Newbury Showground

Berkshire RG18 9QZ

TheShowman’s Show 2018The outdoor event services exhibition

17 & 18 October

1 Great Show2 Action-packed

days350 Exhibitors 4500 Visitors

Thousands of ideas,

innovations,products & services

The UK’s original and most comprehensive

exhibition for the

outdoor event industry

Exhibitor information & booking form

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THE SHOWMAN’S SHOW 2018OPENING HOURS Wednesday 17 October 9.30am - 5.00pm Thursday 18 October 9.30am - 4.30pm

SPACE AVAILABLE

Open space on grass at depths of 6, 12, 18 & 24 metres. Anyamount of frontage may be booked in multiples of 1 metrefrom a MINIMUM 6 metres. Exhibitors are responsible forarrangements to cover their sites.

Covered space covered sites, with or without a floor, in unitsof 3m x 3m or 3m x 6m, including night sheets andsignwritten facia.

Exhibition Hall - Shell scheme stands in units of 3m x 2mand 3m x 3m to include carpeting, facia board, one twinspotlight and a twin 13 amp power point. Additional electricalrequirements can be ordered through the organisers.

RENTAL CHARGES

Open space 6m depth ....................£165.00per metre frontageOpen space 12m depth ....................£195.00per metre frontageOpen space 18m depth ....................£220.00per metre frontageOpen space 24m depth ....................£245.00per metre frontage

Exhibition Hall 3m x 2m unit..........£1320.00eachExhibition Hall 3m x 3m unit..........£1595.00each

Covered space 3m x 3m with floor....£965.00eachCovered space 3m x 3m ....................£810.00eachCovered space 3m x 6m with floor..£1230.00eachCovered space 3m x 6m ....................£920.00each

CORNER SITES

The frontage of a corner site MUST be equal to or greaterthan its depth. The premium must be paid on applicationand in the event of an exhibitor not being allocated a cornerthis will be refunded.

Stands 6m in depth £395.00 extra 12m in depth £525.00 extra 18m in depth £665.00 extra 24m in depth £805.00 extra

ACTS & ATTRACTIONS

£385 per table.

WEB BANNER ADVERTISING

Leaderboard 728px x 90px : £350 (+VAT) per monthLarge Rectangle 336px x 280px: £250 (+VAT) per month

EXHIBITION PROGRAMME

Display Advertising Space at the following rates:

MonoFULL £675.00 HALF £465.00 QUARTER £290.00

Full colourFULL £985.00 HALF £790.00 QUARTER £615.00

Full Page: 155mm deep x 90mm wide. Half Page: 77mm deep x 90mm wide. Quarter Page: 38mm deep x 90mm wide.

Full colour cover adverts at the following rates: Inside front cover: £1430.00Inside back cover: £1210.00Outside back cover: £1430.00

Email your high resolution artwork as PDF with embeddedfonts. (Text ONLY acceptable in Microsoft Word).

POWER SUPPLIES

These are available at the following charges:13 amp rated @ 3KW ..............................................£270.0013 amp rated @ 6KW ..............................................£395.0016 amp cform ..........................................................£270.0032 amp single phase................................................£395.0032 amp three phase ................................................£455.0063 amp single phase................................................£510.0063 amp three phase ................................................£580.00125 amp three phase ..............................................£700.00Additional 13/16 amp..............................................£110.00Distribution boards ....................................................£60.00NB Exhibitors are welcome to bring their own generators on the condition that theyare Hybrid, Solar, Biodiesel or silent Diesel. No petrol generator will be allowed. LanceShow & Publications reserve the right to disallow exhibitors from using their owngenerators if they are seen to be unsafe or causing a nuisance to other exhibitors.

WATER

Connections supplied at £260.00

CARAVANS

A park for caravans where showers and toilet facilities areavailable - FREE OF CHARGE.

PROVISIONAL LAYOUT

Lew Spencer Avenue

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ShowOffice

Bar &Restaurant

LATEST DATE FOR BOOKING 14 SEPTEMBER

DESCRIPTION OF EXHIBIT

Not to exceed 20 words for FREE inclusion in programme

Name

Company

Address

Post code

Telephone Fax Mobile

email website

Twitter Handle Facebook Page

Instagram Profile

Name of person responsible for exhibit

Signature

Name in CAPITALS Date

By returning this form, I/we agree to the conditions published on page 8.

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Please let us know of any other companies represented on your exhibition stand and ensurethat they complete an application form for their details to appear in the Show Programme

BOOKING FORMPlease complete and return by the 14 September to: Lance Show & Publications Limited,

Courtyard Office, The Courtyard, Parsons Pool, Shaftesbury, Dorset SP7 8APTel: 01747 854099 Fax: 01747 854634 Email: info@showmans-directory.co.uk

I/We book space at The Showman’s Show which includes adequate allowance for guy ropes and all other external features such as heaters, generators etc.

Minimum open space frontage bookable — 6 metres.

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OPEN SPACEmetres frontage at 6 metres depth @ £165.00 per metre run of frontage £metres frontage at 12 metres depth @ £195.00 per metre run of frontage £metres frontage at 18 metres depth @ £220.00 per metre run of frontage £metres frontage at 24 metres depth @ £245.00 per metre run of frontage £

Corner site premium 6m depth £395.00; 12m £525.00; 18m £665.00; 24m £805.00 £

COVERED SPACEunit(s) with floor 3m x 3m @ ..............................................................£965.00 per unit £unit(s) 3m x 3m @ ....................................................................................£810.00 per unit £unit(s) with floor 3m x 6m @ ............................................................£1230.00 per unit £unit(s) 3m x 6m @ ....................................................................................£920.00 per unit £

ELECTRICITY SUPPLIES13 amp rated @ 3KW ............£270.00 63 amp single phase ..........£510.0013 amp rated @ 6KW ............£395.00 63 amp three phase ..........£580.0016 amp cform ............................£270.00 125 amp three phase ........£700.0032 amp single phase ............£395.00 Additional 13/16 amp........£110.0032 amp three phase ..............£455.00 Distribution boards................£60.00 £

WATER SUPPLY..........................................................................................................................£260.00 £

EXHIBITION HALL

3m x 2m (incl. shell, carpet, twin power socket & light) ......£1320.00 per unit £3m x 3m (incl. shell, carpet, twin power socket & light) ....£1595.00 per unit £

ACTS & ATTRACTIONS..........................................................................................................................£385 per table £

WEB BANNER ADVERTISING

Leaderboard 728px x 90px : £350 (+VAT) per month. Large Rectangle 336px x 280px: £250 (+VAT) per month £

EXHIBITION PROGRAMME

Please reserve page (copy required by 14 September)Colour: FULL £985.00 HALF £790.00 QUARTER £615.00 Mono: FULL £675.00 HALF £465.00 QUARTER £290.00 £Cover positions: Inside front: £1430.00 Inside back: £1210.00 Outside back: £1430.00 £

total £

Cheques payable to L S & P Limited VAT @ 20% £

VAT Registration no. 347 3455 44 Total £

debit my Visa/Mastercard/Delta/Maestro account by the total amount NAME ON CARD

CARD NO

MAESTRO ONLY ISSUE NO VALID FROM EXPIRY DATE SECURITY NO.

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Exhibition HallProvisional Layout

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3AM EventsA New Day FestivalA Space CabinsAbbey Hill Steam RallyAbingdon-on-Thames Town

CouncilAction for CharityActive Leisure EntertainmentAdam Hall GroupAdventure WonderlandAggrekoAHA Events LtdAintree RacecourseAlive ActivationAll About Tourism LtdAll England Jumping CourseAltskeith Country HouseAmplified SoundArctangent FestivalArena GroupArt Services NorthAscot RacecourseAsdaAtomic ProductionsAudiologicBAE Systems PLCBalfour Beatty UKBasingstoke and Deane Borough

CouncilBBCBeacon Events Ltd.Beaulieu Enterprises LimitedBerkshire Events LimitedBerkshire Motor ShowBerkshire ShowBetteshanger Country ParkBig Kahuna HutsBiggin Hill Airport LtdBilly Danters funfairBirdford Cable & Harness LtdBis ConcertBlackbushe Festival of FlightBlenheim Palace International

Horse TrialsBlue Owl Events Ltd.Blue Sky Events Management LtdBoomtown FestivalBosham Sailing ClubBournemouth 7s FestivalBournemouth UniversityBPM LIVEBrand EventsBrandon Thatchers Film Services

LtdBristol VolksfestBristow EventsBritannia EventsBritish AthleticsBritish Marine Boat ShowsBritish Racing Drivers' ClubBrockham Harness ClubBUNKFESTButlins ParksCabinet OfficeCambridge Beer FestivalCambridge Folk FestivalCambridge LiveCamp KeralaCamplightCAMRA Reading Beer FestCancer Research UKCapitaCaravan & Motorhome ClubCaravatti EventsCardiff CouncilCardiff MagistratesCardiff Met UniversityCarFestCastle Combe Steam RallyCenter Parcs EventsCentral Event Productions LtdCentre for Ecology & HydrologyCentre Media & EventsChagford ShowChalfont St Giles Show

Charnwood 2019 - LeicestershireScouts

Chelmsford City CouncilChertsey Agricultural AssociationChiddfestChiltern Shakespeare CompanyChippenham Folk FestivalChiswick Park Estate

ManagementCircus WonderlandCitroenCity of London CorporationCLAClassic Festivals and EventsClayshooting EventsClutton Flower ShowColourfestCornbury FestivalCorporate Entertainment

ProfessionalsCostwold ShowCotswold AirportCotswold Event ProductionCounty of Salop Steam Engine

Society LtdCoventry City CouncilCowdray Park Polo ClubCranborne House LtdCrawley Borough CouncilCSM LiveCuffe & TaylorDacorum Borough CouncilDartford Borough CouncilDorset County ShowEat FestivalsEgham Royal ShowEisteddfod Genedlaethol CymruElectromagnetic Field Ltd.England HockeyEuropean Tour ProductionsEvent Buddha LtdEvent Industry NewsFab Weddings & EventsFake Festivals LimitedFast Track MusicFest D O OFestival RepublicFestival VisionFingle Glen Golf CourseFood In The ParkFormula One Management

LimitedFoxtrot Tango EventsFrieze EventsFrom The FieldsGame Fair LtdGap FestivalGarsington OperaGlasshouse MusicGlastonbury Festival Events LtdGlobal EventsGlostrup Fest og ServiceudlejningGoFestivalsGoodwood Motor CircuitGoodwood Road Racing Co LtdGoose Live EventsGreat Dorset Steam FairGreat Event CompanyGreat River RaceGreen GatheringGreen Man Festival LtdGreenbelt FestivalGreenwich Leisure LtdGrounded EventsH2 ProductionsHarley-DavidsonHay FestivalHenley ShowHertfordshire County ShowHertfordshire Students UnionHG Event ProductionHistoric Royal PalacesHockey Women's World Cup 2018Honda (UK)Horsham District Council

Huntingdonshire District CouncilIMG Arts & EntertainmentImmortal Sport LtdImpresario FestivalsIRONMAN UKJockey ClubJohn Lewis PartnershipJoulesJudgedayJulie's BicycleKambe Events Ltd.Kent County CouncilKimbolton Country FayreKingsford EventsLambeth Country ShowLarmer Tree FestivalLaura's ShowLawn Tennis AssociationLeeds City CouncilLeigh Food FairLimelight SportsLionheart EventsLittle n Large EventsLittlewick ShowLive Nation Living Crafts LtdLoddon Valley Kite FlyersLondon Borough of Banking and

DagenhamLondon Marathon Events LtdLondon's New Year's Day ParadeLoudsoundMagic of ThailandManor By The LakeMarlow Town Regatta & FestivalMarvellous Festivals LtdMelksham Music Festival LtdMelplash Society LtdMeraki FestivalMerlin EntertainmentsMetropolitan PoliceMid Somerset ShowMilitary WorldMobile Bike EventsMonster EnergyMoor Hall Venue & Events LimitedMotor Sport VisionMuddy ProductionsNational Game Fair LtdNationwide Scout

Communications TeamNCASSNew Forest & Hampshire County

ShowNew Forest Folk FestivalNew Milton Christmas FestivalNew Wine Trust LtdNewbury & District Agricultural

SocietyNewbury Racecourse plcNewbury Rotary ClubNFU MutualNgl Golf ConsultancyNMTF LTDNoNonsense Group LtdNorth Devon ShowOakleigh Event Management LtdOrsett ShowPembrokeshire Agricultural

SocietyPhoenix FestivalPhoenix SportsPlantWorxPoole CouncilPort Eliot FestivalPridewatch Events LtdProsecco FestivalProud EventsPuck FairPulse RoadshowRAF Cosford Air ShowReading Borough CouncilRetro FestivalRHS ChelseaRichmond Event Management Ltd

Ricoh ArenaRockmediaRoskilde Festival RentalRotary Club of AshteadRothschild FoundationRoyal Highland ShowRoyal Horticultural SocietyRoyal International Air TattooRPM LtdSALISBURY CITY COUNCILSanta Pod RacewayScott Callaghan Art ProductionSheb Farm FestSherborne Castle Country FairShindig FestivalShrewsbury Steam RallyShropshire FestivalsShropshire Horticultural SocietySilverstone CircuitsSkybarSoul SurvivorSouth Gloucestershire ShowSouth of England Agricultural

SocietySpirit of Rock / Ramblin' Man FairSports Promotions ltdStadium Management LtdSteelhouse Festival LtdStrawberry FieldzSussex CricketSwallowfield ShowTangerine FieldsThe Full Effect LtdThe Glamping ShowThe Godney Gathering LimitedThe Great Run CompanyThe PigThe Pop-Up HotelThe Surrey County Agricultural

SocietyTHE WITCOMBE CIDER FESTIVALThe World Cycling RevivalTheatre TentThornbury CarnivalThree Counties Agricultural

SocietyThruxton (BARC) LtdToe the LineTonbridge Farmers MarketTotal WarriorTough MudderTowersey FestivalTownlands CarnivalTSBTudor Markets LTDU-Live (Universal Music)UK Cycling EventsUltimate Survival CampsUnion of Brunel StudentsUsk ShowVANFEST LIMITEDVIP NationVirtual EventsWarners group PublicationsWatchet Live CICWATERLAND EVENTS LIMITEDWesley House Events LtdWest Green House OperaWest Oxon Steam & Vintage ShowWestbury Town CouncilWicked Hathern FestWickham Festivals Ltd.Wildchild (UK) LimitedWilde Ones International EventsWiltshire and Swindon SportWinchester CathedralWOMAD FestivalWonder Productions LtdWorld Cycling RevivalWorldwide Events Ltd.Wychavon District CouncilYork RacecourseZIMFEST LIVEZurich

SHOW PROMOTIONEvery endeavour will be made by the organisers to promote the event and to this end Michelle Tayton of Eventive Communications– michelle.tayton@eventivecommunications.co.uk, 024 7699 2011 has been engaged. If exhibitors wish to advertise direct toclients, visitor invitations are available in email or leaflet format – see page 4.A small selection of who exhibit and who attend

Visit www.showmans-directory.co.uk for a full list of last year’s exhibitors

Air Conditioning – HeatersArcothermHough Portable Events LtdThermobileAssociationsEvent Hire AssociationMUTA – Made Up Textiles

AssociationNOEA – National Outdoor

Events AssociationAttractions, Entertainment &AgenciesEventive FuntimeExtreme Mountain Bike ShowFerret WorldHorses ImpossibleInHouse EntertainmentsJez Avery Stunt ShowOdin Events Peter Johnson EntertainmentPremier RidesMTFX – Special FXThe Sheep ShowTropical RoadshowCateringBest of British Catering

CompanyCarbonisCoffee Cart CompanyCreativePremier Event BarsThe Street DinnerCommunicationsDCRSNational Radio BankNSR CommunicationSmye-Rumsby LtdZycomm Communications

GroupFencing, Roadway & SeatingArenaEntertee Hire Services Ltdeps UK GT Trax LtdLive TrakwayMitchell BridgesStar EventsTemporary Fencing LtdTerrafirma RoadwaysTrackway SolutionsFurniture, Flooring & CateringHireBand InternationalEvent Furniture Limited Olympus Flooring LtdPaull & Co LtdReeds Carpeting ContractorsRosetone Hire ServicesThorns GroupInsurance & Medical ServicesArc International Event

Insurance SpecialistArthur J GallagherBritish Red CrossCoverMarque Ltd

Paramedico LtdThe Event Medicine Company

LtdMarquees, Tents & TemporaryStructuresBarkers MarqueesCity B GroupCustom CoversGL Events LtdHoecker Structures (UK) LtdInflateInstant Marquees LtdLiri Tents Technology Co Ltd

(China)Mar-Key GroupRHI Stretch TentsRÖDER HTS HÖCKER GmbHThe Tipi Company Marquee Fabric & AccessoriesEssential SuppliesLows of DundeeVerseidagMobile Toilets & ShowersExcloosiveFlexilooGiglooJust Loos.com LtdPeagreen ManufacturingShaw ServicesSite EventMobile Units: hire, sale &manufactureAJC TrailersBoss CabinsBunkabinChalet EventsGenquip GroundhogIFOR Williams TrailersSuitehutsWessington Cabins LtdPrinting & PromotionKites UpStand Out MagazineSunbabaSecurity & Crowd ControlDefinitive SecurityRichard Events ServicesShowforceVespasian Security LtdStagingImpact Production ServicesStagesForHireStar EventsTrailer Stage Services LtdTemporary ServicesA.C.T NationalBradshaw Event VehiclesCTMEtherliveOasis Event DoorsPontoon & Dock CompanyPopUp Arena Sagum EventsWater Direct

TERMS & CONDITIONS

ALLOTMENT OF SPACE Every endeavour will be made to meet thegeneral wishes of exhibitors with regard to their position, in so far as itis possible to do so, within the general layout of the ground andwithout occasioning unfairness to others. The right is reserved to rejectany proposed entry, or to cancel any entry that has been made,without being required to state any reason for so doing. In such casesthe fees will be refunded.

ARRIVAL AND DEPARTURE The showground will be open for thereception of outdoor exhibits on or after the 9 October and 15 Octoberfor Exhibition Hall and Covered Unit exhibits. Exhibitors must havetheir stands arranged in proper order by 9 am on 17 October and maynot dismantle before 4.30 pm on 18 October.

CANCELLATION OF EXHIBITION If for any reason the event iscancelled, any payments made by intending exhibitors for space,services etc will be refunded in full.

CANCELLATION OF SPACE BOOKED Where an exhibitor cancels theirbooked stand space for whatever reason all fees paid will be forfeitedand the right is reserved to re-let the space. Cancellation Liability onbooked but unpaid stand space up to 8 weeks before the event willbe 50%. Cancellation Liability on booked but unpaid stand space after14 September will be 100%.

DELIVERY TO STANDS Delivery to stands on 17 and 18 October mustbe made before 8.30 am. No vehicle will be allowed within theexhibition area after this time, except in emergencies.

DISABILITY DISCRIMINATION ACT 1995 Exhibitors are remindedthat this legislation is now in force. The organisers are satisfied thatthey have made adequate provision to comply with its requirements inareas for which they are responsible. Exhibitors should giveconsideration to the requirements in respect of their own areas.

FIRE PRECAUTIONS It is a condition of entry to the Showman’s Showthat every Exhibitor, sub-contractor or supplier comply with TheRegulatory Reform (Fire Safety) Order 2005 and all associatedlegislation and guidance whilst on site. All exhibitors must undertakea suitable stand specific fire risk assessment, which identifies allforeseeable fire hazards, risks, control measures, likelihood andseverity. A copy of the written fire safety risk assessments must beavailable on-site and provided on request to the Showman’s ShowSafety Advisor. All Fire precautions on the exhibition stands, includingthe supply and placing of suitable number and type of fireextinguishers, fire exits and fire safety signage, are the responsibilityof the Exhibitor. Any Exhibitor who is going to use and store gascylinders, generators and fuel must notify Lance Show andPublications Limited no later than 14 days before the Show of all

details of intended use and storage. It is the responsibility for theExhibitor to manage fire safety on their exhibition stands.

HEALTH & SAFETY It is a condition of entry to the Showman’s Showthat every individual, exhibitor, sub-contractor or supplier comply withthe Health and Safety at Work etc Act 1974 and all associatedlegislation whilst on site. All Exhibitors must undertake a suitablestand specific health and safety risk assessment which identifies allforeseeable health and safety hazards, risks, control measures,likelihood and severity. A copy of the written health and safety riskassessments must be available on-site and provided on request to theShow Safety Advisor. All structures and equipment must comply withall current legislation, guidance and good practice. Where appropriatethe stand holder must have a signed off certificate for structures whichcan be made available to the Showman’s Show Safety Advisor onrequest for inspection. It is the responsibility of the Exhibitor tomanage health and safety on their exhibition stands.

PAYMENT TERMS 30 days from date of invoice and all payment mustbe made in full prior to the Show.

SECURITY The safe keeping of any article exhibited or brought intothe showground is the responsibility of the exhibitor. The stand holdermust assess any and all security requirements for their stand andprovide suitable numbers and type of security person(s). It isrecommended that all security personal guarding the stand should bein compliance with all SIA and any other security legislation, guidanceand good practice. Lance Show and Publications Limited cannot acceptresponsibility for any theft or damage to property. There will be 24hour security onsite to manage access and public safety on show days,build and breakdown and to protect the Showman’s Show organiserassets. All persons and vehicles entering the site must comply with allinstructions and information provided by security.

SITE CLEARANCE The exhibitor must replace turf, fill in holes andmake good any damage done to the ground occupied by him and clearaway any materials, metal, glass, rubbish etc. The right is reserved tocharge for reinstatement not carried out by the exhibitor. All exhibitsmust be cleared by 12 noon on Tuesday 23 October. Any items left onsite after this date will be liable to a £100 charge per day.

STAND CLEANING It will be the responsibility of the exhibitor to keephis stand tidy.

SUB-LETTING & SHARING Exhibitors are not permitted to sub-letany part of the space allocated to them. However, genuine sharing ofspace eg:- a tentage contractor and a caterer will be permitted, butthe organisers must be informed and every exhibitor mustcomplete an application form and appear in the programme.

If you wish to discuss this information further, or you have any problems please ring 01747 854099 or fax 01747 854634 or e-mail info@showmans-directory.co.uk

No stand will be allowed to set up unless the rental fee has been paid in full. THERE ARE NO LATE BOOKING DISCOUNTS