Texas Law Enforcement Best Practices

Mid Year Training Conference

Panel Members:

Ron Parker, Assistant Chief, La Porte Police Department

Bryan Carlisle, Assistant Chief, Shenandoah Police Department

Kelly Price, Lieutenant, Victoria Police Department

Each Agency will likely run the program differently depending on how the Chief has organized the process within that agency.

OPTIONS Program Manager Uses Files and Spreadsheet Using Microsoft Outlook Calendar Using Microsoft Outlook Tasks Using Project Management Software

OPTION 1 – Program Manager Uses Files and Annual Compliance Spreadsheet

Pros: Easy to use if you remember to do it

Cons: You must remember to do it Can forget and get behind Agency at risk if items not done

OPTION 2 – Program Manager Uses Microsoft Calendar for Reminders

Pros: Easy to use One time set-up will ensure continuous reminders

to you

OPTION 2 – Program Manager Uses Microsoft “Calendar” for Reminders

Cons: Program Manager still is responsible for getting it

done. Reminders can be deleted and no further action

can result. Only “reminds” the user.

OPTION 3 – Program Manager Uses Microsoft “Tasks” for Project Management

Pros: One time set-up allows for assignment of tasks Tasks can be delayed but still exist and require

definitive action Create an Outlook Email Address for Program so

Program Manager function can be moved. Tasks can be assigned to others

OPTION 3 – Program Manager Uses Microsoft Tasks for Project Management

Cons: Must have Microsoft Outlook Initial set up can be time consuming but set and

forget… Set Task for PM to check status each month

OPTION 3 – Program Manager Uses Microsoft Tasks for Project Management

New: How to Use Microsoft Tasks for Staying

Recognized On Handout Disk and Website

OPTION 4 – Program Manager Uses Stand Alone Project Management Software

Pros: Can manage many different Functions Initial set up can be time consuming but set and

forget… Tasks can be assigned to others

OPTION 4 – Program Manager Uses Stand Alone Project Management Software

Cons: May be expensive for multi user Must learn new software May need IT permission May be difficult to move if PM changes

OPTION 4 – Program Manager Uses Stand Alone Project Management Software

Thousands of Programs Available Google “Team To Do List Software”

“Project Management Software”

“Multi-User To Do List”

“Task Delegation and Reporting Software”

OPTION 4 – Program Manager Uses Stand Alone Project Management Software

From Free to Several Hundred Dollars

A1Tasks $17 Comindware Task Management Free