PROSPECTUS FOR EXHIBITORS AND SPONSORS

8th Symposium on Pavement Surface Characteristics: SURF 2018 2 May to 4 May 2018 | Brisbane Convention & Exhibition Centre

SURF2018

8th Symposium on Pavement Surface Characteristics: SURF 2018

The Australian Road Research Board (ARRB) and the World Road Association – PIARC committee on pavements is proud to present the 8th Symposium on Pavement Surface Characteristics: SURF 2018.

ARRB brings this event to Australia on behalf of PIARC, with a focused consideration of ‘Vehicle to Road Connectivity’.

SURF 2018 will be held in the city of Brisbane, Australia immediately following the 28th International ARRB Conference. The main objective of the Symposium is to improve the quality of road infrastructure through effective management of road infrastructure assets in accordance with user expectations and managers’ requests.

28th Australian Road Research Board International Conference29 April to 2 May 2018 – Brisbane

SURF 2018 will proceed the 28th Australian Road Research Board International Conference (ARRB 2018).

The much anticipated ARRB conference welcomes road and transport practitioners and researchers to join us in discussing ‘Next Generation Connectivity’. Over three days, attendees will be treated to talks from world renowned experts on:

■ Intelligent Roads■ Future of Asset Management■ Disruptive Technologies, Platforms and Services■ Smart Journeys■ Human Factors of Transport

How can we assist?

We encourage you to contact the Sponsorship and Exhibition Coordinator to discuss your needs and desired outcomes. Let us help you maximise your marketing efforts - positioning your brand as an industry leader. We can even design a customised solution just for you.

To discuss your requirements or to book your sponsorship/exhibition, please contact:

Angela RaczSponsorship / Exhibition Coordinator & Relationship ManagerE: sponsorconf@arrb.com.auP: +61-3-9881-1694

Why sponsor or exhibit?

REACH

CONNECT

CONTRIBUTE

CREATE

AFFILIATE

SHOWCASE

EDUCATE

industry representation across relevant sectors and key decision makers

with the right people and act on new opportunities

to an exceptional delegate experience through access to future thinking knowledge, technology and thought-leadership.

and maintain strong partnerships in the industry

with the best of the best people and brands in our industry

your organisation as an innovative leader in the roads and transport space

the industry

Sponsorship tiersAll sponsorships must strongly align with the event theme, objectives and dissemination of knowledge.

Gold Silver BronzeCost [excl. GST] AU$12,000

[2 available]AU$9,500 [3 available]

AU$6,500 [5 available]

ExhibitionFull Conference registrations 5 4 2Exhibition space Double pod Single SingleGala Dinner tickets 10 8 4SignageEvent banners Inclusion of your logo on all event banners, which will be strategically displayed, eg: on the main stage, the

welcome banners, etc.Stand-alone banners 2 - supplied by sponsorAcknowledgement

Opening & Closing ceremonies

Plenary sessions

Advertising material Conference website

Conference related media releases

AdvertisingAbstract book Logo on cover & a double page

spread advert insideLogo on cover & a full page advert

insideLogo on cover & a half page advert

insideConference website Logo and link to company sitePromotional item Gift or corporate item to all

delegatesSponsor overview on website 300 words + logoSatchel inserts Max. 1 x A4 double-sided flyer

Delegate sponsorAll sponsorships must strongly align with the event theme, objectives and dissemination of knowledge.

Satchel Internet Hub Lanyard AppCost [excl. GST] AU$8,500

[1 available]AU$7,500 [1 available]

AU$5,500 [1 available]

AU$TBC [1 available]

TicketsFull registration for both ARRB + SURF Conferences

1 1 1 1

Gala Dinner tickets for both ARRB + SURF Conferences

2 2 2 2

SignageThe inclusion of your logo (size and placement of logo to be at the discretion of the organising committee).

Satchel Screensaver/Desktop Lanyard App

Stand-alone banners (sponsor to provide) In café areaAcknowledgement

Abstract book Conference website

AdvertisingAbstract book Half page advert insideSatchel Insert Max. 1 x A4 double-sided flyerConference website (logo and website link)

Important information

When you take up a delegate sponsorship opportunity you are committing to the sponsorship of both the 28th International Australian Road Research Board Conference and 8th Symposium on Pavement Surface Characteristics: SURF 2018.

Social program sponsorAll sponsorships must strongly align with the event theme, objectives and dissemination of knowledge.

Gala Dinner Award SponsorDate Thursday, 3 May

[6.30pm-10.30pm]To be presented at Gala Dinner

& Awards Night

Cost [excl. GST] AU$12,000 [1 available]

AU$3,500 [5 available]

Sponsors will receive:Verbal acknowledgment as the sponsor of respective event

Acknowledgment as sponsor of respective event in event collateral

An opportunity to address guests at the respective event (5 minute only)

Exclusive signage rights with signage prominently displayed at the Welcome reception (pull-up banner to be supplied by sponsor by the advised deadline).Company logo on Conference website with links to company website

An opportunity to distribute a welcome gift or flier at the respective event

Advertisement in Abstract book. Full pageA promotional insert in Conference satchels (Max. 1 X A4 double sided flyer).Gala dinner tickets 1 x Table of 10 2Full conference registration 5 1

Satchel Internet Hub Lanyard AppCost [excl. GST] AU$8,500

[1 available]AU$7,500 [1 available]

AU$5,500 [1 available]

AU$TBC [1 available]

TicketsFull registration for both ARRB + SURF Conferences

1 1 1 1

Gala Dinner tickets for both ARRB + SURF Conferences

2 2 2 2

SignageThe inclusion of your logo (size and placement of logo to be at the discretion of the organising committee).

Satchel Screensaver/Desktop Lanyard App

Stand-alone banners (sponsor to provide) In café areaAcknowledgement

Abstract book Conference website

AdvertisingAbstract book Half page advert insideSatchel Insert Max. 1 x A4 double-sided flyerConference website (logo and website link)

Exhibition area

The exhibition area is a pivotal part of the conference. The registration desk as well as the daytime catering area located in this space, together with the Welcome Reception.

The trade exhibition will run in conjuction with the conference program and has been designed to maximise opportunities for you to showcase your business.

We encourage exhibitors to offer promotions, competitions and demonstrations to increase traffic to your stand. To assist, ARRB will host a social media check in competition with prizes on offer.

The exhibition area will be an interactive space and we welcome your suggestions on how we can further improve the experience for delegates and exhibitiors alike.

Why participate?

The trade exhibition will provide a fantastic opportunity to network and to promote your products and services in a face-to-face environment. This includes opportunities to:

■ build on and create new relationships

■ increase brand awareness

■ actively demonstrate a product or service

■ receive instant feedback from the industry

■ meet decision makers

■ observe and hear about what else is happening in the industry.

Please note:

■ priority of placement within the exhibition will be offered to major sponsors first and then sold in accordance with the receipt date of application. General location (sections B & C) will be secured, but exact booths will be allocated and confirmed closer to the conference date. We ask you to nominate three preferences and we will endeavour to provide you with your preferred location.

■ there will be a preference for equipment or product displays

■ the floor plan is subject to change. The Sponsorship Coordinator retains the right to alter it if deemed necessary

■ an exhibition manual will be distributed to exhibitors approximately three months prior to the event, containing information on move-in and move-out times, exhibition build company, etc.

■ full payment is required prior to the event. Failure to do so may result in your exhibition stand being released again for sale.

Additional advertising opportunitiesAdvertising in the Conference Abstracts book.

Full page black & white

advert[$1,320 excl. GST] Half page

black & white advert

[$660 excl. GST]

Exhibition boothsSingle

Cost [excl. GST] AU$3,000Cost to exhibit at both SURF + ARRB [excl. GST] AU$6,000Syma pod package (3m x 2m)1 x power point

Flush, slimline aluminium wall frame with removable white panels

Fascia to maximize presence

Digitally printed board containing exhibitors name, stand number & generic event logoTicketsExhibitor registration (access to the trade exhibition only) 1Tickets to the gala dinner 2AcknowledgementConference website (100 words, logo & web link)

Abstracts book (100 words, logo & web link)

AdvertisingSatchel insert Max. 1 x A4 double-sided flyer

Please note: the furniture in this image is not included.

Australian Road Research BoardAustralian Road Research Board (ARRB) is creating knowledge for tomorrow’s transport challenges and solutions for today. We are driving innovation to deliver an adaptable connected future for all Australians and across the globe.

Please note:• ARRB Group reserves the right to reject an application.• Sponsorship applications will be processed in strict order of receipt.• Reproduction of sponsor logos in printed material or products may be in

black or PMS 541 blue.• Web links will operate from within four days of sponsorship payment until

completion of the Conference(s).• Preference will be given to exhibitors with products or equipment to

demonstrate, to complement the hands-on nature of the trade display.

*ARRB’s Statement on Privacy – ARRB holds names and addresses of people with an interest in transport so that it can communicate with them. Personal information which you provide to ARRB may be held for normal commercial purposes such as invoicing. Sometimes your name and address details may be obtained from, or made available to other organisations both nationally and internationally in order to tell you about information, services or products in the transport area. If you do not wish us to hold your details, please write to The Information Officer, ARRB Group Ltd, 500 Burwood Highway, Vermont South, VIC 3133, or email on info@arrb.com.au. A copy of ARRB’s Privacy Policy is available upon request.

PLEASE PRINT

PaymentPayment can be made by credit card or by cheque/bank draft in Australian dollars which should be made payable to ARRB Group and forwarded to:

Sponsorship Co-ordinatorARRB Group500 Burwood HighwayVermont South VIC 3133Australia

Method of paymentPayment can be made by credit card or by cheque/bank draft in Australian dollars which should be made payable to ARRB Group and forwarded to:

q Cheque/Draft enclosed (payable to ARRB Group Ltd)

q EFT q Mastercard q Visa

Expiry: Amount: $AUD

Cardholder’s name:

Signature:

EFT payments to: ARRB GROUP LIMITEDBSB: 013-326Acct No: 836-563-129SWIFT No: ANZBAU3MXXX

Sponsor/Exhibitor details

Signed:

Name: Position:

Company Name:

Address:

Ph:

Email:

EXHIBITION | SPONSORSHIP 8th Symposium on Pavement Surface Characteristics

Brisbane Convention & Exhibition Centre 2 May to 4 May 2018

SURF2018

Sponsorship opportunitiesMajor sponsorship Cost AUD [excl. GST]

q Gold sponsorship 12,000

q Silver sponsorship 9,500

q Bronze sponsorship 6,500

Social program sponsorship

q Gala dinner 12,000

q Award Sponsor 3,500

Delegate sponsorhip

q Conference satchel 8,500

q Internet hub 7,500

q Lanyard 5,500

q App TBC

Advertising opportunities

q Full page [b&w] 1,320

q Half page [b&w] 660

Exhibitor opportunitiesExhibition area

q Single exhibition booth [SURF + ARRB] 6,000

q Single exhibition booth [SURF only] 3,000

Please tick your selection and return this form to sponsorconf@arrb.com.au