Supercharging Your Executive Search Process With Thrive TRM

Introduction

For far too long, talent data has remained scattered, stored

across individual inboxes, spreadsheets, and documents. Not

only does this hurt productivity within your search firm, but it

also has negative implications for your clients, resulting in missed

opportunities and bad hiring decisions.

Thrive TRM is collaborative, real-time Talent Relationship

Management software that allows the entire hiring team to

visualize talent all in one place. Combining the best features of

an Applicant Tracking System (ATS) and Customer Relationship

Management (CRM) platform, Thrive TRM goes one step

further by enabling recruiters and team builders to deeply

connect candidates with search teams and other stakeholders.

From the initial kickoff meeting to the day a contract is signed,

Thrive TRM provides clients complete visibility into your

search process, creating an experience that is more valuable

and engaging. Internally, Thrive TRM increases productivity

and accelerates speed to hire by automating much of the

administrative work executive recruiters are often saddled with.

In this eBook, we outline the six stages of the executive search

process and map out how Thrive TRM’s innovative features apply

to each. Keep reading to learn more about how Thrive TRM can

supercharge your executive search process, leading to more

successful placements, happier clients, and future searches won.

THRIVE TRM IMPROVES YOUR EXECUTIVE SEARCH PROCESS IN THREE DISTINCT AREAS

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COLLABORATION

Build a true partnership with clients by

inviting them to prioritize candidates, share

assessments and feedback, and send and

receive activity notifications as they happen.

VISIBILITY

Increase trust and foster a sense of

accountability by giving clients access to

your candidate pipeline, compensation

information, search status, and much more.

EFFICIENCY

Close searches 15% faster with Thrive TRM.

Spend less time creating status reports and

more time winning searches.

Phase 1: Search KickoffThe search kickoff is what ultimately sets you up for a successful placement

further down the line. Using Thrive TRM, you’re able to collaborate with

clients from the very beginning, inviting hiring managers and key executives

to view by-the-minute updates and add their feedback on the targets

discussed.

As a recruiter, the more you know about the position to be filled, the company

behind the position, and the industry itself, the better you’ll be able to fill

positions with the right candidates. Thrive TRM allows you to aggregate

crucial intelligence, demonstrate real-time reporting, and track your pipeline

all from a single dashboard. Whether you’re doing research independently

online, observing company dynamics directly, or talking to individuals to get

different perspectives, Thrive TRM makes it easy to organize your data all in

one place and reference it later in the search as needed.

During this initial research phase, Thrive TRM’s Target Companies feature

allows you to see how many candidates you have within your selected target

companies for that search, as well as how many candidates within the search

are outside of your target companies. In one click, you’re able to see a filtered

view of all candidates that previously or currently worked at the company

you’re looking to target. This allows you to easily see if you have enough

coverage so you can prioritize and focus your sourcing efforts moving

forward.

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Using Thrive TRM, you’re able to collaborate with clients from the very beginning, inviting

hiring managers and key executives to view by-the-minute updates and add their feedback on

the targets discussed.

OBJECTIVES

• Understand the client’s

business, company culture,

strategy, position, and key

pain points

• Develop search plan,

set targets, and discuss

specifics

• Search committee is given

access to Thrive TRM,

which provides real-time

access to status updates

• Begin candidate outreach

DELIVERABLES

• Formalized spec

• 50-80 target companies

identified

• Prospective candidates

identified

KEY THRIVE TRM FEATURES

• Dashboard

• Target Companies

TIMELINE

• 1-2 weeks

PHASE 1 AT A GLANCE

Phase 2: Search ProcessPhase two of the executive search process involves heavy market research,

aggressive candidate outreach, and initial candidate interviews. As you

prepare your long list of candidates using referrals, contacts, and market

intelligence, Thrive TRM speeds up your search process and helps you find

hidden talent by allowing you to segment your talent pool into specialized

groups.

The more data you have on your potential candidates, the more you can

gauge whether they fit the qualifications you’re looking for before you engage

in recruiting them. Thrive TRM provides data analytics that can be easily

understood and used in recruiting, focusing on the data that will matter most

and centralizing it into one unified resource that makes tracking and ranking

candidates easy.

As you identify the right people, Thrive TRM allows you to quickly import

candidates, using the multilingual enterprise-grade Resume and LinkedIn

Profile Parser. The Thrive TRM Chrome Extension makes it easy to create

and/or update contacts from web profiles. This allows you to create candidate

profiles with ease, storing everything from the candidate’s experience,

compensation data, resume, and references all in one place. As you add to

your long list of active candidates, the search committee will be able to access

the information at any time, seeing who you have already connected with and

offering their feedback along the way.

One of the major benefits of Thrive TRM at this stage is that it saves

you countless hours spent creating documents for weekly status calls.

Traditionally static documents that could take up to two hours a week to put

together, these reports were not previously reusable or easily shared across

networks. With Thrive TRM, search reports can be pulled in 60 seconds or less. The reporting dashboard eliminates manual data entry errors and allows

you to collaborate around your talent data in real-time with key decision

makers.

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Thrive TRM speeds up your search process and helps you find hidden talent by allowing you to segment your talent pool into specialized groups.

OBJECTIVES

• Conduct market research

using referrals, contacts,

intelligence, etc.

• Identify and initiate

contact with prospective

candidates

• Prepare a long list

DELIVERABLES

• 60-100 candidates

identified and phone

screened

• Aggressive candidate

outreach (continues until

search is complete)

KEY THRIVE TRM FEATURES

• Talent Pools

• Resume and LinkedIn

Profile Parser

• Thrive TRM Chrome

Extension

• Search Report

TIMELINE

• 2-4 weeks

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PHASE 2 AT A GLANCE

Phase 3: Candidate EvaluationDuring the candidate evaluation phase, your search team is busy conducting

deep-dive interviews, evaluating top prospective candidates, and comparing

them against the candidate specification. With so much happening in a short

period of time, it can be easy to lose track of resumes, candidate assessments,

and notes taken during your client update calls. Thrive TRM solves for this by

allowing you to import your collective intelligence into one unified resource

that can be accessed from anywhere with any device.

Thrive TRM’s Email Integration tool allows you to automatically log outreach

and notes from Gmail. And if you don’t use Gmail, you can still blind copy

(Bcc) Thrive TRM to log email outreach. This is a huge time saver when trying

to schedule interviews and conduct informal referencing, which you’ll want to

be able to refer to later in your search.

As the short-list is narrowed down, clients are able to provide their input in

real-time, adding comments, endorsing candidates or demoting them, using

thumbs up or thumbs down. With Thrive TRM’s Candidate Assessment tool,

you can add customizable criteria based on what success looks like for that

particular client. Should this change as the search progresses, criteria can be

adjusted to better reflect that.

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OBJECTIVES

• Extensive assessment via

personal interviews

• Prepare to present

selected candidates to

client

• Informal referencing begins

DELIVERABLES

• Candidate short-list

prepared

• 10-20 structured

interviews conducted in-

person

KEY THRIVE TRM FEATURES

• Email Integration

• Customizable Candidate

Assessment Criteria

TIMELINE

• 3-5 weeks, can be

repeated or “rebooted”

depending on client

approval

• Client/candidate

interviews continue

Thrive TRM allows you to import your

collective intelligence into one unified resource that can be accessed from anywhere with any device.

PHASE 3 AT A GLANCE

Phase 4: Presentation of Candidates

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Communication is key when working with the search committee to prioritize

candidates and come closer to a final decision. Thrive TRM facilitates this

collaborative decision-making process by allowing you to share assessments

and feedback seamlessly, and send or receive activity notifications as they

happen.

Thrive TRM allows you to take notes on client feedback during update

calls, or invite clients to enter in their feedback directly. The Quick Link

Assessment feature allows you to easily send a reminder to anyone involved

in the search, following up with them to provide feedback within the platform.

Even if someone doesn’t have access to Thrive TRM directly, the Quick Link

Assessment feature will still allow you to collect their feedback and scores

within the platform. This is especially useful in late-stage interviews, when

candidates may be meeting with many different people within the company.

As you work with the client to narrow down that shortlist, confidential

reports can be created in Thrive TRM including candidate overviews,

assessments, career highlights, notes on their unique experience, and any

references that were conducted. This report can be viewed by the client

within Thrive TRM, or can be easily exported as a PDF document.

Thrive TRM allows you to share assessments and feedback

seamlessly, and send or receive activity notifications as they happen.

OBJECTIVES

• Introduce top qualified

candidates to client

• Present confidential

reports of shortlisted

candidates to client

• Client/candidate interviews

continue

DELIVERABLES

• 8-12 candidates presented

to client

• Shortlist of 2-4 candidates

developed

• Detailed reference checks

conducted

KEY THRIVE TRM FEATURES

• Quick Link Assessment

• Confidential Report

TIMELINE

• 2-4 weeks, can be

repeated depending on

client approval

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PHASE 4 AT A GLANCE

Phase 5: Candidate AcceptanceIn the beginning of the search process, clients are less concerned with

compensation and more eager to meet the best possible candidates for

the job. However, as the search process progresses into the final stages,

compensation data plays a larger role in the final decision and contract

negotiations. With Thrive TRM, data such as base salary, bonus, and private

company equity is gathered throughout the entire search, and kept readily

available for the hiring team to reference when the time is right.

Once a final candidate has been selected, Thrive TRM assists as you position

the offer to the candidate and negotiate a package that’s beneficial to both

parties. Thrive TRM provides you access to robust compensation data for

the total candidate pool, as well as for the active candidate being offered a

position.

Using Thrive TRM, you can view real-time market compensation data for

the position you’re currently hiring, as well as compensation data for the

individual candidate. This will help as you manage the candidate acceptance

process, relaying important market data to your client and offering feedback

to help them extend an informed offer. Internally, Thrive TRM assists as

you and the client work together to make tough decisions that may impact

whether or not your top candidate accepts the final offer.

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OBJECTIVES:

• Assist in contract negotiations when needed

• Clarify expectations

• Hiring of candidate

DELIVERABLES:

• Candidate offer extended

• Acceptance process managed

KEY THRIVE TRM FEATURES:

• Real-Time Market Compensation Data

TIMELINE:

• 1-3 weeks

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Thrive TRM assists as you position the

offer to the candidate and negotiate a

package that’s beneficial to both parties.

PHASE 5 AT A GLANCE

Phase 6: Feedback ReviewThe search process doesn’t end when a candidate accepts an offer. What

happens in the following days, weeks, and even months can impact the

likelihood that you’ll secure repeat business with existing clients and win

future searches that are similar in nature. Thrive TRM helps you keep track of

past searches, schedule check-ins with new hires, and gather client feedback

to continually improve your process.

When a candidate accepts an offer, you’re able to document their new

company, role, salary, and start date within Thrive TRM. With Thrive TRM’s

Task feature, you can set reminders to wish a placement good luck on their

first day or follow up in a month to see how they’re adjusting. By scheduling

these check-ins periodically, you’ll be able to better assess how successful the

placement is, and pass along that feedback to the client if requested.

From an internal perspective, Thrive TRM allows you to gather feedback

from clients on what went right with the search, what could be improved

for next time, and if they have any hiring needs in the near future. This

information won’t be visible from the client’s side, but can help your team

with business development opportunities. Having this type of data on past

searches not only provides you leverage to win more searches with that

client, but also provides social proof for other prospective clients who may

have similar needs.

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OBJECTIVES:

• Follow up regarding successfully placed candidates’

performance

• Remain in contact with client and candidate

• Evaluation of search process and result

DELIVERABLES:

• End of search surveys sent to clients

• Set reminder to monitor new hire for up to 6 months after job

placement

KEY THRIVE TRM FEATURES:

• Automated Task Reminder

TIMELINE:

• Ongoing

Thrive TRM helps you keep track of

past searches, schedule check-ins with

new hires, and gather client feedback

to continually improve your process.

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PHASE 6 AT A GLANCE

ConclusionThrive TRM is an active database that keeps an ongoing record

of what’s happening right now with your search. Increased

transparency benefits your clients, who are able to collaborate

with your team directly to ensure the best possible candidate

for the job is hired. Your search team saves countless hours on

administrative tasks, instead focusing their time on analyzing

crucial hiring intelligence and building up your talent networks.

Lastly, your search firm is able to win more business. By having

all of your talent data in one place, you’ll be in a better position

demonstrate the effectiveness of your search process and point

to examples of successful placements.

Over 560 top executives have been placed using Thrive TRM. If

you’d like to learn more about how Thrive’s Talent Relationship

Management software can help you win more searches and

accelerate your speed to hire, contact us today to schedule a free

demo.

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