Support and Exhibitor Prospectus - pathologyinformatics.org · Attendee Mailing List (Pre-and...
Transcript of Support and Exhibitor Prospectus - pathologyinformatics.org · Attendee Mailing List (Pre-and...
Support and Exhibitor Prospectus
May 21—24, 2018
Wyndham Grand Pittsburgh | Pittsburgh, PA
Brought to you by the Association for Pathology Informatics
Diamond: $20,000 (limited to 3)
♦ Eight complimentary registrations
♦ Special signage/banner recognizing your company’s participation as a Diamond-level Exhibitor
♦ Two 6’ Tables in the most visible location in the center of exhibitor ballroom
♦ Exclusive sponsorship of one of the following events:
Travel Awardee Luncheon
Wednesday Opening Night reception dinner in exhibitor ballroom
One 60-minute or two 30-minute times to present a talk (on Tuesday or Wednesday – time TBD) (topic/talk must be submitted to the PI
Planning Committee for pre-approval by March 30, 2018)
Recognition in mailers and conference programs
Link to your company’s web site on the Pathology Informatics Summit website and on the API website
API Corporate membership with 4 Corporate person memberships and logo on API website ($3,000 value)
Attendee Mailing List (Pre- and Post-Conference)
Exhibitor Benefits
Platinum: $15,000
Five complimentary registrations
Two 6’ Tables in the most visible location in the center of exhibitor ballroom
Sponsorship of all breakfasts and lunches in exhibitor ballroom
Recognition in mailers and conference programs
API Corporate membership and logo on API website ($1,500 value)
Attendee Mailing List (Pre- and Post-Conference)
Eligible to participate as a Diamond Level Exhibitor at Pathology Informatics Summit 2018
Gold: $9,000
Three complimentary registrations
One 6’ table in a location in the center of the exhibitor ballroom
Recognition in mailer and conference program
Attendee Mailing List (Post-Conference)
Silver: $6,000
Two complimentary registrations
One 6’ table in a location along the periphery of exhibitor ballroom
Recognition in mailer and conference program
Attendee Mailing List (Post-Conference)
Bronze: $4,000
(open only to first time exhibitors from companies employing 15 people or less – pre-approval by PI Summit Planning Committee required)
♦ Two complimentary registrations
♦ One 6’ table in a location along the periphery of exhibitor ballroom
♦ Recognition in mailer and conference program
♦ Attendee Mailing List (Post-Conference)
All early committed exhibitors will be listed in at least one promotional email blast to over 12,000 targeted
lab professionals and pathology researchers
Pathology Informatics Summit 2018 | May 21—24 | Pittsburgh, PA | www.pathologyinformatics.com
Tuesday, May 22, 2018
7 AM to 8 AM – BREAKFAST SERVED IN EXHIBITOR BALLROOM
8 AM to 9 AM – OPEN
9 AM to 10:00 AM – CLOSED
10:00 to 12 PM – OPEN (Scheduled snack break 10:20 AM to 11:20 AM)
12 PM to 1 PM- LUNCH SERVED IN EXHIBITOR BALLROOM
1 PM to 3:00 PM – CLOSED
3:00 PM to 5 PM – OPEN (Scheduled snack break 3:35 PM to 4:00 PM)
5:30 PM to 7 PM – OPENING RECEPTION
Wednesday, May 23, 2018
7 AM to 8 AM – BREAKFAST SERVED IN EXHIBITOR BALLROOM
8 AM to 9 AM – OPEN
9 AM to 10 AM – CLOSED
10 AM to 12:00 PM – OPEN (Scheduled snack break 10:20AM to 11:20 AM)
12 PM to 1:30 PM- LUNCH SERVED IN EXHIBITOR BALLROOM
1:30 PM to 3:00 PM – CLOSED
3:00 PM to 5 PM – OPEN (Scheduled snack break 3:30 PM to 4:30 PM)
5 PM – CLOSED/BREAK DOWN
Exhibitor Ballroom Hours PI Summit 2018
Pathology Informatics Summit 2018 | May 21—24 | Pittsburgh, PA | www.pathologyinformatics.com
Exhibit Dates
Tuesday, May 22 and Wednesday, May 23, 2018
Installation of Exhibits
Monday, May 21 | 8 AM - 9 PM
Dismantling of Exhibits
Wednesday, May 23 | 5 PM - 8 PM and
Thursday, May 24 | 8 AM - 12 PM
Monday, May 21 - Thursday, May 24, 2018
A block of rooms is available at the Wyndham Grand Pitts-
burgh at the special rate of $155 (plus 14% taxes). Deadline
for discounted reservations is Sunday, May 6, 2018.
You are responsible for making your own hotel reserva-
tions. Here is the on-line link to our room block at the
Wyndham:
If you call the hotel directly, please tell reservations you will
be attending the “Pathology Informatics Summit 2018”
conference.
PLEASE NOTE: The hotel cannot accept shipments any
sooner than three (3) days prior to the start date of the
conference.
Ship to:
Wyndham Grand Pittsburgh Downtown
600 Commonwealth Place
Gateway Center
Pittsburgh, PA 15222
Shipment for: Pathology Informatics Summit 2018
May 21-24, 2018
Meeting Dates
Accommodations
Information on Shipping to Hotel
Exhibitor Registrations
Each company representative working in or visiting the
exhibits will be required to register and wear an
identification badge. Each exhibitor will be permitted to reg-
ister the number of representatives as outlined by their level
of participation. These registrations are complimentary.
All representatives must pre-register on-line:
Enter the code PIVENDOR18 to reserve your free badges for
the conference.
NOTE: Any additional company representatives above the
allotted complimentary registrations will be charged at the
$450 rate and you must use the registration option
“Exhibition only” found on the event page.
SEE the Exhibitor Kit from the Wyndham Grand
Badges will not be mailed in advance, and can be picked up
on-site at the Exhibitor Registration Desk.
Each person issued an exhibitor’s badge must be employed by
the exhibiting company or have a direct business affiliation.
**Wireless connection per table at no cost. A basic
powerstrip with electricity is also provided at no cost.
Exhibitors may set up on Monday, May 21, 2018. All set up
must be completed by 7:00 am on Tuesday, May 22. Exhibits
open 7:00 am on Tuesday May 22 with all meals being served
directly in the Exhibitor Ballroom. Please see conference
schedule for all exhibitor viewing times.
Breakdown can start at 5:30 pm on Wednesday, May 23,
2018. Last exhibit viewing is Wednesday, May 23 from 3:30–
4:30 pm. All exhibitors must have their booths disassembled
by 1:00 PM on Thursday, May 24, 2018.
We permit the use of pop-up displays that will fit on the
display table of each exhibitor. Exhibits must conform to the contracted space (10’ x 10’) or (10’ x 20’ space) and not project so as to obstruct the view of the adjacent booths.
Exhibitor Badges
Exhibitor Set Up, Viewing & Breakdown
Hotel Shipping and Receiving Rates
Pathology Informatics Summit 2018 | May 21—24 | Pittsburgh, PA | www.pathologyinformatics.com
Important Exhibitor Dates
Click here for PI Summit Contract
CONFERENCE REGISTRATION
WYNDHAM HOTEL RESERVATIONS
Sponsorship Opportunities
All sponsorship opportunities are on a first come, first served basis. Please contact
Nova Smith at 412-648-9552 or at [email protected] to secure your choice of
sponsorship.
MEETING LANYARDS - $2,500 (limit 1)
Sponsor the PI Summit Meeting Lanyard with your company logo (styles vary based on availability from
production company)
TRAVEL AWARDS - $1,200 (unlimited)
Sponsor a trainee to attend the PI Summit 2018 by providing a travel award that will cover the cost of their reg-
istration and travel.
ROOM KEY CARD - $3,000 (limit 1)
Sponsor the hotel room card keys with your company logo. Cost includes design, production, printing, and
shipping to hotel.
MEETING TOTES - $5,000 (limit 1)
Sponsor the PI Summit Meeting totes with your company logo on one side, and the PI Summit logo on the other
(neutral color for the meeting tote and exhibitor will work with PI Summit team to select bag style). Cost in-
cludes design, production, printing, and shipping to hotel.
Pathology Informatics Summit 2018 | May 21--24 | Pittsburgh, PA | www.pathologyinformatics.com