Student Organization Funding: Club Sports and Non-Club Sports Training for Fall 2015.

Student Organization Funding: Club Sports and Non-Club Sports Training for Fall 2015

What is SOF?

Student Organization Funding (SOF)

Each semester students pay $30 through the Student Activity Fee (SAF)

30% of the SAF is used for SOF

All good standing, recognized organizations may apply for SOF

This is submitted and reviewed by the SOF Committee

All this and more is available online at musg.mu.edu/sof

SOF Committee

Chair, Executive Vice President (EVP)–Aliya Manjee

Committee Members Ted Eberle, Financial Vice President

Anya Stucky, MUSG Program Board Representative

Alex Miller, Senator

Julie West, Advisor

Best person to contact about questions about SOF?

Contact: Executive Vice President at: [email protected]

Important Dates

October 10th: Primary Funding deadline for Spring 2016 Semester Events Both Club and Non-Club Sports

For events from August 31st to December 12th

August 31st : Fall Spot Funding Begins

New Policies and Practices for SOF

MANDATORY SOF Trainings

Two Primary Funding Periods

Spot Funding

What we can and cannot fund

Criteria

Two Primary Funding Periods

April: For Fall Events

October: For Spring Events

Annual Events should be funded through bulk funding

Are currently planning

Incentives those who have already planned…more funding available!

Does not de-incentive those who have not because of spot funding

Submit budget to SOF. May use SOF provided template..this is MANDATORY!

Spot Funding: How it works and What we

recommend Rolling base funding period that occurs over a semester

Usages Small scale non-forseen events

Tournaments or conference you recently placed in

Other events that you were unable to qualify funding for in the previous semester

Not used for (what we recommend) Large scale events

Events you do annually

Spot funding follows the MUSG Financial Policy and SOF Handbook

Spot Funding: How it works and What we

recommend Spot funding applications are due every TUESDAY at 7PM.

Applications reopen Wednesday at 10AM

Notification of allocation will occur within 10 business days.

Governing Document: What we Can & Cannot

Fund Can Fund NEW: Capital Goods related to

organization’s purpose and/or mission Is this needed to function as

an organization? If you do not have this

capital good will this prohibit your organization from achieving their goals?

Service Trips and Tournament Travel expenses ($0.555 per mile for gas)

Free and open events to ALL students

Food University Expenses Conference registration and

tournament fees Publicity

Cannot Fund Operating expenses that only

relate your organization Ex: national dues, website fees

Recurring Events

Charitable Events

Fundraising Events

Non-current expenses (events occurring outside of the period)

Conference travel expenses

Any other type of travel expenses

Events that charge fees/money to full-time undergraduate students

Miscellaneous expenses

**MUSG does not guarantee financial support

SOF Handbook

University Vendors

Use of these vendors will be able to bill MUSG directly. This can be for event items or capital good.

Highly recommended not required

Usage of vendor does not guarantee funding

QUOTE/INVOICE IS STILL NECESSARY IN APPLICATION.

List of University approved vendors can be found on:

Marquette.edu/purchasing/agreements.shtml

Upfront Cost versus Reimbursements

Upfront Costs University Expenses payable by MUSG directly

Sodexo/Catering

AMU Tech

DPS

Linen/Event management

Publicity

Reimbursements paid by your organization and then reimburse by MUSG

Travel expenses

Not using university expenses

Anything not provided by Marquette

Applying and Criteria

Apply via mu.edu/mil

MUSG Forms

Link also found on musg.mu.edu/sof

Before and During applying, follow the criteria to ensure you have a greater chance of receiving funding

On Campus Events Criteria

Should be done BEFORE you applyRequired Attributes for Non Club Sports (On Campus Events):

Open and Free to all full-time undergraduate Marquette Students*

Complete Application* If a field is missing, the EVP

will email your contact and they will then have 48 hours for BULK funding

Complies with the Financial Policies of MUSG*

Attended SOF Training*

Make sure your application states these thingsAttributes for Non-Club Sports (On Campus Events):

Benefit to Marquette Community

Fully Planned Events

Outreach and Publicity Strategy to Marquette Community

Organization Contributing to Monetary Expenses

On Campus Events: Benefit to Marquette Community

how well these events benefit the campus community while advancing Marquette’s mission and guiding values.

social events and entertainment opportunities can fulfill this criterion just as much as a speaker, forum, or service event would.

Does this event provide students with a unique opportunity?

Does this event introduce students to a culture or ideology that they may have never encountered before?

Does this event provide students with professional development opportunities?

Does this event encourage students to consider differing viewpoints of a topic, culture, or issue?

Does this event provide students with an entertainment opportunity?

Does this event provide students with a service opportunity?

Does this event provide an alcohol alternative?

Does this event provide students a chance to escape from the stresses of academic life?

On Campus Event: Fully Planned Event

A set date and time

A set or pending location EVENTS MANAGEMENT

Considered the cost, supplies, and planning needed for the event to be successful.

While it is not required, events that have already received approval by the Office of Student Development (OSD) are more likely to receive funding as long as the request complies with the Financial Polices of MUSG.

The committee cannot fund events that have been denied approval by OSD.

Has the organization at least submitted an event request to OSD?

Is there a set or pending location?

Does the timing of the event conflict with another major event on campus impeding the likelihood of attendance?

Has the organization considered all the costs associated with the event and included them in the application?

Has the organization contacted Events Management yet?

If it is an outdoor event, does the organization have a backup plan should weather be an issue?

If the event is off-campus, is there at least a preliminary plan in place for travel arrangements?

On-Campus Events: Outreach and Publicity Strategy

Event publicity is required as a part of the funding process.

Events should have adequate outreach and marketing strategy in order to promote awareness and attendance of the event.

The committee will expect a more comprehensive strategy for larger-scale events.

Possible strategies include printed and electronic publicity, marketing, and social media promotions that would aid in attendance, accessibility to students, and success of the event.

On Campus Event: Organization Contributing to Monetary Expenses For some events or items

Based on the financial history or financial self-sufficiency of the student organization as well as the overall amount requested.

If the organization is self-sufficient (i.e. the organization has enough money in its budget to pay for the event without the help of MUSG), the committee will take into consideration the monetary contribution of the student organization

The committee also accounts for organizations that are not self-sufficient and takes into account the financial history, yearly expenses, and fundraising efforts of the organization.

On Campus Event: Organization Contributing to Monetary Expenses Does the organization have enough money in their account to cover the

cost of the event or capital good without funding from MUSG? If so, what other costs does the organization have that are preventing it from paying for the event on their own?

Has the organization engaged in any fundraising efforts to help offset the cost of the event or capital good? If not, why?

If the organization only received partial funding for the event or capital good, will it impeded their ability to host the event or purchase the capital good?

Does the organization make regular funding requests of MUSG? Does it appear that the organization has become dependent on SOF?

Off-Campus Events Criteria


Open and Free to all full-time undergraduate Marquette Students*

Complete Application* If a field is missing, the

EVP will email your contact and they will then have 48 hours


Attended SOF Training*


Benefit to Marquette Community


ONLY FOR OFF CAMPUS: Monetary Cost per Student Attending/Participating

Off-Campus Event: Monetary Cost Per Student

Attending/Participating

The committee may take into consideration the cost per student for the event.

This may result in reduced funding or denial of funding

Depends on: The event itself

How well the event meets the other criteria

The nature of the event allows more students to attend than initially planned.

Does the event provide a sufficient number of students an opportunity to participate given the overall cost?

If MUSG does not grant the funding request, will it put a significant cost burden on participants?

Capital Goods Criteria


Complete Application* If a field is missing, the

EVP will email your contact and they will then have 48 hours



ONLY FOR CAPITAL GOODS: Serves the Organization’s Purpose and/or Mission


Capital Goods: Serves the Organization’s Purpose and/or

Mission Based on the benefit/value

that the capital good has to the organization

Whether the capital good only serves the student organization’s purpose or mission

The definition of a Capital Good can be found in the Financial Policies Section I.

Does the organization need the capital good they are seeking in order to function as an organization? If not, will not having this capital good prohibit it from achieving organizational goals that are part of its stated mission?

Reimbursements & Upfront Cost

All organizations have 30 days after the event

Form found at musg.mu.edu/sof

Confused about what to fill out? Come to the Finance Department!

Must Have:

Form

Receipts

Publicity Make sure all publicity has the “Supported by MUSG” logo on it!

Found on website

Questions? Email Financial Vice-President at [email protected]

Appeals

One week after receiving notification

Located on mu.edu/mil

Same location as SOF

What the Appeal Committee can based judgment on:

MUSG deemed the application insufficient

The SOF committee was inconsistent or arbitrary

The committee did not follow its stated application procedures and policies

Notes About the Application

You can never put down too little

The committee does not guess for you. Best to assume ignorance on the part of the committee

Ask for help before the deadline. Email [email protected]

SOF workshops will be held in the MUSG office October 5th-9th

Times will be provided soon!

Explain your event in detail

Explain expenses in detail

Mu.edu/mil

Questions?

Questions?Email MUSG Executive VP at

[email protected]

Student Organization Funding: Club Sports and Non-Club Sports Training for Fall 2015.

Documents

Transcript of Student Organization Funding: Club Sports and Non-Club Sports Training for Fall 2015.