SSIS FiscalAugust 23, 2005

Mentor Meeting August 23, 2005 2

Why SSIS Fiscal?

• SACWIS Requirement to include fiscal data and transactions– Payments– Service Arrangements– IV-E Claiming & Reporting

• CSIS replacement– Reports– MA Claiming

• Integration of case management and fiscal functions

Mentor Meeting August 23, 2005 3

SSIS Fiscal Preparation

• Now in SSIS Version 3.8 – Chart of Accounts Initial Load – in progress– Provider/Vendors/Business Organizations– Vendor Import from IFS or County Accounting

System– Programs and Services

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Progress• Payments, claiming and reporting workgroups• Custom county meetings• Technical meetings• Regional county meetings • Working with staff at Computer Systems Support • Begun vendor import• Finishing with COA Initial Load• SSIS Fiscal Flyer newsletter

– distribute current happenings– post surveys or questions for which we need

additional input

Mentor Meeting August 23, 2005 5

Fiscal Mentor Program

Fiscal Mentor will:Receive specialized trainingAttend bimonthly or quarterly meetings to

receive information and training on SSISWork with the County Fiscal Coordinator to

resolve project and local county problemsProvide county feedback about using SSIS

Fiscal

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Fiscal Mentor Program (cont.)

Supply day-today user support by providing samples of, or training on system changes

Serve as a communication link between county accounting staff and SSIS.

Mentor Meeting August 23, 2005 7

Benefits of a Mentor ProgramTo the countyAccess to timely SSIS Fiscal application

informationShared information from other countiesWell-informed on-site supportCommunication link to SSIS designersDemonstrations and training with time for

questions and answersRegular meetings for updates to

information

Mentor Meeting August 23, 2005 8

Benefits of a Mentor Program

To SSISPresentation of consistent, updated

informationBetter use of Help Line resources allowing

Help Line staff to focus on more complex issues

Communication from Fiscal users on needed changes and enhancements

Quality implementation of system updates

Mentor Meeting August 23, 2005 9

Information Integrity More Important Now

• All billing, claiming and reporting done in SSIS Fiscal so accurate information is needed to: – Make payments to vendors

– Create and submit accurate claims based on time reporting and purchased services for reimbursement

– Send reports to DHS for their use and reimbursement to counties

• Cash Flow

– Accurate information = County revenue

Mentor Meeting August 23, 2005 10

Vendor Import• Vendor records import from county

accounting system. Changes to imported fields are made only in the county accounting system.

• Import will overwrite Bus Org Name, payment address, phone, fax, e-mail, etc. in SSIS.– Need to train SSIS Worker users to search by license type

or IV-E eligible indicator. Smith, John Foster Care Home will be overwritten by your county accounting system to Smith/John and you may have another John Smith that provides Chore Services.

Mentor Meeting August 23, 2005 11

Vendor ImportImported Fields

• Vendor number • Fax number

• Vendor name • E-mail address

• Address line 1 • Status

• Address line 2 • Payee Vendor number

• Address line 3 • MMIS MA Provider ID

• City • 1099 Vendor

• State • Phone number

• Zip code • County code

• National Provider Identifier (future use)

• Associated processing information fields

• Phone number

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Mentor Meeting August 23, 2005 13

Service Arrangement

Mentor Meeting August 23, 2005 14

Service Agreement

Mentor Meeting August 23, 2005 15

Payment details

Mentor Meeting August 23, 2005 16

Chart of Accounts updated• If the county uses Maximums on the Chart of Accounts

(COA) codes or groups, then the account is updated in the COA so that the dollar amount is listed as expended instead of encumbered.