S dng email (MS Outlook) cho mc ch hc tp, nghin cu khoa hc v ging dy - mt vi gi V-Tng AnhKhoa Mi Trng v Ti Nguyn Thin Nhinvtanh@ctu.edu.vn, 098 2163848August 2011

C s php lCh th s 34/2008/CT-TTg ngy 03/12/2008 ca Th tng Chnh ph v vic tng cng s dng h thng th in t trong c quan nh ncThng t s 07/2010/TT-BGDT ngy 01/3/2010 ca B GD&T quy nh v t chc hot ng, s dng th in t v trang thng tin in t ca cc c s gio dc i hc

Tnh hnh trin khaiHCT cp cho tng sinh vin (tt c cc bc hc) a ch email mang tn min ca trng (@ctu.edu.vn) t kh luCu hi t ra: Cp a ch email h lm g?Nhiu thy c ngn ngi s dng email trong ging dy v ang qu ti vi lng email ang nhn hng ngy

Li ta v mc tiuBi ny nhm gi cch s dng email trong hc tp, NCKH v ging dy qua kinh nghim ca ring tiDo , chc chn cn nhiu cch s dng hiu qu khc m bn c th tm thy trn internetCc thng tin cung cp cho bn c da trn nn tng ca phn mm qun l email Outlook 2010.

Ni dung chnhCu trc, t chc, v nghi thc x giao trong emailCch t chc/qun l email: tt c ti khon tp trung mt ni, v qun l theo ch T ng ha trong vic x l cc email n: cch to ra cc b lcDng email nhc nh cng vic (hp, dy, d seminar, hi tho, v.v)Lm ch thng tin email: lu tr v truy tm email nhanh

Cu trc v cc thnh phn chnh

Cu trc v cc thnh phn chnhHp thoi son th:From: a ch email ngi gi th (chnh mnh), bao gm t nht l 1 ti khonTo: a ch email ngi nhn thCc: a ch email ngi ng nhn thBcc: a ch email ngi ng nhn th, nhng n danhSubject: tiu thSend: gi thAttachment (hay attach file): (tp tin) nh kmHigh Importance: nh du email quan trngSignature: ch k

Cu trc v cc thnh phn chnhSau khi ly mail v Outlook, ta s c ty chn:Lu ton b cc emails ly trn serverXa ton b cc emails ly trn serverC th c, tr li offline cc emails nhn (v khng phi lc no, bt c u cng c internet)Khi c kt ni n internet, emails tr li trc s c gi iDo tp trung mt ni, thao tc tm kim s n gin hn

Nghi thc x giao trong email (1)Theo ngy thng, ti khon email ca bn s b qu ti, v vic phn loi email tr nn quan trng hn bao gi htSuy ngh cn thn ai s nhn c th ca bnLch s! Hy chc chn rng email ca bn bt u vi tn m bn ang vit v kt thc bng mt li cho v tn (y ) ca bn. Li cho lun ng ngha vi s knh trng KHNG S DNG ALL CAPS! ALL CAPS lm cho ngi nhn tng rng bn ang la ht. CAPS ch dng nhn mnh iu g trong cu, KHNG PHI cho c cuDao nao cung la dao: hy b du ting VitLun s dng subject: cho php ngi nhn bit nhanh chng nhng g c cha trong email, v s gip h qun l email ca h c hiu qu

Nghi thc x giao trong email (2)Khi gi (cc) tp tin nh km, lun m t ngn gn ni dung (cc) tp tin nh kmKhi gi tp tin nh km ln, hy nn tp tin trc, v cnh bo ngi nhn v vic nyNu bn sn sng nhn email, hy tr li email nhanhLun s dng ch k (t ng, xc lp trc): Ph hp vi nhiu i tng giKim tra m bo rng ch k ch cha thng tin hu chNu ch k di hn 4-5 hng l qu di

Qun l nhiu ti khon emailBn c nhiu ti khon email? Outlook c th qun l tt c cc ti khon email c giao thc POP3/SMTP v IMAP (CTU mail v Gmail)Li ch: khi bn gi v nhn email, Outlook s thc thi vic ny ng hi trn tt c cc ti khon emailsChn mt ti khon email lm ti khon mc nhin khi khi to email

Qun l email theo ch Bi cnh: mi ngy bn nhn nhiu email v nhiu ch /cng vic khc nhau:Cc qung co ca cc sn phm bn a thchCc thng tin t cc forum/mailing lists/news feeds, v.v thuc chuyn ngnh ca bnEmails ca trng, khoa, b mnEmails ca sinh vin np bi theo yu cu mn hc

Qun l email theo ch Gii php: sp xp emails theo ch Thc cht, y l cc th mc thuc th mc gc mang tn Inbox trong OutlookCch to mt ch (th mc)Sp xp emails vo trong cc ch tng ng: ko v th (drag and drop)Thc hnh

T ng ha trong vic x l emailsBi cnh: bn to ra cc ch (th mc) trong Inbox ri, nhng thao tc drag and drop mi bun, chn lm sao li d sai stGii php: thit lp b lc, hay ni cch khc l xc lp lut chi (rule) cho OutlookLc th t ng khi th n theo iu kinCc th tha iu kin, x l theo yu cu sau

T ng ha trong vic x l emailsCch thc hin: chn Tools - Rules and Alerts trn thanh menu, nhn vo New Rule...Bn cng c th click phi chut vo email c th no , v thit lp b lc mi cho email c chng loi Thao tc

Dng emails nhc nh cng vicCch thc hin t 1 email bt k: chn Follow-up - reminderS dng Quick steps (Outlook 2010)Thc hnh

Kt ni vi TD (optional)

Lm ch thng tin emailsCng ngy cng c nhiu emails tch ly vo inboxEmail tr nn mt loi minh chng trong cng vic (hay dy, hc, nghin cu) hng ngy (ngoi bn lu trn server)Vic tm ra thng tin cn thit trong thi gian ngn nht l ti quan trngBn thn Outlook (2007/10) c tnh nng index emails truy tm nhanh

Lm ch thng tin emailsPhn mm:Nhiu nhng hu ht cha hon hoXobni, Lookeen, Google Desktop, Copernic, v.vhttp://desktop.google.com/enterprise/index.htmlCh n thi gian ch mc (indexing)Ch n mt s c php khi tm kim (to:, from:, cc:, subject:, filetype:, xxxxx yyy, v.v)

Chc qu thy c cng cc ng nghip khai thc emails hiu qu hn!Thn cho!

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