A Fairly Comprehensive Reference GuideofKeyboard ShortcutsforMicrosoft Office 200WordExcelPublisherPowerPointAccessOutlookAdrian Martin!!!"#stcomputerliteracy"co"u$CO%&'%&SKeyboard Shortcuts for Outlook6Basic Navigation6Search7Flags7Colour Categories7Create an Item or File8All Items8E- Mails9Calendar10Contacts11Electronic Business Cards Dialogue Box12Add Web Information to Items12Print Preview12Tasks13Format Text14Send & Receive14Table View General Use15Table View with a group selected15Table View All Groups15Macros16Forms16Calendar Day/Week/Month View16Day View17Week View17Month View18Date Navigator18Keyboard Shortcuts for Excel19Shortcuts by Keys19Function Keys19Shift + Function Keys20Ctrl + Function Keys20Other + Function Keys21Ctrl + Numbers22Ctrl + Letters23Other + Letters24Entering Data25Editing Data26Selecting Data271Extending Data28Formatting Data28Manoeuvring29Manoeuvring within a selection30Redundant Shortcut Keys (2003)30Other31Shortcuts by Function32Display and Use Windows32Access and Use Smart Tags33Access and Use Task Panes33Access and Use Menus and Toolbars34Use the Open, Save as and Insert Picture Dialogue Boxes35Work with Worksheets35Move and Scroll within Worksheets36Move within a selected range37Move and scroll with SCROLL LOCK37Select cells, rows, columns and objects37Select cells with specifc characteristics38Extend a selection39Enter Data40Enter and calculate formulas41Edit data42Insert, delete and copy cells42Format data43Use the Border tab in the Format Cells dialogue box44Use data forms (Data Menu, Form command)44Filter ranges (Data Menu, Auto Filter command)45Show, hide and outline data45Use the PivotTable and PivotChart Wizard - Layout dialog box46Create charts and select chart elements46Send e-mail messages47Work with macros47Keyboard Shortcuts for Word48Access and use menus and toolbars48Access and use task panes49Use the Open, Save As, and Insert Picture dialog boxes50Common tasks done in a Microsoft Word document51Speech and handwriting recognition51Sending e-mail messages52Create, view, and save documents52Find, replace, and browse through text532Undo and redo actions53Switch to another view53Outline view54Printing and previewing documents54Reviewing documents55Reading layout view55References, footnotes, and endnotes55Working with Web pages56Delete text and graphics56Copy and move text and graphics57Insert Paragraphs and tab characters in a table57Copy Formatting57Insert Special Characters58Extend a Selection59Select Text and Graphics in a Table60Moving Around in a Table60Move the Insertion Point61Change or resize the font62Apply Character formats62Set Line Spacing63Align Paragraphs63Apply Paragraph Style63Performing a Mail Merge64Working with Fields65Function keys66SHIFT + Function key67CTRL + ALT + Function key67CTRL + Function key68CTRL + SHIFT + Function key68ALT Function key69ALT + SHIFT + Function key69Keyboard Shortcuts for Powerpoint70Move between Panes70Work in an Outline70Show or hide a grid or guides70Select text and objects71Delete and copy text and objects71Move around in text72Move around in and work on tables73Format and align characters and paragraphs73Copy text formats73Apply character formats743Align paragraphs74Apply superscript and subscript formatting74Run a slide show presentation75Browse hyperlinks in a slide show presentation76Browse Web presentations76Send a presentation in an e-mail77Display and use windows77Keyboard Shortcuts for Publisher79Edit or Format Text79Copy text formats80Copy, cut, paste or delete text or objects80Undo or redo an action80Nudge an object81Zoom81Layer objects81Snap objects81Select or group objects81Make an object transparent81Show or hide boundaries or guides82Insert an object82Select or insert pages82Move between pages82Use the master page82Creating, opening, closing, or saving a publication83Use Print Preview83Working with Web pages and hyperlinks83Sending e-mail84Display and use windows85Keyboard Shortcuts for Access86Opening Databases86Printing and Saving86Finding and Replacing Text or Data86Using a Combo Box or List Box87Working in Design View87Editing controls in form and report Design view88Window Operations88Working with Wizards89Miscellaneous89Database window - editing and navigating the Object list90Database window - Navigating and opening objects90Work with menus914Work with toolbars91Using a program window92Send e-mail messages92Selecting a feld or record92Extending a selection93Selecting and moving a column in Datasheet view93Moving the insertion point in a feld94Copying, moving, or deleting text94Undoing Changes94Entering data in Datasheet or Form view95Keys for carrying out commands103Keys for working with the feld list1055Keyboard Shortcuts for OutlookBasic NavigationCTRL+1Switch to Mail.CTRL+2Switch to Calendar.CTRL+3Switch to Contacts.CTRL+4Switch to Tasks.CTRL+5Switch to Notes.CTRL+6Switch to Folder List in Navigation Pane.CTRL+7Switch to Shortcuts.CTRL+PERIODSwitch to next message (with message open.CTRL+COMMASwitch to previous message (with message open.F6 or CTRL+SHFT+TABMove !etween the Navigation Pane" the main #utlook window" the $eading Pane" and theTo%&o 'ar.TABMove !etween the #utlook window" the smaller panes in the Navigation Pane" the $eadingPane" and the sections in the To%&o 'ar.Arrow keysMove around within the Navigation Pane.CTRL+(o to a di))erent )older.F3 or CTRL+E(o to the Search !ox.ALT+!P ARRO" or CTRL+COMMA or ALT+PA#E*n the $eading Pane" go to the previous message.!PSPACEBAR*n the $eading Pane" page down through text.SHFT+SPACEBAR*n the $eading Pane" page up through text.SHFT+PL!S SI#$ or MI$!S SI#$% res&e'()*e+y+xpand or collapse a group (with a group selected in the Navigation Pane.LEFT ARRO" or RI#HT ARRO"% res&e'()*e+yCollapse or expand a group in the e%mail message list.SHFT+TABMove to next )ield in $eading Pane.6CTRL+TABMove to previous )ield in $eading Pane.ALT+B% ALT+LEFT ARRO"% or ALT+BAC,SPACE(o !ack to previous view in main #utlook window.ALT+RI#HT ARRO"(o )orward to next view in main #utlook window.CTRL+SHFT+"Select the *n)o'ar and" i) availa!le" show the menu o) commands.SearchCTRL+EFind a message or other item.ESCClear the search results.CTRL+ALT+A+xpand the search to include ,ll Mail *tems" ,ll Calendar *tems" or ,ll Contact *tems" depending on the module -ou are in.CTRL+ALT+"+xpand the Search .uer- 'uilder.CTRL+SHFT+F/se ,dvanced Find.CTRL+SHFT+PCreate a new Search Folder.F4Search )or text within a message or other item.SHFT+F4Find next during text search within a message or other item.CTRL+HFind and replace text" s-m!ols" or some )ormatting commands within open items. 0orks in the $eading Pane on an open item.CTRL+ALT+,+xpand search to include the desktop.FlagsCTRL+SHFT+# #pen the Flag )or Follow /p dialog !ox to assign a )lag.Colour CategoriesALT+D&elete the selected categor- )rom the list in the Colour Categories dialog !ox.7Create an Item or FileCTRL+SHFT+ACreate an appointment.CTRL+SHFT+CCreate a contact.CTRL+SHFT+LCreate a distri!ution list.CTRL+SHFT+-Create a )ax.CTRL+SHFT+ECreate a )older.CTRL+SHFT+.Create a 1ournal entr-.CTRL+SHFT+/Create a meeting re2uest.CTRL+SHFT+MCreate a message.CTRL+SHFT+$Create a note.CTRL+SHFT+HCreate a new Microso)t #))ice document.CTRL+SHFT+SPost to this )older.CTRL+TPost a repl- in this )older.CTRL+SHFT+PCreate a Search Folder.CTRL+SHFT+,Create a task.CTRL+SHFT+!Create a task re2uest.All ItemsCTRL+S or SHFT+F12Save.ALT+SSave and close.F12Save as.CTRL+0 or/ndo.ALT+BAC,SPACECTRL+D&elete an item.CTRL+PPrint.CTRL+SHFT+Cop- an item.CTRL+SHFT+1Move an item.CTRL+,Check names.F7Check spelling.CTRL+SHFT+#Flag )or )ollow%up.CTRL+FForward.ALT+SSend or post or invite all.F2Turn on editing in a )ield(except in *con view.CTRL+LLe)t align text.CTRL+ECentre text.CTRL+R$ight align text.8E- MailsCTRL+SHFT+ISwitch to *n!ox.CTRL+SHFT+OSwitch to #ut!ox.CTRL+TABChoose the account )rom which to send a message. (with )ocus on the To !oxand then T,' to the ,ccounts !uttonCTRL+,Check names.ALT+SSend.CTRL+R$epl- to a message.CTRL+SHFT+R$epl- all to a message.CTRL+FForward a message.CTRL+ ALT+.Mark a message as not 3unk.CTRL+SHFT+I&ispla- !locked external content (in a message.CTRL+ SHFT+SPost to a )older.CTRL+SHFT+$,ppl- Normal st-le.CTRL+M or F2Check )or new messages.!P ARRO"(o to the previous message.DO"$ ARRO"(o to the next message.CTRL+$Create a new message (when in Mail.CTRL+SHFT+MCreate a new message ()rom an- #utlook view.CTRL+O#pen a received message.CTRL+SHFT+B#pen the ,ddress 'ook.CTRL+SHFT+OConvert an 4TML or $TF message to plain text.I$SERT,dd a .uick Flag to an unopened message.CTRL+SHFT+#&ispla- the Flag )or Follow /p dialog !ox.CTRL+/Mark as read.CTRL+!Mark as unread.CTRL+SHFT+"Show the menu to download pictures" change automatic download settings" oradd a sender to the Sa)e Senders List.F4Find or replace.SHFT+F4Find next.CTRL+E$TERSend.CTRL+PPrint.CTRL+FForward.CTRL+ALT+FForward as attachment.ALT+E$TERShow the properties )or the selected item.CTRL+ALT+MMark )or &ownload.CTRL+ALT+!Clear Mark )or &ownload.CTRL+B&ispla- Send5$eceive progress.(when a Send5$eceive is in progress9CalendarCTRL+$Create a new appointment (when in Calendar.CTRL+SHFT+ACreate a new appointment (in an- #utlook view.CTRL+SHFT+/Create a new meeting re2uest.CTRL+FForward an appointment or meeting.CTRL+R$epl- to a meeting re2uest with a message.CTRL+SHFT+R$epl- ,ll to a meeting re2uest with a message.ALT+3Show 67 da-s in the calendar.ALT+1Show 6 da- in the calendar.ALT+2Show 8 da-s in the calendar.ALT+3Show 9 da-s in the calendar.ALT+4Show : da-s in the calendar.ALT+5Show ; da-s in the calendar.ALT+6Show < da-s in the calendar.ALT+7Show = da-s in the calendar.ALT+4Show > da-s in the calendar.ALT+2Show ? da-s in the calendar.CTRL+#(o to a date.ALT+5 or CTRL+ALT+4Switch to Month view.CTRL+RI#HT ARRO"(o to the next da-.ALT+DO"$ ARRO"(o to the next week.ALT+PA#E DO"$(o to the next month.CTRL+LEFT ARRO"(o to the previous da-.ALT+!P ARRO"(o to the previous week.ALT+PA#E !P(o to the previous month.ALT+HOME(o to the start o) the week.ALT+E$D(o to the end o) the week.ALT+MI$!S SI#$ or CTRL+ALT+3Switch to Full 0eek view.CTRL+ALT+2Switch to 0ork 0eek view.CTRL+COMMA or CTRL+SHFT+COMMA(o to previous appointment.CTRL+PERIOD or CTRL+SHFT+PERIOD(o to next appointment.CTRL+#Set up recurrence )or an appointment or task.10ContactsCTRL+SHFT+D&ial a new call.F3 or CTRL+EFind a contact or other item.F11+nter a name in the Search ,ddress 'ooks !ox.SHFT++e((er*n Ta!le or List view o) contacts" go to )irst contact that starts with a speci)ic letter.CTRL+ASelect all contacts.CTRL+FCreate a new message addressed to selected contact.CTRL+.Create a 1ournal entr- )or the selected contact.CTRL+$Create a new contact (when in Contacts.CTRL+SHFT+CCreate a new contact ()rom an- #utlook view.CTRL+O or CTRL+SHFT+E$TER#pen a contact )orm )or the selected contact.CTRL+SHFT+LCreate a new distri!ution list.CTRL+PPrint.F5/pdate a list o) distri!ution list mem!ers.CTRL+(o to a di))erent )older.CTRL+SHFT+B#pen the ,ddress 'ook.CTRL+SHFT+F/se ,dvanced Find.CTRL+SHFT+PERIOD*n an open contact" open the next contact listed.ESCClose a contact.CTRL+SHFT+-#pen a 0e! page )or the selected contact (i) one is included.ALT+D#pen the Check ,ddress dialog !ox.ALT+SHFT+1*n a contact )orm" under *nternet" displa- the +%mail 6 in)ormation.ALT+SHFT+2*n a contact )orm" under *nternet" displa- the +%mail 8 in)ormation.ALT+SHFT+3*n a contact )orm" under *nternet" displa- the +%mail 9 in)ormation.11Electronic Business Cards Dialogue BoxALT+A#pen the ,dd list.ALT+BSelect text in La!el !ox when the )ield with a la!el assigned is selected.ALT+C#pen the ,dd Card Picture dialog !ox.ALT+EPlace cursor at !eginning o) +dit !ox.ALT+FSelect the Fields !ox.ALT+#Select the *mage ,lign drop%down list.ALT+,% (6e7 E$TERSelect colour palette )or !ackground.ALT+LSelect La-out drop%down list.ALT+R$emove a selected )ield )rom the Fields !ox.Add Web Information to ItemsHo+8 8ow7 CTRL 978 '+)'k (6e :o;se