· Web viewBID NUMBER: NRF/SAASTA 10/2014-15. CLOSING DATE: 26 September 2014. CLOSING TIME. 11...

CALL FOR INVITATION TO BID (SBD 1)

YOU ARE HEREBY INVITED TO BID FOR THE FOLLOWING SPECIFIED SUPPLY REQUIREMENTS

BID NUMBER: NRF/SAASTA 10/2014-15CLOSING DATE: 26 September 2014 CLOSIN

G TIME

11 AM

BID DESCRIPTION

TO APPOINT A NUMBER OF SERVICE PROVIDERS

COUNTRYWIDE TO OFFER A SERIES OF SPACE SCIENCE & TECHNOLOGY RELATED OUTREACH ACTIVITIES DURING WORLD SPACE WEEK ( 4 OCTOBER – 10 OCTOBER 2014) and Post until 14 November 2014

Bidders are required to fill in and sign the written offer form (SBD7 Contract Form – Part 1) at end of this Invitation.

Preferential Procurement System applicable (points for price : points for procurement preference): 80:20

Evaluation Stages are 3 step process: a) Selection Evaluation b)Technical evaluation d)Pricing Evaluation

Electronic and Tender box Submissions

Electronic application documents are to be submitted via the phoenix route:

Please note that SAASTA is introducing an electronic grant management system. We would like to encourage you to utilise this tool for your grant application submissions.

For online submissions, go to http://grants.saasta.ac.za, where you will be able to register and apply online in response to this particular call/invitation to bid. Select the name of the phoenix form (Space Science Programme) in order to apply for the correct bid and attach all necessary documents. Please ensure that you complete all steps or fields and save the application such that it reflects a completed status on the system before the closing date of 26 September 2014 and time of 11:00 am. You are welcome to send us an e-mail or call whenever you are experiencing problems with the system. Please direct your enquiries in this regard to [email protected] or call 012 392 9300.

Applicants should timeously submit their applications to the correct email address (http://grants.saasta.ac.za). If the application is received late, it will not be considered.All applications must be submitted on the official forms in this invitation – (not to be re-typed)

This application is subject to the preferential procurement policy framework act and the preferential procurement regulations, 2011, the general conditions of contract and special conditions of contract as stipulated in this invitation.

Submissions to TENDER BOXYou may also submit an original application to the tender box at SAASTA or courier your original application to the tender box with the necessary information on the envelope addressed to SAASTA as stipulated below.

of 33

EITHER PHYSICALLY OR BY COURIER ENVELOPE ADDRESSING

TENDER BOX: 211 Nana Sita Street

Pretoria

0001

Bid Number and Name,

Postal Address, Contact Name,

Telephone number and email address on the envelope

Bidders are required to deliver Bids to the correct address timeously. If the Bid is delivered late to the specified address, it will not be considered. Any bids received after 11:00am will not be considered

ANY ENQUIRIES REGARDING THE BIDDING PROCEDURE DIRECTED TO:

Contact Person:

Maphefo Chauke (Supply chain management -enquiries)

Tel: 012 392 9300/9318

Email: [email protected] or [email protected]

Contact Person:

Anacletta Koloko (Bid content)

Tel: 012 392-9300/9338

Email [email protected]

THE FOLLOWING PARTICULARS MUST BE FURNISHED AS LEAD PAGE OF THE BID RESPONSE of 33

mailto:[email protected]

mailto:[email protected]

NRF/SAASTA 10/2014-15 CLOSING DATE: 26 September 2014 CLOSIN

G TIME11:00

(11am)

NAME OF BIDDER

REPRESENTED BY

POSTAL ADDRESS

PHYSICAL ADDRESS

TELEPHONE NUMBER CODE NUMBER

CELL PHONE NUMBER CODE NUMBER

FACSIMILE NUMBER CODE NUMBER

E-MAIL ADDRESS FORMTEXT

VAT REGISTRATION NUMBER

COMPANY REGISTRATION NUMBER

Indicate the province/s where the activities will take place: Tick appropriate box(es)

EASTERN CAPE KWAZULU NATAL NORTHERN CAPE

FREE STATE LIMPOPO NORTH WEST

GAUTENG MPUMALANGA WESTERN CAPE

of 33

DESCRIBE PRINCIPAL BUSINESS ACTIVITIES:

TYPE OF COMPANY/FIRM [Tick applicable box]

Partnership/Joint Venture/Consortium One person business/sole proprietor

Close Corporation Company

(Pty) Limited Other

COMPANY CLASSIFICATION [Tick applicable box]

Manufacturer Supplier

Professional Service Provider Other service providers e.g. transporter, etc.

Has an original and valid tax clearance certificate been submitted?[Tick Applicable Box]

Yes

No

Has a Preference Claim form claiming your Preference Points (SBD6.1) been submitted(a B-BBEE status level verification certificate must support preference points claimed)[Tick Applicable Box]

Yes

No

If Yes, who was the B-BBEE certificate issued by [Tick Applicable Box]

An accounting officer as contemplated in the Close Corporation Act (CCA)

A verification agency accredited by the South African Accreditation System (SANAS)

A registered auditor

Are you the accredited representative in South Africa for the goods/services/works offered? If Yes, please enclose proof.

Yes

No

Are certified copies of Certificate of Incorporation (as per entity type) enclosed? Yes

No

of 33

1. BACKGROUND TO THE NATIONAL RESEARCH FOUNDATION AND ITS BUSINESS UNITSThe National Research Foundation (“NRF”) is a juristic person established in terms of Section 2 of the National Research Foundation Act, Act 23 of 1998 and a Schedule 3A Public Entity in terms of the Public Finance Management Act. The NRF is the government’s national agency responsible for promoting and supporting research and human capital development through funding, the provision of National Research Facilities and science outreach platforms and programs to the broader community in all fields of science and technology, including natural science, engineering, social science and humanities.

2. BACKGROUND TO THE SOUTH AFRICAN AGENCY FOR SCIENCE AND TECHNOLOGY The South African Agency for Science and Technology (SAASTA) is a business unit of the National Research Foundation (NRF) with the mandate to advance public awareness, appreciation and engagement of science, engineering and technology (SET) in South Africa.

3. BACKGOUND TO SPACE SCIENCE AND TECHNOLOGY

SAASTA’s involvement in Space Science Education, Outreach and Awareness dates back to 2003 when World Space Week was implemented and SAASTA was commissioned by Department of Science and Technology (DST) to implement space science outreach activities. South African National Space Agency (SANSA) is mandated as the primary, but not sole implementing agency of South Africa’s National Space Programme to direct Government’s investment in space science and technology. Their role is to foster research and cooperation in space science, technology and engineering, develop applications and services, advance competencies and capabilities, support industrial development and grow and sustain space related facilities, programmes and outreach activities.Space science focuses on everything above and beyond the surface of earth, from the atmosphere to the very edges of the universe, e.g. astronomy, Space physics and geodesy. Space Science uses Space technology in satellites and ground system that is used to study the universe (looking up) and the earth (looking down).

3.1. BACKGROUND TO THE WORLD SPACE WEEK PROJECT

World Space Week, held from 4 to 10 October, was declared in 1999 by the United Nations General Assembly to celebrate each year at the international level, the contribution of space science and technology to the betterment of the human condition. This was in response to the recommendation of United Nations conference on the exploration and peaceful uses of outer space (UNISPACE III) which states:

•4 October 1957 was the date of the launch into outer space of the first human-made Earth satellite, Sputnik I, thus opening the way for space exploration;

•10 October 1967 was the date of the entry of the Treaty on Principles Governing the Activities of States in the Exploration and Peaceful Uses of Outer Space, including the Moon and Other Celestial Bodies;

In order to contribute to the achievement of the objectives of UNISPACE III, in particular that of increasing awareness among decision makers and civil society of the benefits of the peaceful uses of space sciences and technology for sustainable development, to invite the General Assembly to declare, according to its procedures, “World Space Week” between 4 and 10 October for the yearly celebration at the international level of the contribution that space science and technology can make to the betterment of the human condition.

A global theme is selected by the Space Week International Association Board of Directors in conjunction with the UN Office of Outer Space Affairs. Although conformity to the theme is not compulsory, it is encouraged to demonstrate global cooperation in space. SAASTA’s involvement in Space Science Education, Outreach and Awareness dates back to 2003 when World Space Week was implemented.

5

Each year a different theme is chosen and activities are offered around this theme to the target audiences. World Space Week (WSW 2014) will be celebrated under the theme “Space: Guiding Your Way”. SAASTA intends on using this theme to attract public participation in Space Science related activities.

WSW is viewed as a public awareness project aimed at the following;

- Profiling South African institutions and their achievements (milestones) in the peaceful uses of outer space and space technologies;

- Capacity building, training and education (including careers); and

- Applications and benefits derived from the peaceful use of outer space and technology

- Popularising space science to the broader South African society.

4. PURPOSE OF THIS INVITATION/CALLThe objective is to appoint a number of service providers (including research facilities & HEI) to conduct Space Science and technology related outreach activities during World Space Week (4 October to 10 October) until 15 November 2014.

National Research FacilitiesNational Research Facilities are still required to complete the Bid Document, but are not required to complete the SBD forms. Proposals will be evaluated on the same principle. All proposals need to follow the submission rules as set out in this document.

5. SCOPE OF WORK

The contracted service providers are to offer a range of Space Science and technology related outreach and awareness activities within the proposed theme. These activities can be on the promotion of science, mathematics, engineering and technology.

6. SPECIFICATIONS

6.1. THEME FOR 2014

Theme – “Space: Guiding Your Way”Applicants are also encouraged to focus on the following thematic programmes : Earth Observation, Space Science and Exploration, Navigation, Communications and Satellites

6.2. DETAIL SPECIFICATIONS AND QUOTATION TEMPLATE

6.3. General

In order to facilitate service delivery, South Africa is demarcated into District Municipalities and/or Metros.

In an attempt to achieve an even spread of the Space Science activities, proposals should indicate the

Municipal Districts or Metros under which the area in which activities will be held falls. (See annexure A

attached for District Allocation)

6.3.1. Provide activities within your field of expertise where applicable, but not limited. Research Facilities

are encouraged to submit proposals.

6

6.3.2. To enable citizens to understand and appreciate their own environments, local activities should be

highlighted. Advice can be sought directly from SAASTA for guidance;

6.3.3. Identified educational resource material will be provided by SAASTA.

6.3.4. It is compulsory to respond to all objectives and target groups.

6.3.5. Any deviation from the framework must be approved by SAASTA in writing;

6.3.6. Indicate if any part of your proposal will be outsourced to a third party, if so, third party profile and

terms and conditions between the provider and third party are to be attached. Indicate as well on the

SBD6.1 Preference Claim form field’s where part of your proposal is outsourced;

6.3.7. If required prior to change of line item, you are expected to apply in writing via email for approval to

make any line item changes after the contract has been signed as per the deadline, which will be

communicated to you in due course;

6.3.8. Submit a narrative and financial report 30 days after the project roll-out as per the deadline in your

contract; Templates for these two reports will be provided in due course;

6.3.9. Provide SAASTA with a CD of event photos

6.3.10. Provide registers/proof of attendance (templates will be provided).

6.3.11. Service provider to ensure that parents have signed consent forms for their learners before they

attend the intervention.

-

6.4. Target Audience

The targeted audience should comprise of 60% as the general public.

You are expected to indicate who you are targeting. The possible target participants are:

- General public

- Industry

- Media

- Learners in the schooling system

- Higher education institutions- Science centers, natural history museums and interpretation centers- Science councils (including National Research Facilities) - Politicians or decision-makers - Government departments involved in scientific and technological activities.

6.5. Budget Submission Requirements6.5.1.Price is fully inclusive of all costs; value added tax and other taxes.6.5.2.Proposal price in South African currency, foreign exchange risk is for the account of the service

provider.6.5.3.Detailed proposal including detailed calculations must be submitted on the prescribed template.

6.6. Proposal Quotation Template (SBD 3)6.6.1.1. Bidders are required to submit their proposal on the standard SBD 3 template.6.6.1.2. The SBD3 template allows for fair, transparent and efficient evaluation of proposals received.6.6.1.3. Travel costs to be charged up to a maximum of R3.24 per km when using a private vehicle.6.6.1.4. If catering is needed, only snacks/refreshments at a maximum rate of R40 per person per day will be

7

allowed. 6.6.1.5. Accommodation may not exceed a maximum of R1300-00 for bed, breakfast & dinner, per person

per night (as per National Treasury)6.6.1.6. A management fee of up to a maximum of 10% will be allowed. This fee is to be calculated by adding

up all expenses and indicating the sub-total. The management fee is a percentage of this sub-total and the amount indicated separately. No promotional items will be funded.

6.7. Award Cap6.7.1.1. A Space Science Outreach and technology Awareness programme is a national programme that aims

to promote as many activities as possible across the 9 provinces, only one proposal per organisation will be considered with the maximum award being capped at R80, 000-00 (organisations can apply for more than one province). Research Facilities are encouraged to submit proposals.

6.7.1.2. Proposals should clearly indicate whether activities are prior, during WSW or after WSW as indicated on the template.

6.7.1.3. An organisation is defined as an independent business unit.6.7.1.4. Each activity proposed must include the costing of the expected number of people it will reach.6.7.1.5. Proposals ranging from R20 000 to R80 000 are invited depending on (1) capacity of the organisation

and (2) the intended audience reach of the project with the proposals setting out the costing per activity.

7. PERFORMANCE MONITORING NARRATIVE REPORT – SITE REPORT7.1.1. A template will be provided once you have been selected. This report is compulsory. 7.1.2. The service provider will be expected to deal with any queries within 72 hours. 7.1.3. All reports (narrative and financial) must adhere to the deadline. 7.1.4. All financial reports must be accompanied by both proof of expenditure as well as proof of payment

for each expense. 7.1.5. Service provider must write on the proof of expenditure and proof of payment the line item number

corresponding with the budget.

8. INVOICE SUBMISSION AND PAYMENT THEREOF8.1. NRF/SAASTA requires that the Performance Monitoring Narrative Report, Financial report,

Attendance registers and CD with photos are provided with the invoices to enable NRF/SAASTA to validate the delivery of the goods and/or services as stipulated in the contract.

8.2. NRF/SAASTA undertakes to pay validated invoices in full within 30 (thirty) days from date of validation provided that all the necessary documents were submitted, i.e. (1) proof of expenditure (Invoices) as well as (2) proof of payment ( deposit slip, internet banking ) per item claimed.

9. CONTRACT PERIOD9.1. The contract is signed from receipt of your acknowledgement and acceptance of the letter of award

issued and will continue through the stipulated period.

10. CASH FLOW SUPPORT10.1. SAASTA shall provide support by making available a deposit equal to 80% of the awarded amount.

This is not a pre-payment of your final invoices.10.2. Please note that no payment is made for outstanding deliverables or for any unproductive or

duplicated time spent by the service provider.

11. FINAL AND BEST OFFER AND REVISION OF PROPOSALS11.1. A large number of proposals are expected and which are required to be funded. Evaluation of costing

may require service provider, upon feedback from the Evaluation Committee, to reassess their 8

proposal and submit revised final and best offers enabling as many activities across as many centres as possible, to be put into play.

12. SELECTION ON SPECIFICATIONS AND CAPABILITIES AND CAPACITIESAs required by legislation the proposals submitted in response to the call for proposals follows the following process:

12.1. A Terms of Reference (ToR) is developed and approved for advertising which constitutes this document, i.e. the invitation to bid. Following the closure of the bid, all proposals are evaluated against the ToR as outlined in this document.

12.2. The set of criteria below is the first stage of qualifying criteria, i.e. NO proposal will be considered if it does not meet the following sets of criteria.

13. SELECTION CRITERIA:

NO

ELEMENT WEIGHTING MINIMUM THRESHOLD

1 Relevance and inclusion of target audiences as outlined in this document (60% public)

100 100%

2 Has the proposal met the theme 100 100%

3 The proposal must be within the price range of R20 000 – R80 000 100 100%

4 All rates adhered to as specified in item 8.4. 100 100%

5 Quality and relevance of content (e.g. promoting awareness and profiling of Science and Technology as per the theme and topics)

30 60%

6 Innovativeness and creativity of approach; 10 60%

7 Wide range of stakeholder participation, including industry partnerships where possible; 15 60%

8 Cost-effectiveness of the project and cost per declared coverage / reach, including integration into other events and sharing of costs

30 60%

9 Respondents capability and capacity review (References) 15 60%

Total 500 460

Out of 100 100 92%

9

14. QUALIFYING THRESHOLDS FOR TECHNICAL EVALUATION

Proposals scoring less than the minimum threshold as indicated above do not qualify for financial evaluation. All proposals are evaluated against the criteria set out above using the ratings set out below:

Criteria 0 to 4

0 100

No supporting information

Meets Threshold

Criteria 5 to 9

0 1 2 3 4

NO EVIDENCE SUBMITTED FOR DECISION MAKING

POOR - No adequate audience coverage. clear on the activities. Does not speak to the theme or subthemes

ACCEPTABLE BUT NEEDS MORE WORK – Letter of award to prescribe the work changes required. Addresses deliverables and theme and has wide reach/coverage

ACCEPTABLE WITH POSSIBILITY OF MINOR REWORK - Letter of award to prescribe the work changes required. Commendable proposal, addresses deliverables and theme and has wide reach/coverage

ACCEPTABLE WITH NO REWORK REQUIRED.Commendable proposal, addresses deliverables and theme and has wide reach/coverage

15. FINANCIAL EVALUATION OF PROPOSALS RECEIVED15.1. All proposals are evaluated on a fair comparable basis with the cost effective proposals being

considered against their proposed coverage / reach.15.2. All proposals that qualify under this evaluation and which in aggregate are within the funding

assigned will be evaluated on preference.15.3. SAASTA reserves the right to reduce the award from what the respondent proposed (refer here to

the SBD7 – contract form which forms part of the specification) and that the respondent has the right to accept or not.

15.4. NRF/SAASTA reserves the right to communicate recommendations/queries and the right to request the service provider to provide a revision of their original proposal in terms of such recommendations / queries only.

The Evaluation Criteria for Pricing:

NO. ELEMENT WEIGHT MINIMUM

10

ING THRESHOLD

ACTIVITIES PROPOSED 100 50%

1 The cost effectiveness of the TRAVEL related aspects of the budget 25 50%2 The cost effectiveness of the EVENTS related aspects of the budget 15 50%3 The cost effectiveness of the CONSUMABLES related aspects of the budget 20 50%

4 The cost effectiveness of the ADMINISTRATION FEES related aspects of the budget 15 50%

5 The cost effectiveness of the PROFESSIONAL COSTS related aspects of the budget 25 50%

If the proposal achieves a score of less than 50% in this area, NRF/SAASTA reserves the right to call for additional information and request a revised proposal and final offer.

The actual FINANCIAL allocation in relation to the requested FINANCIALt allocation of the proposal will be determined according to the following criteria:1) The score achieved for the Pricing Evaluation;2) The overall average of the Cost per person (R/person; all target audiences) of the proposal in relation to

the overall cost per person average of all the approved proposals; 3) The number of municipal districts covered by the proposal and the extent in which all the proposals are

covering identified municipal districts across the country.

16. CONDITIONS TO THIS PROPOSAL16.1. The NRF/SAASTA reserves the right to award the proposal based on demonstrated value for money

INCLUDING PROPOSED COVERAGE16.2.

Successful service providers are required to send AN SBD 7 CONTRACT FORM PRIOR TO ANY WORK BEING COMMENCED..

16.3. INSPECTION AND MONITORINGNRF/SAASTA staff reserves the right to attend and monitor any of these activities at any time

16.4. COST OF PREPARATION FOR THE SERVICE PROVIDER’S ACCOUNTNRF/SAASTA is not liable for any cost incurred by a service provider in the process of responding to this proposal.

16.5. CAPITAL EQUIPMENTThe service provider agrees that no part of this award may be used to purchase any capital equipment.

16.6. THIRD PARTY CONFIRMATIONThe service provider assures SAASTA that in the event of being unable to carry out the project, the project will still go ahead under the leadership of the third party specified to SAASTA or that the award will be returned. To this end, the service provider includes the confirmation from the selected third party that the project and reporting requirements will be carried out should the service provider be unable to complete these or that the award will be returned.

16.7. CONDITIONS OF CONTRACTGeneral Conditions of Contract, as issued by National Treasury, are part of this contractual agreement and are made available on the NRF The Conditions of Contract stipulated in this Bid invitation form part of the Conditions of Contract applying to this document.

16.8. CANCELLATION PRIOR TO AWARDINGThe NRF has the right to withdraw and cancel the Bid.

16.9. LATE BIDS.Bids submitted after the stipulated closing date and time are not considered.

16.10. COLLUSION, FRAUD AND CORRUPTIONAny effort by Bidder/s to influence Bid evaluation, Bid comparisons or Bid award decisions in any manner may result in the rejection of the Bid concerned.

16.11. CONFIDENTIALITYThe successful Bidder agrees to sign a general confidentiality agreement with the NRF.

11

16.12. VALIDITY PERIODThe Bid has a validity period of 150 days from date of closure of the Bid.

16.13. VALIDATION OF SUBMITTED DOCUMENTATIONThe NRF has the right to have any documentation submitted by the Bidders inspected by another technical body or organization.

16.14. PRESENTATIONS AND PROOF OF FUNCTIONALITYThe NRF has the right to call interviews/presentations/pitching sessions as well as proof of concept sessions with short-listed service providers before the final selection is done.

16.15. INTELLECTUAL PROPERTY PROVIDED IN THE BID INVITATIONAll the information contained in this document is intended solely for the purposes of assisting Bidders to prepare their Bids. Any use of the information contained herein for other purpose than those stated in this document is prohibited.The ownership and intellectual property rights of all designs, specifications, programming code and all other documentation provided by the NRF to the Bidder, both successful and unsuccessful, remain the property of the NRF

16.16. INTELLECTUAL PROPERTY CONTAINED IN THE DELIVERABLESThe ownership and intellectual property rights of all designs, specifications, programming code and all other documentation required as part of the delivery to the NRF reside with the NRF.

(Standard Bidding Document 3.1 and 3.3)

NOTE Only firm prices will be accepted. The price quoted is fully inclusive of all costs and taxes. No changes or extensions or additional ad hoc costs are accepted once the contract has been awarded.

Bid price in South African currency, foreign exchange risk is for the account of the Bidder.

Pricing is subject to the addition of Preference Points as stipulated in the section below - Standard Bidding Document 6.1 Preference claim form

OFFER TO BE VALID FOR 150 days- FROM THE CLOSING DATE OF BID.

BID PRICE IN RSA CURRENCY (ALL APPLICABLE TAXES INCLUDED)

ITEMNO

DESCRIPTION OF SERVICE: BID/QUOTE PRICE: As per attached budget

1 R

12

TOTAL R

B-BBEE STATUS LEVEL OF CONTRIBUTION

(Per SBD 6.1 below)

Level Preference Points Claimed

Are detailed price schedules attached? Yes No

Does the offer comply with the specification(s)? Yes No

If the offer does not comply with specification, indicate deviation(s) in a separate attached schedule.

13

17. PREFERENCE POINTS CLAIM FORM (STANDARD BIDDING DOCUMENT 6.1)

POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTION

In terms of Regulation 5 (2) and 6 (2) of the Preferential Procurement Regulations, preference points must be awarded to a Bidder for attaining the B-BBEE status level of contribution in accordance with the table below:

B-BBEE Status Level of Contributor Number of points(90/10 system)

Number of points(80/20 system)

1 10 202 9 183 8 164 5 125 4 86 3 67 2 48 1 20 0 0

B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF THE ABOVE TABLE

B-BBEE Status Level of Contribution: = (maximum of 10 or 20 points)

(Points claimed must be in accordance with the table reflected above and must be substantiated by means of a B-BBEE certificate issued by a Verification Agency accredited by SANAS or a Registered Auditor approved by IRBA or an Accounting Officer as contemplated in the CCA).

SUB-CONTRACTING

Will any portion of the contract be sub-contracted? Yes No

If Yes, indicate:

What percentage of the contract will be subcontracted? %

The name of the sub-contractor?

The B-BBEE status level of the sub-contractor?

Whether the sub-contractor is an EME? Yes No

I/we, the undersigned, who is/are duly authorized to do so on behalf of the company/firm, certify that the points claimed, based on the B-BBEE status level of contribution of the foregoing certificate, qualifies the company/ firm for the preference(s) shown and I/we acknowledge that:

The information furnished is true and correct;

The preference points claimed are in accordance with the General Conditions as indicated in Paragraph 1 of this form.

In the event of a contract being awarded as a result of points claimed as shown above, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct;

14

If the B-BBEE status level of contribution has been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have –

Disqualify the Bidder from the bidding process;

Recover costs, losses or damages it has incurred or suffered as a result of that Bidder’s conduct;

Cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation;

Restrict the Bidder or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, from obtaining business from any organ of state for a period not exceeding ten (10) years, after the audit alteram partem (hear the other side) rule has been applied; and forward the matter for criminal prosecution

A Bidder will not be awarded points for B-BBEE status level if it is indicated in the Bid documents that such a Bidder intends sub-contracting more than 25% of the value of the contract to any other enterprise that does not qualify for at least the points that such a Bidder qualifies for, unless the intended sub-contractor is an EME that has the capability and ability to execute the sub-contract.

A Bidder awarded a contract may not sub-contract more than 25% of the value of the contract to any other enterprise that does not have an equal or higher B-BBEE status level than the Bidder concerned, unless the contract is sub-contracted to an EME that has the capability and ability to execute the sub-contract.

15

18. SUPPLIER DUE DILIGENCE

18.2. DECLARATION OF INTEREST (STANDARD BIDDING DOCUMENT 4)

Any legal person, including persons employed by the State¹, or persons having a kinship with persons employed by the State, including a blood relationship, may make an offer or offers in terms of this invitation to Bid (includes an advertised competitive Bid, a limited Bid, a proposal or written price quotation). In view of possible allegations of favouritism, should the resulting Bid, or part thereof, be awarded to persons employed by the State, or to persons connected with or related to them, it is required that the Bidder or his/her authorized representative, declare his/her position in relation to the evaluating/adjudicating authority where:

The Bidder is employed by the State; and/or

The legal person on whose behalf the Bidding Document is signed, has a relationship with persons/s person who is/are involved in the evaluation and or adjudication of the Bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and/or adjudication of the Bid.

In order to give effect to the above, the following questionnaire must be completed and submitted with this Bid.

Full Name of Bidder or his/her representative:

Identity Number:

Position occupied in the Company (director, trustee, shareholder², member):

Registration number of company, enterprise, close corporation, partnership agreement or trust:

Tax Reference Number:

VAT Registration Number:

The names of all directors/trustees/shareholders/members, their individual identity numbers, tax reference numbers and, if applicable, employee/PERSAL numbers must be indicated in a separate schedule including the following questions:

Schedule attached with the above details for all directors/members/shareholders Yes No

Are you or any person connected with the Bidder presently employed by the state? If so, furnish the following particulars in an attached schedule: Yes No

Name of person/ director/ trustee/ shareholder/member:

Name of state institution at which you or the person connected to the Bidder is employed:

Position occupied in the state institution:

Any other particulars:

16

If you are presently employed by the State, did you obtain the appropriate authority to undertake remunerative work outside employment in the public sector? If Yes, did you attach proof of such authority to the Bid document? If No, furnish reasons for non-submission of such proof as an attached schedule

Yes No

(Note: Failure to submit proof of such authority, where applicable, may result in the disqualification of the Bid.)

Did you or your spouse or any of the company’s directors/ trustees /shareholders /members or their spouses conduct business with the State in the previous twelve months? If so, furnish particulars as an attached schedule:

Yes No

Do you, or any person connected with the Bidder, have any relationship (family, friend, other) with a person employed by the State and who may be involved with the evaluation and or adjudication of this Bid? If so, furnish particulars as an attached schedule.

Yes No

Are you, or any person connected with the Bidder, aware of any relationship (family, friend, other) between any other Bidder and any person employed by the State who may be involved with the evaluation and or adjudication of this Bid? If so, furnish particulars as an attached schedule:

Yes No

Do you or any of the directors/ trustees/ shareholders/ members of the company have any interest in any other related companies whether or not they are bidding for this contract? If so, furnish particulars as an attached schedule:

Yes No

17

18.3. DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES (STANDARD BIDDING DOCUMENT 8)

Item Question Yes No

Is the Bidder or any of its directors listed on the National Treasury’s Database of Restricted Suppliers as companies or persons prohibited from doing business with the public sector? If Yes, furnish particulars as an attached schedule:

Yes No

The Database of Restricted Suppliers and Register for Tender Defaulters resides on the National Treasury’s website (www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of the home page.

Is the Bidder or any of its directors listed on the Register for Tender Defaulters in terms of Section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004)? If Yes, furnish particulars as an attached schedule:

Yes No

Was the Bidder or any of its directors convicted by a court of law (including a court outside of the Republic of South Africa) for fraud or corruption during the past five years? If Yes, furnish particulars as an attached schedule:

Yes No

Was any contract between the Bidder and any organ of state terminated during the past five years on account of failure to perform on or comply with the contract? If Yes, furnish particulars as an attached schedule:

Yes No

18

http://www.treasury.gov.za/

18.4. CERTIFICATE OF INDEPENDENT BID DETERMINATION (STANDARD BIDDING DOCUMENT 9)

I, the undersigned, in submitting this Bid in response to the invitation for the Bid made by the NATIONAL RESEARCH FOUNDATION, do hereby make the following statements that I certify to be true and complete in every respect:

I have read and I understand the contents of this Certificate;

I understand that the Bid will be disqualified if this Certificate is found not to be true and complete in every respect;

I am authorized by the Bidder to sign this Certificate, and to submit the Bid, on behalf of the Bidder;

Each person whose signature appears on the Bid has been authorized by the Bidder to determine the terms of, and to sign, the Bid on behalf of the Bidder;

For the purposes of this Certificate and the accompanying Bid, I understand that the word “competitor” shall include any individual or organisation, other than the Bidder, whether or not affiliated with the Bidder, who:

Has been requested to submit a Bid in response to this Bid invitation;

Could potentially submit a Bid in response to this Bid invitation, based on their qualifications, abilities or experience; and

Provides the same goods and services as the Bidder and/or is in the same line of business as the Bidder

The Bidder has arrived at the accompanying Bid independently from, and without consultation, communication, agreement or arrangement with any competitor. However communication between partners in a joint venture or consortium³ will not be construed as collusive bidding.

In particular, without limiting the generality of paragraphs above, there has been no consultation, communication, agreement or arrangement with any competitor regarding:

Prices;

Geographical area where product or service will be rendered (market allocation);

Methods, factors or formulas used to calculate prices;

The intention or decision to submit or not to submit, a Bid;

The submission of a Bid which does not meet the specifications and conditions of the Bid; or

Bidding with the intention not to win the Bid.

In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the products or services to which this Bid invitation relates.

The terms of this Bid have not been, and will not be, disclosed by the Bidder, directly or indirectly, to any competitor, prior to the date and time of the official Bid opening or of the awarding of the contract.

I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to Bids and contracts, Bids that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties in terms of Section 59 of the Competition Act No 89 of 1998 and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No 12 of 2004 or any other applicable legislation

³ Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

19

PART 1 – WRITTEN OFFER (To Be Filled In By the Bidder)

I hereby undertake to supply all or any of the goods and/or works described in the attached bidding documents to the NATIONAL RESEARCH FOUNDATION in accordance with the requirements and specifications stipulated in this Bid document at the price/s quoted. My offer/s remains binding upon me and open for acceptance by the purchaser during the validity period indicated and calculated from the closing time of Bid.

The following documents shall be deemed to form and be read and construed as part of this agreement even where integrated in this document:

Invitation to Bid (SBD1) Technical Specification(s);

Bidder’s responses to technical specifications, capability requirements and capacity as attached to this document

Pricing Schedule(s) (SBD3); Tax Clearance Certificate

Preference claims for Broad Based Black Economic Empowerment Status Level of Contribution in terms of the Preferential Procurement Regulations 2011 (SBD6.1);

Declaration of Interest (SBD4); Declaration of Bidder’s past SCM practices (SBD8);

Certificate of Independent Bid Determination (SBD9) General Conditions of Contract

I confirm that I have satisfied myself as to the correctness and validity of my Bid; that the price(s) and rate(s) quoted cover all the goods and/or works specified in the bidding documents; that the price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my own risk.

I accept full responsibility for the proper execution and fulfilment of all obligations and conditions devolving on me under this agreement as the principal liable for the due fulfilment of this contract.

I declare that I have had no participation in any collusive practices with any Bidder or any other person regarding this or any other Bid.

I certify that the information furnished in these declarations (SBD4, SBD6.1, SBD 6.2 where applicable, SBD8, SBD9) is correct and I accept that the state including the NRF may reject the Bid or act against me should these declarations prove to be false.

I confirm that I am duly authorized to sign this contract.

NAME (PRINT)

CAPACITY

SIGNATURE

NAME OF FIRM

DATE

19. PART 2 – ACCEPTANCE OF WRITTEN OFFER

The National Research Foundation acceptance of this written offer is authorized by a duly delegated official of the NRF and is communicated through either a written Letter of Award or, dependent on the complexity, a written purchase order and such proof of authority is available upon request.

WITNESSES

1

2

Date

20

Space Science and Technology Outreach & Awareness and World Space Week 2014

(4 October 2014 – 15 November 2014)

Application and Submission of Proposal Form (SBD 3)

For SAASTA office use only

Project: SAASTA Ref Number: Closing Date: 26 September 2014

Please complete all fields of this form, stating N/A (not applicable) where appropriate. Additional information is provided at the end of the document.

Please mark the appropriate block as an indication of the activities you will be involved in (you may tick more than once):

Activity YES NOWorld Space Week (4 October – 10 October)

COMPULSORY

Space Science technology OA activities after WSW 2014 until 15 November 2014

SECTION A: ORGANISATION PROFILE

A1. Organisations’ Background Information

Name of Organization / Institution

Type of Organisation / Institution(Example: Higher Education Institute. Science Council, etc.

Organisation’s Reference / Registration / VAT Number

Province where the Organisation / Institution is located

District Municipality where the Organisation / Institution is located

Physical Address for courier purposes(Please complete if different from the Project Leader)

Postal Address of Organisation / Institution

SBD 3

21

A1. Organisations’ Background Information

Organizations’ Contact Details(Please supply both landline and Cellular Number)

Organizations’ / Institution’s Fax Number

Organizations’ / Institution’s e-mail address

A2. General Project Administration Information

Authorized Signatory for Organisation / Institution

Name Position

Name and designation of Project Financial Administrator

Name Position

Alternative Contact Person if Project Leader is Unable to Complete Obligations

Name Position

A3. Organisation / Institution Banking Details

Name of account holder

Type of account

Name of Bank

Branch

Bank Branch Code

Bank Account Number

A4. Organisation / Institution Business Profile

Number of Employees

Organisation Management(Example: CEO, Director, HOD, partners etc.)

Name Position

Nature of Core Business

Indicate Financial Controls in Place

Date of Last Audited Annual Financial Statement

Name and Address of Auditors

A5. Details of Project Leader

22

Title and Surname

Full Names

Nationality

Identity Number

Current Position in the Organisation / Institution

Similar Projects Undertaken Previously

Contact Number (Landline and Cellular Phone)

Fax Number

E-mail Address

Physical Address

Highest Academic Qualifications

Summary of Relevant Experience

Brief Career History

Recent Publications

(Maximum 5 lines)

Number of team members assisting Project Leader with NSW

A6. Details of Project Team (add more rows if need be)

– List the potential facilitators Highest Qualification and Relevant Experience

A7. List of potential Collaborators participating in Space Science & Technology OA and World Space Week 2014 (add more rows if need be)

23

SECTION D: REFEREES Please provide the names and contact details of three reputable persons whom can attest to the quality of your work.

Name & Designation Organization Contact Details Email

24

How your project will address the objectives of the Space Science and technology OA & WSW 2014. Your activities must address at least two of objectives below.

Objective 1

Profiling South African institutions and their achievements (milestones) in the peaceful uses of outer space and space technologies (add more rows if need be for more activities)

Activities

What you propose to do to accomplish this objective

Duration of activity:

Target participants

Who this activity intended for (learners, educators, public) including number

Please indicate if the participants are repeats. I.e. Are the same learners going to different activities?

Inputs

What resources do you require for activities – the items budgeted for

OutputsImmediate, tangible results from the activity –e.g. number trained, services provided

State advertisements / marketing of activities

Reference: List all reference materials / people utilized including contact details:

Responsible person: to relay this message: i.e. Facilitator Name and Qualification and contact details.

Municipal District to be covered: (refer to district list attached)

Activity 1

Activity 2

Activity 3

Objective 2

To make Space Science appealing to learners such that they consider SET as preferable career options (add more rows if need be for more activities)

Activities



Target participants



Inputs







Activity 1

Activity 2

Activity 3

25

Activity 4:

Objective 3

Applications and benefits derived from the peaceful use of outer space and technology (add more rows if need be for more activities)

Activities



Target participants



Inputs







Activity 1

Activity 2

Activity 3

Activity 4:

Objective 4

Popularising space science to the broader South African society (add more rows if need be for more activities)

Activities



Target participants



Inputs







Activity 1

Activity 2

Activity 3

Activity 4:

26

Detailed budgets that include VAT must be submitted in the range as stipulated in the call depending on the capacity of the organization and intended reach of project. Please provide full details of all expected costs for the project (list separately under the main headings) as outlined in the table below and refer to footnote regarding capital equipment1.

Capital equipment: Space Science Grants do not fund the purchase of fixed assets. Travel and subsistence rates: Rates used must adhere to NRF policies, specifically:Accommodation costs are limited to a maximum of R1300-00 for bed and breakfast. Daily allowance/subsistence costs of R250 for full 24 hours away or R10.41 per hour for incomplete day up to a maximum of R250 per day; Maximum rate for use of privately owned motor vehicles is: R3.24 per km.

1

27

Total amount requested per line item: 24670 PROFESSIONAL COSTS

TRAVEL & SUBSISTANCEKM claim to indicatin to and

from destinations TRANSPORT CONSUMABLES EVENT COSTS PRODUCTION & PRINTING ADMIN & SUPPORT

10 % Management Fee: 2467 11250 720 9000 0 2000 1500 200

27137

DATE:

PUBL

IC p

er a

ctivi

ty

per d

ay

LEAR

NER

S pe

r ac

tivity

per

day

EDUC

ATO

RS p

er

activ

ity p

er d

ay

REPE

AT A

UDIE

NCE

yes /

no

Y / N02-Aug 1000 n YES03-Aug 1000 n YES04-Aug 100 20 n NO05-Aug 100 20 n YES06-Aug 100 20 n07-Aug 100 20 n08-Aug 100 20 n09-Aug 1000 n

3000 500 100

ref # PROFESSIONAL COSTS

TRAVEL & SUBSISTANCEKM claim to indicating to and

from destinations TRANSPORT CONSUMABLES EVENT COSTS PRODUCTION & PRINTING ADMIN & SUPPORT

a 11250b 270c 360d 90e 9000f 2000g 1500h 150j 50kl

TOTAL : 11250 720 9000 0 2000 1500 200

Printing maths questionaires and pamphlets 1000 x R1.50Courier fees for contract for NSW

3 facilitators 2 hours per day for 5 days @ R375 per hour

24670

Facilitator 1) from Pretoria to Brokhorstspruit 45km x 2 @ R3-00 per kmFacilitator 2) from Pretoria to Benoni 60km x 2Facilitator 3) from Pretoria to Midrand 15km x 23 busses to transport learners from Daveyton to Benoni @ R3000 per busHall hire in Benoni @ 1000 per day x 2

FINANCIAL REPORT - BUDGET FOR THE PERIOD OF 2 AUGUST 2014 TO 9 AUGUST 2014

SERVICE PROVIDER:

Total costs for all activities combines to reflect here:

Total amount requested from SAASTA:

Airtime

Objective 4: to familiarize targeted participants with the science linked to areas in which South Africa has knowledge and/or geographic advantage so as to contribute in making them informed and critically engaged citizens.

Topic & detailed content of activity:

Mathematics in our daily lives: Two presenters from maths organisations are invited to show learnrs a numbers of ways maths is applied in our daily lives. Presentations on Patterns, Fibonacci numbers and Phylotaxis will be provided. 3 Presenters will present simulanteously at 3 schools per day for 5 days.

TOTAL3600

TARGET AUDIENCE ACTIVITY NUMBER: ONE

Does the activity cover any of the objectives listed below?

Objective 1: to popularize science to the broader South African society,

Objective 2: to serve as a vehicle for showcasing local innovations in science and technology, and the leadership role of the DST and other government departments in enabling research, development and innovation,

Objective3: to make STEMI appealing to learners, such that they consider SET as preferable career options

TOTA

L CO

ST P

ER

ACTI

VITY

BREAK DOWN COST PER ACTIVITY

Detailed description of planned expenditure

example

28

Double click on the excel spreadsheet below to take you into the document to complete:

SERVICE PROVIDER NAME: FINANCIAL REPORT - BUDGETFOR THE PERIOD OF 1 September 2014 TO 31 October 2014

Total amount requested per line item: 0 PROFESSIONAL COSTS

Management Fee: 0

Total Learners: Total amount requested from SAASTA: 0

ACTIVITY NUMBER: ONEDATE: Does the activity cover any of the objectives listed below?

2-Aug Objective 1: Profiling South African institutions and their achievements (milestones) in the peaceful uses of outer space and space technologies;,

3-Aug Objective 2: To make Space Science appealing to learners such that they consider SET as preferable career options

4-Aug Objective3: Applications and benefits derived from the peaceful use of outer space and technology

5-Aug Objective 4: Popularising space science to the broader South African society

6-Aug

Total costs for all activities combined to reflect here:

Total Public + Educators:

Must constitute 40 % of target audiencei.e. Total public + educators divided by total target audience

TOTAL TARGET AUDIENCE FOR THE DAY

PUBLIC per activity per

day

LEARNERS per activity

per day

EDUCATORS per activity

per day

29

Annexure: A

Municipal Districts in South Africa

# Name Province

1 Alfred Nzo District Municipality

EC

2 Amathole District Municipality

3 Buffalo City Metropolitan Municipality

4 Cacadu District Municipality

5 Chris Hani District Municipality

6 Nelson Mandela Bay Metropolitan Municipality

7 OR Tambo District Municipality

8 Joe Gqabi District Municipality

9 Fezile Dabi District Municipality

FS

10 Lejweleputswa District Municipality

11 Mangaung Metropolitan Municipality

12 Thabo Mofutsanyana District Municipality

13 Xhariep District Municipality

14 City of Johannesburg Metropolitan Municipality

GP

15 City of Tshwane Metropolitan Municipality

16 Ekurhuleni Metropolitan Municipality

17 Sedibeng District Municipality

18 West Rand District Municipality

19 Amajuba District MunicipalityKZN

20 eThekwini Metropolitan Municipality

21 iLembe District Municipality

22 Sisonke District Municipality

23 Ugu District Municipality

24 uMgungundlovu District Municipality25 uMkhanyakude District Municipality

31

26 uMzinyathi District Municipality

27 uThukela District Municipality

28 uThungulu District Municipality

29 Zululand District Municipality

30 Capricorn District Municipality

LP

31 Mopani District Municipality

32 Sekhukhune District Municipality

33 Vhembe District Municipality

34 Waterberg District Municipality

35 Ehlanzeni District Municipality

MP36 Gert Sibande District Municipality

37 Nkangala District Municipality

38 Frances Baard District Municipality

NC

39 John Taolo Gaetsewe District Municipality

40 Namakwa District Municipality

41 Pixley ka Seme District Municipality

42 Siyanda District Municipality

43 Bojanala Platinum District Municipality

NW44 Dr Kenneth Kaunda District Municipality

45 Dr Ruth Segomotsi Mompati District Municipality

46 Ngaka Modiri Molema District Municipality

47 Cape Winelands District Municipality

WC

48 Central Karoo District Municipality

49 City of Cape Town Metropolitan Municipality

50 Eden District Municipality

51 Overberg District Municipality

52 West Coast District Municipality

_________________________________________________END___________________________________________________32

· Web viewBID NUMBER: NRF/SAASTA 10/2014-15. CLOSING DATE: 26 September 2014. CLOSING TIME. 11...

Documents

Transcript of · Web viewBID NUMBER: NRF/SAASTA 10/2014-15. CLOSING DATE: 26 September 2014. CLOSING TIME. 11...