Single Plan for Student Achievement (SPSA ) 2010 Template

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SINGLE PLAN FOR STUDENT

ACHIEVEMENT (SPSA)2010 TEMPLATE

ACPA Presentation April 28, 2011

Lupe Andrade, SBCSS ConsultantYolanda Contreras, SBCSS Consultant

JACK O’CONNELLState Superintendent of Public Instruction

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REFERENCES

This presentation is based upon The Guide to the Single Plan for Student Achievement (SPSA) available on the CDE SPSA Web page at http://www.cde.ca.gov/nclb/sr/le/singleplan.aspand information from the California School Accounting Manual (CSAM) is available on the CDE Definitions, Instructions, & Procedures Web page at http://www.cde.ca.gov/fg/ac/sa/.

http://www.cde.ca.gov/nclb/sr/le/singleplan.asp

http://www.cde.ca.gov/fg/ac/sa/


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WHAT IS THE SPSA? A single school plan required by

state law… Education Code (EC) Section 64001

For schools participating in state and federal categorical programs funded through the Consolidated Application

Employing a continuous improvement cycle

To raise student performance to the level of state standards


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Roles and Responsibilities of Governance Councils and Advisory Committees

Required Content of the SPSA including proposed expenditures

SPSA Development Steps On-going Monitoring

SPSA Planning Process

This session focuses on:


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WHY A SINGLE PLAN?

The SPSA is required based upon a local educational agency’s (LEA) application for programs funded through the Consolidated Application and operated at the school.

The school site council (SSC) must develop a SPSA that consolidates all plans required by these programs.


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Form C: Programs Included in this PlanThe School Site Council intends for this school to participate in the following programs: (Check the box for each state and federal categorical program in which the school participates and, if applicable, enter amounts allocated. The plan must describe the activities to be conducted at the school for each of the state and federal categorical program in which the school participates. If the school receives funding, then the plan must include the proposed expenditures.)


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BASIC REQUIREMENTS OF THE SPSA1. Shall align activities with school goals for

improving pupil achievement 2. Shall base goals upon an analysis of

verifiable state data3. Shall address how it will be used to improve

the academic performance of all pupils proficient and beyond

4. Shall identify the schools’ means of evaluating progress toward accomplishing those goals

(EC Section 64001)


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BASIC REQUIREMENTS OF THE SPSA (CONT.)5. Shall address how state and federal law

governing these programs will be implemented

6. Shall be reviewed annually by the SSC and updated, including proposed expenditure of categorical funds

7. Shall be reviewed to assure that the plan is consistent with the district local improvement plan, and approved by the local governing board at a regularly scheduled meeting whenever there are material changes that affect the academic programs for students

(EC Section 64001[d], [f]; 5 CCR 3930)


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SECTION 1

Composition, Roles, and Responsibilities of Governance and

Advisory Committees


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SSC COMPOSITION (CONT.)

a. In elementary schools (minimum of ten members), Half the members are the principal, classroom

teachers, and other school personnel. Classroom teachers are a majority of this group.

Half the members are parents or other community members.

(EC sections 52852, 64001[g])


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COMPOSITION OF AN ELEMENTARYSSC MINIMUM SIZE TEN

Teachers

Other StaffParents

Principal


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SSC COMPOSITION (CONT.)

b. In secondary schools (minimum of 12 members) Half the members are the principal, classroom

teachers, and other school personnel. Classroom teachers are a majority of this group.

Half the members are equal numbers of students and parents.

(EC sections 52852, 64001[g])


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COMPOSITION OF A SECONDARYSSC MINIMUM SIZE TWELVE

Teachers

Other StaffParents

Students

Principal


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FORM D SCHOOL SITE COUNCIL MEMBERSHIP

Names of Members

Principal

Classroom

Teacher

Other School

Staff

Parent orCom

munity

Member

SecondaryStudent

Numbers of members in each category


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ROLES AND RESPONSIBILITIES

Review and interpret academic achievement data

SSC seeks input of applicable advisory committees

SSC develops goals and activities to meet assessed student needs, approves, and recommends the SPSA to the local board

Local board approves the SPSA or disapproves it for stated reasons

School and district administration supports planning and implements approved SPSA


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EXAMPLES OF ADVISORY COMMITTEES

Economic Impact Aid/Limited English Proficient (EIA/LEP) district advisory committee known as the District English Learner Advisory Committee (DELAC)

EIA/LEP school level advisory committee known as the English Learner Advisory Committee (ELAC)

EIA/State Compensatory Education (EIA/SCE) district advisory committee known as the District Advisory Committee (DAC)

EIA/SCE school level advisory committee known as the School Advisory Committee (SAC)


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ADVISORY COMMITTEES ROLE

Applications for EIA funds through the Consolidated Application must contain a certification of participation by the EIA/DELAC and EIA/DAC in the planning process and the district advisory council chairperson’s signature.

The EIA/ELAC and EIA/SAC advises the SSC regarding the state compensatory education program. The SPSA contains an assurance the ELAC and SAC were consulted during the development of the SPSA by the SSC. (5-CCR Section 4423)


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SECTION 2

Planning Steps for the SPSA


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Reach Desired

Outcomes

Approve and Recommend

SPSA to Local Governing Board

Reaffirm or Revise School

Goals

ReviseImprovement

Strategies and Expenditures

Seek Advisory Committees

Input

Monitor Implementation

MeasureEffectiveness

of Improvement Strategies


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STEP 1: ANALYZE STUDENT PERFORMANCE AND PROGRAM QUALITY

• Assess the academic performance of all student groups

• Consider the effectiveness of current program for each


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REVIEW ACHIEVEMENT MEASURES Standardized Testing and Reporting

[STAR] data CAHSEE API Adequate Yearly Progress (AYP) California English Language

Development Test (CELDT) Local benchmarks and curriculum

embedded assessments


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PROGRAM ASSESSMENT TOOLS Academic Program Survey (APS) District Assistance Survey (DAS) School Accountability Report Card (SARC) English Learner Subgroup Self Assessment

(ELSSA) Inventory of Supports and Services for

Students with Disabilities (ISS) Student grade patterns Student work samples


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NINE ESSENTIAL PROGRAM COMPONENTS OF THE APS

1. SBE-adopted English-language arts (ELA) and math curricula materials

2. Monitoring of instructional time and an effective master schedule

3. Pacing guides4. Materials based training for

administrators


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APS (CONT.)

5. Materials based training for teachers; highly-qualified teachers (HQT) and fully credentialed teachers

6. Assessment and monitoring, including embedded assessments to guide curriculum and instruction

7. Instructional support for teachers including coaching and content experts


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APS (CONT.)8. Grade level collaboration in

kindergarten through grade eight and subject matter collaboration in grades nine through twelve

9. Fiscal allocations in SPSA support ELA and math


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ACCOUNTABILITYOn an annual basis, the LEA and the SSC determine if the assessed needs of students have been met by the instructional strategies for those students not yet meeting state academic content standards.

(20 USC 6314[b][1][2] Schoolwide Program, 6315[c][2] Targeted Assistance Program; EC 64001[f])


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FISCAL REQUIREMENTS: MAINTENANCE OF EFFORT

…expenditures of the LEA and the State by the LEA for the preceding fiscal year was not less than 90 percent of the combined fiscal effort or aggregate expenditures for the second preceding fiscal year…

(ESEA Section 9521)


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FISCAL REQUIREMENTS: COMPARABILITY

A local educational agency-wide salary schedule A policy to ensure equivalence among schools in

teachers, administrators, and other staff A policy to ensure equivalence among schools in

the provision of curriculum materials and instructional supplies.

Schools which receive categorical funds shall have base expenditures comparable to nonparticipating schools.

Assurance that the LEA has:

(ESEA Section 1120)


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FISCAL REQUIREMENTS: SUPPLEMENT NOT SUPPLANT

State and federal categorical funds must be used to supplement, not supplant existing state and local fiscal efforts.

Funds must not be spent for costs which would, in the absence of the categorical program, be met by the general fund.

(ESEA Section 1120)


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BASIC FISCAL RULES FOR ACTIVITIES INCLUDED IN THE SPSA

1. Proposed expenditure of funds must be used to raise the academic achievement of students to the level of state standards.

2. Activities/actions funded must supplement the core educational program for students not yet meeting proficiency.


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ADMINISTRATIVE COSTSUp to 15 percent may be spent for administrative costs, including indirect costs, incurred at the school and district office in support of these programs.

Note: Some categorical programs may have additional, more stringent requirements. This rule does not supersede those requirements.


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15 PERCENT EXPENDITURE CAP

For example:If an LEA has already spent 12 percent on direct administrative costs, then it can claim only 3 percent for indirect costs, even if the approved rate exceeds 3 percent.

What does the 15 percent administrative cap mean?

• Indirect costs plus direct administrative costs may not exceed 15 percent.


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Form B: Centralized Support for Planned Improvements in Student Performance

The School Site Council has analyzed the planned program improvements and has adopted the following program support goals, related actions, and expenditures to raise the academic performance of students not yet meeting state standards


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PRESUME SUPPLANTING OCCURRED IF:

• Required to be made available under federal, state, or local laws

• Provided with non-federal funds in prior year

• Provided to participating children if those same services were provided to non-participating children with non-federal funds

(A-133 Compliance Supplement)

State or federal categorical funds were used to provide services that were:


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STEP 2: SEEK INPUT

Obtain input from all applicable school advisory committees

Listen to all stakeholders: staff, students, parents, and community

Identify barriers and opportunities Establish a commitment to shared

goals


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STEP 3: AFFIRM OR REVISE SCHOOL GOALS

Derived from student performance data Addresses related educational practices Aligned with academic standards Attainable in the time available Specifies participants Measurable

Attributes of effective school goals:


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STEP 4: REVISE AND PRIORITIZE STRATEGIES TO IMPROVE STUDENT ACHIEVEMENT

Focused on student achievement, curriculum, and instruction

Based on accurate, verifiable needs assessment

Aligned to specific performance goals Focused on specific participants Provides means to measure progress Proposes expenditures specific to goals Sets start and completion dates Addresses all appropriate dimensions

Attributes of successful strategies:


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PRIORITIZE STRATEGIES TO IMPROVE STUDENT PERFORMANCE

Once the specific activities to meet student needs are determined, they must be prioritized in order of importance.

Next specific activities will then need to have specific costs attributed to their implementation.

Then costs need to be attributed to the appropriate program.

Finally the SSC will propose expenditures to implement the specific strategies.


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Form A: Planned Improvements in Student Performance

The School Site Council has analyzed the academic performance of all student groups and has considered the effectiveness of key elements of the instructional program for students failing to meet academic performance index and adequate yearly progress growth targets. As a result, it has adopted the following school goals, related actions, and expenditures to raise the academic performance of students not yet meeting state standards:


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SSC ASSURANCES

Is properly constituted(membership meets statutory requirements)

Has reviewed its responsibilities Sought input from applicable advisory

groups Developed/Reviewed program content

requirements and budget Recommends the SPSA to the local

governing board for their approval

As part of submitting the SPSA, the SSC assures the local governing board that it:


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Form E: Recommendations and AssurancesThe school site council (SSC) recommends this school plan and proposed expenditures to the district governing board for approval and assures the board of the following:The SSC is correctly constituted and was formed in accordance with district governing board policy and state law.The SSC reviewed its responsibilities under state law and district governing board policies, including those board policies relating to material changes in the Single Plan for Student Achievement (SPSA) requiring board approval.

The SSC sought and considered all recommendations from the following groups or committees before adopting this plan (Check those that apply):

___ State Compensatory Education Advisory Committee __________________ Signature

___ English Learner Advisory Committee _______________________________Signature

___ Special Education Advisory Committee _____________________________Signature___ Gifted and Talented Education Advisory Committee ___________________Signature___ District/School Liaison Team for schools in Program Improvement ________Signature___ Compensatory Education Advisory Committee _______________________ Signature___ Departmental Advisory Committee (secondary) ______________________ Signature

___ Other committees established by the school or district (list) _____________Signature

The SSC reviewed the content requirements for school plans of programs included in this SPSA and believes all such content requirements have been met, including those found in district governing board policies and in the local educational agency plan.

This SPSA is based on a thorough analysis of student academic performance. The actions proposed herein form a sound, comprehensive, coordinated plan to reach stated school goals to improve student academic performance.

This SPSA was adopted by the SSC at a public meeting on: _______.Attested:_________________________ _______________________ ________Typed name of School Principal Signature of School Principal Date_________________________ _______________________ ________Typed name of SSC Chairperson Signature of SSC Chairperson Date


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STEP 5: GOVERNING BOARD REVIEW

The local governing board reviews and approves the SPSA annually and whenever there are material changes to the plan (e.g., the school is designated as Program Improvement).

The local governing board may return the SPSA to the SSC for revision if it violates federal, state or local statute, regulation or policy. If the board returns the SPSA to the SSC, it must specify why the plan was flawed.

(EC Section 64000[g])


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STEP SIX: IMPLEMENT THE PLAN The district administration and site

administration are responsible for implementing and evaluating the activities included in the SPSA as approved by the local governing board.

Administration of the plan includes assigning, directing, and supervising project staff; purchasing materials and equipment; and accounting for project funds. The administration also may support the planning process by providing training and information to the SSC and applicable advisory groups, or by developing proposals for the SSC’s consideration.


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STEP SEVEN: MONITOR IMPLEMENTATION

Monitoring will be made easier if the plan specifies actions, dates, estimated costs, and measurable anticipated student academic outcomes, as well as personnel involved and responsible. A plan that is too general can minimize accountability and diminish results for student achievement.

Monitoring should follow the calendar of events established by the SPSA to verify timely implementation and achievement of objectives critical to the success of the plan, such as:

Assignment and training of highly qualified staff to positions identified in the plan

Identification of student participants Implementation of services Provision of materials and equipment to students A calendar for initial and ongoing assessment to measure

student performance against benchmarks indicated in the plan Verify evidence of progress made toward SPSA goals As the implementation of planned activities unfolds, the SSC

should verify the success of each major event for every student group identified in the goals and share this information with advisory committees and other interested parties.


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THE SSC MAY REVISE SPSA MID-YEAR IF: An activity fails scheduled

benchmarks Material academic changes occur Fiscal allocations change Selected means or personnel cannot

be procured Demographic changes occur An activity is found non-compliant A planned activity is not supported


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MID-YEAR CHANGES TO THE SPSA Any of the following factors may indicate a need to amend

the SPSA during the school year: A major service or activity proves ineffective, and

students are at risk of not meeting achievement goals Staff, equipment, or materials essential to the plan cannot

be procured (e.g., unfilled positions, or materials that could not be supplied)

Material changes occur that affect the academic programs School boundaries or demographics suddenly change An activity is found to be non-compliant with state or

federal law A planned activity is not supported by staff, parents, or

studentsThe SSC may amend the plan at any time and any revision must be approved by the local governing board.


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RESOURCES Title 20, United States Code

http://www.access.gpo.gov/cgi-bin/cfrassemble.cgi?title=200920 (Outside Source) Title 2, Code of Federal Regulations

http://www.access.gpo.gov/cgi-bin/cfrassemble.cgi?title=201002 (Outside Source)

Title 34, Code of Federal Regulationshttp://www.access.gpo.gov/cgi-bin/cfrassemble.cgi?title=200934 (Outside Source)

EDGARhttp://www2.ed.gov/policy/fund/reg/edgarReg/edgar.html (Outside Source)

OMB Circular A-87http://www.whitehouse.gov/omb/circulars/a087/a87_2004.pdf (Outside Source)

California Education Codehttp://www.leginfo.ca.gov/.html/edc_table_of_contents.html (Outside Source)

Title 5, California Code of Regulations

http://government.westlaw.com/linkedslice/default.asp?Action=TOC&RS=GVT1.0&VR=2.0&SP=CCR-1000 (Outside Source)

California School Accounting Manual (CSAM)http://www.cde.ca.gov/fg/ac/sa/

http://www.access.gpo.gov/cgi-bin/cfrassemble.cgi?title=200920



http://www2.ed.gov/policy/fund/reg/edgarReg/edgar.html

http://www.whitehouse.gov/omb/circulars/a087/a87_2004.pdf

http://www.leginfo.ca.gov/.html/edc_table_of_contents.html

http://government.westlaw.com/linkedslice/default.asp?Action=TOC&RS=GVT1.0&VR=2.0&SP=CCR-1000

http://government.westlaw.com/linkedslice/default.asp?Action=TOC&RS=GVT1.0&VR=2.0&SP=CCR-1000

http://www.cde.ca.gov/fg/ac/sa/

Single Plan for Student Achievement (SPSA ) 2010 Template

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