Special General Government Committee Agenda · BNI Bowmanville Chapter ... Testimonials Looking...
Transcript of Special General Government Committee Agenda · BNI Bowmanville Chapter ... Testimonials Looking...
Final
Special General Government Committee Agenda
Date: Friday, January 26, 2018 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario
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Copies of Reports are available at www.clarington.net
General Government Committee Agenda Date: January 26, 2018
Time: 9:30 AM Place: Council Chambers
Page 2
1 Call to Order
2 Adopt the Agenda
3 Declaration of Interest
4 Delegations 4.1 Linda Kent, Library Director, Clarington Public Library and Terry Gray, Clarington Public
Library Board, Regarding the 2018 Operating and Capital Budget
4.2 Angie Darlison, Executive Director, and Mike Moynes, President, Bowmanville Older Adult Association, Regarding the 2018 Operating and Capital Budget
4.3 Chris Newman, Coordinator, Firehouse Youth Centre, Regarding the 2018 Operating and Capital Budget
4.4 Dionne Powlenzuk, Executive Director, Mary-Anne Slemon, President and Michael Patrick, Treasurer, Visual Arts Centre of Clarington, Regarding the 2018 Operating and Capital Budget
4.5 Deb Kalogris, Manager, Clarington Home Support Program and Sally Barrie, Director, Home Support Program, Community Care Durham, Regarding the 2018 Operating and Capital Budget
4.6 Kevin Symak, Chair, Newcastle Community Hall Board, Regarding the 2018 Operating and Capital Budget
5 Adjournment
Presentations and Handouts
2018Budget Presentation
Terri GrayClarington Public Library Board
Budget Request 2018
2017Approved Budget
PercentChange
2018 Total
Personnel Expenses $2,410,485 2.52% $2,471,209
Other Expenses $815,045 1.09% $823,924
Total Expenses $3,225,530 2.16% $3,295,133
Non‐Municipal Revenue $208,820 0.96% $210,820
Municipal Request $3,016,710 2.24% $3,084,313
Ajax, $36.67
Clarington, $37.11
Whitby, $42.67
Belleville, $42.76
Milton, $43.48
Caledon, $44.97
Cambridge, $47.62
Oshawa, $57.02
Pickering, $63.56
Halton Hills, $68.22
Library Costs per Capita, 2016
2017 Highlights
Community EngagementLifelong Learning
Educational Support
Technology
Charles Bowman Class VisitFamily Safety Day
Holy Family Fun Fair
Lakeridge Health Bowmanville Card
Community Engagement
Lifelong Learning
Lifelong Learning
Lifelong Learning
Educational Support
Educational Support
Educational Support
Educational Support
Educational Support
Educational Support
Educational Support
Educational Support
Technology
Economic ImpactThe average member’s annual savings provided by their Library card:
The average member’s annual savings provided by their Library
card, enough for a family’s groceries for a week, a one month DRT pass, and a three month fitness membership!
$502.51
Bowmanville Older Adult Association 2017 Annual Report
Created By Angie Darlison – January 2018
Mission Statement•To promote the health and happiness of older adults by providing opportunities to enhance their quality of life.
Values and Beliefs•Accessible ● Caring ● Community Focussed ● Fiscally Responsible ● Member Focussed ● Quality Programs
Hours of Operation:Monday ‐Wednesday
8 am – 6 pmThursday 8 am – 7 pmFriday 8:30 am – 4:30 pmSaturday & Sunday
10 am – 5 pm
Our Facility
Membership information:(Valid for one year from the day you join and available for anyone 55+)A membership is required by ALL participants in Drop‐In programs at the BOAAYour BOAA Membership entitles you to: Advanced registration in all BOAA Registered Programs Participation in all BOAA Drop‐In Programs Keep updated with the latest information via BOAA Newsletters, Emails and Voicemails Participation in BOAA Day Trips Advanced Discounted Tickets to Special Events & Fundraisers Voting at the Annual General Meeting Hold Office on the Governing Board of Directors Meet lots of new friends Discover new hobbies, skills or talents Become involved in meaningful volunteer work Meet new people in your community
By being a current member, you are assisting to ensure the BOAA will be a
long‐lasting organization within the community.
Program UpdateOf the 368 offered programs 292 ran successfully (79%) 16 NEW registered programs were implemented 55 instructors provided programs & courses, 38 were paid, 15
volunteered and 2 were provided by partnership organizations 70 Weekly drop-in programs were offered 20 NEW drop-in programs were added 47 workshops were offered, 22 of which were FREE of charge
Marketing & Advertising Trending 2017 Hashtags #BOAA#BowmanvilleOlderAdults#BOAAalltheway#BOAAstrong#AgeSuccessfully#VibrantSeniors#AgeWellLiveWell
Trips & Travel The BOAA has three on-going partnerships with local tour providers:
o Marigold Travel in Port Perry o Lakeshore Travel in Bowmanville o Kemp Travel in Bowmanville
Each month from January to November with the exception of July & August the BOAA travels to Casino Rama for a Day Trip with over 33 people attending each time
January 2017 – Dominican Republic (7 days) 51 people March 2017 – Irish Rovers (Day Trip) 49 people May 2017 – Stratford (Day Trip) 52 people June 2017 – A day in the Country (Day Trip) 42 people September 2017 – A day to the North (Day Trip) 48 people November 2017 – Famous Peoples Players (Day Trip) 40 people November 2017 – Nashville (5 Nights – 6 Days) 52 people
Community Outreach Update Rotary Club of Bowmanville – February 2017Newcastle Lions Club – February 2017Kawartha Pine Ridge Community Event – March 2017Newcastle Community Information Fair – March 2017100 Women Who Care - February & March 2017Tradition of Durham Retirement Residence Health Fair – April 2017Clarington’s Volunteer Stars Event – April 2017Hosted the 3rd Bowmanville-Beavers, Cubs, Scouts, Venturers & Rovers – April 2017Clarington Photography Club – May 2017Clarington Secondary School “Own Your Ed” Conference – May 2017Bowmanville Rockin’ Rotary Ribs & Brews Ribfest – June 2017Wilmot Creek Information Expo – June 2017Edwardian Afternoon Teas held at Clarington Museums – June through August 2017
Community Outreach Update Concerts In The Park, Bowmanville – June through September 2017 BNI Bowmanville Chapter – July 2017 Curves Bowmanville Anniversary Event – August 2017 Hosted KCC Gourmet Catering for “Cooler” Way Home Food Delivery Program – August 2017 United Way Durham Volunteer Far at Firehouse Youth Centre – September 2017 Hosted Seniors Information & Active Living Fair in partnership with OACAO and sponsored by the Ministry
of Seniors Affairs – September 2017 Participated in Durham Council on Aging at Durham Regional Headquarters – October 2017 Hosted Active Aging Canada & Quaich Inc. 2-Day Leadership Training Workshop – October 2017 COPE Mental Health & March of Dimes Stroke Support Group – October 2017 55+ Active Adults, Municipality of Clarington Older Adult Information & Active Living Fair – November
2017 OACAO Annual Conference “Aging Well: Celebrate! Educate! Motivate! Appreciate! – November 2017 Clarington Central Secondary Service Remembrance Day Assembly – November 2017 1st Annual Bowmanville Rotary Christmas Market – December 2017
Testimonials Looking back to 2011, the year I became a member, I cannot imagine what my social life would be like, without the BOAA.
This association gave me the opportunity to socialize, to exercise and to contribute to my community. It opened doors to friendships, to compassion and to a sense of self-worth that I feel when I walk through the BOAA doors. It is where I am always greeted with a smile and recognition. It makes me feel good and I love passing that feeling on to the people I meet!
This is my 6th year, as a volunteer, and I always look forward to the hours that I put in. The people that I meet are kind, gracious and appreciate everything that the staff and volunteers do to keep the BOAA running smoothly. It is a lot of work for the staff, but all the volunteers step in and help to ease the load. Like everyone else, I am proud to be a volunteer and to contribute to this special place!
Theresa Smith
Testimonials
Volunteer Updates 295 Registered Volunteers Logged 24710.14 hours
Assisting in the following areas: Administration Assistants Board Members Café Assistants Event Assistance Facility & Maintenance Help Front Desk Reception Greeters
Kitchen Assistants Marketing & Program Promotion Outdoor Cleaning Crew Photography & Videography Support Program Conveners Program Instructors Ticket Sellers Transportation Providers Welcome Ambassador Team
Wheels in Action 135 Different Registered Riders 7543 trips have been provided Toyota Sienna has 170,365kms bought new in 2011 Toyota Rav 4 has 114,513 kms bought new in 2012 29 Volunteer Van Drivers
Membership Summary StatisticsTotal Registered Members as of December 31, 2017 is 1744Total Registered Guests and Non-Member Participants 646359 New Members registered with the BOAA in 2017
0
10
20
30
40
50
60
70
80
90
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Membership by Gender
Female1271
Male 485
Membership by Age Below 55 23
Ages 55-59 85
Ages 60-64 218
Ages 65-69 377
Ages 70-74 407
Ages 75-79 317
Ages 80-84 188
Ages Over 85 129
Membership by Location City/Town Total
Haydon 1Enniskillen 6Kendal 6Newtonville 16Hampton 38Orono 72Courtice 130Outside of Clarington 151Newcastle 301Bowmanville 1023
Membership Visits by Day 60,422 CheckinsOpen 333 days
0
50
100
150
200
250
300
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
Membership Visits by Month
0
50
100
150
200
250
January February March April May June July August September October November December
Grant Applications & Funding Updates Municipality of Clarington Service Canada Summer Student Funding “5 Summer Students” OACAO Health Fair Funding Elderly Persons Funding Special Grant “Café Support” Durham College Youth Job Connect Funding “Staffing” Christina Mary Hendrie Trust “Program Support Funding” New Horizons for Seniors “Life Through the Lens Series for Seniors” Multicultural Community Capacity Grant Program “Armchair Travel”
Building Utilities
Expenses Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Electricity 3,099.40 2,741.38 3,158.83 2,659.04 2,629.00 2,820.76 2,350.88 2,347.32 2,336.28 2,067.92 2,270.55 0.00 28,481.36
Water and sewer 96.24 0.00 480.62 0.00 645.94 0.00 614.80 0.00 511.77 0.00 528.54 0.00 2,877.91
Natural Gas 314.88 831.71 977.29 714.24 429.59 145.20 126.32 124.86 170.61 133.03 414.61 1,706.06 6,088.40
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total 3,510.52 3,573.09 4,616.74 3,373.28 3,704.53 2,965.96 3,092.00 2,472.18 3,018.66 2,200.95 3,213.70 1,706.06 37,447.67
500
1,000
1,500
2,000
2,500
3,000
3,500 Electricity
Water and sewerNatural Gas
2017 Unaudited Year End Balance Sheet
2018 Proposed Revenue Budget Revenue Budget
Grants (Provincial / Federal) 147,700
Municipal Grant 314,502.48
Memberships 43,000
Program Registrations 152,000
Drop-In Fees 36,000
Fundraising 90,000
Hospitality Coordination 47,500
Donations 24,700
Wheels In Action Transportation 8,400
Wheels In Action Replacement Fund 3,600
Partnership Programming 12,600
Facility Rentals 30,000
Total 910,002.48
2018 Proposed Expense Budget Expense Budget
Salaries & Benefits (Full & Part Time) 539,502.48
Registered Program 15,000
Drop-In Program 2,500
Wheels in Action 8,400
Wheels in Action Replacement 3,600
Advertising 45,000
Maintenance 45,000
Utilities / Telephone 58,000
Other 15,000
Administration & General 34,000
Insurance 7,000
Grants 55,000
Total 910,002.48
2018 Proposed Expense Budget Continued
Expense Budget
Fundraising 40,000
Hospitality 32,000
Amortization of Assets 10,000
Total 910,002.48
Highlights of 2017•Christmas Dinner
•Introduction Of Rockin Recreation
•Increase In Access Of Services
•New & Expanding Partnerships
Community Partnerships BOAA DRPS Our Schools
The United Way
Health Department
By The Numbers •Registered Youth For 2017 = 330
• Increase Of 28.5% From 2016
•Number Of Annual Visits = 3899 • Increase Of 15% FROM 2016
•By Age•67% Of Visits By Youth Under The Age Of 16
•Represented Only 30% In 2016
By The Numbers
0
57%72%
240%259% 258% 259%
299%
0 4%16% 16% 16% 20% 20%
29%
0%
50%
100%
150%
200%
250%
300%
2010 2011 2012 2013 2014 2015 2016 2017
Youth and Grant Growth (%) (2010 Base)
Youth Growth %
Grant Growth %
2018 Request•Requesting A $4,000.00 Increase
•2018 Annual Request $65,200•Additional Staffing
•Quality Of Programming •Safety & Security•Increased Needs
Thank You •“This Competition And The People Involved Helped Me Realize
That Music Is What I Am Meant To Do”
•“The Work Of The Firehouse And Of Your Team Is So Critical In Supporting Our Most At-risk Students In Clarington”
Exhibitions
Over 200 artists exhibited Over 5000 visitors to the VAC in 2017
● 8 professional artists ● Art From the High School ● 37th Annual Juried Show● Annual members show ● Town Hall & Library Spaces● Youth Artists in Picasso’s Picnic
2018
New ways to engage with exhibitions:
● increased programming● more events ● new format for catalogues● open calls for exhibitions
Education
Over 675 class participants
● 313 Adults - 15% increase over 2016● 362 Kids - 28% increase 2016● sold out March Break camp● 21 school group workshops
2018
Increase to programs:
● new Winter Camp for 2018● more weeks for summer camp● more workshops for adults● increase school workshops● joint workshops with community
partners
Community
Engaging with the public1250 participants 2250 in attendance
● Winter Wonderlearn● Downtown Festivals● Orono Fair● Clarington Community Christmas Party● Driftwood Theatre - Bard’s Bus Tour● Picasso’s Picnic
2018
Increased engagement opportunities:
New Volunteer Programs:● Gallery Ambassador● Docent Program● Academic Intern Program● High School Co-Op Program● High School Volunteer Program
Operations
Goals achieved in our strategic plan:
● Strengthen and adapt our organization
● Secure additional sources of funding and support
● Upgrade our facilities, infrastructure, systems and processes
2018
New Staff and Structure:
● Curator● Marketing Coordinator● Development Coordinator
New summer student grantsNew - Internship Program Grants
Clarington
Presentation to Municipal Council
January 26, 2018
Who We Are
Community Care Durham is a registered charitable organization that currently provides 24 services categorized within Home Support, Respite (Caregiver Relief) and COPE Mental Health & Specialized Geriatrics Services to adults and their caregivers who have needs related to aging, physical and/or mental health.
What We Do
Our Mission“ Strengthening People, Strengthening Community”
Community Care Durham supports adults and their caregivers who have needs related to aging, physical and/or mental health. We consistently strive, with a network of community support, to enrich the quality of life and independent living for those we serve.
Our Services
In 2016-2017, more than 2,000 volunteers and 300 staff provided 461,000 units of service to some 12,000 individual clients across Durham Region through:
Our Services Access to Primary Care – Adult Day Services Assisted Living Services (ALS) Collaborative Health Intake Program (CHIP) Congregate Dining COPE Mental Health – Group Support Exercise Clinics Falls Prevention Clinics Foot Care Home At Last (HAL) Home First Initiative
Our Services Home Help Home Maintenance Information and Referral In-Home Respite Long-Term Emergency Avoidance Program (LEAP) Luncheon Out Meals on Wheels – Hot Meals on Wheels – Frozen Psychogeriatric Community Support Program (PCSP) Supportive Housing Services Telephone Reassurance Transportation (including Accessible Van) Volunteer Visiting
In Clarington….
Local services are coordinated through office sites at:
G. B. Rickard Recreation Complex houses the Home Support, COPE Mental Health and Adult Day Program
Wilmot Creek community houses the Assisted Living Services (ALS)- Clarington
In Clarington….
Total number of clients – 2035Total number of volunteers – 486
16 COPE support groups
1,839 luncheon out meals for 359 clients
transported 671 clients for 13,555 trips
210 clients received friendly visiting
70 members enjoyed social interaction in the Adult Day Program
355 clients supported with home help and home maintenance
In Clarington………
In Clarington………
14,920 hot/frozen Meals on Wheels were delivered to 203 clients
536 clients attended 2,860 foot care appointments at regular community clinics
Thank you for caring…
Community Care DurhamClarington
905-623-2261
www.communitycaredurham.on.ca