Calendaring Using BardMail / Zimbra

What is BardMail/Zimbra Calendaring?

Web-based, BardMail-integrated calendaring.

A feature of the Zimbra Collaboration Suite, (the new email application that Bard moved to in August 2010.)

Both a Calendaring & Scheduling application: This allows BardMail users to create & share calendars. It also makes scheduling a meeting less of a Sisyphean task.

What are the features of BardMail/Zimbra Calendaring? Allows you to create multiple calendars

Set privacy settings for meetings & calendars

Automatically send meeting reminders and notifications

Switch between calendar views (day, week, work week, month)

Supports iCal & CalDAV formats

BardMail Calendaring will allow you to:

Schedule appointments for yourself & others

Import existing calendars (such as Gmail & Mac Mail)

Invite others to calendar events via e-mail

Share calendars via flexible privacy options

Sync with other existing calendars and create events via your “smart phone” Automatically send meeting reminders and notifications

How Can I Use Calendaring @ Bard?

Organize moderation schedules

Schedule tutoring sessions or student employees

Manage departmental meetings & appointments

Subscribe to existing calendars such as Bard’s academic calendar or holidays

Eventually, subscribe to Bard program calendars and events

The calendar, when activated, is accessed by clicking a tab. You can view an individual calendar or multiple calendars by clicking the checkboxes next to your calendar names (located in the Calendars block in the upper left column of the page).

About Scheduling AppointmentsActivities you schedule are appointments, meetings or

events.

Appointments. An appointment is an activity without other people. When you schedule an appointment, no email is sent to confirm the appointment. You can set recurring appointments.

Meetings. Meetings are appointments that include other people. When you create a meeting, you select attendees and send an email invitation to them. You can reschedule meetings and set up recurring meetings.

Events. An event is an activity that lasts all day. Events do not display as time on the calendar, they appear as a banner at the top of the calendar schedule.

Entering Appointment Details

Viewing an Attendee’s Calendar

You can view another BardMail user’s ‘free’ time (if they’ve allowed it), by entering their name in the attendees box. This allows you to view the availability of meeting attendees when trying to schedule an appointment.

Viewing an Attendee’s Busy Schedule

The Meeting Request (E-mail)

An Accepted Meeting Request

The Appointment on Your Calendar

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