Small Project Ymplementation
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Small Project Implementation
July 30, 2011
4:00 -5:30 PM
Cassy Catapang
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Outline of Presentation
I. Project Cycle
II. Requirements in Small Project Implementation
III. Project Implementation
IV. How to End a Project
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Project Cycle
Planning
Situation
Analysis
Data
Gathering
Project
Identification
Implementation
Review &
Re-planning
Monitoring/
Evaluation
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Conceptualization Follow-UpPre-Implementation Phase-OutImplementation
Phase 1 Phase 3Phase 2
Are
a o
f R
es
po
ns
ibil
ity
Assisting
Organization
Recipient Community
Activities
after
Project
Completion
Project Phases
Level of Support by Assisting Organization, Partners and Other Cooperating Organization
Level of Support by Assisting Agency, Partners and Other Cooperating Organization
Pro
ject
Pro
po
nen
t
Initiation
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Requirements in Small Project Implementation
Organization
Budget
Plan of operation
Monitoring and Evaluation
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Organization
– Organizational Chart
– Roles & functions; duties and responsibilities
– Project supervision, coordination and decision making
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Project implementation Structure
Community Development Interventions
Admin Support & Logistics Technical Support
Project Management
Project Coordination
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Project implementation Structure
Small Project:
Community Partners
Admin Asst. Technical Asst.
Project Team Leader
Project Team
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Budget– Personal services
• Salaries and wages
– Maintenance & Other Operating Expenses
• Supply and materials
• Communication
• Traveling expenses
• etc
– Capital investment
• Equipment and facilities
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Budget
BUDGET ITEMSTotal Item
Cost
Funding
Agency% LGU** % Others** %
Phase/Activity
Item 1
Item 2
Item n
Phase/Activity
Item 1
Item 2
Item n
T O T A L
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Plan of operation
– Gantt Chart
– Action Plan
– Monitoring Plan
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Gantt Chart
Plan of Operation for Year-1
Results Activities OVITarget
AccomplishmentLocation
Important
Assumptions
Person
Responsible
Timeframe (Month)
J F M A M J J A S O N D
1.0 1.1
1.2
1.3
1.4
1.5
2.0 2.1
2.2
2.3
2.4
3.0 3.1
3.2
3.3
4.0 4.1
4.2
4.3
4.4
4.5
5.0 5.1
5.2
5.3
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Action Plan
A c t i v i t i e s
E x p e c t e d
R e s u l t s
( O u t p u t s
a n d
O u t c o m e s )
S c h e d u l e R e s p o n s i b l e
P e r s o n s
R e s o u r c e s
N e e d e d
( M a t e r i a l s ,
e q u i p m e n t , e t c . )
R e m a r k s
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M & E is designed to be:
– A steering and management tool
– A means to identify successes, bottlenecks
– A self-assessment instrument for the project
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M & E Plan
Indicators Method of
Collection
Date of
collection
Responsible
person
Time and
funding
requirement
Intended
use of
data
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How to end the Project
• Plan the end of the project from the beginning
• Ensure that the roles and function of project partners are clarified
• Be prepared with all the necessary legal document for the turn over of
the project
• Duties and responsibilities
• Equipment and facilities
• Remaining funds
• Include a follow-up in the phase-out plan of the project
• Organize a formal turn over ceremony
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