TECHNICAL INDICATOR DESCRIPTIONS TID 2018... · 100 Technical Indicator Descriptions 2018-2019 ....

TECHNICAL INDICATOR DESCRIPTIONS

2018-2019

95

Strategic Plan 2015-2020

EXECUTIVE SUMMARY

Consistent with the PFMA and Treasury regulations, the TETA Board has formulated a four-year Strategic Plan that specifies how the Board will discharge its legislative mandates and functions over the 2015/16 to 2019/20 period in line with the Medium Term Expenditure Framework (MTEF) for the same period. Annual revisions have been made to the Strategic Plan and the current plan is for 2018/19. The purpose of this document is to provide technical descriptions for all key performance indicators as reflected on the draft TETA Annual Performance Plan, 2018/2019.

In line with the Annual Performance Plan these indicators are divided in programmes as well as the following strategic goals.

Strategic Goal 1:

Provide administrative support service to enable TETA to deliver on its mandate and ensure compliance with all governance imperatives.

Strategic Goal 2:

Establish mechanisms for skills planning and research capacity.

Strategic Goal 3:

Increase access to occupationally directed programmes within the transport sector.

Strategic Goal 4:

Strengthening the quality assurance system.

96 Technical Indicator Descriptions 2018-2019

STRATEGIC GOAL 1: PROVIDE ADMINISTRATIVE SUPPORT SERVICES AND ENABLE TETA TO DELIVER ON ITS MANDATE AND ENSURE COMPLIANCE WITH ALL GOVERNANCE IMPERATIVES

Indicator Title (1.1a) Achieve unqualified audit opinion on the annual financial state-

ments at the end of the financial year

Short Definition Unqualified audit opinion at the end of the external audit by the Auditor General

Purpose To report on effective and efficient administration

Source/Collection of Data

Auditor General Audit Report for 2017-18 financial year

Method of Calculation Qualitative. The audit opinion will be the base of achievement

Data Limitations None

Type of Indicator Output

Calculation Type Non-cumulative

Reporting Cycle Annually

New Indicator Yes – output indicator

Desired Performance Clean audit

Indicator Responsibility Chief Financial Officer

Indicator Title (1.1 b) Percentage levy income used towards administration expenditure.

Short Definition Administration expenditure to be within the regulated ceiling of 10.5% of the total levy income received for the financial year

Purpose To ensure compliance with the SETA Grant Regulations


Annual financial statements

Method of Calculation (Total administration expenditure for the year/Total levy income for the year) x 100

Data Limitations Levies from the month of March each year received on the 31st of March 2017, which means that the SETA works with anticipated administration income figures until the last day of the financial year




New Indicator Yes

Desired Performance Administration expenditure within 10.5% of all levies received


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Indicator Title (1.1 c) Percentage of discretionary grant (DG) funding allocated to PIVOTAL programmes

Short Definition In terms of grant regulations, SETAs must allocate and spend 80% of the discretionary grant funding towards PIVOTAL programmes

Purpose To ensure compliance to grant regulations and utilisation of funds towards training for full qualifications


Commitment register

Method of Calculation (Total annual PIVOTAL funding/Total annual DG budget) x 100


Type of Indicator Outcome



New Indicator Yes

Desired Performance 80% of DGs utilised to fund PIVOTAL programmes


Indicator Title (1.2 a) Percentage annual permanent staff retention

Short Definition Retention of 85% of the current permanent staff members at the end of the financial year

Purpose To ensure consistent productivity and sustainability in the delivery of the TETA mandate


Employee Report

Method of Calculation Count the number of staff at the beginning of the financial year (1 April 2018) (A) Count the number of staff at the end of the year (excluding new appoint- ment) (B) Percentage annual permanent staff retention=B/A x 100





New Indicator Yes

Desired Performance 85% staff retention and consistent maintenance of knowledge base and productivity.

Indicator Responsibility Corporate Services Manager


Indicator Title (1.2 b) Submission of TETA WSP and ATR to ETDP SETA

Short Definition The submission of the TETA Workplace Skills Plan and Annual Training Report to ETDP SETA by the 30th of April each year

Purpose To promote the culture of skills development and training amongst TETA employees


WSP plan & ATR report; proof of submission to ETDP SETA

Method of Calculation Timeous submission – qualitative





New Indicator Yes

Desired Performance Trained and upskilled workforce

Indicator Responsibility Corporate Services Manager

Indicator Title (1.2 c) Number of stakeholder satisfaction surveys conducted

Short Definition The survey measures industry experience and perception of the quality and relevance of our services and products delivered to them

Purpose To establish industry satisfaction levels to ensure corrective measures are undertaken to address perceived deficiencies in our services and products


Survey report

Method of Calculation Count the number of surveys conducted





New Indicator Yes

Desired Performance High satisfaction levels in the industry

Indicator Responsibility Marketing and Communications Officer

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Indicator Title (1.3) Percentage availability of ICT systems achieved

Short Definition The time that the ICT systems (MIS and ERP) are available and functional for the

users to perform their daily duties in accordance with the service level agreement

Purpose To enable efficient and effective service delivery


Systems availability report

Method of Calculation ( 80% availability on all of core systems in terms of the SLA equates to 100% achievement




Reporting Cycle Quarterly

New Indicator Yes

Desired Performance ICT systems are available for users

Indicator Responsibility ICT Manager

STRATEGIC GOAL 2: ESTABLISH MECHANISMS FOR SKILLS PLANNING AND RESEARH CAPACITY

Indicator Title (2.1) Number of research studies conducted

Short Definition Research studies conducted in the transport industry

Purpose Ensure execution of accurate and credible transport industry-related research


Research report

Method of Calculation Count of research reports





New Indicator No

Desired Performance Credible research initiatives that support accurate planning

Indicator Responsibility Research & Knowledge Manager


Indicator Title (2.2a) Produce TETA Sector Skills Plan (SSP)

Short Definition Transport Sector Skills Plan consisting of updated list of required skills and hard-to-fill vacancies

Purpose The SSP identifies and quantifies specific transport industry skills shortage and hard-to-fill positions and directs required skills development interventions.


Updated Sector Skills Plan SSP approval letter from DHET

Method of Calculation Simple count

Data Limitations Insufficient and inaccurate information Limited sources of accurate labour market statistics




New Indicator No

Desired Performance Accurate transport industry labour market information


Indicator Title (2.2b) Number of tracer studies conducted

Short Definition Tracer study conducted to gather and document learner feedback and follow up on the learner post completion of training programme.

Purpose Locate beneficiaries of selected TETA funded skills development programmes and/or interventions to ascertain their current employment status and the impact of the TETA funded intervention on career development. It is also aimed at gathering and documenting learner feedback from those who have completed training programme/s.


Tracer study report on findings and recommendations; presentation.

Method of Calculation Count the number of tracer studies conducted

Data Limitations Difficulty in reaching former students Lack of cooperation from former students Incomplete data collection

Lack of cooperation from former students

Non-cumulative

Incomplete data collection

Annually


Calculation Type Numeric


New Indicator No

Desired Performance Tracer survey seek to obtain information on the selected indicators of professional success such as employment status, career path, income as well as the relevance of the skills development programme on professional and personal development. This will contribute to improved planning, relevance, appropriateness and effectiveness of the training programmes offered by TETA.


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Indicator Title (2.3a) Number of research partnerships supported

Short Definition Implemented collaborative partnerships that complement TETA’s ability to conduct credible research with sufficient reach and expertise.

Purpose To ensure adequate and skilled research resources are available to provide accurate, credible and representative industry information


Service Level Agreements (SLAs)

Method of Calculation Count number of SLAs





New Indicator Yes

Desired Performance Activation of all partnerships through implementation of agreed projects


Indicator Title (2.3b) Number of Research Chair centres supported

Short Definition The Research Chair is a professorship in a university that provides oversight to TETA research activities

Purpose TETA financially supports the Research Chair to enable oversight, technical support, expert resources and peer review services to TETA


SLA describing the deliverables and financial obligations

Method of Calculations Qualitative

Data Limitation None


Calculation Type Non- Cumulative


New Indicator Yes

Desired Performance Credible knowledge repository for the transport industry

Indicator Responsibilty Research & Knowledge Manager


Indicator Title (2.4a) Number of mandatory grant applications received from large firms

Short Definition Workplace Skills Plans capture industry companies’ training plans for the relevant financial year; these (accompanied by Annual Training Reports where applicable) are submitted to TETA to support mandatory grant claims by companies employing 150 or more employees

Purpose To encourage increased levy-paying stakeholder participation through increased WSP submissions


WSP Report from the SETA Management System (SMS)

Method of Calculation Count of all WSP applications received

Data Limitations Inaccurate data contained in the applications Unrepresentatively small sample of industry stakeholder data




New Indicator No

Desired Performance 100% levy-paying stakeholder WSP submissions

Indicator Responsibility SD & LP Unit Manager

Indicator Title (2.4b) Number of mandatory grant applications received from medium firms

Short Definition Workplace Skills Plans capture industry companies’ training plans for the relevant financial year; these (accompanied by Annual Training Plans) are submitted to TETA to support MG claims by companies employing between 50 and 149 employees

Purpose To encourage increased levy-paying stakeholder participation through increased WSP submissions








New Indicator No



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Indicator Title (2.4c) Number of mandatory grant applications received from small firms

Short Definition Workplace Skills Plans capture industry companies’ training plans for the relevant financial year; these (accompanied by Annual Training Report) are submitted to TETA to support mandatory grant claims by companies employing 0-49 employees

Purpose To encourage increased Levy-paying stakeholder participation through increased WSP submissions








New Indicator No



Indicator Title (2.4d) Number of approved mandatory grant applications

Short Definition Mandatory grant claim applications approved for payment based on compliance to mandatory grant policy

Purpose To provide detail on successful mandatory grant applications and financial disbursement spread


MG decision report

Method of Calculation Count of all approved MG applications





New Indicator No

Desired Performance 100% approval of MG applications



Indicator Title (2.4e) Number of small companies supported to participate in skills development

Short Definition Support to small TETA registered organisations that are unable to participate in the MG system or for whom the cost of participating exceeds levy recovery. These companies will be supported in any form of skills development

Purpose To encourage increased participation


Contracts

Method of Calculation Simple counting





New Indicator No

Desired Performance Increased industry participation

Indicator Responsibility Chamber Executive Officer (Maritime )

Indicator Title (2.4f) Number of provincial capacitation workshops conducted

Short Definition These workshops are conducted to inform all stakeholders on the MG, DG and other skills development policy requirements and processes

Purpose These workshops stimulate participation in the opportunities availed by TETA

Source /Collection of Data

Attendance registers; agenda

Method of Calculation Count of the number of workshops conducted





New Indicator No

Desired Performance Full understanding of MG and DG requirements and processes


105


STRATEGIC GOAL 3: INCREASE ACCESS TO OCCUPATIONALLY DIRECTED PROGRAMMES

Indicator Title (3.1 a) Number of employed learners on bursaries

Short Definition Bursaries awarded to employed learners through a contract with their employer companies to study for qualifications

Purpose Financial support for qualifications that address the skills shortages within the transport sector


Entered: DG Contract; bursary contract; certified IDs; proof of registration; proof of employment Completed: Academic record/statement of results or Certificate

Method of Calculation Entered: Count of enrolled learners funded through bursaries Completed: Count of learners that obtained the qualification

Data Limitations Learner information inaccuracies




New Indicator No

Desired Performance All learners on bursaries to successfully reach certification

Indicator Responsibility Chamber Executive Officers

Indicator Title (3.1 b) Number of unemployed learners on bursaries

Short Definition Bursaries awarded to unemployed learners based on a contract to study for transport-related qualifications



Entered: Bursary contract; certified ID’s and proof of registration Completed: Academic record/statement of results or Certificate

Method of Calculation Entered: Count of enrolled learners funded through bursaries Completed: Count of learners that obtained a qualification





New Indicator No

Desired Performance All learners on bursaries to successfully reach certification



Indicator Title (3.1c) Number of employed learners on skills programmes

Short Definition Employed learners granted funding for unit and non-unit standard skills programmes through TETA stakeholders



Entered: Contract between TETA & stakeholder; learner information forms; certified IDs; proof of employment Completed: Statement of results or Certificate

Method of Calculation Entered: Count of learners that were registered to be trained on a skills programme Completed: Count of learners that completed a skills programme and issued with statement of results





New Indicator No

Desired Performance All learners to successfully complete the programme


Indicator Title (3.1d) Number of unemployed learners on skills programmes

Short Definition Unemployed learners granted funding for unit and non-unit standard skills programmes through TETA stakeholders



Entered: Contract between TETA & stakeholder; learner information forms; certified IDs Completed: statement of results or Certificates

Method of Calculation Entered: Count of learners that were registered to be trained on a skills programme Completed: Count of learners that completed a skills programme and issued with statement of results





New Indicator No

Desired Performance All learners to successfully complete the programme


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Indicator Title (3.1e) Number of employed learners on learnership programmes

Short Definition Employed learners granted funding for learnership programmes through TETA stakeholders



Entered: DG contract; learnership agreements; certified IDs; proof of employment Completed: SORs and/or certificates

Method of Calculation Entered: Count of learners that were registered to be trained on a learnership programme Completed: Count of learners completed and issued with statement of results and/or certificates





New Indicator No

Desired Performance All learners to successfully reach certification


Indicator Title (3.1f) Number of unemployed learners on learnership programmes

Short Definition Unemployed learners granted funding for learnership programmes through TETA stakeholders


Source / Collection of Data Entered: DG contracts; learnership agreements; certified; IDs Completed: SORs and/or Certificates

Method of Calculation Entered: Count of learners that were registered to be trained on a learnership programme Completed: Count of learners completed and issued with statement of results and or certificate





New Indicator No




Indicator Title (3.1g) Number of employed learners on AET programme

Short Definition Employed learners granted funding for AET programmes

Purpose Financial support for qualifications that address skills shortages within the transport sector

Source/Collection of Data Entered: DG contract; certified IDs; learner information forms; proof of employment Completed: SORs for AET Level 1 to 3; SoR/certificates for AET Level 4

Method of Calculation Entered: Count of learners that were registered to be trained on AET Pro- gramme Completed: Count of learners completed and issued with statement of results and/or certificate





New Indicator No



Indicator Title (3.1h) Number of unemployed learners on AET programme

Short Definition Unemployed learners granted funding for AET programmes


Source /Collection of Data Entered: DG contract; certified IDs; learner information forms; proof of employment Completed: SORs for AET Level 1 to 3; SoR/certificates for AET Level 4

Method of Calculation Entered: Count of learners that were registered to be trained on AET Pro- gramme

Completed: Count of learners completed and issued with statement of

results and/or certificate





New Indicator No



Indicator Title (3.1i) Number of employed learners on apprenticeship programme

Short Definition Employed learners granted funding for apprenticeships training programmes.

Purpose To address the artisan skills shortages through creation of artisan pool in support of the Decade of the Artisan.


Entered: DG Contract between TETA; learnership agreement; Certified IDs; proof of employment

Completed: Trade Test Certificate or statement of results

Method of Calculation Entered: Count of learners registered to be trained on Artisan Programme Completed: Count of learners that completed the apprenticeship programme and issued with a trade test certificate or statement of results

Data Limitations Leaner information inaccuracies




New Indicator No

Desired Performance Certificated and employable artisans


Indicator Title (3.1j) Number of Unemployed Learners on apprenticeship programme

Short Definition Unemployed Learners granted funding for apprenticeships training programmes

Purpose To address the artisan skills shortages through creation of artisan pool in support of the Decade of the Artisan


Entered: DG contracts; learnership agreement; certified IDs Completions: Trade Test certificate or statement of results

Method of Calculation Entered: Count of learners registered to be trained on artisan programme Completed: Count of learners that completed the apprenticeship programme and issued with a trade test certificate or statement of results

Data Limitations Leaner information inaccuracies




New Indicator No

Desired Performance Certificated and employable artisans


Strategic Plan 2015-2020 110 Technical Indicator Descriptions 2018-2019

Indicator Title (3.1k) Number of unemployed learners on cadetships

Short Definition Unemployed learners granted funding for cadetship training programmes.

Purpose To create professional competency through placement and certification of graduates through certified professional bodies


Entered: DG Contract; or cadet contract; IDs; Completed: SAMSA Certificate of Competency in either: Engineering Of- ficer STCW A-III/1 or Deck Officer STCW II/2

Method of Calculation Entered: Count of learners that are registered to be trained on cadetship programme Completed: Count of learners completed the cadetship programme and issued with a SAMSA certificate

Data Limitations Learner information inaccuracies Lack of sea-time




New Indicator Yes

Desired Performance All learners registered as cadetship successfully certified as professionals.


Indicator Title (3.1l) Number of learners on RPL programmes

Short Definition Number of learners placed on Recognition of Prior Learning (RPL) program for qualifications

Purpose To address the skills shortages of the transport sector through assisting learners with previous experience to get formal certification after successful completion of the RPL program


Entered: DG Contract; agreement between learner and stakeholder; certified IDs; Completed: Certificate or statement of results

Method of Calculation Entered: Count of learners that were registered to be trained through RPL Completed: Count of learners that obtained qualification through RPL





New Indicator No

Desired Performance All learners registered on RPL successfully certificated and employable


111

(3.1m) Number of learners on candidacy programmes

Short Definition A structured work experience component part of an occupational qualification as determined by the relevant professional body and may follow the completion of an academic qualification required for access to the assessment for the issuing of a professional designation.

Purpose To enable learners to obtain a professional designation and be registered with a professional body


Entered: DG contract, registration contract with a professional body, certified ID copies

Method of Calculation Entered: Count of candidates entered on a candidacy programme

Data Limitations Learner information inaccuracies.




New Indicator Y

Desired Performance Increased number of designated professionals in the transport sector


Indicator Title (3.2 a) Number of candidates on leadership development programmes

Short Definition Candidates registered onto leadership development programmes

Purpose To improve leadership capabilities in the transport industry.


Entered: Contract between TETA and Provider ; certified IDs; Candidate CVs; Acceptance letter/ MOA between TETA and stakeholder

Completed: Certificate(s)

Method of Calculation Entered: Count of candidate that were registered to be trained through leadership development programmes Completed: Count of candidates certificated

Data Limitations Performance information reporting misstatements




New Indicator No

Desired Performance Impactful leadership in the industry.

Indicator Responsibility Corporate Service Manager

Indicator Title (3.2b) Number of candidates on executive development programme

Short Definition Candidate registered onto an executive development programmmes

Purpose To improve leadership that will drive the transformation agenda in the transport sector

Source/Collection of Data Entered: Contract between TETA and Provider; certified IDs; candidate CVs; Acceptance letter/ MOA between TETA and stakeholder Completed: Certificate

Method of Calculation Entered: Count of candidates that were registered to be trained through executive development programmes Completed: Count of candidates certificated

Data Limitations Performance information reporting mis-statements




New Indicator No

Desired Performance Impactful leadership in the industry


Indicator Title (3.2c) Number of women on leadership development programme

Short Definition Women registered onto leadership or management development programmes

Purpose To increase number of women in leadership positions in the transport industry


Entered: Contract between TETA and Provider; certified IDs; Candidate CVs; Acceptance letter/ MOA between TETA and stakeholder Completed: Certificate

Method of Calculation Entered: Count of learners (women) that were registered to be trained through leadership development programmes Completed: Count of candidates certificated

Data Limitations Performance information reporting misstatements




New Indicator No

Desired Performance Increase in the number of women in industry leadership positions


113


Indicator Title (3.2d) Number of candidates on Masters Programme in Maritime Affairs

Short Definition Candidates trained on Masters programmes in Maritime Affairs

Purpose To improve leadership that will drive the transformation agenda in the transport sector


Entered: Contract with the university; proof of acceptance in the programme; Certified IDs Completed: Certificates and progress reports

Method of Calculation Entered: Count of candidates that were registered to be trained through Masters programmes in maritime affairs Completed: Count of candidates certified

Data Limitations Non suitability of candidates




New Indicator No

Desired Performance All candidates registered on Masters programme successfully certifcated upon completion and the transformational agenda of the industry is ad- dressed at these levels Candidates qualified obtain employment within maritime subsector

Indicator Responsibility Maritime Chamber Executive Officer


Indicator Title (3.3a) Number of successful partnerships established with employer bodies

Short Definition Implementation of new or existing partnership with employers that facilitates training and advocacy interventions in the transport sector

Purpose To encourage stakeholder support for skills development and transformation initiatives in the transport industry

Source/Collection of Data Signed MoU (new or existing), signed SLAs

Method of Calculation Count of employer bodies partnered with





New Indicator Yes

Desired Performance Increased industry stakeholder support for TETA initiatives

Indicator Responsibility Strategic Support Manager

Indicator Title (3.3b) Number of successful partnerships established with TVET colleges

Short Definition Implementation of new or existing partnership with TVET colleges to provide support relating to skills development interventions and capacitation of academic staff

Purpose To increase footprint and reach to rural leaners through TVET-delivered TETA programmes

Source/Collection of Data Signed MoUs ( new or existing); SLAs

Method of Calculation Count of employer TVET colleges partnered with

Data Limitations MoU completion turnaround times for approval




New Indicator No

Desired Performance TETA training programmes delivery by TVET colleges


Indicator Title (3.3c) Number of successful partnerships established with universities

Short Definition Implementation of new or existing partnership with universities to provide support relating to skills development interventions and capacitation of academic staff

Purpose The partnerships facilitate engagement of the institutions in the facilita- tion of TETA programs such as leadership development and placement of bursary learners.

Source/Collection of Data Signed MoUs( new or existing); SLAs

Method of Calculation Count of employer Universities partnered with





New Indicator Yes

Desired Performance Collaborative training program delivery with universities


Indicator Title (3.3d) Number of stakeholders assisted in TETA’s Limpopo-based offices

Short Definition Measure of the level of service provided to local stakeholders (individual learners, companies or government departments)

Purpose To ensure local stakeholders have access to skills development information and access to opportunities


Stakeholder register or meeting attendance register

Method of Calculation Count of stakeholders



Calculation Type Non-cumulativess


New Indicator Yes

Desired Performance High volumes of stakeholders use of the TETA facilities in Limpopo

Indicator Responsibility Chamber Executive Officer (Forwarding and Clearing)

Indicator Title (3.3e) Number of coordinating SETAs supported

Short Definition Increased presence of TETA in provinces where other SETAs are leading. Support includes but not limited to supply of learner career guides and other TETA strategic documents, collaboration on activities by other SETAs, participation in InterSETA forums.

Purpose To ensure TETA presence and accessibility to stakeholders across most provinces.


Provincial meetings (attendance registers or minutes of meeting, meeting requests as and where applicable); proof of receipt of marketing or promotional material

Method of Calculation Number of SETAs supported





New Indicator Yes

Desired Performance TETA stakeholder support facilities in all provinces


Indicator Title (3.3f) Number of TETA stakeholder capacitation workshops on contract management

Short Definition Capacitation and support stakeholders on the proper implementation of awarded contracts.

Purpose To ensure effective and efficient contract management

Source/Collection of Data Attendance registers

Method of Calculation Count of workshops





New Indicator No

Desired Performance Reduction in the number of slow-moving contracts

Indicator Responsibility Chamber Executive Officer

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Indicator Title (3.4a) Number of provincial stakeholder consultative forums conducted

Short Definition Forums driven by provincial government departments focusing on skills development initiatives and coordination with relevant stakeholders

Purpose Increasing awareness of stakeholders on accessing TETA funding opportunities and programmes through SDF and HRD sessions


Attendance registers or agenda

Method of Calculation Count of provincial stakeholders consultative forums attended

Data Limitations Attendance registers




New Indicator No

Desired Performance Effective collaboration with provincial departments and TETA provincial visibility


Indicator Title (3.4b) Number of strategic conferences attended

Short Definition Conferences that support implementation of TETA strategies and performance plan

Purpose To increase the knowledge hub of staff through information sharing; latest trends and networking opportunities


Proof of attendance (email or letter or attendance register or travel documents), conference programmes

Method of Calculation Count of conferences attended

Data Limitations Attendance registers



Reporting Cycle Annual

New Indicator Yes

Desired Performance Empowered staff through knowledge sharing; networks created



Indicator Title (3.5) Number of out-of-school youth on Grade 12 improvement programmes

Short Definition Foundational Learning Competency on numeracy and communication skills programme for out-of-school youth who still require some foundation knowledge in numeracy and communication

Purpose To create a learning opportunity and development pathway for youth who still require some foundation knowledge in numeracy and communication skills in order to enroll for occupational or TVET qualification

Source/Collection of Data Entered: Contract between TETA and stakeholder; learner information forms; certified IDs, fixed-term contract; latest results (school report/mat- ric certificate) Completed: Statement of results

Method of Calculation Entered: Count of number of learners granted funding for Foundational Learning Competency Programme Completed: Count of learners that obtained a statement of results

Data Limitation Learner drop-outs




New Indicator No

Desired Performance Learner competency, improved numeracy, communication skills Learner progression and access to further learning


119

Indicator Title (3.6a) Number of HET graduates placed on internship programmes

Short Definition HET graduates placed on internship programmes to receive exposure to a variety of practical work experiences. This indicator is not limited to “Youth” as defined.

“HET” in this context refers to all graduates who were registered with a recognised post school institution.

Purpose To give graduates exposure to a variety of practical training and work experiences to complement formal studies completed through post school qualification or programme in the National Qualifications Framework (NQF) so as to increase their opportunity of employment

Source/Collection of Data Entered: Contract between TETA and stakeholder (where applicable); certified IDs; copy of highest qualification; fixed-term contract with host employer Completed: Report on completion of the program

Method of Calculation Entered: Count of graduates placed on internship programmes Completed: Count of graduates that completed the program or obtained employment

Data Limitation Late progress reporting by host employers




New Indicator No

Desired Performance Highly employable graduates as a result of work experience gained


Indicator Title (3.6b) Number of HET learners on workplace experience programmes

Short Definition HET learners placed on workplace experience programmes to gain practical experiences to supplement the studies for a current qualification enrolled for through a HET. This indicator is not limited to “Youth” as defined

Purpose To give HET learners work experience to support the completion of their HET qualifications or programmes in the National Qualifications Frame- work (NQF)

Source/Collection of Data Entered: Contract between TETA and provider (where applicable); IDs; copy of highest qualification; letter from institution indicating the requirement for workplace for completion of qualification; contract with employer signed by learner

Completed: Report on completion for learners;

Method of Calculation Entered: Count of HET learners placed on workplace experience programmes Completed: Count of HET learners that completed the full duration of the program

Data Limitation Delays in accessing learner information




New Indicator No

Desired Performance Successful completion of qualifications due to practical work undertaken


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Indicator Title (3.6c) Number of TVET learners on Work Experience

Short Definition TVET learners placed on workplace experience programmes to gain practical experience to supplement the studies for a current qualification enrolled for through a TVET College. This indicator is not limited to “Youth” as defined

Purpose To give TVET learners work experience to support completion of their TVET qualification or programme in the National Qualifications Framework (NQF)

Source/Collection of Data Entered: Contract between TETA and provider (where applicable); IDs; copy of highest qualification; letter from college indicating the requirement for workplace for completion of qualification; contract with employer signed by learner

Completed: Report on completion for learners;

Method of Calculation Entered: Count of TVET learners placed on workplace experience programmes

Completed: Count of TVET learners that completed the full duration of the

Program

Data limitation Delays in accessing learner information




New Indicator No

Desired Performance Successful completion of qualifications due to practical work undertaken



Indicator Title (3.6d ) Number of graduates on work readiness programmes

Short Definition Graduates mentored and coached through work readiness programme

Purpose To support graduates through experiential learning as they adapt to a work environment. The programme is developed to equip graduates with soft skills that will prepare them for work environment.

Source/Collection of Data Entered: Contract between TETA and stakeholder; Learner Information form; fixed-term contract signed by each learner; certified IDs; copy of highest qualification Completed: Proof of completion of programme in the form of report from contracted provider or letter from host employer. For learners absorbed in employment – letter of confirmation of employment where applicable or a report indicating such

Method of Calculation Entered: Count of graduates placed on work readiness program Completed: Count of graduates that completed the program or obtained employment

Data Limitation Non-completion of qualifications due to practical work undertaken




New Indicator No

Desired Performance Workplace absorption of candidates


Indicator Title (3.7a) Number of career items procured

Short Definition Customised TETA career materials inclusive of but not limited to career playing cards, career books, z-cards, brochures, pamphlets

Purpose To procure career material aimed at creating awareness of career opportunities within the transport sector

Source/Collection of Data Delivery note and sample of material received

Method of Calculation Count of career items procured.





New Indicator No

Desired Performance Industry awareness of TETA

Indicator Responsibility Communications and Marketing Officer


Indicator Title (3.7b) Number of promotional material packs procured

Short Definition Promotional items consisting of the following items: lanyard, pencil case, water bottle and string bag procured to enhance TETA messaging

Purpose To increase TETA brand affinity to the universal audience

Source/Collection of Data Delivery note and a sample of the pack procured

Method of Calculation Count of promotional packs procured

Data Limitation Timeous delivery or non-delivery of items




New Indicator No

Desired Performance Increase affinity to the TETA brand


Indicator Title (3.7c) Number of media information sessions conducted

Short Definition Use of available media platforms not limited to audio, visual, print, digital etc. to advance TETA brand awareness and messaging

Purpose To leverage the TETA brand using media platforms and brand touchpoints

Source/Collection of Data Audio clip/print advert clip/video clip/digital links

Method of Calculation Number of times on each media platform

Data Limitation Authenticity of the evidence Access to evidence from third parties




New Indicator No

Desired Performance Awareness of TETA brand across the universal audience



Indicator Title (3.8a) Number of TETA career exhibitions conducted

Short Definition Career development service activities conducted to enhance awareness

Purpose Afford learners an opportunity to interact with TETA career advisors to enhance their awareness on transport sector careers

Source/Collection of Data External Invite received/motivation for the event andattendance registers/ written confirmation of attendance

Method of Calculation Count of each career exhibition event

Data Limitation Delays in receiving attendance registers or confirmation of attendance




New Indicator No

Desired Performance Increased awareness of transport related careers


Indicator Title (3.8b) Number of events sponsored to enhance TETA brand

Short Definition Events where TETA contributes either financially or non-financially to leverage TETA brand

Purpose To promote the TETA brand to its broader stakeholder base

Source/Collection of Data Proof of attendance (email/letter/travel documents) and event Program

Method of Calculation Count of each event sponsored

Data Limitation Lack of access to proof of attendance




New Indicator No

Desired Performance Enhanced relations with stakeholders and increased knowledge of TETA mandate


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Indicator Title (3.9a) Number of internal career guidance advisors capacitated

Short Definition TETA career guidance advisors are capacitated on career development service processes and environment

Purpose To capacitate TETA career guidance advisors in the delivery of standardised career information that is aligned to national strategies

Source/Collection of Data Agenda; presentations; attendance registers

Method of Calculation Count of TETA career guidance advisors capacitated

Data Limitation Attendance register not being signed or misplaced




New Indicator No

Desired Performance Information on careers is delivered to the learners in standardised manner


Indicator title (3.9b) Number of capacity building workshops conducted for Life Orientation teachers

Short definition Capacitation of Life Orientation teachers in career development services

Purpose To provide the Life Orientation teachers with the necessary information relating to career development services

Source/Collection of Data Attendance registers

Method of Calculation Count of workshops conducted





New Indicator No

Desired Performance Capacitated Life Orientation teachers are able to deliver career information to learners



Indicator Title (3.10) Number of schools supported

Short Definition Adopted schools supported through customized programmes aimed at capacity improvement for Maths, Science and English teachers.

Purpose To improve Grade 12 Maths, Science and English marks that will pave learner post-school choice of transport-related qualifications and career

Source/Collection of Data Reports per school covering the support interventions At completion of the yearly programme: a close out report covering the progress and support provided at each school

Method of Calculation Count of the number of supported schools





New Indicator No

Desired Performance Improved teacher proficiency in the delivery of the target subjects accompanied by matching high Grade 12 marks and take-up of careers in Trans- port industry by the learners


Indicator Title (3.11a) Number of small enterprises funded

Short Definition Mentoring and coaching of small businesses

Purpose To mentor and coach small registered businesses to encourage growth, sustainability and exposure to business opportunities within transport sector

Source/Collection of Data Contract between TETA and Stakeholder; copy of company registration; certified ID of company director; contract between provider and enterprise indicating the support and conditions of funding

Method of Calculation Count of small companies funded





New Indicator No

Desired Performance Growing and sustainable small businesses


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Indicator Title (3.11b) Number of small non-levy-paying entities (NLPE) funded

Short Definition Mentoring and coaching of non-levy paying entities ( NLPE)

Purpose To mentor and coach NLPEs to encourage growth, sustainability and exposure to business opportunities.

Source/Collection of Data Contract between TETA and stakeholder; copy of company registration; certified ID of company director; contract between provider and enterprise indicating the support and conditions of funding

Method of Calculation Count of NLPEs funded





New Indicator No

Desired Performance Growing and sustainable small businesses


Indicator Title (3.11c) Number of cooperatives funded

Short Definition Cooperatives funded

Purpose To offer funding in support of cooperatives -- will be funded through TETA discretionary grants towards the implementation of TETA strategic plans and annual performance plan

Source/Collection of Data Contract between TETA and stakeholder; copy of company registration; certified ID of company director; contract between provider and enterprise indicating the support and conditions of funding

Method of Calculation Count of cooperatives funded

Data Limitation Complete registration documents for some of the cooperatives approved for funding




New Indicator No

Desired Performance Growing and sustainable cooperatives



Indicator Title (3.11d ) Number of NGOs funded

Short Definition NGOs funded

Purpose To offer support of NGOs through TETA discretionary grants funding towards the implementation of TETA strategic plans and annual performance plan


Method of Calculation Count of NGOs funded

Data Limitation Complete registration documents for some of the NGOs approved for funding




New Indicator No

Desired Performance Growing and sustainable NGOs


Indicator Title (3.11e) Number of CBOs funded

Short Definition CBOs funded

Purpose To offer support of CBOs through TETA discretionary grants funding towards the implementation of TETA strategic plans and annual performance plan


Method of Calculation Count of CBOs funded

Data Limitation Complete registration documents for some of the CBOs approved for funding




New Indicator No

Desired Performance Growing and sustainable CBOs


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Indicator Title (3.11 f) Number of trade unions funded

Short Definition Trade unions funded for various skills interventions

Purpose To up-skill and support trade unions on various interventions

Source/Collection of Data Contract between TETA and trade union, proof of payment

Method of Calculation Count of trade unions funded

Data Limitation Lack of evidence for reporting




New Indicator No

Desired Performance Skilled trade union members


Indicator Title (3.12 ) Number of rural development projects supported

Short Definition Projects that provide developmental support to rural areas, poverty stricken townships and previously disadvantaged areas

Purpose To offer support to rural development projects that will give sustainable economic benefit to the participating communities


Contract between TETA and stakeholder; monitoring report

Method of Calculation Count the number of projects supported





New Indicator No

Desired Performance Sustainable rural projects that economically benefit communities



Indicator Title (3.13a) Number of successful road safety partnerships formed

Short Definition Implemented collaborative partnership formed in support road safety initiatives

Purpose To ensure broader approach and more capacity in the fight against road accidents


SLA

Method of Calculation Count of SLAs





New Indicator No

Desired Performance Increased road safety awareness and reduction of road accidents


Indicator Title (3.13b) Number of road safety awareness initiatives supported

Short Definition Road safety awareness initiatives, such as but not limited to road shows and advocacy campaigns supported in an effort to improve accident statistics

Purpose To increase awareness and improve driver proficiency and consequently reduce number of road accidents


Contract between TETA and stakeholder; report; proof of payment

Method of Calculation Count of initiatives funded





New Indicator No

Desired Performance Increased awareness and improved road accident statisitics


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Indicator Title (3.14 ) Number of learners put on accident prevention training programmes

Short Definition Training of learners on accident prevention skills programmes funded to address road safety on South African roads

Purpose These programs will provide skills that will reduce road accidents


Entered: Contract with stakeholders; certified IDs; learner information forms Completed: Statement of results

Method of Calculation Count of learners put on skills programme





New Indicator No

Desired Performance Skilled resources that drive road safety initiatives


Indicator Title (3.15 ) Number of HIV/AIDS awareness programmes supported

Short Definition HIV/AIDS awareness initiatives supported

Purpose Support for HIV/AIDS awareness and encourage testing for early detection and treatment


Contracts between TETA and stakeholder; reports

Method of Calculation Count of awareness initiatives supported





New Indicator No

Desired Performance Reduced number of infection and early treatment



STRATEGIC GOAL 4: STRENGTHENING THE QUALITY ASSURANCE SYSTEM

Indicator Title (4.1) Number of curricula developed for occupational qualifications

Short Definition Curricula developed for the transport sector

Purpose Development of curricula for occupational qualifications to meet industry needs


Copy of curriculums; proof of submission to QCTO

Method of Calculation Each curriculum is counted once

Data Limitation Incorrect targeted sub-sector stakeholders lack of accurate information to address the industry needs




New Indicator No

Desired Performance Relevant qualifications are developed and used by the industry

Indicator Responsibility ETQA MANAGER

Indicator Title (4.2a) Number of Training providers capacitated on TETA ETQA systems

Short Definition Training providers capacitated on TETA ETQA systems

Purpose The purpose is to capacitate training providers within the transport sector to ensure understanding of TETA ETQA processes and systems. It will also enable tracking of capacitated providers and ensure uniform standard of quality between TETA and providers


Attendance registers; agenda

Method of Calculation Each training provider is counted once

Data Limitation Recording of attending companies


Calculation Type Cumulative


New Indicator No

Desired Performance Easy access and efficient use of ETQA systems by TETA stakeholders


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Indicator Title (4.2b) Number of TVET lecturers trained on assessor courses

Short Definition TVET lecturers capacitated on TETA quality assurance systems and trained as assessors in order to facilitate and quality assure TETA accredited learning programmes facilitated by their institutions

Purpose To capacitate and train TVET lecturers as assessors and/or moderators in order to facilitate and quality-assure TETA accredited learning programmes facilitated by their institutions


Entries: Contract between TETA and stakeholder; learner registration forms; certified IDs Completions: Statement of results

Method of Calculation Entries: Each TVET lecturer will be counted once for training received for assessor and/or moderator Completions: Each TVET lecturer will be counted once for skills programme completed





New Indicator No

Desired Performance TVET college staff as competent assessors


Indicator Title (4.2c) Number of TVET lecturers trained on moderator courses

Short Definition TVET lecturers capacitated on TETA quality assurance systems and trained as moderators in order to facilitate and quality-assure TETA accredited learning programmes facilitated by their institutions

Purpose To capacitate and train TVET lecturers as assessors and/or moderators in order to facilitate and quality-assure TETA accredited learning programmes facilitated by their institutions


Entries: Contract between TETA and stakeholder; learner registration forms; certified IDs Completions: Statement of results

Method of calculation Entries: Each TVET lecturer will be counted once for training received for assessor and/or moderator. Completions: Each TVET lecturer will be counted once for skills programme completed

Data limitation None




New Indicator No

Desired performance TVET staff as competent moderators



Indicator Title (4.3.a) Number of external moderations conducted

Short Definition External moderations conducted on programmes under TETA scope

Purpose To ensure that assessments conducted by registered assessors meet the specified outcomes as described in the NQF standards and qualifications, and are fair, valid and reliable


External moderation report

Method of Calculation Non-cumulative. Each moderation conducted will be counted once

Data Limitation Accuracy of information depends on data captured on the unit’s QMR and records kept in this unit


Calculation Type Cumulative for the year


New Indicator No

Desired Performance Timeous certification of learners.


Indicator Title (4.3 b) Number of learning programmes evaluated

Short Definition Learning programmes within TETA scope evaluated

Purpose Evaluation of learning programmes within TETA scope based on set criteria to ensure alignment to qualifications.


Learning programme evaluation reports

Method of Calculation Each program evaluated will be counted once (program refers to one unit standard)

Data Limitation Accuracy of information depends on data captured on the unit’s QMR and records kept in this unit




New Indicator No

Desired Performance Relevant and industry aligned qualifications


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Indicator Title (4.4a) Number of candidates on mentorship and coaching program

Short Definition Workplace candidates trained on mentorship and coaching program

Purpose Candidates trained to ensure increased capacity in the workplace to support experiential learners


Entered: Contract between TETA and stakeholder; learner information forms; certified IDs; Completed: Statement of results

Method of Calculation Entered: Count of candidates enrolled in the program Completed: Count of statement of results





New Indicator No

Desired Performance Competent mentors and coaches that support experiential learning in the workplaces


Indicator Title (4.4 b) Number of apprenticeship workplace approvals

Short Definition Approvals of workplaces that will host apprentices

Purpose To offer practical skills and experiential learning to learners that will ensure learners quality learning and competency on practical and experiential learning in the workplace


Approval letter for the Workplace where learners are placed for the On the Job Training component of the apprenticeship issued by TETA or other Quality Assurance Bodies

Method of Calculation Count of Workplace approval letters

Data Limitation Insufficient application for workplace readiness submitted for approval Inadequate workplaces meeting the approval criteria




New Indicator Yes

Desired Performance Approved workplaces that will produce competent and employable artisans



Indicator Title (4.4 c) Number of learnership workplace approvals

Short Definition Approvals of workplaces that will host learners on learnership programmes

Purpose To offer practical skills and experiential learning to learners that will ensure quality learning and competency on practical and experiential learning in the workplace.


Approval letter for the workplace where learners are placed for the practical component of the learnerships issued by TETA or other Quality Assur- ance Bodies

Method of Calculation Count of workplace approval letters

Data Limitation Insufficient application for workplace readiness submitted for approval Inadequate workplaces meeting the approval criteria




New Indicator Yes

Desired Performance Approved workplaces


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TECHNICAL INDICATOR DESCRIPTIONS TID 2018... · 100 Technical Indicator Descriptions 2018-2019 ....

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