Sports and Recreation Advisory Committee Meeting Minutes

Sports and Recreation Advisory Committee Meeting

Minutes

For the meeting held Wednesday 6 December 2017

in the Mainbreak Shire Civic Centre

Wallcliffe Road Margaret River

Commencing at 7.00pm

Shire Of Augusta Margaret River Sports and Recreation Advisory Committee Meeting Minutes: 6 December 2017

Notice of Meeting

Please be advised that the next meeting of the Augusta Margaret River Sport and Recreation Advisory Committee will be held on 7 February 2018 in Mainbreak Meeting Room, Shire Civic Centre, Margaret River commencing at 7.00pm This meeting is open to members of the public. If you are unable to attend the meeting, please contact Hannah Waters, Executive Assistant Corporate and Community Services. Contact Number: 9780 5638 Email Address: [email protected]


TABLE OF CONTENTS

AGENDA SUBJECT LISTING

Notice of meeting Order of business 1.0 Declaration of opening

2.0 Appointments

2.1 Appointment of Presiding Member 2.2 Appointment of Deputy Presiding Member

3.0 Attendance / Apologies / Non-attendance 3.1 Attendance 3.2 Apologies 3.3 Non-attendance

4.0 Question time for the public

5.0 Disclosure of members’ interests

6.0 Confirmation of minutes of previous meeting 6.1 Sports and Recreation Advisory Committee Minutes: 4 October 2017

7.0 Business arising from previous minutes

6.1 Live Action List

8.0 Reports from Shire Officers and Delegates 8.1 Recreation Centre Operation Update – Dylan Brown

9.0 General business

9.1 2018 SRAC Meeting Dates 9.2 Updates from the clubs

10.0 Matters for which the meeting may be closed (Confidential Items)

11.0 Closure of meeting


1.0 Declaration of opening The meeting was declared open at 7:01pm by Dylan Brown, Recreation Operations Manager (ROM).

2.0 Appointments 2.1 Appointment of Presiding Member

The Recreation Operations Manager (ROM) conducted the election of the Presiding Member by secret ballot in accordance with the Schedule 2.3 of the Local Government Act 1995. The ROM called for nominations for the position of Presiding Member. The ROM received the following written nominations from:

Nick Dornan nominated Brian Warbey

Gary (Fred) Yates nominated Brian Warbey

Brian Warbey verbally accepted the nomination. The ROM called for further nominations. There being no further nominations, the ROM declared the nomination period to be closed. The ROM announced that Brian Warbey had been nominated for the position of Presiding Member unopposed and as such, there was no requirement for a secret ballot to be held. He then declared that Brian Warbey had unanimously been elected to the position.

2.2 Appointment of Deputy Presiding Member

The Recreation Operations Manager (ROM) conducted the election of the Deputy Presiding Member by secret ballot in accordance with the Schedule 2.3 of the Local Government Act 1995. The ROM called for nominations for the position of Deputy Presiding Member. The ROM received the following written nominations from:

Gary (Fred) Yates nominated Colin Clarke

Paul Creaney nominated Colin Clarke

Colin Clarke verbally accepted the nomination. The ROM called for further nominations. There being no further nominations, the ROM declared the nomination period to be closed.

The ROM announced that Colin Clarke had been nominated for the position of Deputy Presiding Member unopposed and as such, there was no requirement for a secret ballot to be held. He then declared that Colin Clarke had unanimously been elected to the position. The ROM handed the meeting over to the Presiding Member at 7.06pm.


3.0 Attendance/Apologies/Non-attendance 3.1 Attendance Committee Members – 9 for a quorum

Nick Dornan : Augusta Golf Club Martin Keen : Margaret River Senior High School Brian Warbey : Margaret River and Districts

Agricultural Society Jeanette Smith : Margaret River Hockey Club Mignon Birch : Arts Margaret River Paul Creaney : Margaret River Karate Colin Clarke : Margaret River Tennis Club Gary Gibbon : Margaret River Primary School Gary (Fred) Yates : Augusta Margaret River Football Club (Hawks) Campbell Chalmers : Margaret River Recreational Surfers Rebecca Baker : Margaret River Basketball Association Sarah Kissell : Margaret River Roller Derby Julia Meldrum : Councillor Dean Campbell : Margaret River BMX Kathleen O’Shea : Margaret River Underwater Hockey Club Inc Michael Sorensen : Hawks Cricket Club Gary Leigh : Football Margaret River Eloise Jarvis : Margaret River Netball Association Miles Mottershead : Margaret River Junior Cricket Club Sharon Schaafsma : Margaret River Pony Club

Council Staff Members Dylan Brown : Chairperson/Recreation Operations Manager (ROM) Seb Miller : Coordinator Recreation Services Shane Bacskai : Senior Technical Advisor – Parks and Gardens Hannah Waters : Executive Assistant Corporate and Community Services -

Minutes

Observers Jim Ross : Margaret River Recreational Surfers Sarah Hall : Cowaramup BMX Natalie Fox : Margaret River Swim Squad

3.2 Apologies Annie Riordan : Director Corporate and Community Services (DCCS) Leith Bussell : Margaret River Bowling Club Mark Heyink : Margaret River Gropers Rugby Club Pauline McLeod : Councillor Mark Barrett-Lennard : Augusta Margaret River Junior Football Club

3.3 Non Attendance Matt Jarvis : Margaret River Little Athletics Leith Gregory : Cowaramup Tennis Club

4.0 Question time for the public Nil

5.0 Disclosure of members’ interest Nil


6.0 Confirmation of minutes of previous meeting

6.1 Sports and Recreation Advisory Committee Minutes: 4 October 2017

RECOMMENDATION

That the unconfirmed minutes of the Sports and Recreation Advisory Committee Meeting 4 October 2017 be confirmed as a true and correct record of the meeting. Moved: Jeanette Smith Seconded: Sharon Schaafsma

Carried: All


7.0 Matters arising from previous minutes

7.1 Live Action List

168 2 December 2015

Tennis Club: Lights are still a problem in Gloucester Park at night time and we would like to make a note requesting more lighting at night for security. 3/2/16: Lighting will be addressed in the Gloucester Park Master Plan 1/6/16: Proposals in next year’s budget relating to the Master Plan. 3/8/16: This has not been included in the budget however it will remain on long term plan. 1/2/17: Looking at budgeting for basic carpark lighting next financial year (Carpark area Nippers and in between sheds). 10/4/17: In the interim, some of the surrounding trees have been thinned which is letting a greater amount of light into the area. Additional lighting works will be considered in next year’s budget. 6/12/17: The light towers that have been removed from the Skate Park will be reused in strategic places around Gloucester Park. Due to the height they are most suited to light sporting fields however they could potentially be used to illuminate car parks. The exact locations are still to be determined.

Dylan Brown

Ongoing

175 1 June 2016 The issue of weekend informal parking around Gloucester Park which blocks traffic flow was raised by the Margaret River BMX. All representatives who access Gloucester Park on the weekend were asked to hold a discussion within their clubs reminding members to ensure that a thoroughfare is left to ensure traffic flow around all facilities. 3/8/16: Will remain until Gloucester Park Master Plan fully implemented.

All SRAC members situated within Gloucester Park

Ongoing

188 7 June 2017 7/6/17: Football Margaret River would like ROM to investigate the possibility of some sort of screen/mesh at the north end of eastern pitch where the blue Nippers Oval sign is located. Many balls roll down the road to the car park towards Wallcliffe Road. It is a safety hazard for the kids chasing balls in the dark down the road. 24/7/17: An email has been sent to stakeholders to organise a site meeting. Replacement of fencing in this area is staged within the Gloucester Park masterplan for the 2018-19 budget.

Dylan Brown

Ongoing


2/8/17: Football Margaret River have requested a temporary fence be installed until the 2018-19 budget item is finalised. 10/4/17: The club have requested a 3m high fence to stop all stray balls in this area. The Shire is looking at alternative fencing options, which will help to address all user needs. 6/12/17: This action item will remain open until the completion of the development of the Lower Western Oval has been completed. All funds from the current financial year budget have been allocated towards the redevelopment and fencing will be incorporated into the Gloucester Park Masterplan.

192 2 August 2017

2/8/17: Margaret River Bowling Club request that they be kept in the loop in relation to the removal of asbestos from the Cultural Centre as it will greatly affect their operations. 4/10/17: As the building program is finalised and confirmed we will advise the club in relation to timings. 6/12/17: Works for the Cultural Centre upgrades have not yet gone to tender. It is anticipated that works will occur in late May however this is yet to be determined. We will be liaising with clubs closer to the commencement of works.

ROM

Ongoing

193 2 August 2017

2/8/17: Margaret River Rugby to Margaret River High School – There was a parent information night at which Andrew put up schematics for buildings at the school. Can these be made available for sporting committees to view? Martin Keen – I will have to follow up with the Department of Education to see if the plans can be distributed. There is an expectation that the facilities will be a shared space. 4/10/17: Martin Keen was following up and a response will be provided as soon as anything is known. 6/12/17: The schematics can only be released by Deputy and we anticipate that they will be released next year. I hope to be able to bring them to the February meeting. Moving forward we will have a storage container located on Gloucester Park due to the amount of equipment that will need to be moved. Even though the new facilities are going in from 2020 onwards, we will still have same use as usage of Gloucester Park as in 2018 due to student numbers. It is expected that upon completion the gymnasium will be available for the community to hire for functions/events through the school. In 2020 we will still only have a very small oval (half the size of current oval). Stage 2 of the build still requires finance to proceed. If/when the funding comes through the expectation is that a full size oval, arts centre, canteen and library facilities will be developed.

Martin Keen

196 4 October 2017

4/10/17: ROM to write to the South West Football League to review access to Gloucester Park specifically relating to emergency situations and ambulance access.

ROM


6/12/17: ROM – I have written to John Vidos, Manager of the South West Football League. As a result the gate keeper has been given a keys and an access map identifying the routes to allow ambulance access to all areas on Gloucester Park. St John Ambulance have also been given a key to access the ovals and a map identifying where all the sports are located. The fire service already have an access key. Access should no longer be an issue.

197 6 December 2017

Margaret River Tennis Club: We would like to suggest that the Shire reassesses the location of the squash courts and potentially relocate up near the Tennis Club. Our committee believe that this location makes more sense.

ROM

198 6 December 2017

Augusta Golf Club: I noticed in the Community Update section of the paper that as part of the upgrades to the change room facilities at the Football Club it is going to be connected to deep sewerage. The Tennis Club and Nippers Oval are fairly close to this location and currently rely on a septic system that is prone to flooding/overflowing in heavy rain. This is not pleasant for the kids playing on the surface. Could the costing be considered for connecting these two facilities to the deep sewerage at the same time?

ROM

199 6 December 2017

Arts Margaret River: The circular gravel driveway near the Tennis Club and Poultry Sheds is only graded about twice a year. It currently has large holes in it. Could this area be considered for grading soon?

ROM to liaise with Works

200 6 December 2017

Margaret River Karate Club – Could the Shire please advise if they are responsible for the replacement of the floor under our lease agreement?

ROM to liaise with Legal Services


6.0 Reports from Shire Officers and Delegates

8.1 Recreation Centre Operation Update – Dylan Brown Aquatic Centre

The centre has been re-endorsed as a Watch Around Water Centre for the 2017-18 season. Run by Royal Lifesaving Society

Staff recently completed Red Zone training which included a CPR skill session and real life emergency management

The tender has been awarded for the dehumidifier with works to begin late in Term 1

The Centre has been invited to be a part of the Water Corporation’s Waterwise initiative which hopes to achieve a reduction in water consumption

Other major works scheduled this year include a retrofit of shower and tap hardware in all the change rooms. This will encourage sustainable water savings. We aim to complete this when works on the dehumidifier have been completed

The VAC swim program will commencing soon

Outside School Hours Care

Attendance at Before School and After School Care have continued to grow. Before School Care now averages well above 18 students per session with After School Care peaking at 38 students

Redevelopment at the rear of the Recreation Centre to increase the capacity for vacation care is being considered as part of our Planning for the Future program

Fitness Centre

Positive feedback has been received for the new fitness timetable. BodyStep, ZUU and an earlier session of Circuit on a Saturday are bringing in considerably better numbers

Substantial work into the review and updating of membership information has been done in order to provide timely renewal information, real time service updates, promotional initiatives and special offers to customers

Gym and Fitness promotional initiatives are currently being coordinated for the remainder of 2017-18

Gloucester Park

The Shire received notification that the federal clearing permit has been accepted for the development of the Lower Western Oval. It has now been forwarded for final approval to the state department

A Request for Quote to begin design works for the placement of the field are currently on hold pending the outcome of the state clearing permit

New dog exercise area\overflow carpark area still to have signs and bins for dog bags installed

The Margaret River Show was a success. Well done to all involved

Thank you to all clubs for working with us to input 2017-18 season bookings. Winter season clubs, please start sending through 2018 pre-season and season booking requests for Gloucester Park as soon as possible

Sports Stadium

Social sports will break over Christmas. Expressions of Interest for competitions and advertising for 2018 programs will commence Dec/Jan. Women’s Basketball and Mixed Volleyball currently running until the end of Term 4

Currently working with the Basketball Association to coordinate a joint venture pop up 3 on 3 competition around the Shire in Jan/Feb

Awaiting project scheduling of Cultural Centre to determine Court 3 availability in 2018 and subsequent court bookings and programs


Junior Basketball is in full swing Monday-Thursday afternoons with approximately 350 kids. The season will break over the school holidays and finish in March 2018

Beach Lifeguard Season

Currently working on getting the team ready for commencement on 16 December 2017. The team will once again be led by Mick Short. The season will wrap up on Wednesday, 25 April 2018.

Finally yet importantly, I would like to thank the clubs for working towards making bookings easier. As we move forward with development of the ovals and the increase in bookings, having clubs communicate their intentions/fixtures in advance helps us ensure all clubs get a slice of the action on Gloucester Park.

Margaret River Swim Club: When will the aquatic centre be closed for the Dehumidifier works?

ROM: We will be looking at the scheduling next week. At this stage, it looks to be around early to mid-March. We will not know for sure until we meet with the contractors. We will event look at pushing it to the April school holidays.

9.0 General Business

9.1 2018 SRAC Meeting Dates The 2018 meeting dates for the Sports and Recreation Advisory Committee were endorsed by Council at the Ordinary Council Meeting held 22 November 2017.

Delegates were asked to note the meeting dates, times and locations for 2018.

Notes:

1) Due to the number of delegates and observers attending the meetings the meeting location has been changed to the Margaret River Council Chambers, as it is a larger venue.

2) The October meeting has been moved to the third Wednesday of the month so as not to fall during the school holidays.

Date Venue Time

Wednesday 7 February

Margaret River

Margaret River Council

Chambers

7.00pm

Wednesday 4 April

Margaret River


Chambers

7.00pm

Wednesday 6 June

Margaret River


Chambers

7.00pm

Wednesday 1 August

Margaret River


Chambers

7.00pm

Wednesday 17 October

Margaret River


Chambers

7.00pm

Wednesday 5 December

Margaret River


Chambers

7.00pm


9.2 Updates from the clubs 9.2.1 Margaret River Underwater Hockey

It has been a great season particularly for the Juniors

We have 15 members going to the national competition in January including 10 players in the under 18’s

We have set up a coaching program for the older juniors assisting the younger juniors which is working well

We attended the suicide prevention meeting at the Recreation Centre that was mentioned at the previous SRAC meeting. We will look at becoming involved with the program

9.2.2 Margaret River Tennis Club

The Tennis Club is going strong

The courts are full on Tuesday, Wednesday and Thursday with a waiting list

There is nothing else to report at the moment Margaret River Tennis Club: We would like to suggest that the Shire reassesses the location of the squash courts and potentially relocate up near the Tennis Club. Our committee believe that this location makes more sense. Augusta Golf Club: I noticed in the Community Update section of the paper that as part of the upgrades to the change room facilities at the Football Club it is going to be connected to deep sewerage. The Tennis Club and Nippers Oval are fairly close to this location and currently rely on a septic system that is prone to flooding/overflowing in heavy rain. This is not pleasant for the kids playing on the surface. Could the costing be considered for connecting these two facilities to the deep sewerage at the same time? Arts Margaret River: The circular gravel driveway near the Tennis Club and Poultry Sheds is only graded about twice a year. It currently has large holes in it. Could this area be considered for grading soon?

9.2.3 Cr Meldrum Hello, I am a new Councillor and the Deputy Shire President

I have previously attended some of these meetings as the representative for the Cowaramup BMX Club and Cowaramup Tennis Club

Thank you all for taking time out of your day to attend, it is a great turn out

Nothing from me to report, I will be listening to all you have to say

9.2.4 Margaret River Recreational Surfers – Campbell Chalmers I’m the new representative for the Recreational Surfers and am just

seeing what the meetings are about

Beach safety is an ongoing concern so it is great to hear that the life guards will soon be back on duty

9.2.5 Margaret River Recreational Surfers – Jim Ross

Water safety in the ocean is a big issue and shouldn’t be tossed to Surf Lifesaving as it is not their job. As a group, we would like to try to organise a local rescue service and procedure for deep-water ocean users with surf injuries. Hopefully we can come up with some recommendations for the agenda of the next meeting

It will be developed by locals with detailed knowledge of the area and we also hope to acquire some sort of equipment to get to the person in distress

Campbell Chalmers: We were not able to attend the Surfers Rescue 365 program focusing on first aid ocean rescue training when it was offered in October due to timing however, we would like to try and run it again. You need a minimum of 20 participants. We think we can generate enough numbers to attend.


9.2.6 Margaret River Junior Cricket Club

We have introduced new age groups this year being, under 11’s, 13’s, 15’s and 17’s

All going well

We have got our last week this week before school break

The season will start again the first week back at school

We have 15 members going to Junior Country Week in January 2018

A fundraiser will be held this weekend to assist the kids going. Participation per child is $600 however with the fund raising we hope to get it down to $200 each

In an attempt to try and keep more kids in the game without having to move up to the Colts the structure has changed with year 12 now being the top age group instead of year 11

The drainage on Nippers Oval was terrible last year with the water forming a pond

Margaret River Junior Cricket Club: A question about fees was raised at out committee meeting. How are the fees set for the ovals and is there a structure to it? ROM: Historically it has been based on the number of participants with juniors receiving a discounted rate. Since I have been in the role, I have completed comparisons between several surrounding and or comparable Shires and consulted Department of Sport and Recreation in Bunbury and Peel. All of the research shows that every Council has a different approach to setting the fees. When comparing Busselton, Bunbury, Mandurah and Collie, three of them are looking to move towards a user pay system every time the facility/green field is utilised. Our Shire has the lowest fees by quite a large margin compared to the four just mentioned. Further research on a formalising a standardised approach will be completed as part of operational programing.

9.2.7 Football Margaret River Thank you to Dylan, Seb and the team for all of the works going into

the development of the Lower Western Oval

Apologies for late arrival I have just finished a match

The Summer competition has been capped at 16 teams and is going well. We have gone from three to four pitches on Nippers Oval.

Our numbers are great

As there are now four pitches and we have extended further down the southern end the lighting is poor. Each of the towers is missing one light and has been for three quarters of the soccer season. If we could get those fixed it would be great.

Could the light towers coming from the Skate Park potentially be placed at the Western Oval, south and north on the Nippers Oval (not directly behind the goals). More lighting in these locations would help the clubs/associations in there

We have spoken to Shane about getting a key for fence, as we are not currently able to put our goals away. Kids messing around with the goals and potentially getting hurt is a hazard

Australia made the world cup ROM: Due to the cost, we are following our procurement process and are seeking quotes for the replacement of the globes. We will consider the southern end of the Nippers Oval as a location for the lights to be relocated from the Skate Park.

9.2.8 Netball Margaret River Carly Scott is our new President and Linda Murray is our new Vice

President

Thank you to our previous committee members for the work they have done

We are currently in the off-season

The club has had significant communications with ROM and we are looking at including the under 18’s into our competition. It is so that


those who don’t get into the Hawks team have the capacity to remain in the season and keep playing

It has been nice to be in the off season

9.2.9 Margaret River Roller Derby We are currently training

Nothing further to add since last report

9.2.10 Margaret River Basketball We have 350 kids enrolled this season

10 teams will be travelling up to Perth for the Country Championships

Currently half way through the season 7.51pm Margaret River Basketball delegate left the room 7.5.2pm Margaret River Roller Derby delegate left the room

9.2.11 Margaret River Primary School It has been a successful year for the school sports program

Highlights include o Running of the first triathlon. It was a very successful and a

great day for it in August. The Shire were helpful assisting to shut off roads and making parking areas available for the transitions

o Interschool cross country on Gloucester Park

This year we were not able to run swimming carnivals as the Department have introduced new rules stating that the carnivals cannot be run during any period of swimming lessons. Next year we will look at the swimming lesson timetables and schedule the carnival for outside these dates

The primary school numbers are approaching the same level as the high school, which adds to the never-ending demand on the existing sporting facilities. The resurgence in popularity of basketball will put added pressure on facilities as we commence works on our courts. We want to assist in any way we can however we don’t have any alternative facilities to use

9.2.12 Arts Margaret River

Everything is going well

The centre is currently hosting lot of community events such as school graduations and dance parties

We will be closing fortnight in late December

Through January we will be mainly screening children’s movies

9.2.13 Augusta Golf Club

It is the off season at the moment

The new season starts 1 April 2018

As the club is entirely run by volunteers, we maintain our course with no assistance from Shire of Augusta Margaret River everyone is glad of the break

We are looking forward to next season

9.2.14 Augusta Margaret River Football Club

Thanks to Jim for his efforts and commitment to committee throughout his time here. It is very much appreciated

There is currently an exclusion zone around the club for the asbestos removal for the change room facility upgrade

Thank you to the Shire for their efforts assisting with the upgrades, we are looking forward to good outcome

9.2.15 Shane Bacskai


The new Toro Reel Master 7000-D (mower) has been out on the fields in action. It has had its first 50-hour service and is cutting the grass closer than the previous equipment.

Clubs need to be vigilant and collect all sporting equipment from the field when they pack up. Shane showed metal equipment left on field that went under mower which could ultimately cause damage

With the Toro the Parks and Gardens crew are getting over the ovals quicker, approximately one hectare an hour

Challenges posed with hosting so many events is the impact to the grass. Historically it has been top dressed with sand to assist repairs however the Toro is not made to mow sandy pitches. This will change our approach to getting the fields back into a usable condition. We have access to a small aerator and as a group we will need to look at how we move forward

Dogs on the fields and in particular large dogs are becoming an increasing problem both with the waste they leave behind and the chewed up sticks and logs left on the field. Sticks are not meant to go through the Toro. Dogs are not permitted on the fields, there are signs up

In response to Margret River Junior Cricket Club – Nippers Oval is the only one that is not drained. Historically Nippers Oval was the driest surface however due to the increased usage and mixed makeup of the subsoil the grit has collapsed causing depressions. We are finding it challenging in a number of ways, specifically the pooling of the recycled water on the surface. The team are keeping up the aeration to drain the oval. It may come to a point where we have to shut down the oval for a period of time

In summary, there is currently only 10.5ha of playable surfaces shire wide. The ovals were not designed for heavy use. As a quick snap shot there are 3,500 training units between 3.30pm – 9.00pm, weekly, not taking into account game days. The grounds are rock hard due to over usage

We are surveying the space at Parkwater. This offers 1.5ha however it still has drainage issues

When Rapids Landing comes online this will offer another 1.5ha of new territory however it will be several years before it is fully playable

There is a gap of available usable ground

It is part of our culture to hold events on our green spaces and we will have to work out a way to use what we have moving forward

9.2.16 Margaret River BMX Club

We are half way through season

There are currently 40-50 riders attending on a Friday night

There are nine races to go in the season

Augusta BMX look to be coming online next year and we may look at affiliation

Everything is going well Margaret River Underwater Hockey delegate left the room at 8.08pm

9.2.17 Margaret River Hockey Club

Our AGM was held about a month ago

There is a new committee

Summer hockey is played Thursday and Friday nights in Busselton

Next season we are looking at having three senior teams and eight junior teams, seven of which will need to travel to Busselton to play. As a result we will be looking for a bit of grass to train on

We hope to train years 3-5 down here

Hockey WA have a program Hook into Hockey which we are looking at bringing down to introduce into the schools


We are searching for a location to lay the synthetic turf taken up from the Bowling Club and looking at funding through government bodies to assist with the project

ROM: The turf is owned by the Shire and we are in the process of securing a sea container to be delivered onsite for storage. The turf has been cut diagonally, and must be installed on top of a hardstand surface. It cannot be laid over grass.

9.2.18 Margaret River High School

Scott Cameron who suffered a stroke last year has been recovering well and we are looking forward to having him back next year in student services

We are coming to end of year and the kids have had a great sporting year

Jed Gradison and Seth Vanhaeften won the under 16’s school surfing titles and Seth came runner up in the under 16’s division at the national titles in NSW. The school has a lot of students qualify for state and national representation

With the reduction in space we have introduced a volley ball net and painted four squares on the grounds, both of which are being well utilised

Sue Buckland with finance through school has purchased a table tennis table, which is also proving immensely popular. We will be looking at trying to secure some more funding to purchase another table

9.2.19 Margaret River Karate Club

Question: We are switching over to NBN, is there any reason we need to keep a landline at the club? ROM: No

The club is putting together a scope of works for upgrades to karate club including the replacement of floor. We have been communicating with Shire and we would like clarification if it is the Shire is responsible for the replacement under the lease

The Shire may also be able to assist with funding for building

We would like to upgrade kitchen and put in commercial equipment so the facility is more usable. This will be included in the scope of works

Margaret River will be hosting the national titles next year. It will be attended by seven clubs from the Australian association. There are about another 10 clubs internationally and we are hoping to get as many of them to attend the competition here in Augusta next year

A big thank you to netball for helping us facilitate the competition next year, we know that there is a premium on court space. Thank you

Next Saturday we will be having our Christmas grading and wind up

There will be a new pee wee instructor next year for the 6-8 year old age group

I would like to wish everyone the best for the season and welcome all of the new committee members

9.2.20 Hawks Cricket Club

The season is well underway

There has been a massive turnaround from last year with the completely refurbished nets and new shed

I would like to thank Shane for his work in getting the two main grounds back up to scratch after the carnival

The Nippers Oval has been a big success with huge scores being produced

We have been using a social media campaign, which is turning out to be a good resource from the club. All information disseminated


through Facebook including promoting the club, the sport and advertising fixtures

Player numbers are up strongly from last year with three teams in the field

T20 very popular

A few club members participated in Movember and raise a good amount of funds

The teams are getting some positive results with the A’s beating last year’s premiers twice

All on the up and up

9.2.21 Cowaramup BMX

We are currently in the middle of the season

There are 85-90 riders on a Friday night, which is up about 45 riders a night. It has taken a couple of weeks to get our heads around the increased numbers

Interested to hear from the Margaret River or Augusta clubs to link up with

In the off-season, we put feelers out to upgrade the track in an attempt to retain older riders. The 11-12 years old get bored with track

We are applying for a grant to assist with the upgrades and fingers crossed we can get the upgrades done over next winter

There is a new resident in Cowaramup who builds tracks for a living and he is keen to get involved to build a track that will suit three year olds on balance bikes up to and over 12 year olds

The BMX Nationals will be held in Bunbury next March and at this stage it looks like a dozen of our members will compete

9.2.22 Margaret River Swim Club

It has been a good year and the first year with a paid coach, which has improved our squad

We have feelers out for coaching assistance for next year as the coach from this year has prior commitments

There are currently 40 swimmers in the pool

The club also has open water swimmers and six swimmers will be competing in WA swim meets around the state

We have a large number of summers that now participate in open water events around state

We would like to send a big acknowledgement to Dylan, Nat and the aquatic team for their assistance and support as we utilise the external space around the pool, barbeque and organising additional lane space

9.2.23 Margaret River and Districts Horseman’s Association and Pony

Club It is a quiet time for us

We will hold our AGM in mid January

Thank you to Dylan and Shane for their support for events during year o The club will only be holding three events this year

A two day event over the March long weekend o A one day event in April o A one day event June

I wish everyone a safe, happy Christmas and New Year

9.2.24 Coordinator Recreation Services

It is great to hear that the clubs are doing well with numbers and wins

We will be working together to collaboratively to fix the jigsaw puzzle together so everyone gets space and times on the courts and fields


It is great to hear the positive communication between Netball and Karate to accommodate a national event

9.2.25 Recreation Operations Manager

All clubs need to be prepared for the reduced amount of space available during the redevelopments at the Skate Park, Cultural Centre, Football Club and the Aquatic Centre

A quick reminder to clubs, delegates, parents and friends about comments on social media. We have amazing facilities for the size of the Shire and we do our best to accommodate everyone’s needs

We are currently dealing with bus services for schools for the new year

There seems to be an increasing number of events and festivals coming to town so we need to work together to keep everything moving. Thank you

9.2.26 Margaret River and Districts Agricultural Society

Our last meeting for the year will be held tomorrow night where the end results for the Show will be communicated

The Ag Society is at crisis point as the committee is fatigued, is aging and boredom due to repetitive tasks

We are searching for new committee members, stewards and volunteers.

The Society don’t require attendance at a monthly meeting but assistance a few weeks a year around show time would greatly assist

All events require assistance and it seems to be a small few who put their hand up to assist time and again leading to volunteer fatigue

Jim Ross, thanks for your contribution to this committee for all of these years

I would like to thank all the current standing members and thank the new members in advance

Season’s greetings to you all and see you next year

10.0 Matters for which the meeting may be closed (Confidential Items) Nil

11.0 Closure of meeting The meeting was closed at 8.37pm.

Sports and Recreation Advisory Committee Meeting Minutes

Documents

Transcript of Sports and Recreation Advisory Committee Meeting Minutes