USER MANUAL for Uploading MSME Certificates in BEL website

Note:

1. This Registration is applicable only for Indian Suppliers2. Login ID is your Vendor Code in BEL3. Initial Password is same as the vendor code4. If you are logging in first time, you can put any password. Kindly remember it5. MSMSE vendors are requested to register before 31st-Oct-20146. You can login and save the entries and again re-login and submit scanned document proofs for Registration, SC/ST

certificate if any, etc7. You have to upload the scanned copy of MSME registration only8. Only Registration Certificate from DIC having 12 digit Entrepreneurs Number to be uploaded9. Ensure that Uploaded File sizes are less than 2 MB. File types allowed are pdf, jpg, doc, xls, docx,xls, ppt, pptx10. No restrictions on number of files that can be uploaded11. Just giving declaration letter without copy of registration will be rejected

A. Prepare soft Copy of your MSME certificates, etc

1. Keep a soft copy of your MSME certificate Part-II. You may create a soft copy by Scanning the certificate. It can be of PDF,doc, xls, jpg, png or any such image formats and pdf formats and word/excel formats

2. Ensure that the file size is less than 2 MB each3. In case, the file sizes are higher, rescan with lower resolution (150 dpi or 200 dpi) or use any compression software (such as

image converters / compressors or pdf compressors). Example: www.pdfcompressor.org4. File size can also be reduced by making seperate files for each page, instead of entire document in a single file5. Also, you can similarly make soft copy of SC/ST certificate of the owner, if applicable to you.

B. Note down your MSME number6. From your certificate, note down

a) your Registration number (Enterprenuers Memorandum Number)b) Date of Registration (Date of Issue)c) Vendor Account Group (Category of Enterprise)

7. Also, Keep ready data such as your name, email, phone number, mobile, company name, Company address, City, Country ,etc.If you do not have information, you can consult your seniors in your office.

8. Please know your Vendor code in BEL. If you do not know your Vendor code, please refer the earlier correspondence, Purchaseorders, enquiries from BEL to you. In those documents, vendor code will be mentioned

9. Vendor code is at present 6 digit alpha-numeric, consisting of First digit as Alphabet, Second is either a alphabet (for Indianvendors) and number 0 (for foreign vendors). The rest are 4 digit numeric

C. Procedure of Uploading

10. Open website http://www.bel-india.comand click on Click on Vendor info

11. Or Open websitehttp://webportal.bel.co.in and click onPayment/Registration

12. Click onMSME Registration.

13. Enter your vendor code and password.Please note that whatever you enter forthe first time, will be stored as your newpassword. Again when you are loggingin, you have to type the same passwordwhich you typed in the first instance.Click on Enter

14. You will get welcome screen, it willprompt you to select radio button for“Are you a MSME Vendor Yes / No.Click appropriately and click on radiobutton after “Yes” if you are a MSMEOr click on radio button “No”, if you arenot an MSME,Then click on Proceed button

15. If you have already entered once, thescreen will be like this, instead of shownat above screenThe details will be shown, which youhave already filled up in earlier screen.You can click on Proceed

16. In the subpage 1, You can enter

a) your Registration no.(ieEnterprenuers Memorandum Number)

b) Dated (Date of Issue)You can select date from the icon.

17. c) Vendor Account Group(Category of Enterprise)

Such as 1-> Micro, 2->Small,3->Medium, or you can select“Non-MSME” if you are not an MSMEand your are distributor/Large scaleindustry or foriegn company, etc

18. d) Propreiter/ Owner Category

Here you can select OT-> if notapplicable.If the owner or Propreiter belongs toIndian Scheduled caste / schedule tribe,then S-> can be selected. Please attachnecessary certificate as proof in sub-page4Similarly if owner is OBC also, youmay select OBIf owner is Physially handicapped, thenit also can be indicated

19. e) Owners Gender may be selected asMale/Female or select “Company” forlarger companies.Generally for Micro and Smallenterprises Male/Female is selected toindicate the Owners gender of thepersons name indicated in yourcertificate

20. You can click on Subpage 2 or “Next”button

In SubPage-2Enter the contact persons name, emailand mobile numberYour companys Address, The city / placeof your company and the Country(example : India) and the companysphone number may be filled up.And press button 3 or Next button

21. In SubPage-3The documents which you have alreadyuploaded will be listed

You may click on the link (filename) andit will show the contents. You can clickBack button to come back from view.

You may select the documents, whichyou dont want or remove by clicking thebox before respective “Delete” buttons.

22. If you have not already uploaded yourdocuments, you may do so, by clickingon button 4 or Next

In SubPage-4You can click on “Browse” button or“Choose File” buttonand select the filefrom your computer/usb/etc.

System allows you to select 2 files at atime

23. Click on “Save” if you dont have all theinformation.You will information as shown

24. You can click on Back and click onbuttons 1,2,3,4, Previous, Next to gotorespective subpages and enter / updateinformation

25. You can click on Submit button, onceyou are satisfied with details you entered

It will show errors, for the erroneousentries made by you, or if attachmentsare not made.

You can note down the errors and correctthem by clicking Back and click onbuttons 1,2,3,4, Previous, Next to gotorespective subpages and enter / updateinformation

26. If all details are correct, then messagewill come as “Thanks for Registering”

You can close the browser.

27. After some time, you can login again andenter your vendorcode/password andenter into the website.The details entered by you will beshown.

The status of your Registration will beshownIf you have only saved, it will show as“You are still processing your dataKindly, proceed and update / uploaddetails and Press Submit to complete”

If you have submitted and we have notyet approved, it will be as follows“Your Registration is under Process atour end. Kindly, visit again later, forupdated status”

28. Or Industrial promption unit ofCorporate office, will review yourregistrations done periodically and willApprove your entered information, basedon information entered by you.

If your details are Rejected, then it willshown as example in the screen beside.

Example:”Your Registration is notapproved. Remarks : Please providedetails and certificate from DIC”

Then, you can click on Proceed andcarryout corrections / provide data as perour suggestion and click on Submit.

29. If your Registration is Approved,message will come as follows, when youlogin with your vendorcode/passwordand check status

“We are Glad to inform you that thedata you have entered has beenapproved” .

30. Contacting our Industrial Promotion officers, which at the time of this help file writing is as follows. Please refer to thewebsite for latest list

Unit Contact Person

Bangalore Mr. N.A. Narasimha MurthyAGM - Management ServicesJalahalli Post, Bangalore-560013Phones: 3781, 080-28382581, 09449931122FAX No: +91-80-28382067, nanmurthy@bel.co.in

Bangalore-SBU CSG SankaraSubramanian AGM (IS/CO) 08028381398 sankaras@bel.co.in

Components Nagendra CP Sr.DGM (FAB) 08022447205 nagendracp@bel.co.in

NS1 Sheshanarayana.G Sr.DGM (IED) 08026671769 sheshanarayanag@bel.co.in

EW&A Narasimha Naika Sr.DGM (PC) 08065598479 narasimhanaika@bel.co.in

MCE Annamalai P Sr.DGM (IED) 08023641415 annamalaip@bel.co.in

T&BS Ravindranath R Sr.DGM (S/C) 9980958959 ravindranathr@bel.co.in

MS LolaKrishna V DGM (MS &Torque) 08023235627 Lolakrishnaiahv@b

el.co.in

EM RameshNaduvinaMani B DGM (IED) 08023641779 rameshnaduvinama

nib@bel.co.in

MR AdiNarayanappa K DGM (S/C) 08025254695 adinarayanappak@bel.co.in

NS2 Suresh R.A Sr.DGM (IED) 9481026854 sureshra@bel.co.in

Ghaziabad Mr. Srivastava BPSite IV, Sahibabad Industrial Area, Bharat Nagar Post, Ghaziabad – 201010, UPPhones: 0120-2770734,FAX No: 0120-2894574/ 2776730, srivastavabp@bel.co.in

Kotdwara Mr.Mohd. Shahid SamiManager -Sub-ContractDist. Pauri Garhwal, Kotdwara – 246149, Uttarakhand.Phones: 01382-231146,236351,Fax:01382-231156/ 231132 shahidsami@bel.co.in

Panchakula Mr.Dhirendra N PandeyDGM - Quality ControlPlot No.405, Industrial Area, Phase III, Panchkula – 134113, Haryana.Phones: :0172-2592463FAX No: Fax:0172-2591463/ 2591520 dnpandey@bel.co.in

Navi Mumbai Mr.Arun Urkudaji ShendeManager (Sub-contract)Plot No. L-1, M.I.D.C Industrial Area, Taloja, Navi Mumbai – 410208, MaharashtraPhones: 022-27405865,Fax:022-27412887/ 27412888 aushende@bel.co.in

Pune Mr.S N DeshpandeDGM - Materials Management & Sub-ContractNDA Road, Pashan,Pune – 411021, Maharashtra.Phones: 020-22903650Fax:020-25865729 deshpandesn@bel.co.in

Hyderabad Mr.M UpenderSr. DGM, Vendor DevelopmentIndustrial Area, Nacharam,Hyderabad–500076, APPhones: 040-27194275Fax: 040-27151228/ 27171406 upenderm@bel.co.in

Machilipatnam Manager (Sub-Contract)P.B.No. 26, Ravindranath Tagore Road, Machilipatnam–521001, APPhones:08672-220644Fax: 08672-222640 @bel.co.in

Chennai Mr.Loyola Pedro Vianney GAGM (D&E)Post Box No.981, Nandambakkam,Chennai - 600089 TamilnaduPhones: 044-22321293/ 22338140Fax:044-22325716/ 22326905

Corporate Office Deputy General Manager, Management Services

Corporate Office, Bharat Electronics Limited, Bangalore - 560045,

Phone No: +9180 25039322 / Fax : +9180 25039234, email: msme@bel.co.in

31. For any further clarifications, you can send mail to sankaras@bel.co.in or msme@bel.co.in or contact any of the industrialpromotion officers as given above.

32. Note: Even if you are not an MSME and having BEL vendor code, Please login in our website and update all possible detailsand select vendor Account group as “Non-MSME” and Submit. This will help us a lot.