Recruitment Software www.elinksuite.co.uk

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Start Recruitment Software

Start is a recruitment software application based on Link, a European Groupware leader with 5000 users in 300 sites, available on Windows and a hosted ASP model.

It is targeted at consultancies that provide the full range of recruitment services:

File Search

Advertised Selection

Executive Search

Contracting

Handle high volumes of CVs and Vacancies

Contact Management to word and code search CVs, Vacancies and Clients

Document Management including merges with MS Word & Outlook

Sales Force Automation to track & trigger the process with KPIs

Corporate Intranet with centralised diaries & To-Do Lists

High Street, Specialist & Executive Search modules covering

File Search, Advertised Selection, Executive Search and Contracting

To Get Started it comes Off-The-Shelf with all the necessary functionality:

But at any stage it can be Completely-Customised to your Competitive-Processes.

PLUS - FULLY WEB-ENABLED

As well as the Windows option installed on your network, there is the internet version.

eLINK, hosted ASP.

Consultancies simply connect to eLINK via Internet Explorer (preferably ADSL) – no other software, IT infrastructure or administration is needed.

As such the solution is applicable to single users as to multinational consultancies.

“Anytime, anywhere" recruitment, global & home working

Infrastructure free offices. As well as reduced requirement for IT hardware hosted eLINK can significantly reduce requirements for in-house IT personnel (e.g. c£30K/yr).

Automatic Internet Jobsite + On-line Registration comes Integrated in Real-Time.

BENEFITS

It adds bottom line value to the consultancy by increasing volume through more sales calls and the faster finding of candidates.

And it gives consultants the tools they need to manage their work positively, in turn increasing quality.

In summary, a fully functional Recruitment Software solution which takes the agony, perplexity and chaos out of recruiting, tailored to your Competitive style, including 1 year ASP hosting to avoid all ongoing IT costs, increasing the number of placements via the on-line Jobsite, and reducing administration costs through on-line registration, at prices starting from under £1000 per Consultant, including training.

Clients, Candidates,Vacancies

All contact records have:

Comprehensive data relating to name, address, phone numbers, email addresses, web-sites etc.

Communications interface with MS Outlook email, fax and web-browser

Mail-merge interface with MS Word

Storage and immediate access to any associated file (e.g. original CV, job description, advert copy, a photo, corporate web page, an interview video, a scanned image or a handwritten note or timesheet).

All Client, Candidate and Vacancy records can all be linked to each other.

Then, linked via Actions & Documents, they proceed from Client Development to Placement.

Companies

Contacts Vacancies

Documents

Actions

Company Manager

Company Manager stores all relevant data on Clients.

The top part of the screen contains standard info - address, phone number, sector, web site (from where users connect directly to the client's website).

Below, the template is customisable to store all data relevant to you e.g. Account Manager, Target and Turnover.

Contact Manager

Contact Manager stores all relevant data on Candidates.

The top part of the screen contains standard info – e.g. name, address, phone numbers and email address (from where Consultants can directly email).

Below, drop down fields prompt Consultants to record their data i.e. Contract or Permanent, Skills or Salary. All templates can be modified to meet in-house codes.

Instantly Visible CVs

Text versions of CVs are displayed in the Candidate’s record – briefing Clients becomes much easier.

And Start also attaches the original CV to the Candidate’s record – no more problems finding CVs!

Memo field instantly let’s you view C.Vs

Document Management

And, as you can email straight out of Start, it is a matter of seconds to get a CV to a client. 

Start integrates with Word & Excel for Mail Merging all file types (Intro Letters, CV Sends, Proposals etc.), both hard copy and email. These are date and time stamped, referenced by type, and stored in the Client, Contact and Vacancy record. Filing has never been easier.

Outlook Integration

From here, converting the email, plus its attachments, straight into the Start database is just a couple of clicks, making importing CVs exceptionally easy.

Start’s interface with MS Outlook is one of its key fundamentals, so contact records can be viewed from Outlook itself, via Link/Start icons.

Vacancy Manager stores … all the information relevant to Vacancies.

Vacancy Manager

Comprehensive Drop Down fields ensure Consultants record all necessary data, such as Contract or Permanent, Skill Codes or Salary.

All in-house procedures, terminology and codes are easily incorporated.

Job-site with On-line Registration

Internet adverts are created real-time in the system, so they are instantly published. Imagine the value of one deal a month from this resource.

Candidates search and apply on line, completing their own details; compare this against the cost of the time currently spent on administering registration, which can be completely avoided.

Start can also post on-line (anonymous) candidate profiles. This shop-window can by-pass preferred supplier lists. Consider the value of a deal a month from clients matching candidates themselves.

All this means clients visit your site more frequently, which raises your profile and increases the likelihood that they will use you and your full range of services. Consider the value of new clients.

Searching

Everything is searchable, in any combination. This includes multiple word, codes and words together, contains, greater than, less than, beginning with, ending with, excluding etc.

This search finds a Permanent Business Analyst within IT, with the word Oracle in the CV.

Start will perform this, including searching tens of thousands of CVs, in a matter of seconds.

Tracking and Triggering

Start uses “Actions” to control the whole recruitment process from Client Development to Placement.

Any event can be set up as a to-do, or recorded as done, for KPI reports.

They are linked to all relevant parties, be it Client Company, Client Contact, Candidate, Vacancy and the Consultants.

Here liaison is also recorded, time and user stamped in the Memo box.

Events can be part of a pre-defined process (e.g. ISO 9000) or ad hoc.

To Do Lists

Any Action linked to a Consultant appears in their To Do List; all "undone" actions roll over each day.

Scheduled Actions

All Actions can be "Scheduled“ for specific dates and time, and viewed in the diary.

Diary

The diary comes with a daily view,

and a monthly view!

a weekly view,

Reports and KPIs

As every step in the recruitment process can be "tracked“, so it can be reported on.

This KPI report shows how many “Phone Intro” Calls a Consultant has made today.

Sales and Implementation Process

Step 1: Demonstration of Off-the-Shelf version, either at client’s site or on-line:

Understanding of client’s recruitment business Understanding of client hardware, networking and communication infrastructure Decide on Link for Windows or eLINK (either Start ASP model or client hosted) Understanding of any data transfer requirements Analysis requirements. Off-the-Shelf, Minor Enhancements, Full Customisation

Step 2: Order and Implementation Schedule agreed

Step 3: Implementation. If Start’s ASP model is selected clients can go live almost immediately on order; it is simply a case of creating their unique web-site address, with logins and password. Alternatively installation on client’s sites.

Step 4: Go Live, normally accompanied by a half day Get Started Training.

Support

A full range of support services are available.

Hot Line - Telephone Support i.e. how to’s, quick fixes

Upgrades – Start / Link endeavours to release two updates with increased functionality per year. The charge for this is 20% of the licence fee.

Technical Consultants with remote access are also available to dial in to resolve technical issues or come to site.

Link for Windows clients should appoint a Systems Administrator responsible for the system. The skills required for this, which are not extensive, can be fully explained as can the IT infrastructure. No infrastructure is required for eLINK.

Hardware Survey, Business Analysis, Data Transfer available as required.

Wide variety of training modules available, both for users and administrators.

Costs

Licence Fee per User £ 399Upgrade Contract £ 50Total Price Per User £ 449

On top of this Start provides comprehensive services relating to Business Analysis, Design, Installation, Training, Intervention etc.

As the system is completely customisable design requirements can vary, but it would be quite normal to implement the system and customise it later.

In Start’s ASP model there is no set-up charge. The charge for hosting eLINK is then £125 per month, for the first 5 users, £15 per month per user extra thereafter.

ASP hosting of Internet Jobsite - Vacancies & On-Line Registration £95/month. At least one software licence must be purchased in order to have the Jobsite.

Bespoke web work on request e.g. website design, jobsite look & feel, application forms, automatic selection against criteria, copying of vacancies to other jobsites.

Example Costs

2 users, half day design, half day Get Started Training, hosted eLINK:Price: 2 Licences x £399 = £798, Upgrade £100, ½ Day Design £375, ½ Day Training £375, 1 year ASP £1,500 (at £125/month). Total £3,148. Price / User £1,574.

5 users, 1 day design, 2 days installation Link for Windows, 2 days Training:Price: 5 Licences x £399 = £1995, Upgrade £250, 1 Day Design £750, 2 Days Installation £1,500, 2 Days Training £1,500, Total £5,995. Price / User £1,199.

15 users, 2 days design, 3 days Training, hosted eLINK:Price: 15 Licences x £399 = £5,985, Upgrade £750, 2 Days Design £1,500, 3 Days Training £2,250, 1 year ASP (15 users) £3,300. Total £13,785. Price / User £919.

Integrated Internet Job Site for Vacancies & Online Registration – 1 yr contract - £1,140

Not referred to here, as they may well have already been purchased, are IT infrastructure costs (e.g. stand-alone PCs, network), or eLINK communication costs (e.g. Internet Anytime

c£15/month or ADSL c£50/month). If not yet sourced Start will quote on request.

Payment Terms: Software / Hardware 50% on order, 50% on installation. Services invoiced monthly for time actually worked.

Return on Investment (ROI)

e.g. Year 1 – 15 users - Purchase, Implementation, Training, Hosting, Support, Jobsite - £13,785

e.g. Year 2 – 15 users - Hosting and Support - £6,990

Cost Savings Return e.g. £30,000

1 year ASP hosting avoids the need for internal IT to manage recruitment software e.g. £20,000

Administration cost saving from On-Line Registration e.g. £10,000

Potential Revenue Return e.g. £60,000

e.g. 1 £5K placement a month from Vacancy Jobsite - 12 x £5K = £60,000

Year 1: Return on Investment - outlay £13,785, total return £90,000

Year 2: Return on Investment – outlay £6,990, total return £90,000

Plus

Value of new clients – Priceless

On-line trial to ensure good fit – Priceless

Ability to tailor the solution to your own competitive style – Priceless

Taking the agony, perplexity and chaos out of recruiting – PRICELESS!

Link and Start

Link Software (www.elinksuite.com) is a Belgian software house trading since 1994.

5,000 users at 300 client companies in the UK, France and Belgium attest to the power of Link.

Link's customers represent a wide spectrum of sectors of activity, giving an idea of how flexible and customisable applications powered by LINK can be: Training,  Retail, Advertising, Manufacturing, IT, Travel, Legal, Financial.

Start, based in London, are Link’s partners in the UK for supply and support of HR / Recruitment solutions.

Thank you for viewing our tour.

To arrange a meeting, an on-line demonstration or a trial please now contact:

Start, The Business Village, 3-9 Broomhill Road, London. SW18 4JQTel: 020 8871 5271  Fax: 020 8877 1940

sales@elinksuite.co.uk