Bid Submitted for:

□Lot 1: Multimedia Projector

□Lot 2: Laptop Computer

Submitted By: ___________________________________________________________

_______________________________________________________________

NOTE: Each bidder shall submit its bid on this document i.e. Standard Bidding Document (SBD) with all supporting documents be appended.

STANDARD BIDDING DOCUMENT

FOR PROCUREMENT OF Multimedia projector and laptop computer FOR FY 2016-17

PROVINCIAL HEALTH SERVICES ACADEMY (PHSA) HEALTH DEPARTMENT GOVERNMENT OF KHYBER PAKHTUNKHWA

Preface

The Standard Bidding Documents prepared for use by the Director

General Provincial Health Services Academy, Department of Health,

Khyber Pakhtunkhwa for the procurement of Multimedia Projector and

Laptop Computer through Open Competitive Bidding under Khyber

Pakhtunkhwa Procurement of Goods, Works & Services Rules 2014.

The document describes General Conditions related to minimum

qualification of prospective bidder, evaluation methodology/criteria and

statement of requirements.

Signature: _________________

TABLE OFCONTENTS

INTRODUCTION TO THE ORGANIZATION...............................................1VISION STATEMENT................................................................................................................................1MISSION STATEMENT.................................................................................................................................1

INVITATION TO BIDS.................................................................................2INSTRUCTION TO BIDDERS (ITB).............................................................3BID DATA SHEET.............................................................................................4BID FORM 1: BID COVER SHEET........................................................................6BID FORM 2: AFFIDAVIT...................................................................................7BID FORM 3: BID OFFERED FOR PROCUREMENT OF MULTIMEDIA PROJECTOR AND LAPTOP COMPUTER..........................8ANNEXURE A: STATEMENT OF REQUIREMENTS..................................9ANNEXURE C: DRAFT CONTRACT AGREEMENT...............................10

Signature: _________________

INTRODUCTION TO THE ORGANIZATION

Provincial Health Services Academy (PHSA) is the Human Resource Development (HRD) institute

of Health Department Government of Khyber Pakhtunkhwa situated at the hub of regional

communication infrastructure i.e. Motorway, Northern Bypass and GT Road, at Budhni Road

Duranpur, Peshawar. The Academy providesallied health educational programsto general public

and various in-service trainingsto health personnel which is the most valuable asset of the health

sector.

VISION STATEMENT To develop into an internationally recognized center of excellence for education in health

leadership and management areas and become a knowledge hub for health policy planning, health

systems development and reforms.

MISSION STATEMENTIt seeks to catalyze designing solutions and developing models which address current and

emerging health and healthcare challenges particularly related to HHR through the creation of

collaborative research, education, training, and practice activities building on the unique partnership

between the Development Partners, Civil Society, Academia and Government Departments

Contact for information:

Director General , Provincial Health Services Academy, Department of Health, Government of

Khyber Pakhtunkhwa, Budhni Road, Duranpur, Peshawar

Phone +92 91 2614223-24

Fax +92 91 2614360

Email: info@phsa.edu.pk

Website: www.phsa.edu.pk

Signature: _________________ 1

Invitation to bids

PHSA intends to invite bids from prospective bidders for the purchase of Multimedia Projector

and Laptop Computer for the financial year 2016-17 under KPPRA Rules 2014. Bidders are

advised to read the Contents of the instruction to Bidders (ITB) carefully for filling up the Bidding

Documents Properly in order to become responsive. Tender Notice appeared in daily “Mashriq”

on 25th May, 2017.

Signature: _________________ 2

Instruction to Bidders (ITB)Instruction to bidders based on terms and conditions are covered under Bid Data Sheet

Primary and secondary documents to be filled and submitted given in Standard Bidding Documents:

Bid Form-1: Bid Cover Sheet

Bid Form-2: Affidavit to be produced on stamp paper duly verified by the oath

commissioner

Bid Form-3: BID for Multimedia Projector and Laptop Computer

BID Security i.e. Financial instrument of Rs. 2% of the bid amount

2 Years Relevant supply Certificate (The certificate shall be produced on official letter head with proper reference number and date, signed by the head of the institution/organization)

Performance Certificate from at least 01 Public Sector Institutions(The certificate shall be produced on official letter head with proper reference number and date, signed by the head of the institution/organization)

Attested Certificate of registration under sale tax act 1990, having sale tax registration number, NTN number with date(s) of registration from FBR

(Submission of the above Documents not properly signed & stamped will render the Bid

non-responsive).

Signature: _________________ 3

Bid Data SheetITB Ref Description Detail

ITB Clause 1 Bid reference number Procurement of Multimedia Projector and Laptop Computer

ITB Clause 2 Name of Client & source of funds Director General PHSA, Health Department, Government of Khyber Pakhtunkhwa – under Regular Budget

ITB Clause 3 Name of Goods Lot-1 Purchase of Multimedia Projector and Lot-2 Purchase of Laptop Computer based on statements of requirements

ITB Clause 4 Pre-Bid Meeting 30th May, 2017 at 1300 Hours

ITB Clause 5 Commencement date of downloading/provision of Bidding Document

25-05-2017

ITB Clause 6 Closing date &Time of Bid 8th June, 2017 At 1100 Hrs

ITB Clause 7 Submission of Bid Through registered courier service as received in the Establishment Section’s registry office before closing date and time. Hand delivered bids will not be entertained.

ITB Clause 7 Bidding for individual Lots Yes

ITB Clause 8 Bidding procedure KPPRA Rule 6 (2) (a) Single Stage One Envelop Procedure

ITB Clause 9 Method determining the Lowest Evaluated Responsive Bidder

Lowest Price of Responsive Bidder

ITB Clause 10 Clarification(s) on Bidding Documents Director General PHSA, Health Department, Government of Khyber Pakhtunkhwa

ITB Clause 11 Language of bid English or Urdu

ITB Clause 12 Specific Description of Goods in the Bidding Documents

Annexure A: Statement of Requirements

ITB Clause 13 Bid Price Bid Price shall be inclusive of all duties and taxes.

ITB Clause 14 Currency of Bid PK Rs.

ITB Clause 16 Title of the Bid Documents Annexure A: Statement of RequirementsAnnexure B: Terms and Conditions of agreement

ITB Clause 17 Name of Bid Forms Bid Form 1: Bid Cover Sheet &Bid Form 2:AffidavitBid Form3: Bid offered for purchase of Multimedia Projector and Laptop Computer

ITB Clause 18 Amount of Bid Security / Earnest Money The Bidder shall furnish, as part of its bid, a Bid Security/Earnest Money amounting 2% of the total amount in the name of Director General PHSA, Health Department, Government of KP. In case of non-provision of bid security/earnest money, the bid will be considered

Signature: _________________ 4

non-responsive and will be returned to the bidder after being examined by the procurement committee.The bid security will be forfeited if a bidder withdraw his bid within the validity period.

ITB Clause 19 Bid validity period 90 days from the last date of submission of Bid.

ITB Clause 20 Date, time and venue of opening of bids 8th June, 2017 At 1200 Hrs at the Office of Director General PHSA, Doran Pur Peshawar

ITB Clause 21 Duration of Contract For the Financial Year 2016-17

ITB Clause 22 Performance Guaranty / Performance Security

The successful firm will deposit 10% as Performance Guaranty / Security that will be released upon successful completion of supply.

ITB Clause 23 Minimum Qualification of Bidders to be attached with each bid

Bank guaranty as Bid Security amounting Rs. 2% of the bid amount.

Bid Form-2 Affidavit 2 Years Relevant supply Certificate of quoted

item(s) Performance Certificates from at least 01 public

Sector Institutions Attested Certificate of registration under sale

tax act 1990, having sale tax registration number, NTN number with date(s) of registration from FBR

ITB Clause 24 Rates Validity For Financial Year 2016-17

ITB Clause 25 Evaluation Methodology Bid evaluation will be based on statement of requirements and Lowest Price of Responsive Bidder

ITB Clause 26 Delay in supply In case of delayed supply performance security will be forfeited.

ITB Clause 27 Warranty 01 year service and parts replacement warranty

Signature: _________________ 5

BID FORM 1: BID COVER SHEET

Bid Ref. No. ------------------------ Date-------------------------

Title of the Supplier/Firm Contractor:Owner/Proprietor

Address:

E-mail:

Phone office:

Cell Phone:

Facsimile:

1. Bid offered as per Form-3 Attached: □YES □NO

2. Bid Security Attached: □YES □NO

3. Bid Form-2: Affidavit Attached: □YES □NO

4. 2-Years Relevant supply of quoted Items Certificate Attached □YES □NO

5. Performance Certificate from at least one public sector organizations attached □YES□NO

5.1 Title of Organization-: ___________________________________

6. NTN Certificate from FBR □YES □NO

7. GST Certificate from FBR □YES □NO

It is certified that the documents submitted herewith are authentic and original copies to the best of my knowledge. Any counterfeit documents found at any stage will lead to my disqualification.

BID FORM 2: AFFIDAVITI/We, the undersigned solemnly state that:Signature: _________________ 6

1) We have read the contents of the Bidding Document and have fully

understood it.

2) The Bid being submitted by the undersigned complies with the

requirements enunciated in the bidding documents.

3) The Goods that we propose to supply under this contract are according to

specifications mentioned in statement of requirements.

4) The undersigned are also eligible Bidders within the meaning of Clause 23

of the ITB of the Standard Bidding Documents.

5) The undersigned are solvent and competent to undertake the subject

contract under the Laws of Pakistan.

6) The undersigned have not paid nor have agreed to pay, any Commissions

or Gratuities to any official or agent related to this bid or award or contract.

7) The undersigned are not blacklisted or facing debarment from any

Government, or its organization or project.

8) The Undersigned has no dispute anywhere in the Province regarding

supplier.

9) The undersigned will be held responsible for any loss occurred to

department due to substandard supply.

We affirm that the contents of this affidavit are correct to the best of our

knowledge and belief.

Signed with CNIC No.Note: The Affidavit must be on judicial stamp paper by the Executive of the Firm & attested by Oath Commissioner.

Signature: _________________ 7

BID FORM 3: Bid offered for procurement of Multimedia Projector and Laptop Computer

Each Firm/supplier/contractor shall quote bid in PK Rs. as per provisions specified in Instruction to Bidder (ITB) Clauses given at Bid Data Sheet.

Lot No. Name of Item Per Unit Bid rate without Taxes/duties

Per Unit Bid rate with Taxes/duties

Lot No.1 Multimedia Projector

Lot No.2 Laptop Computer

Name:

Date:

Official Seal:

Signature: _________________ 8

Annexure A: Statement of Requirements

Sr. No Name of Item Specification

1 Multimedia Projector

Projection System: 3LCD Projection Method: Front/rear/ceiling mount Pixel Number 1,024,000 dots (1280 x 800) x 3White Light Output1 Minimum 4000 lumens Color Light Output1 Minimum 4000 lumens Native Resolution 1280 x 800 (WXGA) Lamp Life: (Full Power): 5,000 hoursLamp Life: (eco-mode): 10,000 hoursRemote Control: Fully remote controlConnection Panel: VGA In (Dsub-15pin), HDMI, Network (RJ-45), USB, WirelessSpeaker: 16WHDMI Cable: 15 metersVGA Cable: 15 metersPower Cable: 15 meters

2 Laptop Computer

Processor: 7th Generation Intel® Core™ i7 (8MB Cache, 3.0 GHz or higher)Operating System: Windows 10 ProfessionalAnti Virus: 3 years registered Anti Virus for Windows 10 ProfessionalMemory: 16GB, DDR4, 2400MHzDisplay: 15.6-inch UHD (3840 x 2160) IPS Anti-Glare LED-Backlit DisplayHard Drive: 1TB Solid State DriveCamera: Integrated Widescreen HD (720p) Webcam with Dual Array Digital MicrophoneWireless: 802.11ac + Bluetooth 4.2, Dual Band 2.4&5 GHz, 1x1Ports: 1 HDMI 2.0, 3 USB 3.0 including 1 with PowerShareSlots: 1 2-in-1 SD (UHS50) / MMC, 1 RJ-45, 1 Headphone/MicKeyboard: backlit full-sizeOptical Drive: Built-in tray-load DVD (reads and writes to DVD / CD)Power Battery: 40 WHr, 4-cell battery (removable) or higherBuilt-in SpeakerBranded Carrying Case:

Signature: _________________ 9

Annexure C: DRAFT CONTRACT AGREEMENT

This Contract Agreement is hereby agreed between the M/s ________, Government Contractor Peshawar hereinafter referred to as first party or supplier or contractor and Provincial Health Services Academy (PHSA), Department of Health Government of Khyber Pakhtunkhwa Peshawar hereinafter referred to as second party on following terms and conditions on this day of ________.

1. The purpose of the contract is to provide Multimedia Projector and Laptop Computer by the first party to the second party as set out in the tender notice and standard bidding documents i.e. technical specifications and demand order placed by the second party as per following approved rates:

Lot No. Item Name Per item Rate (Pk. Rs.)including all taxes

1 Multimedia Projector 2 Laptop Computer

2. When a demand order is issued by the second party, the first party shall supply and install the respective items at PHSA within one week of issuing the supply order in accordance with the tender specifications. No transportation cost shall be borne by the second party.

3. The first party shall submit its bill(s) after successful installation and satisfactory inspection of the items.

4. The contract is valid up to 30th June 2017.

5. Supply of items shall not be affected / delayed at any cost / condition.

6. Supplies shall be according to approved specifications and Model No. In case of delayed supply performance security will be forfeited.

7. The first party’s shall submit Rs. 10% of the total bids as performance security before supplying of the items that shall be returned after successful completion of the supply.

8. The first party will ensure provision of 01 year after sale service and parts replacement warranty to the second party without any visiting, transportation or service charges etc in any case and to provide such services at the Office of second party.

FIRST PARTY SECOND PARTY

Signature: _________________ 10

Name of Supplier/Contractor: ______________

CNIC No. _____________________________

Phone No. _____________________________

Signature _____________

Date: _________________

Dr. Tahir Nadeem KhanDirector General PHSA

Signature _____________

Date: _________________

Signature: _________________ 11