Tender Invited For: Supply of Electrical, Audio, …...2016/11/16 · Tender Call for supply of...

GOVERNMENT OF TELANGANA

POLICE DEPARTMENT

OFFICE OF THE

COMMISSIONER OF POLICE,

HYDERABAD CITY.

Notice Inviting Tender Number: No.L&O/Stores/926/2016

Tender Invited For: Supply of Electrical, Audio, General,

Sports and Computer related items for Training Centers

of Hyderabad City.

PART-I

1. Department Name GOVERNMENT OF TELANGANA, POLICE DEPARTMENT

2. Office OFFICE OF THE COMMISSIONER OF POLICE, HYD. CITY

3. Tender Number NO.L&O/STORES/926/2016

4. Tender Subject Tenders are invited for Supply of Electrical, Audio, General, Sports

and Computer related items for Training Centers of Hyderabad

City.

5. Tender Type Open Tender

6. EMD / Offer Security As per tender document.

7. EMD/Offer Security Payable

to Crossed Demand Draft / Pay Order / a Bank Guarantee from

Nationalized /Scheduled Bank in favour of “Asst. Accounts Officer,

Office of the Commissioner of Police, Hyd. City”.

8. Cost of Tender document and

Process fee Rs. 1500/-

9. Cost of Tender document and

Process Fee Payable To

Crossed Demand Draft / Pay Order / a Bank Guarantee from

Nationalized /Scheduled Bank in favour of “Asst. Accounts Officer,

Office of the Commissioner of Police, Hyd. City

10. Schedule downloading of

Tender document Date &

Time

17-11 -2016 from 11.00 A.M.

11. Pre-Bid meeting 21-11-2016 at 3.00 P.M.

12. Schedule downloading of

Tender document Closing

Date & Time

23-11 -2016 3.00 P.M.

13. Bid Submission Closing Date

& Time 23-11-2016 up-to 4.00 P.M.

14. Pre-Qualification Opening

Date 23-11-2016 at 4.15 P.M.

15. Technical Specifications

Opening Date 24-11-2016 at 3.00 P.M.

16. Price Bid Opening Date &

Time 25-11-2016 at 4.00 pm.

17. Place of Tender Opening At the Office of the Commissioner of Police, Hyd. City

18. Contact Person with No. Office Superintendent, Stores Section, O/o Commissioner of Police,

040-27852726.

19. The Tender system is:-

THREE-BID SYSTEM i.e.

“Pre-Qualification bid”, “Technical bid” and “Commercial /

Financial Bid”.

20. Tender Schedule Form

Tender Schedule Form can be downloaded from the website of

Hyderabad City Police www.hyderabadpolie.gov.in. Further Tender

Document is not transferable.

21. Validity of offer:- The scope of tender shall remain open for acceptance till (90) days from

the date of issue of Order.

Tender Call for supply of Electrical, Audio, General, Sports and Computer related items for

Training Centres of Hyderabad City.

SECTION – I INVITATION TO BIDS

1. Introduction to Bidders

Bids are invited by the Commissioner of Police, Hyderabad City from the reputed

Manufacturers/Authorized Dealers/shops with TIN No and Govt. Agencies with permission in

Trading.

The tender document can be downloaded from Hyderabad City Police website www.hyderabad

police.gov.in as per the tender schedule. The bidders have to pay requisite tender

document/processing fee of Rs.1500/- in the form of account payee Demand Draft which has to

be enclosed with the Pre-qualification Bid of Tender. No tender will be accepted without the

above fee which is non-refundable.

Bidders are advised to study the Tender document and Terms & Conditions carefully and

completely. Submission of Bids shall be deemed to have been done after careful study of Tender

document and examination of Terms & Conditions with full understanding of its implications.

2. Scope of Work

The scope of work shall include Supply of Electrical, Audio, General, Sports and Computer

related items for Training Centres of Hyderabad City.

3. Eligibility Criteria:

The participating tenderer should be reputed registered company having such past experience in

execution of similar orders earlier.

(i) Whoever participating in Tender should have minimum average Annual turnover

Rs. 10,00,000/- (Rupees: Ten Lakhs only) on Sales for the last three financial years in India,

will qualify for participating in the Tender.

(ii) The bidder or the Bidder’s group company or the manufacturer should not have been

blacklisted by any State Government / Central Government / PSU for any reason in the last

five financial years as on bid calling date. A letter of undertaking on the letter heads of the

Bidder/ Manufacturer should be submitted separately stating that they have not been


three years and should be signed by an Officer competent and having the power of attorney

(with Company stamp) to bind the bidding Firm / Manufacturer(s). The letter of undertaking

should be submitted with Pre-qualification Bid.

Items to be supplied:-

The items to be supplied are appended at Schedule-I, Schedule-II, Schedule-III,

Schedule-IV & Schedule-V. The bidders can participate for any of the schedule by

submitting the required EMDs.

Schedule-I

Sl.

No

Name of the item

Quantity

SPORTS ITEMS

1. Wheel Barrow

3

2. Stop Watches

52

3. Vertical Rope with Poles

3

4. Skipping Ropes

275

5. Volley Ball Nets

3

6. Foot Balls

6

7. Horse Jump (Wooden)

10

8. Halting mats for Horse Jump

9

9. Chin-up Beams

12

10. Base Drum

3

11. Hand Ball

6

12. Basket Ball

6

Schedule-II

ELECTRICAL ITEMS

1. Pedestal fans (Big)

24

2. Amplifiers

21

3. 500 Amplifier

3

4. Speaker cables Bundles per meter in bundles

15

5. Tube Light Fittings

40

6. Emergency light

5

7. Ceiling Fans

24

8. Laser Indicating Pointers

24

9. Spike Protectors

3

10. Speaker Wire

3

11. Multimedia cable for teaching Lab

3

12. 9V BTYS Chargers

12

13. 9V BTYS Rechargeable

42

14. Bell

6

15. Siren

3

16. Pointers

15

Schedule- III

AUDIO SYSTEM

1. Speakers (Class Rooms)

42

2. Speakers 100 watts (outdoor grounds) 18

3. Collar mikes

30

4. Cordless mikes

45

5. Cordless Micro Phone with Head Set

33

6. Micro Phone Stand Small

42

7. Micro Phone with cable (15 mts.) – Bundles 3

8. Podium with micro phone

3

9. Mobile Mike Sets

9

Schedule-IV

COMPUTER RELATED ITEMS AND OTHER EQUIPMENTS

1. Laptops

2

2. Hub Switch LAN to connect with all computers

3

3. VGA Cable

9

4. Fax Machine

3

Schedule-V

GENERAL ITEMS

1. Wall Clock

69

2. G.P.S.

43

3. Compass

24

4. Service Protractor

75

5. Day Binoculars

6

6. Dragon lights

18

7. Air Coolers

18

8. Shoe Stand

75

9. Black boards with stands

18

10. White boards with stands

24

11. Notice Boards

4

12. Fogging machine

2

13. Roller for ground levelling

1

14. Crockery set

5

15. Pockers

1

16. Manela ropes in meters

300 mtrs.

17. Rolling mats

2

18. Fort Walls

1

19. Floor Mat

5

20. Wheel Barrow

3

21. Fig.2 Targets

114

22. 1x1 Targets

99

23. Snap Targets

48

24. Investigation kit

02

Note: i) Quantities mentioned against each item are tentative and subject to vary + / - 25%.

ii) Detailed technical specifications are furnished in SECTION – II.

4. Clarifications on Tender Document

Bidders may request clarifications with regard to any part of the Tender document up to 5-00 PM

on or before the day of pre-bid meeting. Any request for clarifications must be sent in writing.

SECTION-II-

TECHNICAL SPECIFICATIONS

Schedule-I – SPORTS ITEMS

Sl. No.

Description of Item Specifications

1. Wheel Barrow Steel Handle: 1.2 MM Guage: 50x25 MM

Legs: 125 MM

Metal Tub

2. Stop Watches 100 memory

3. Vertical Rope with Poles Pole Height: 30 meters Width: 30 feet

4. Skipping Ropes PVC solid rope & ball bearing.

5. Volley Ball Nets Size: 9.5 x 1 meter Nylon extra Thick with

Tetron Tape with steel wire.

6. Foot Balls 32 panel, PU hand stitch, Gracy ground,

dry weather, Match ball.

7. Horse Jump (Wooden) Made of season wood coated with clear

PU.

8. Halting mats for Horse Jump 2M x 1M x10 CM made of PVC coated

fabric and filled with PU foam.

9. Chin-up Beams Horizontal bar iron-1 Length: 10 feet

Dia: 100 meters

Vertical pole-2, Height: 10 feet

10. Base Drum 27” brass

11. Hand Ball 32 panel, rubberized had stitched.

12. Basket Ball 14 panel, rubberised moulded,

competition ball.

Schedule-II – ELECTRICAL ITEMS

Sl. No.


1.

Pedestal fans (Big)

Type: Pedestal Fan Speed Settings: 3 Levels

30 Inch Air Circulator Pedestal Fan

Blades No. : 3

Colour: White

2.

Amplifiers 50 watts 3 Mic

1 AUX Input

Power Output – 50w RMS

MP3 player with USB reader and remote

control

3.

500 Amplifier

500 Watts 7 Mic and 2 AUX input

Power output – 500W RMS

Tone, Bass, volume, Master controls

Digital Player - Mp3 Player

With USB, SD and MMC Reader and Remote

control

27 Kgs.

4. Speakers Cable bundles

Falcon make shielded twin core copper wire for

speakers

5. Tub Light set Voltage – 20 with frame

6.

Emergency Light

Slide switch for easy handling,

20 - 30 times more battery life

strong durable plastic body

Extra wide lens flasher torch

wide area light

Bright white LED (275 mA)

0.5 watt power consumption

9 volts power requirement.

3200 lux luminous power

Back-up 3 hours

Warranty- 2 years

7.

Fans

Type – ceiling Material – Aluminium

Power consumption – 80 watts

Speed – 380 rpm

Air delivery – 190 cm

Colour – white

8.

Laser Indicating Pointers “Red colour” indicating laser pointer Medium size

25 meters distance

9.

Spike Protectors

6 Nos. of 5 Amp 3/5 plugs and indicator switch 5 Amp

Including protection of fuse to A/C voltage

and 15 m of long cable for computers.

10.

Multimedia cable for teaching Lab One side round shielded cable Stereo pin

Amplifier pin

11. Speaker Wire

Rubber shielded twin core copper wire

12. 9V BTYS Charger

Two position battery charger Super quick charger

13. 9V BTYS Rechargeable “CAMELION” MAKE OR “VIPOW MAKE”

14.

Bell

Wireless remote control door calling bell 1 doorbell push button

1 wireless push button

1 battery pack for trigger push button include the

pack

Ultra distance remote control (50 meters)

15.

Siren

Horizontal (Electrical) 220 V / 250

600 rpm

50 HZ, AC

HP/ ¼

16.

Blue Tooth Pointers

2.4 GHZ Speed 8 MB

1 year warranty.

Black Colour

Page up bottom

Page down bottom

On/off.

Upto 10 meter distance

Wireless device

2 AAA batteries

Schedule-III – AUDIO SYSTEM

Sl. No.


1.

Speakers (class Rooms)

10W RMS 15W MAX

2 x 6” x 4

Sheet metal cabinet and covers

2.

Speakers 100 watts (outdoor Grounds)

PA Reflex horns with unit Model AU 40(R) XT

Input power: 40 Watt RMS (Route Mean Squire) /60

Watt max.

Impedance power taps: 40 W

Dimensions: 150 x H137 mm/2.24 kg

Output decibels(db): 112.5 db

3.

Collar mikes

P.A VHF wireless micro phone Antenna – Telescope

Power – AC 220V -240V Adaptor

9V BTY

Modulation move – F.M

4.

Cordless mikes

Channel – Single channel – non diversity Frequency - Band VHF band Frequency (160-245MHZ)

Control volume- control & noise squelch control on

receiver

Capsule- Dynamic capsule

Battery – 9V Battery

Options Hand held & lapel.

5.

Cord less Micro Phone with Head Set

Channel – Single channel Man Diversity Frequency – VHF band frequency (170+260MHZ)

Controls – volume control & noice squelch control on

receiver

Capsule – Dynamic capsule

Battery – 9V Battery

Options – Hand held lapel (Not available with neck

worm mic)

6.

Micro Phone Stand Small

Table / Floor stand 350 — 530 mm

150 mm

2.22 Kgs

7.

Micro Phone with cable (15 mts. Bundles)

Upper mid range presence speak for intelligible sound,

Ideal for close to lip singing, speak with quick

detachable holder with 3 pin professional XLR

connector and 10 m twin core shielded low noise

cable. Impedance — 300Ω

Sensitivity – 2MV / Pn

Frequency response 50 – 16,000Hz

8.

Podium with micro phone

Power output – 40w, Max 2 Mics

Weight – 18.3 Kgs

Width – 420, height – 1135, depth – 580mm

Battery – 9V

9.

Mobile Mike Sets

Teaching Mic Wireless hand held transmitter

One cordless mic, one collor mic

25 W output

Modulation mode

600 output

W =215, H= 285

12 V, 3.5 AH rechargeable battery

2.85 Kg (without battery)

Schedule-IV – COMPUTER RELATED ITEMS AND OTHER EQUIPMENTS

Sl. No.

Description of item Specifications

1.

Laptops

5th Generation Intel core

i5-5200U Processor

Windows 10 Home

8 GB RAM, 1TB HDD

2 GB NVIDIA GeForce 940M Graphics

Backlit keyboard with Numeric keypad

39.62 cm (15.6”) HD (720p) Bright view LED IPS

Display

2.

Hub Switch LAN to connect with all

Computers

Port : 48 RJ-45 connectors for 10 BASE-

T/100BASE-TX/1000BASE-T with

4Gigabit combo ports shared between mini-

GBIC ports: console port: auto MDI/MDI-X: auto

negotiable/manual setting: RPS port for

connecting to redundant power supply unit. Cabling type : Unshielded twisted pair (UTP)

category 5 or better for 10BASE-T/100BASE-

T/1000BASE-TX, UTP category Ethernet or

better for 1000BASE-T

LEDs : PWR, Fan, Link/Act, PoE, Speed, RPS,

Master, Stack ID 1 through 8.

Switching Capacity: 96 Gbps non blocking

Forwarding capacity : 71.4 mpps (64-byte packets) Stack operation : Up to 192 ports in a stack

Hot insertion and removal

Ring and chain stacking option

Master and backup master for resilient stack

control

Auto – numbering or manual configuration of

units in stack LAYER 2:

MAC table size :8000

Number of VLANs :256 active VLANs

(4096 range)

Head-of-line (HOL) blocking: HOL blocking

prevention

LAYER 3:

Layer 3 options : Static routing; classless

inter domain routing

(CIDR); 60 static routes; Ipv4; forwarding in

silicon – wire- Speed forwarding of Layer 3

traffic.

Ipv6: Ipv6 options: Ipv6 over Ethernet, dual stack,

Ipv4 network with Intra-site Automatic Tunnel

Addressing Protocol (ISATAP) tunnel, Ipv6

neighbour discovery, stateless address

configuration, maximum transmission unit (MTU)

discovery, WEB, SSL, Telnet, Ping, Trace route,

Simple Network time protocol (SNTP), Trivial file

transfer protocol (TFTP), SNMP, RADIUS, ACLs,

QoS, protocol-based VLANs

AVAILABILITY:

Link Aggregation :using IEEE 802.3 ad LACP, up

to 8 ports in up to 8 groups.

Storm control : Broadcast, multi cast

and unknown unicast

DOS prevention : DOS attack prevention

3. VGA Cable Voltage rating- 30 watts,

Minimum bend radius-85 MM

Approvals- CE

Warranty- Life Time

Both side connectors

10 meter Length.

4. Fax Machine Compatibility ITU-T Group3, ECM Modem Speed 33.6 Kbps — 2.4 kbps with automatic

fallback

Coding Scheme MH/MR/MMR

Transmission Speed Approx. 3 seconds (A4)

Scan Speed Approx. 3 seconds/page (A4)

Max TX Resolution 16 dots/mm x 15.4 lines/mm

Gray Scale/Halftones 64 levels

5. Investigation Kit

Schedule-V- GENERAL ITEMS

Sl. No.

Description of item Specifications

1.

Wall Clock Material – MDF Dimension – 48.2”, 36.6”, 3.5 cm

2.

G.P.S.

Dimensions: 3 x 6.9 x 15.7 cm Screen size: 2.7 Inches

Horizontal Resolution : 120 pixel

Material : Plastic

Supports Bluetooth Technology :Yes

3.

Compass Prismatic liquid MK. IV Dimensions: 11x11x5 (LxBxH) cm

Weight (Grm.): 500


Shape: Rectangle Dimensions L x W : 150 mm x 50 mm

5.

Day Binoculars

Magnification: 30 * 60 View Field: 7.2°

Line field: 126m—1000m

Closest distance: 15m

objective Lens diameter: Approx. 0.9 inch/23mm

Eyepiece Diameter: Approx. 0.6 inch/15mm

Folded size: Approx. 3.5 x 2.4 x 1.6 inch/9 x 6 x 4cm

Color: Black

6.

Dragon lights

160 mm DLA x 250 mm length fitted with designed deep parabola reflector having 55 watt,

12 volts halogen lamp,

12 volts & 7AH rechargeable.

Micro controller based HHSL Suitable for 55 W

Halogen Lamp Operating range of about 1000 mt (i. E. 1km)

Beam distance of 350 mt. (min).

Shock resistance front glass.

SMPS inbuilt charger working on from 90v to 270v.

7.

Air Coolers

Features: 4 Way Air Deflection System Cool Flow Dispenser

Dura Pump Technology

Whisper Quiet Performance

Air Cooler Type: Desert Cooler

Water Tank Capacity: 56 Litres

Blower Control: 3 Speed

Body Material Type: ABS Plastic

Water Level Indicator: Yes

Cooler Design: Compact

Colour: White

8.

Shoes Stand

Dimension : L x W x H : 22.5x 36x 11.4” Gap between 2 racks: 7”

Durable shoe rack in high grade Mango wood with 3 slatted shelves

Open back and slatted shelves (movable)

For 15 Members 9.

Black boards with

stands

Rectangular shape with Aluminium frame length – 3 feet

width – 2 ½ feet

stand –Iron legs

10. White boards with

stands Rectangular shape with Aluminium frame length – 4 feet

width – 2 ½ feet

stand –Iron legs

Board fitted by the wall with screws.

11.

Notice Board 5 feet x 3 feet Pin up Board

Aluminium frame

12.

Fogging Machine

Fuel (Petrol Tank) : 2.1 Ltr Capacity Formulation Tank (Diesel & Chemical): 9.0 Ltr.

Engine Specification : Pulse Jet Engine

Starting Method : Manual pump Start

Power Supply : 6 V( D. C) Battery

Fuel Consumption : Max 2.5 Ltr. Per Hour

Solution(Chemical + Diesel)

Consumption : Maximum 9 Ltr. – 12 ltr. Per hour

Materials of Construction : Stainless Steel

Weight: 13.5 kgs.

13. Roller for ground

levelling Manual 1 Ton (1000 Kgs.)

135 cm x 75 cm, 7 feet handle,

steel

Length: 42 Inches

Dia: 24 Inches

Guage: 6-7 cm.

With Ball Bearings

14. Crockery set Heat resistance up-to 150 Degree Centigrade

Durable, break resistance with long lasting design

Should be rugged

Light weight

Scratch free

Chip resistant

Extra strong

Veg bowl: 200 ml., Soup bowl, 300 ml., serving bowl 2000 ml.,

Tea set

Sweet/Ice Cream set

Colour: White

Plates: 12

15. Pockers Metal No. of Hocks-8, Height: 2 ½ feet

Wooden handle

16. Manela ropes in meters Superior quality 40 mm Thickness made with coir.

17. Rolling mats Material: Coir, Length: 6 feet, width: 4 feet, Thickness: 5 inches Hessian cloth of good quality should be pasted on the entire mat.

18. Fort Walls

19. Floor Mat Material: Coir, Length: 6 feet, width: 4 feet, Thickness: 5 inches Hessian cloth of good quality should be pasted on the entire mat.

20. Fig.2 Targets Height 5 feet (plywood), width 3 feet (plywood), Bamboo stick 15 feet

21. 1x1 Targets 1feet x 1 feet (plywood), 2 feet Bamboo sticks.

22. Snap Targets Height 5 feet (plywood), width 3 feet (plywood), Bamboo stick 15 feet

SECTION – III INSTRUCTIONS TO BIDDERS

1) A) Bid Security (EMD) and Validity

Earnest Money Deposit for each of schedule is detailed below:

Sl. No.

Description of schedule EMD Amount

1. Schedule-I - Sports Items Rs.20,000/-

2. Schedule-II – Electrical Items Rs.20,000/-

3. Schedule-III- Audio Items Rs.20,000/-

4. Schedule-IV- Computer and other related Items Rs.10,000/-

5. Schedule-V- General Items Rs.30,000/-

The EMD shall be in the form of crossed Demand Draft / Bank Guarantee from any

Nationalised /Scheduled Bank drawn in favour of “The Assistant Accounts Officer, O/o

Commissioner of Police, Hyderabad City” shall be enclosed with Pre-qualification Bid of

Tender. No tender will be accepted without EMD.

The EMD will be scrutinised first for the amount and validity period. The bids submitted

with required EMD amount and validity only will be considered for the evaluation. The bids

submitted with insufficient EMD amount / validity will be treated as disqualified bids and

those bids will not be considered for further evaluation.

The purchaser shall retain the EMD / Bid Security for a maximum period of 180 days from

the date of opening of the Commercial Bid. No interest will be payable by the Purchaser on

this amount.

B. Forfeiture of the bid security :–

i) If a bidder withdraws his bid during the period of Tender or in case successful bidder

fails –

ii) To furnish Performance Bank Guarantee within the stipulated period or

iii) If at any stage, any information / declaration is found false.

The EMD / Bid Security of the successful Bidder(s) will be discharged upon the bidder

furnishing the Performance Guarantee, pursuant to relevant clauses given in this tender

document.

2) Procedure for submission of bids

The Tender shall have three parts i.e “Pre-qualification bid”, “Technical Bid” and

“Commercial Bid”. All three bids should be submitted in duly sealed separate envelops, by

keeping all in one sealed cover.

All the bids duly sealed and super-scribed with “TENDER FOR Supply of

Schedule____________items to Hyderabad City Police” should be submitted to the

Commissioner of Police, Commissionerate of Police, Basheerbagh Cross Roads, Hyderabad

– 500 029 and drop in the tender box kept at the reception of Commissionerate of Police before

due time & date.

3) Delay in submission of Bids

In case of belated receipt of tenders/bids, Hyderabad City Police shall not be responsible for any

delay caused either by the bidder or by any other source / mode of transmission.

4) Procedure for Opening of Bids

The tender evaluation committee shall open all the bids in the presence of the Bidders or their

authorised representatives on dates & time indicated above (General Information about Tender).

Persons carrying authorisation letter from bidders only shall be permitted. The technical bids of

those, who are not qualified in Pre-qualification bids shall not be opened and considered for

technical evaluation.

The bidders who qualify in the technical evaluation process shall be required to demonstrate

functioning of equipment in the presence of the officers nominated for this purpose on a given

date. The bidders shall be shortlisted for opening commercial bids based on the technical

qualifications & performance of equipment. The commercial bids of the shortlisted bidders who

qualified technically shall only be opened.

5) Contents of Bids

The Bids submitted by the bidder shall comprise of the following components:

a) Documents to be enclosed with “Pre-qualification Bid”:

i) Tender document and Process Fee of Rs. 1500/- in the form of Demand Draft drawn in

favour of “The Assistant Accounts Officer, Commissionerate of Police, Hyderabad

City”. No tender shall be accepted without process Fee/Tender Document. The cost of

tender document and process fee is not refundable.

ii) Bid Security / Earnest Money Deposit (EMD) of as explained in clause 1(A) of Section –

III.

iii) Certificate of Registration of the Firm/company, partnership deed (in case of

partnership).

iv) Audited Balance Sheet(s) and turnover figures of Indian Operations, as the case may be, for

the last three financial years (the bidder should have minimum average Annual turnover of

Rs.10,00,000/- on Sales for the last three financial years in India) and Income Tax

Assessment report for the years 2013-2014, 2014-2015 & 2015-2016 (Annexure- PQ1).

v) Letter of undertaking from the Bidder / Manufacturer stating that they have not been


five financial years, which is duly signed by the Officer competent and having the power of

attorney.

b) Documents to be enclosed with “Technical Bid”:

i) Bidders Particulars (Annexure – T1)

ii) Bid Form (Annexure –T2)

iii) Compliance of Technical Specifications of the Equipment (Annexure –T3)

iv) Check List (Annexure –T4).

vi) Sample must be submitted for all the items, except for branded items, for which broachers

have to be submitted containing compliance of the Technical specifications sought by the

Deptt.

c) Documents to be enclosed with “Commercial Bid”:

i) Price Schedule (Annexure –C1)

Period of validity of Bids

Bids shall be remain valid for 90 days after the date of commercial bids opening. Any bid valid

for a shorter period may be rejected by the Purchaser as non-responsive.

7) Quotation of Prices

The prices should be quoted in Indian Rupees as per the format given at Annexure-C1. Prices

quoted should include all charges and applicable taxes. Hyderabad City Police will pay only the

rates quoted in Annexure-C1. No other payment will be paid.

8) Award of Contract

Prior to the expiration of the period of bid validity, the Purchaser will notify the successful

bidder(s) in writing by registered letter or email, to be confirmed in writing by registered letter or

by hand in person, that its bid has been accepted. If a need for extension of the validity period

arises, it should be extended by mutual agreement.

Within 7 days of the receipt of notification of award from the Purchaser, the successful Bidder(s)

shall furnish the performance guarantee in accordance with the conditions of Contract in the

Contract Performance Bank Guarantee Bond to the Commissioner of Police, Hyderabad which

shall be 10% of the contract value, as applicable, in the form of bank guarantee from a

Nationalized / Scheduled Bank.

SECTION IV – GENERAL TERMS AND CONDITIONS

1) Bids shall contain no interpolation, erasures or overwriting. Corrections, if any, shall be initialed

by the person signing the bid.

2) Purchaser reserves right to vary quantities at the time of award of contract to the successful /

qualified bidder.

3) Purchaser’s right to accept any bid and to reject any or all bids:

a) The Purchaser reserves the right to accept any bid, and / or annul the Tender process and /

or reject all bids at any time prior to award of Contract, without thereby incurring any liability to

the affected bidder(s) or any obligation to inform the effected bidder(s) of the ground for the

Purchaser’s action.

b) Bids from any bidder who has not accompanied by tender process fee or bid

security amount or bids without required documents / information are liable to be

summarily rejected.

All relevant Annexure of this Tender document should be filled in by the bidder as per format

(Annexure) and signed (with company seal). Failure to do so shall result in summary rejection of

the bid.

d) Bids by Telex / Fax and incomplete bids shall be summarily rejected.

4) Purchaser’s Rights to Negotiate

The Purchaser reserves the right to negotiate after opening the “Commercial Bids” with one or

more of the short-listed bidder(s) with regard to Specifications, Terms & Conditions of the offer,

etc.

SPECIAL CONDITIONS FOR PURCHASE ORDER

The rates are for free delivery of the items at Hyderabad.

b. The rates are inclusive of all taxes applicable.

c. Despatch Instruction: All the supplies should be delivered to the consignee in the

manufacturer’s original packing and original markings.

d. The bill of cost should be submitted in triplicate to this office for arranging necessary

payment in triplicate duly showing the price and the taxes separately.

e. The supply of the articles should be as per the approved sample and specifications. Articles if

any not in accordance with the approved sample will be rejected and returned to you at your

own cost for replacement. Action will simultaneously be taken either to reduce the rates of

the articles to be supplied up-to the extent of 10% or to blacklist the firm besides forfeiture of

Earnest Money Deposit and or Security Deposit amount and to obtain supplies from

alternative sources at the risk and cost of the Tenderer.

f. The date mentioned in the purchase order for arranging supplies should be constructed as date

on or after which supplied should be in the hand of the consignee and should not be taken as

the date for dispatching stores.

g. Advance delivery is not encouraged.

h. Supplies should strictly confirm to the specifications required by this Department (or) should

strictly confirm to the approved (tender) sample.

i. Under any circumstances, Railway receipt should not be sent through Bank to the consignee

or to this office. Any demurrage, welfare etc., incurred due to failure to observe this

condition shall be entirely on Tenderers account.

j. Unless and until prior extension in delivery period is applied for and sanctioned, the

execution of the supplies after the delivery date mentioned in this order shall be deemed to

constitute breach of contract.

k. The security Deposit lodged by him against this order or the Earnest Money where no

Security Deposit has been made by him is liable to be forfeited to Government in the event of

a breach, on his part in respect of the terms and conditions laid down in the purchase order.

Such forfeiture shall be in addition to the other remedies available for breach of contract.

l. The supplies not distributed and kept in the stores for a period of one year found any

manufacturing defective, colour fade etc., are to be replaced free of cost by the supplier and

consequential losses made by him in case of defaults like fading of colour etc.

m. The Government will not pay separately for transit insurance and he will be responsible until

the entire contract is completed for arriving in good conditions at destination.

n. Whenever under this purchase order any sum of money is recoverable/ payable by tenderer,

the Tender inviting Authority shall be entitled to recover such sums by appropriating in part

or while the balance and the total sum/due recoverable. As the case may be, shall be deducted

from any sum/due or which any time thereafter money becomes due to him, under this, or any

other contract with the Government, such deduction being made from your bills.

o. If any dispute arises as to the quality of stores supplied for purchase of either acceptability or

purchase, the opinion of the Tender Inviting Authority shall be final and he shall not be

required to give any reason in writing for rejection of the supplies to that effect.

p. Remittance of the bills will make at his cost.

q. In case of any breach of contract, terms of Agreement and purchase order and its conditions,

the decision of the Tender Inviting Authority is final and binding on the tenderer.

r. Payment will be made by this office for all supplies.

s. Rejected goods or materials shall be removed at expenses of tenderer within seven days after

notice shall have been given to the tenderer of the rejection. If not so taken away, the Tender

Inviting Authority may cause the goods or materials to be removed and charge the tenderer

with all expenses incurred in such removal.

t. The contract or any part of share of interest in it not to be transferred or assigned by tenderer

directly or indirectly to any persons whom-so-ever without the written consent of the Tender

Inviting Authority.

u. In the case of partnership firm, the firm should submit a copy of the partnership deed duly

attested by a scheduled Bank or a Gazetted Officer. The firm should also indicate the names

of their partners to receive payments of bills from this office.

v. The selected firm should submit Performance deposit within 7 days from the date of receipt

of communication of this office, or otherwise, the propose purchase order will be cancelled

and further action taken.

w. Tenderers should submit the required documents as mentioned above. After the opening of

Pre-Qualification bid no further correspondence will be entertained.

x. In case of any dispute, the matter can be referred to competent Court at Hyderabad City only

and not anywhere else.

y. The prices of the items, after finalization, should be valid for a period of (90) days.

5) Inspection & Tests after delivery and installation of the equipment

The Purchaser or by an Agency authorized by purchaser shall have the right to Inspect and/or test

the Goods for conformity to the Contract Specifications.

The inspection and tests will be conducted in the premises of the Supplier or at point of delivery

at the discretion of purchaser.

In case any inspected or tested goods fail to conform to the specifications, the Purchaser may

reject the consignment and the supplier shall either replace the rejected goods/consignment or

make all alterations necessary to meet specifications requirement free of cost to the Purchaser.

For the purpose of taking over the equipment supplied pursuant to this Contract, an acceptance

test shall be carried out at the Purchaser / Consignee destination site. The Purchaser shall only

accept the equipment that meets the acceptance test.

Acceptance test at site shall be conducted as per procedures to be mutually decided with the

successful bidder at the time of order placement.

6) Delivery

Delivery of the goods at designated sites shall be completed by the Supplier in accordance with the

terms & conditions specified by the Purchaser within 10 (Ten) days from the date of award of

Contract / Purchase Order. The installation/ operationalisation of equipment shall have to be

completed within 15 days from the date of award of contract / purchase order.

7) Delay in the Supplier’s Performance

Delivery of the Goods and performance of services shall be made by the supplier in accordance with

the time schedule specified by the Purchaser in its Schedule of Requirements. All unexcused delay

by the Supplier in the performance of its delivery obligations shall render the supplier liable to any or

all of the following sanctions forfeiture of its performance security bank guarantee, imposition of

liquidated damages and/or termination of the contract for default.

8) Liquidated Damages:

Graded liquidated damages for delay in delivery of all or any goods or performance of services will

be liable for as under:

a) first 15 days @ 1% of the value of the goods.

b) next 15 days @ 2% of the value of the goods.

c) for delay of one month or over and up to 2 months @ 4% of the value of the goods.

d) beyond 2 months and up to 3 months @ 5% of the value of the goods and

e) on expiry of 3 months the contract would automatically get nullified and Bank

Guarantee would be invoked.

Decision of the Commissioner of Police, Hyderabad City shall be final in the above matter.

9) Packing, Forwarding and Shipment

The contractor shall provide proper packing of the Goods to prevent their damage or

deterioration during transit to the final destination site. The contractor shall notify the Consignee

/ Purchaser, the date of (each) shipment from his works and the expected date of arrival of goods

at the site.

10) Insurance :

The equipment to be delivered should be insured to till delivery is done at destination.

11) Payment Terms

100% against supply and installation of material in good working condition.

12) Contract Amendments

No variation in or modification of the terms of the contract shall be made except by written

amendment signed by the parties.

13) Resolution of Disputes

a) Notwithstanding, anything contained in terms of offer by the suppliers, no suit in regard

to any matters whatsoever arising out of contracts placed by the department, shall be instituted in

any court, save the Court of competent jurisdiction at Hyderabad (Telangana State)

b) ARBITRATION

In the event of any question, dispute or difference arising under these conditions or any special

conditions of contract, or in connection with this contract (except as to any matters the decision

of which is specially provided for by these or the special conditions), the same shall be referred

to the sole arbitration of the Principal Secretary, IT & C Department, Govt. of Telangana State,

Hyderabad or of some other person appointed by him. It will be no objection that the Arbitrator

is a Government servant that he had to deal with the matters to which the contract relates or that

in the course of his duties as a Government servant he has expressed views on all or any of the

matters in dispute or difference. The award of the Arbitrator shall be final and binding on the

parties to this contract. In case of any dispute, the matter can be referred to competent court at

Hyderabad City only and not anywhere else.

14) Termination for default

The purchaser may without prejudice to any other breach of contract, by written notice if default

sent to the Bidder, terminate the contract in whole or in part.

a. If the Bidder fails to deliver any or all of the Goods within the time period(s) specified in the

contract, or

b. If the Bidder fails to perform any other obligation(s) under the contract.

15) Force Majeure

The Bidder shall not be liable for forfeiture of its performance security, liquidated damages or

termination for default, if the delay in performance or other failure to perform its obligations

under the contract is the result of an event of Force majeure. For purposes of this clause “Force

majeure” means an event beyond the control of the Bidder and not involving the Bidder’s fault

or negligence and not foreseeable. Such events may include, but are not restricted to acts of the

Purchaser either in its sovereign or contractual capacity, wars or revolutions, fires, floods,

epidemics, quarantine restrictions and freight embargoes. The bidder has to establish to

satisfaction of the purchaser, the occurrence of Force Majeure event. Intimation of force majeure

occurrence or cause and cessation thereof shall be given by the bidder to the purchaser

immediately on its happening or cessation and in any case within 15 days and representation

may be made to the purchaser for extension of the date of completion of the work by such

period. Extension shall be granted after purchaser’s full satisfaction of the merit of the case. The

date of performance shall be extended to the period of continuance of force majeure event. If

however the period of such occurrence or cause continues or is likely to continue for a period,

which is considered undesirable by the purchaser, the purchaser may terminate the contract.

20) Canvassing

Bidders are hereby warned that canvassing in any form for influencing the process of

Notification of Award would result in disqualification of the Bidder.

Commissioner of Police,

Hyderabad City.

SIGNATURE OF TENDERER ______________________________

NAME IN BLOCK LETTERS _________________________________

FULL ADDRESS ___________________________________________

COMPANY’S STAMP/ SEAL ________________________________________

Tender No. L&O/Stores/926/2016

(Annexure PQ1) To be enclosed with Pre-qualification Bid

PARTICULARS OF TURNOVER OF VENDOR IN REVENUE

Name of the Bidder:

Particulars of Turnover in the last three years as per audited accounts (Rupees in Lakhs)

Financial

Year

Turnover of the Company Net Profit

2013- 2014

2014-2015

2015-2016

1. The Audited Balance Sheets for the last three years have to be enclosed herewith.

(Signature & seal of the Bidder)

Tender No. L&O/Stores/926 /2016

(Annexure – PQ-2 ) To be enclosed with Pre-qualification Bid

DECLARATION REGARDING CLEAN TRACK RECORD

To

The Commissioner of Police,

Hyderabad City.

Sir,

Sub:- Declaration of Clean Track Record – Submitted – Reg.

Ref:- Tender No. L&O/Stores/926/2016

I have carefully gone through Terms & Conditions contained in the Tender document. I hereby

declare that my company / consortium partners has not been debarred / blacklisted as on Tender calling

date by any State Govt., Central Govt., Central & State Government Undertakings / Enterprises /

Organisations and by any other Quasi Govt. Bodies / Organisations, Major Private Organisations in India

for non-satisfactory past performance, corrupt, fraudulent or any other unethical business practices.

Further, declaring that no cases pending against the firm / organisation either Govt. (State or Central) or

as mentioned above for involvement in cases for supply of sub-standard goods / materials or track record

of supply of inferior quality or no enquiries on past supplies are being conducted or underway. I further

certify that I am competent Officer in my company to make this declaration.

Yours faithfully,

(Signature of the Bidder)

Name:

Designation:

Seal:

Date:

Business Address:


(Annexure- PQ-3) To be enclosed with Pre-qualification Bid

CHECKLIST FOR PRE-QUALIFICATION BID

Sl.

No.

Annexure

No.

Description Enclosed

(Y/N/NA)

1 -- Tender document cost/Process Fee of Rs.1500/- in the form of Demand

Draft.

2 -- Bid Security / Earnest Money Deposit (EMD) for each of the schedules.

3. --

Certificate of Registration of the Firm/company, partnership deed (in

case of partnership).

3 PQ1

Audited Balance Sheet(s) and turnover figures of Indian Operation, as

the case may be, for the last three financial years (the bidders should

have minimum average Annual turnover of Rs.10,00,000/- on Sales for

the last three financial years in India) and Income Tax Assessment

report for the years 2013-2014, 2014-2015 & 2015-2016 Annexure –

PQ1).

4 PQ2

Letter of undertaking from the Bidder / Manufacturer stating that they

have not been blacklisted by any State Government / Central

Government / PSU for any reason in the last five financial years, which

is duly signed by the Officer competent and having the power of

attorney.

5 PQ3 Check List



(Annexure - T1) To be enclosed with Technical bid

BIDDER PARTICULARS

1. Name of the Bidder:

2. Address of the Bidder:

3. Name & address of the Officer to whom all references shall be made regarding this tender

Enquiry:

Telephone : Fax : E.mail :

Witness :

Signature Signature

Name Name

Address Designation

Company

Date Company Seal


(Annexure T2) To be enclosed with Technical Bid

BID FORM

To


Hyderabad City.

Sir,

Sub:- Supply of _______________________________ – submission of required bid

document/information - Regarding.

Ref:- Tender No. L&O/Stores/926/2016, Dated. /11/2016.

oOo

Having examined the Bid Documents of Tender No. L&O/Stores/926/2016, Dated: /11/2016,

we the undersigned, offer to supply and deliver _____________ ___________ (Description of Goods and

Services) in conformity with the said Bid Documents for sums as may be ascertained in accordance with

the Schedule of Prices provided in the Commercial Bid.

(i) We undertake, if our bid is accepted, to commence and complete delivery of all the items

specified days. If our bid is accepted, we will obtain the Guarantee of a Nationalised / Scheduled

Bank for a sum equivalent to 10% of the Contract Price (rounded to nearest thousand), for the due

Performance of the Contract.

(ii) We agree to abide by this bid for a period of 90 days from the date fixed for bid opening and it

shall remain binding upon us and may be accepted to at any time before the expiration of that

period.

(iii) We declare that, no criminal case is pending against our company and/or any of its director(s) or

partner(s).

(iv) We understand that you are not bound to accept the lowest or any bid you may receive.

(v) We also understand that you have the right to vary the quantities and / or cancel the bid without

assigning any reason.

Dated: ----------------------------------------- day ---------------------------of 2016

Signature & seal _____________________

(in the capacity of)

Authorized to sign bid for and on behalf of__________________________


(Annexure T3) To be enclosed with Technical Bid

TECHNICAL SPECIFICATIONS COMPLIANCE STATEMENTS

SPORTS ITEMS

Sl.

No.

Name of the item

Compliance of Technical

specifications (Y/N/NA)

1. Wheel Barrow

2. Stop Watches


4. Skipping Ropes

5. Volley Ball Nets

6. Foot Balls



9. Chin-up Beams

10. Base Drum

11. Hand Ball

12. Basket Ball

ELECTRICAL ITEMS


2. Amplifiers

3. 500 Amplifier

4. Speaker cables


6. Emergency light

7. Ceiling Fans


9. Spike Protectors


11. 9V BTYS Charges


13. Bell

14. Siren

15. Pointers

16. Speaker Wire

AUDIO ITEMS


2. Speakers 100 watts (outdoor grounds)

3. Collar mikes

4. Cordless mikes



7. Micro Phone with cable (15 mts) – Bundles


9. Mobile Mike Sets

COMPUTER AND OTHER RELATED ITEMS

1. Laptops


3. VGA cable

4. Fax Machine


GENERAL ITEMS

1. Wall Clock

2. G.P.S

3. Compass


5. Day Binoculars

6. Dragon lights

7. Air Coolers

8. Shoe Stand



11. Notice Boards

12. Fogging machine


14. Crockery set

15. Pockers


17. Rolling mats

18. Fort Walls

19. Floor Mat

20 Wheel Barrow

21. Fig.2 Targets

22. 1x1 Targets

23. Snap Targets

Date

Signature & Seal of the Bidder

For_________________

Tender No. L&O/Stores/926/2015-16

(Annexure- T4) To be enclosed with Technical Bid

CHECKLIST FOR TECHNICAL BID

Sl.

No.

Annexure

No.

Description Enclosed

(Y/N/NA)

1 T1 Bidder particulars

2 T2 Bid Form

3 T3 Technical specifications of the equipment

4 T4 Check List



(Annexure – C1) To be enclosed with Commercial Bid

PRICE-SCHEDULE

To


Hyderabad City.

Sir,

Sub:- Supply of ____________________________ – Submission of prices quoted for items in

Tender - Regarding.

Ref: Tender No. L&O/Stores/926/2016.

oOo

We declare and certify that we offer to supply the following items at the prices indicated below:

SCHEDULE-I

SPORTS ITEMS

Sl.

No.

Name of the item

Rate per unit

1. Wheel Barrow

2. Stop Watches


4. Skipping Ropes

5. Volley Ball Nets

6. Foot Balls



9. Chin-up Beams

10. Base Drum

11. Hand Ball

12. Basket Ball

SCHEDULE-II

ELECTRICAL ITEMS

Sl.

No.

Name of the item

Rate


2. Amplifiers

3. 500 Amplifier

4. Speaker cables


6. Emergency light

7. Ceiling Fans


9. Spike Protectors


11. 9V BTYS Charges


13. Bell

14. Siren

15. Pointers

16. Speaker Wire

SCHEDULE-III

AUDIO SYSTEM

Sl.

No.

Name of the item

Rate


2. Speakers 100 watts (outdoor grounds)

3. Collar mikes

4. Cordless mikes



7. Micro Phone with cable (15 Mts.) – Bundles


9. Mobile Mike Sets

SCHEDULE-IV

COMPUTER AND OTHER RELATED ITEMS

Sl.

No.

Name of the item

Rate

1. Laptops


3. VGA cable

4. Fax Machine


SCHEDULE-V

GENERAL ITEMS

Sl.

No.

Name of the item

Rate

1. Wall Clock

2. G.P.S

3. Compass


5. Day Binoculars

6. Dragon lights

7. Air Coolers

8. Shoe Stand



11. Notice Boards

12. Fogging machine


14. Crockery set

15. Pockers


17. Rolling mats

18. Fort Walls

19. Floor Mat

20. Wheel Barrow

21. Fig.2 Targets

22. 1x1 Targets

23. Snap Targets

Note: Unit Price inclusive of all applicable taxes/delivery at designated place in Hyderabad City: -

It is hereby certified that we have understood the instructions to Bidders and all the terms &

conditions specified in the Tender Document and are thoroughly aware of the nature of item required to

be supplied. We agree to abide by all the Tender terms and conditions.

We hereby offer to supply the item detailed above or such portion(s) thereof as you specify in the

Notification of Award.

Dated___________2016____________ (Signature & seal of Bidder)

Note: Price schedule should be filled in INR

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