daily Attendance-By Seating Chart. From this area,

you can also Assign Seats for a seating chart and print a Seating Chart for a substitute

teacher.

To access Post Daily Attendance, navigate to Educator Access Plus, Teacher Access and

Post Daily Attendance.

Post Daily Attendance - By Name Alert Legend

Show Today’s Attendance for All Periods

View Class Summary

Show Survey Questions

Print Class Roster

The Post Daily Attendance – By Name screen will display a list of the students in the

class that you’ve selected.

Select By Name under the Attendance Options next to the class for which you will be

entering the Attendance.

The students in the class will display on the screen. All students will default to Present so

you will only need to update the students who are either Absent or Tardy.

Alert Legend

The Alert Legend will show you what the different colors next to the student’s name in the

Alerts column represent. The Alerts need to be enabled in order to view them within the

Educator Access Plus configuration.

Select the Alert Legend link to view the color legend.

If the student has a record with any of these items attached to them, a color block will

appear next to their name in the Post Daily Attendance screen.

You can click on the Alert(s) next to the student’s name and additional information related

to the alert will display.

Show Today’s Attendance for All Periods

Currently, you can view the student’s attendance for the previous week in the row next to

their name. After selecting Show Today’s Attendance for All Periods, the display will

update to show the student attendance for the current school day.

After selecting Show Today’s Attendance for All Periods, the display will change next to

the student’s name and the link has now changed to say Show Previous Weeks

Attendance which allows you to change the display back to the original view.

View Class Summary

The View Class Summary option will show you a summary of attendance and grade

information for your class.

This shows all the students as well as their grades, tardies and absences. Select the Show

Percent Earned in Gradebook link to view additional information.

The student’s percentage attached to the letter grade will display in this screen. Select the

Hide Percent Earned in Gradebook link to only display the Grade Mark.

Show Survey Questions

Select Show Survey Questions to view the Survey Question associated with this

class/period.

Note: The Show Survey Questions button will only appear if there are survey questions

created for this class, period or teacher.

The Survey Question now displays either for the whole class or each individual student

depending on how the question was created. If the question was created for each individual

student, another column would display that allows you to answer the survey question for

each student. If the question was created for the whole class, it will display at the top of

the screen and you can answer for the entire class at once. You can select the answer(s)

for the Question and when you select the Save button to save the attendance, the Survey

answer(s) will also save.

An example Survey Question may be to find out how many students will be having Hot

Lunch that day so the cafeteria is aware of how many lunches they will need to make.

You can also select the Hide Survey Questions link and the question will no longer

display.

Print Class Roster

The Print Class Roster link allows you to create a report listing of all the students in your

class with selected information.

You can now select the student/family information you would like to print on the Class

Roster. Not all of the options can be selected to print on the report; there is a character

limit of 122.

After selecting the options for the report, click on the Save button.

You will highlight the template you just created and select Print to print a Class Roster

report of the class you are currently accessing.

Above is an example of the Class Roster report.

If you are using Student Indicators, any student who has an Indicator will display the

Indicator icon in this column. You can click on the Student Indicator to view additional

information.

You can click on the Last Name, First Middle, or GR column to sort the students.

If enabled, you can view Parental Consent Notes that have been attached to the

students. Parental Consent Notes are added in the Student Profile in Student Management.

This option will only appear if your district has enabled it within the Educator Access Plus

configuration.

You can click on the green note icon to view additional information.

All students will default to Present automatically. You can change students to either

Absent or Tardy if necessary. When complete, select the Save button to save the

attendance. You can select the Undo button to reset all students to Present.

If all students are present, you will still need to select the Save button to submit the

attendance, otherwise your class will display on administrative reports showing that you

have not taken attendance.

After saving the attendance, a note will display that states when attendance was taken and

by whom.