Challenges facing yourprocurement specialistsDistributing, collecting and analyzingRFIs, RFPs and RFQs is an essentialaspect of strategic sourcing andnegotiation. Traditional methods offacilitating this process have been timeconsuming and labor intensive.Typically, the RFP process has involvedcostly and repetitive steps, paper-intensive procedures andcumbersome data collection andanalysis techniques. While informedsourcing decisions require procurement professionals to survey and assess data from multiplesources. These specialists often are forced to cut this process short when administrative constraintsinhibit them from collecting and analyzing this data in a timely manner.

To address these issues, Teamcenter® for SRM provides an RFP and sourcing survey solution thatenables you to digitally transform your RFP process and incorporate engineering and productdevelopment information into the sourcing decisions that drive your product development programs.

Transforming your RFP and sourcing survey processTeamcenter for SRM’s RFP and sourcing survey solution replaces the paper-based processes thattraditionally have driven your sourcing decisions. Teamcenter for SRM’s web-based solutionstreamlines and standardizes the data collection and analysis aspects of your RFP process. As a result,your procurement professionals and sourcing teams are freed from administrative details, giving themmore time to focus on strategic issues that foster effective decision-making.

Teamcenter for SRM’s RFP technology streamlines and standardizes your process for issuinginformation and pricing requests. This technology is especially adept at addressing your global buyingneeds. Teamcenter for SRM’s survey builder makes it easy to create custom RFPs and surveys from

UGSTeamcenter RFP and sourcing survey solutionUsing UGSTeamcenter for SRM to digitally transform your request for proposal (RFP) process

UGS Teamcenter

www.siemens.com/ugsSiemens PLM Software

fact sheet

Buyer benefitsStreamlined RFP sourcing

More efficient communicationswith suppliers

Improved business results

Increased information control viareal-time online data collection

Enhanced data integrity

Experienced in-field delivery andhelp desk

Enhanced response evaluation andreporting capability

Reduced sourcing cycle time

Supplier benefitsFaster and easier RFP completion

Improved response content

Collaborative response developmentinternally and with buyers

SummaryUGS Teamcenter™ for SRM software delivers a web-based RFP and sourcing survey solution to streamline the process that yoursourcing teams use to distribute, collect and analyze RFIs, RFPs and RFQs. Procurement professionals can make faster, more effectivesourcing decisions by evaluating RFPs, sourcing surveys and supplier responses in the same product lifecycle management (PLM)environment that they use to scrutinize product and process definitions in terms of their sourcing-related impact.

scratch, as well as to leverage library-basedtemplates. You can include any number ofquestions – from simple open-endedquestions to multiple choices to complexpricing matrixes.

By automating communications with suppliersand other users and providing automatedtracking reports, Teamcenter for SRM makesit easier and more cost effective for you tomanage your RFP process in its entirety –including transforming all of the stagesbetween RFP notification and final deadline. Inaddition, suppliers can take advantage ofTeamcenter for SRM’s highly intuitive RFP interface to facilitate online completion and validations atthe time of submission. These capabilities ensure that final responses are both accurate and complete.

Buyers can use Teamcenter for SRM to conduct multi-round dynamic negotiations to refine responses.Analysis is further simplified through the use of both standard and user-defined reports that providesavings estimates and side-by-side comparisons of questions that facilitate evaluation at the questionlevel, as well as assessment against other user-defined criteria.

Teamcenter for SRM’s RFP and sourcing survey solution is integrated with the rest of the Teamcenterfor SRM suite. Most importantly, Teamcenter for SRM’s RFP and sourcing survey solution integrateswith your existing procurement systems and catalogs by facilitating data transfer and creating additionalsynergies across your entire supply chain.

In addition RFP can deliver tremendous value when integrated with Teamcenter. Teamcenter willautomatically create an RFQ event from a template library, set up the correct pricing table andpopulate the event with with the product and engineering data to insure that suppliers, engineers andprocurement are looking at identical information. Teamcenter bill of material is automatically populatedwith the selected supplier pricing information. This allows the cost analyst to use this data as part of anoverall cost.

Product knowledge management. Teamcenter provides a single source of requirements, product,procurement and process knowledge that potential suppliers can access to understand your productdefinitions and configurations as they evolve across your product lifecycle. Equally important, you canquickly extend this base of knowledge by adding supplier information that your development teams canaccess to determine content and process responsibilities of every team member.

Real-time collaboration tools. Teamcenter enables suppliers to quickly join and fully collaborate with theyour development team in a real-time PLM community. Teamcenter collaboration tools include virtualconferencing, application sharing, 3D visualization, CAD-based collaboration, personalized portals,instant messaging and other interactive capabilities that allow your suppliers to confer, brainstorm,exchange information and test innovative ideas with other product developers.

Universal desktop availability. Teamcenter enables every entitled user in your supply chain to securelyaccess and use a single source of lifecycle knowledge without leaving their desktops or having toengage in any special training.

fact sheet UGS Teamcenter

Proven resultsMore than 275 companies in 60industries have used Teamcenterfor SRM

Over $200 Billion in spend sourced

Average RFQ savings of over12 percent

Approximately 100,000 participatingsuppliers

Sourcing cycle time reductions of50 percent

fact sheet UGS Teamcenter

Key featuresTeamcenter for SRM’s RFP and sourcing survey solution provides a wide range of key features, including:

Secure, integrated platform• Delivers highest level of security using the latest secure socket layer encryption (SSL) and role-baseduser security model

• Integrates with Teamcenter for SRM’s entire eSourcing suite• Integrated with Teamcenter allows a bill of material (BOM) to automatically populate the RFP andupdate Teamcenter with selected supplier pricing

• Enables integration with existing mission-critical systems, including ERP, MRP and CRM applications• Provides secure partitioning of event data to support units in decentralized environments• Provides customized screens that incorporate customer branding and preference

Intuitive, comprehensive survey builder• Advanced event functionality allows collection of complex supplier data for each item, including costdetail breakdowns for each item, such as detail material, labor, or tooling used by the supplier inmanufacture of the part

• Provides scenario modeling for advanced sourcing problems when coupled with optimization engine• Provides flexible, customizable format for data collection that supports all question types fromsimple text to multiple choice to complex pricing matrixes

• Enables you to attach files to posted surveys – such as specification documents and CAD/CAM files –for supplier review

• Provides library functionality for storing templates, sections, pricing tables and best-in-class RFPs forcopy and re-use

• Facilitates collaborative development of RFPs and surveys among assigned buyers• Provides multi-currency options, multi-language capability and custom time-zone display

Streamlined communications and event management• Facilitates real-time environment that immediately captures responses with attachments in a securedatabase with additional validation for accuracy upon final submission

• Enables multi-round negotiations while leveraging a history of previous submissions• Automatically initiates supplier communications in conjunction with predefined and user-definedevents, as well as message board postings that include RFP-specific questions and answers

• Generates tracking reports that display RFP completion levels and other participation details

Automated analysis and evaluation• Provides powerful analytic tools to monitor and measure results, including side-by-side comparisonreports of responses, total cost and savings calculations, bid optimization and data export capability

• Supports automatic and/or manual evaluation of responses at question level, as well as frameworksbased on user-defined attributes and weighting

• Facilitates administrative level management and reporting on activity and results• Enables scenario modeling using a powerful bid optimization engine

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