SKILLS - Richards Bay Coal Terminal Web view(Practical & Technical) ... Strong MS Office skills...
2
VACANCY: EXECUTIVE ASSISTANT PURPOSE OF POSITION To provide full secretarial services and administrative support to Executive Management. KEY PERFORMANCE AREAS o Secretarial services and Communications, including the following: o Minutes taking, initiating and following up on business matters behalf of the Executive Manager (EM); convey instructions and information to subordinates on EM’s behalf; replying to correspondence by deciding on content and handling back-up research; typing of documentation; provision of telephone service; handling confidential correspondence. o Retention and availability of information, including the following: o Establishment and maintenance of EM’s filing systems and follow-up systems; maintain leave roster for division’s management team. o Organisation and administration, including the following: o Perusal of all incoming mail, sorting, replying, redirecting or taking action where relevant; maintain individual diaries of EM’s; coordinate meetings and arrange off site meetings and functions; statistical analysis and reporting. o Group responsibility, including the following: o During absence of EM inform relevant staff and issue directives regarding matters requiring decisions; provide a back-up secretarial service to other EM’s; protection of company assets; provide company travel arrangement service to EM’s; establish and maintain personal data files. COMPETENCIES (The following will be advantageous) KNOWLEDGE (Educational Qualifications & Experience) University Bachelors Degree Minimum of 5 years secretarial experience SKILLS (Practical & Technical) Code EC Driver Strong MS Office skills (Excel, Word, PowerPoint) and SAP literacy Typing speed > 60 w.p.m. and minute taking skills Excellent scheduling/diary management skills (Planning and organizing) Excellent English communication skills – verbal & written BEHAVIORAL ATTRIBUTES (Personality Characteristics) Confidentiality Self-driven, Assertive at all levels, Building working relationships and being a team player, Effective decision making and Must cope well under pressure DIVISION: MANAGEMENT GRADE: CL
Transcript of SKILLS - Richards Bay Coal Terminal Web view(Practical & Technical) ... Strong MS Office skills...
VACANCY: EXECUTIVE ASSISTANTPURPOSE OF
POSITION
To provide full secretarial services and administrative support to Executive Management.
KEY PERFORMANCE AREASo Secretarial services and Communications, including the following:
o Minutes taking, initiating and following up on business matters behalf of the Executive Manager (EM); convey instructions and information to subordinates on EM’s behalf; replying to correspondence by deciding on content and handling back-up research; typing of documentation; provision of telephone service; handling confidential correspondence.
o Retention and availability of information, including the following:o Establishment and maintenance of EM’s filing systems and follow-up systems; maintain leave roster for
division’s management team. o Organisation and administration, including the following:
o Perusal of all incoming mail, sorting, replying, redirecting or taking action where relevant; maintain individual diaries of EM’s; coordinate meetings and arrange off site meetings and functions; statistical analysis and reporting.
o Group responsibility, including the following:o During absence of EM inform relevant staff and issue directives regarding matters requiring decisions; provide a
back-up secretarial service to other EM’s; protection of company assets; provide company travel arrangement service to EM’s; establish and maintain personal data files.
COMPETENCIES (The following will be advantageous)
KNOWLEDGE (Educational Qualifications & Experience)
University Bachelors Degree Minimum of 5 years secretarial experience
SKILLS(Practical & Technical)
Code EC Driver Strong MS Office skills (Excel, Word, PowerPoint) and SAP literacy Typing speed > 60 w.p.m. and minute taking skills Excellent scheduling/diary management skills (Planning and organizing) Excellent English communication skills – verbal & written
BEHAVIORAL ATTRIBUTES(Personality Characteristics)
Confidentiality Self-driven, Assertive at all levels, Building working relationships and being a team player, Effective decision making and Must cope well under pressure
RBCT VALUES
We will not engage in any unsafe activity We treat each other with respect and dignity We care for the wellbeing of our employees We work to the best of our ability We are innovative and proactive We care for the environment
CV’s together with supporting documents should be submitted to: [email protected]
10 March 2017Employment may be subject to RBCT’s Employment Equity Plan. People living with physical limitations are encouraged to apply.
External applicants should consider their application as being unsuccessful if not contacted within 4 weeks of the closing date.
DIVISION: MANAGEMENT
GRADE: CL
