Team 8

Training

June, 2002

Christina Brehme

Emily Lim

Cécile Rozuel

Pauliina Saresma

2

Training Objectives

Training Requirements

Cultural Issue

Training Policy

Orientation Packet

Training Needs per Level

Conclusion

3

Training Objectives

1. Build, develop and maintain a strong corporate culture (BP and BP Centro)

2. Develop loyalty to the organization through employee’s job satisfaction

3. Increase productivity and profitability

4. Manage career advancement and development

4

Training Objectives

Training Requirements

Cultural Issue

Training Policy

Orientation Packet

Training Needs per Level

Conclusion

5

Training Requirements

1. Be adapted to the needs of the organization (organization analysis)

2. Be adapted to the needs of employees (person analysis, HRIS)

3. Be cost-effective (training centers, videotapes and video-conferences)

4. Be integrated to the management process and objectives

5. Use efficiently the already-existing training programs and capabilities of BP

6. Be both external (consulting services outsourced) and internal (BP or BP Centro trainers)

6

Continuous improvement

• Enhanced communication between Managers

• Organize regular meetings with upper Managers and colleagues (i.e. Facility Managers meeting each month with their Regional Manager to share experience Cooperation)

• For all employees reinforce the concept of TQM via conferences and meetings

• Encourage feedback and employee initiatives at all levels

• Using IT as often as possible:- to facilitate access to updated data- to act proactively to changes saving costs

• Benchmarking and regular review of our current position on the market (TQM, market share, productivity, profitability…)

7

Training Objectives

Training Requirements

Cultural Issue

Training Policy

Orientation Packet

Training Needs per Level

Conclusion

8

Cultural Issue

Stage 1: • Top Managers come from other BP international division (Country Managers)• In charge of recruiting and training their local subordinates (Regional Managers, Facility

Managers and their assistants)• Top Management training in the UK Headquarters• Middle-Management training at the Finnish/Baltic training center • On-the-job training in Finnish centers for Russian and Baltic employees (lateral promotion)

Stage 2:• Middle-Managers from Finland promoted to Top Management positions• Both external and internal Managers to implement expansion plans in Russia and the

Baltic countries• Top Management training in the UK Headquarters• Middle-Management training at the Finnish/Baltic or the Russian training center

9

Training Objectives

Training Requirements

Cultural Issue

Training Policy

Orientation Packet

Training Needs per Level

Conclusion

10

Training Policy

• Preparation by BP Headquarters HR Managers (set guidelines for training)

• Coordination by HR Country Managers, with participation of Regional Managers:- needs assessment- instructional objectives- choice of training methods- post-training evaluation- training schedule- integration to career development and succession planning

• Favor on-the-job training methods to:- encourage active participation - ease understanding- maximize cost-efficiency

11

Training Policy

• For all employees:

- orientation packet

- a 2- 4 days compulsory training period on work time per year (TQM, General Management training programs, Communication Improvement programs,

Safety…)

- 3 other possibilities per year to enroll in a training program (if required compulsory training to gain specific skills)

- possibility to take computers or languages courses at Open Universities on free time (fees paid by the company)

• For key individuals:

- more specifically oriented training programs

- lateral promotion

- experience as assistant to key functions (« job rotation »)

12

Training Objectives

Training Requirements

Cultural Issue

Training Policy

Orientation Packet

Training Needs per Level

Conclusion

13

Orientation Packet

• Purpose: facilitate integration, develop corporate identification and pride• For all employees when integrating BP Centro• Provided at the Finnish/Baltic training center (stage 1&2) or the Russian training center

(stage 2)• Set up by HR Managers from BP HQ and BP Centro Top Managers• Content:

- Presentation of the company (strategic goals, mission, culture, location)

- Presentation of the organizational structure (incl. Top Managers)

- Behavorial expectations

- Explanation of job duties

- Performance evaluation criteria

- General conditions of employment (EEO, hours, employee benefits)

- Safety regulations• New employees presented to their direct supervisor in smaller teams

14

Training Objectives

Training Requirements

Cultural Issue

Training Policy

Orientation Packet

Training Needs per Level

Conclusion

15

Organizational structure

CountrymanagerBaltic

HeadquarterBP

Senior-management

RegionalManager

Headquarter Europe ”BP-Centro” (incl. Finland, Russia. Baltic)

and Marketing, HRM, Finance, Operation

CountrymanagerFinland

CountrymanagerRussia

RegionalManager

RegionalManager

FacilityManager

FacilityManager

FacilityManager

FacilityManager

ContractEmployees

ContractEmployees

ContractEmployees

MiddleManagement

LabourLevel

VPHRM

VPFinance

VPOperation

VPMarketing

Country SpecificOfficer

16

Country Management Training Program

• Provided at the UK Headquarters

• Trainers:

- consulting firms

- experienced managers from BP and BP Centro US

- « professional » trainers (« gurus » i.e. Michael T. Bagley at Ingersoll-Rand)

• Objectives:

- enhance corporate culture

- ease information flow and communication (vertically, horizontally)

- enhance interpersonal skills

- train for crisis management and conflict resolution

- assess readiness for transition to Baltic countries and Russia (managing change)

17

Country Management Training Program

• Methods:

- coaching, mentoring, tutoring

- seminars and conferences (emphasis on concern for people)

- case studies (assistants managers)

- role playing (voluntary)

• Don’t forget:

- pre-training evaluation of expectations

- post-training appreciation of training programs (Expectations matched? Critics? Remarks for future improvement? )

18

Regional Management Training Program

• Provided at the training centers

• Trainers:

- consulting firms (for key training programs)

- experienced managers from BP, BP Centro US

• Objectives:

- enhance corporate culture

- specify internal policies and procedures

- enhance interpersonal and communication skills

- build positive organizational atmosphere

- identify future top managers

- manage change

19

Regional Management Training Program

• Methods:- coaching, tutoring, mentoring- staff meetings- seminars and conferences (emphasis on concern for people)- management games (if possible created for the company)- role playing (voluntary)- lateral transfer (assistant positions)

• Don’t forget:- pre-training evaluation of expectations- post-training appreciation of training programs (Expectations matched? Critics? Remarks for future improvement? )- transfer of learning- integration to career development / succession planning

20

Facility Management Training Program

• Provided at the training centers

• Trainers:

- experienced managers from BP, BP Centro

- external professional trainers / experts

• Objectives:- enhance corporate culture- improve relations and communication with franchisees- enhance quality control management- develop / update technological skills- develop leadership skills- identify future top managers

21

Facility Management Training Program

• Internship programs with Business Schools, Colleges and Universities in Finland, the Baltic countries and Russia to recruit students as Assistant to Facility Managers

• Regular updating training program in computers, hygiene regulation, safety legislation, team management…

• Methods: - computer-based training (CAI, CMI) - audiovisual methods i.e. video-conferences (cost-efficient)- management games (develop pride and loyalty)- role playing (incl. lower-skilled jobs)

• Don’t forget:- pre and post-training evaluation- transfer of learning- integration to career development / succession planning

22

Training Objectives

Training Requirements

Cultural Issue

Training Policy

Orientation Packet

Training Needs per Level

Conclusion

23

Conclusion

• Training aims to:- develop corporate culture- identify key individuals for internal promotion- identify potential employees from universities and colleges through internship programs - increase productivity and flexibility- ensure up-to-date KSAs to adapt to changing environments and situations

• After each training program:- encourage feedbacks for future improvement- evaluate the training program (transfer of training, results, learning)- compare pre-training performance evaluation with post-training evaluation

• Create an organizational structure opened to changes, improvements and initiatives