Strongsville City School District Facilities Utilization Advisory Committee OSFC Presentation...

Strongsville City School District

Facilities Utilization Advisory Committee

OSFC Presentation

November 3, 2009


Classroom Facilities Assistance Program (CFAP)Provides funding for a share of the entire facilities needs within a district

Exceptional Needs Program (ENP)Application based building replacement program to address health & safety of students

Ohio School Facilities Commission Programs:

Expedited Local Partnership Program (ELPP)Allows school districts estimated to be over two years away from eligibility for state assistance (CFAP) to fund a portion of their facilities master plan through local monies prior to the time state funding becomes available through the CFAP; a district-wide assessment and master facilities plan is provided by the commission


• Evaluate Curriculum and Educational Delivery

• Evaluate and Realign (if desired) Vertical Organization (i.e., grade groupings)

• Evaluate Current Population Centers for Building Locations

• Right Size District’s Capital Assets with Projected Student Population

• Develop Partnerships for Community Learning Centers

• Deliver Quality Education More Efficiently and Reduce Operating Costs

What are the Opportunities in Developing a Comprehensive Master Facilities Plan?


• November 2000 – ELPP application

• May 2001 – Facilities Assessment

• November 2002 – Withdrew from ELPP

• February 2008 – Reapplied for ELPP

• February 2009 – Facilities Reassessment

• April 2009 – District accepted ten-year Enrollment Projections

• Master Plan options developed based on February 2009 Assessment and April 2009 Enrollment Projections

Where does Strongsville City Stand?


ODE 2010 Eligibility Ranking #560

* Based on FY10 ODE Eligibility Ranking List

State Share8%

Local Share*92%

How is the District’s Local Share Determined?


Historical Equity Ranking

year 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010ranking 556 558 559 560 562 565 565 563 560 559 560

rank delta 2 1 1 2 3 0 (2) (3) (1) 1local share % 91% 92% 93% 92% 92% 93% 93% 92% 92% 92% 92%

local share % delta 1% 1% -1% 0% 1% 0% -1% 0% 0% 0%

local share (assumes net bonded indebtedness calculation is less)

FY Eligibility Ranking

Strongsville City School District Enrollment Projection by Grade

Grade2008-09Actual 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19

Pre-K (special needs) 51 71 62 61 54 61 61 61 61 61 61K 325 418 367 362 322 359 359 359 359 359 3591 468 374 480 422 416 370 413 413 413 413 4132 445 463 370 475 417 411 366 408 408 408 4083 490 452 470 375 482 423 417 371 414 414 4144 507 496 457 475 379 487 428 422 375 419 4195 494 511 499 460 478 382 490 431 424 377 4216 546 506 522 510 470 489 391 501 440 434 3867 558 573 531 548 535 493 513 410 526 462 4558 580 567 582 539 556 543 501 521 416 533 4699 652 631 616 633 586 605 591 545 566 452 58010 632 631 610 596 612 566 585 571 527 548 43711 473 499 497 481 470 482 446 460 450 415 43112 486 479 492 490 474 463 476 441 454 443 408

Pre-K - 12 Total 6,707 6,671 6,555 6,427 6,251 6,134 6,037 5,914 5,833 5,738 5,661Ungraded 16 16 16 16 15 15 15 15 14 14 14Career Tech Comprehensive - Low Bay 88 86 88 87 84 84 83 80 81 78 75Career Tech Off-Site 136 133 135 133 129 129 126 123 123 117 116Grand Total 6,947 6,906 6,794 6,663 6,479 6,362 6,261 6,132 6,051 5,947 5,866Source: DeJONG-HEALY


• Enrollment Projections: 5 year out planning for declining enrollment 10 year out planning for increasing enrollment

• 2/3rds Guideline: Waiver Process

• Must demonstrate safe, educationally adequate operationally efficient• Co-funding up to 100% replacement cost

• 1/3rd Guideline: District discretion on scope Code, health and safety scope must be included

OSFC Policies / Guidelines / Planning Principles


• 350 Rule (ORC 3318.03(c)): Minimum 350 students to be housed (renovate or new)

• Square Foot / Student Allocation: Sliding Scale (based on grade grouping and population) Oversized Space Calculation (renovated buildings) Excess Space (renovated buildings)

OSFC Policies / Guidelines / Planning Principles:

Student Population SF / Student Cost / SF

350 – 400 125 $224.49

401 – 600 124 - 115 $216.02

601 – 865 115 $207.00

866 and up 115 $201.11

site size recommendation = 10 acres + 1acre per 100 students

*Region 8

Elementary School

Middle School Student Population SF / Student Cost / SF

350 – 450 151 $224.99

451 – 650 150 - 141 $212.27

651 – 709 141 $211.87

710 and up 141 $205.92


High School Student Population SF / Student Cost / SF

350 – 598 180 - 167 $224.20

599 – 800 167 - 166 $217.83

801 – 1,200 166 - 165 $213.58

1,201 and up 164 - 156 $208.73



• 350 Rule (ORC 3318.03(c)): Minimum 350 students to be housed (renovate or new)

• Square Foot / Student Allocation: Sliding Scale (based on grade grouping and population) Oversized Space Calculation (renovated buildings) Excess Space (renovated buildings)


-19,193 sf

(oversized sf)

173,110 sf

(total building less

oversized sf)

=

(additional excess sf) 7,110

(total PALFI sf) 20,110

31,000

6,000

7,000

17,000

5,000

Corridors

Gymnasium

Natatorium

Auditorium

Media Center

Actual SF

29,307

SF Per OSDM

14,000

3,500

Non-OSDM

Non-OSDM

1,693

Oversized SF

3,000

1,500

7,000

6,000 19,193

Excess SF (PALFI)

7,000

6,000

13,000

OSDM (total sf required)

166,000 sf(1,000 st. x 166 sf/st.)Existing High School

192,303 sf

(total building sf)

OSDM (total sf required)

166,000 sf(1,000 st. x 166 sf/st.)

-


• Locally Funded Initiatives (LFI): Project Agreement LFI (PALFI) Elective

• Leadership in Energy and Environmental Design (LEED):

Silver Certification w/emphasis on points in energy category

• Segmenting- CFAP: Entire building project minimum (i.e., complete renovation, complete new building) Minimum local share = 4% of district’s assessed valuation



State of Ohio Summary of New Construction“Opinion of Probable Costs” per square foot of floor area

Region 8 (northeast)2009 Design Manual Update

350-400 Students

43,750-50,000 SF

401-600 Students

50,000-69,360 SF

601-865 Students and up69,361-

100,000 SF

866 Students and up100,001

SF and up

350-450 Students

52,850-69,950 SF

451-650 Students

67,951-91,650 SF

651-709 Students

91,651-100,000 SF

710 Students and up100,001

SF and up

350-598 Students

63,000-100,000 SF

598-800 Students100,001-

133,600 SF

801-1,200 Students 133,601-

200,400 SF

1,201 Students and up

200,401 SF and up

8 - NORTHEAST 104.16

Site $20.26 $18.40 $17.68 $17.17 $20.62 $19.24 $19.23 $18.68 $19.58 $19.03 $21.49 $20.29

Building $173.10 $167.66 $160.61 $156.05 $173.17 $163.59 $163.26 $158.69 $173.53 $168.59 $162.48 $159.49

TOTAL $193.36 $186.06 $178.29 $173.22 $193.79 $182.83 $182.49 $177.37 $193.11 $187.62 $183.97 $179.78

Non - Const. Costs

$31.13 $29.96 $28.71 $27.89 $31.20 $29.44 $29.38 $28.55 $31.09 $30.21 $29.61 $28.95

GRAND TOTAL $224.49 $216.02 $207.00 $201.11 $224.99 $212.27 $211.87 $205.92 $224.20 $217.83 $213.58 $208.73

RegionsRegional

FactorElementary School Middle School High School

OSFC Budgeting Guidelines:


Ass

ess

men

t C

ost

Gu

idelin

es

- 2

00

9A. Heating System

The Assessment Consultant shall evaluate the HVAC system and determine the requirements for each building or building addition using the funding chart below.

* Does not include regional cost factor

HVAC System Replacement $25.00 sf*(* includes demo of existing system &reconfiguration of piping layout, new controls for air conditioning and duct work)

Convert to Ducted System Replacement: $ 7.50 sf*(* includes costs for vert. & horz. Chases, cut openings, soffits, etc.)

Heating System (Only): $ 8.50 sf(for boilers, pump & piping replacement, not AHU)

Controls (Only): $ 2.50 sf


Ass

ess

men

t S

um

mary

FACILITY ASSESSMENT Cost Set : 2009

Rating Dollar Assessment C

A. Heating System 1 $0.00 -B. Roofing 3 $494,562.50 -C. Ventilation / Air Conditioning 3 $674,536.50 -D. Electrical Systems 3 $792,524.00 -E. Plumbing and Fixtures 1 $0.00 -F. Windows 3 $2,339,101.50 -G. Structure: Foundation 2 $375.00 -H. Structure: Walls and Chimneys 2 $25,450.00 -I. Structure: Floors and Roofs 1 $0.00 -J. General Finishes 3 $744,959.00 -K. Interior Lighting 3 $173,655.00 -L. Security Systems 3 $102,412.50 -M. Emergency/Egress Lighting 3 $40,965.00 -N. Fire Alarm 3 $61,447.50 -O. Handicapped Access 3 $394,796.50 -P. Site Condition 2 $387,172.50 -Q. Sewage System 1 $0.00 -R. Water Supply 1 $0.00 -S. Exterior Doors 3 $24,000.00 -T. Hazardous Material 2 $49,590.00 -U. Life Safety 3 $94,653.00 -V. Loose Furnishings 3 $163,860.00 -W. Technology 2 $112,412.50 -

X. Construction Contingency / Non-Construction Cost

- $1,631,082.38 -

Total $8,307,555.38

*HA = Handicapped Access

*Rating=1 Satisfactory=2 Needs Repair=3 Needs Replacement

*Const P/S = Present/Scheduled Construction

Addition Date HA Number of Floors Current SFOriginal Building 1962 yes 1 20,034Classroom Addition 1968 yes 1 2,316Clssrm, Art, Music,Kitch 1977 yes 1 12,381Classrooms 1991 yes 1 6,234Total 40,965

Current Grades K-6 Acreage:10.23Proposed Grades N/A Teaching Stations:25Current Enrollment 370 Classrooms:23Projected Enrollment N/A

District: Strongsville City SD County: Cuyahoga Area: Northeastern Ohio (8) Name: Whitney Elem

Contact: Ms. Tricia Culotta

Address: 13548 Whitney Rd Phone: 440/572-7180

Strongsville,OH 44136 Date Prepared: 2008-12-17 By: Tony Schorr Bldg. IRN: 41053 Date Revised: 2009-03-20 By: Tony Schorr

C=Under Contract

Renovation Cost Factor 104.16%

Cost to Renovate (Cost Factor applied) $8,653,149.69

The Replacement Cost Per SF and the Renovate/Replace ratio are only provided when this summary is requested from a Master Plan.

CEFPI Appraisal Summary

Section Points Possible Points Earned Percentage Rating Category Cover Sheet — — — —

1.0 The School Site 100 73 73% Satisfactory

2.0 Structural and Mechanical Features 200 122 61% Borderline 3.0 Plant Maintainability 100 52 52% Borderline

4.0 Building Safety and Security 200 135 68% Borderline

5.0 Educational Adequacy 200 109 55% Borderline

6.0 Environment for Education 200 113 57% Borderline

Commentary — — —

Building Summary – Whitney Elem (41053

(1) Building data, assessor data and assessment dates.

(2) Includes building inventory details about all the buildings that were assessed.

(3) Listing of each of the 23 building systems, rating and cost data. Each item is linked to a detailed description of the assessor’s findings and recommendations.

(4) Council of Educational Facility Planners International (CEFPI) -- Appraisal is an instrument that yields data about the ability of the building to support the educational program. Each item is linked to a detailed description of the assessor’s findings. Cost to renovate “regional cost factor” applied.

BUILDING and ASSESSOR DATA

District: Strongsville City SD County: Cuyahoga Area: Northeastern Ohio (8)

Name: Whitney Elem Contact: Ms. Tricia Culotta Address: 13548 Whitney Rd

Strongsville, OH 44136 Phone: 440/572-7180

Date Prepared: 2008-12-17 By: Tony Schorr Bldg. IRN: 41053 Date Revised: 2009-03-20 By: Tony Schorr

*HA = Handicapped Access

*Rating=1 Satisfactory=2 Needs Repair=3 Needs Replacement

*Const P/S = Present/Scheduled Construction

Addition Date HA Number of Floors Current SF Original Building 1962 yes 1 20,034 Classroom Addition 1968 yes 1 2,316 Clssrm, Art, Music,Kitch 1977 yes 1 12,381 Classrooms 1991 yes 1 6,234Total 40,965

Current Grades K-6 Acreage: 10.23 Proposed Grades N/A Teaching Stations: 25 Current Enrollment 370 Classrooms: 23 Projected Enrollment N/A

FACILITY ASSESSMENT Cost Set : 2009

Rating Dollar Assessment

C

A. Heating System 1 $0.00 -B. Roofing 3 $494,562.50 -C. Ventilation / Air Conditioning 3 $674,536.50 -D. Electrical Systems 3 $792,524.00 -E. Plumbing and Fixtures 1 $0.00 -F. Windows 3 $2,339,101.50 -G. Structure: Foundation 2 $375.00 -H. Structure: Walls and Chimneys 2 $25,450.00 -I. Structure: Floors and Roofs 1 $0.00 -J. General Finishes 3 $744,959.00 -K. Interior Lighting 3 $173,655.00 -L. Security Systems 3 $102,412.50 -M. Emergency/Egress Lighting 3 $40,965.00 -N. Fire Alarm 3 $61,447.50 -O. Handicapped Access 3 $394,796.50 -P. Site Condition 2 $387,172.50 -Q. Sewage System 1 $0.00 -R. Water Supply 1 $0.00 -S. Exterior Doors 3 $24,000.00 -T. Hazardous Material 2 $49,590.00 -U. Life Safety 3 $94,653.00 -V. Loose Furnishings 3 $163,860.00 -W. Technology 2 $112,412.50 -X. Construction Contingency / Non-Construction Cost - $1,631,082.38 -

Total $8,307,555.38

CEFPI Appraisal SummarySection Points Possible Points Earned Percentage Rating Category

Cover Sheet — — — — 1.0 The School Site 100 73 73% Satisfactory 2.0 Structural and Mechanical Features 200 122 61% Borderline 3.0 Plant Maintainability 100 52 52% Borderline 4.0 Building Safety and Security 200 135 68% Borderline 5.0 Educational Adequacy 200 109 55% Borderline 6.0 Environment for Education 200 113 57% Borderline Commentary — — — C=Under Contract

Renovation Cost Factor 104.16% Cost to Renovate (Cost Factor applied) $8,653,149.69 The Replacement Cost Per SF and the Renovate/Replace ratio are only provided when this summary is requested from a Master Plan.

http://www.cmw.osfc.state.oh.us/mpbin/FacilityAssessment.cgi?BuildingsAssessments.ID=1044724&CostGuidelineSystems.ID=1000539

























http://www.cmw.osfc.state.oh.us/mpbin/assessor05.cgi?BuildingsAssessments.ID=1044724&BuildingsAdditions.ID=1062285





















































Strongsville City School DistrictOSFC DOES NOT SHARE IN *:

Purchase of Land

Offsite Utility Costs

Performing Arts Halls (Fixed seat auditoriums)

Bus Garages

District Administration Facilities

Stadiums, Tracks, etc.

Desktop Computers / Software*list not all inclusive


Whitney Elementary 94%Allen Elementary 77%Zellers Elementary 77%Chapman Elementary 66%Drake Elementary 62%Surrarrer Elementary 40%Muraski Elementary 34%Kinsner Elementary 6%

Center Jr. High 65%Albion Middle 57%

Strongsville High 11%

Renovations vs. Build New Ratio:


DRAFT Master Plans:

The following Draft Master Plans are for discussion purposes only. These plans should be considered as a starting point as the Strongsville City School District partners with the OSFC to best meet the needs of the students and community.


Draft MP 1

Scope: Renovations/Addition to Chapman Elementary to house grades K-5Renovations/Addition to Drake Elementary to house grades K-5Renovations to Kinsner Elementary to house grades K-5Renovations to Muraksi Elementary to house grades K-5Renovations/Addition to Surrarrer Elementary to house grades K-5Renovations to Albion Middle School to house grade 6Renovations/Addition to Center Junior High to house grades 7-8Renovations/Addition to Strongsville High to house grades 9-12 and

CTAllowance to abate and demolish Allen Elementary, Whitney

Elementary, and Zellers Elementary Schools

Please note the PALFI detailed in master plan options is not inclusive of all Locally Funded Initiatives the district may choose to include in their project(s). Additional LFI scope should be discussed and budgets established with the assistance of the district’s design professional prior to finalizing bond language to secure the local share of the project funds.

Master Plan utilizes District Accepted Enrollment Projections dated April 20, 2009 (2013-14 planning year). Approved Enrollment Projections will be required for final plan approval. EEA studies have not been completed on all existing buildings. Local Share percentage based on 2010 Equity Ranking.

Total Master Plan Cost:

State Share:Local Share:

LFI:Total Local Share:

$98,925,892

$7,914,071$91,011,82

1 $0$91,011,82

1

Co-Funded8% Co-Fundable92% Co-Fundable; FY 10 Equity RankingPALFI – n/a this planCo-Fundable Local Share + PALFI

Strongsville City School DistrictDraft MP 2

Scope: Renovations/Addition to Chapman Elementary to house grades K-6Renovations/Addition to Drake Elementary to house grades K-6Renovations to Kinsner Elementary to house grades K-6Renovations to Muraksi Elementary to house grades K-6Renovations/Addition to Surrarrer Elementary to house grades K-6Renovations/Addition to Albion Middle School to house grade 7-8Renovations/Addition to Strongsville High to house grades 9-12 and

CTAllowance to abate and demolish Allen Elementary, Whitney

Elementary, Zellers Elementary, and Center Junior High Schools

Please note the PALFI detailed in master plan options is not inclusive of all Locally Funded Initiatives the district may choose to include in their project(s). Additional LFI scope should be discussed and budgets established with the assistance of the district’s design professional prior to finalizing bond language to secure the local share of the project funds.

Master Plan utilizes District Accepted Enrollment Projections dated April 20, 2009 (2013-14 planning year). Approved Enrollment Projections will be required for final plan approval. EEA studies will need to be completed on all existing buildings. Local Share percentage based on 2010 Equity Ranking.

Total Master Plan Cost:

State Share:Local Share:

LFI:Total Local Share:

$102,908,181

$8,232,654$94,675,52

6 $0$94,675,52

6

Co-Funded8% Co-Fundable92% Co-Fundable; FY 10 Equity RankingPALFI – n/a this planCo-Fundable Local Share + PALFI


OSFC Annual Inflation Costs:

Strongsville City School District Next Steps in OSFC Planning Process:

• Develop Final Master Plan

Validate Assessment Scope (adjust scope and budget if required)

Evaluate Enhanced Reprogramming (incorporate scope and budget if required)

Evaluate Swing Space Needs (incorporate scope and budget if required)

Discussions on Site Safety Access Allowance (incorporate into plan if required)

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