SEWP: The Catalog
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Transcript of SEWP: The Catalog
SEWP: The CatalogSEWP: The Catalog
2 Conference ‘10
Glossary – Who are the PlayersGlossary – Who are the Players
Federal Customer•Most of us here
Contract Holder•Sort of like a vendor
Manufacturer•Sort of like a sub-contractor
Sales Agent Company•Sort of like a corporate salesperson
Authorized Contractor•Sort of like a Federal Customer, once removed
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Glossary – Terms and AcronymsGlossary – Terms and Acronyms
Database of Record•Also called “the Catalog”
TR: Technology Refreshment•How “the Catalog” is updated
SOW: Statement of Work•What is needed if services are provided
BOM: Bill of Material• List of items to be purchased
Bundle•Putting BOMs and SOWs together
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Products in ScopeProducts in Scope
IT Hardware: Computers/Networks/etc.
Software• Includes Software as a Service (SaaS)
Peripherals and associated equipment• Includes printers and supplies
Audio visual• Includes video-conferencing
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Miscellaneous In Scope ProductsMiscellaneous In Scope Products
Utility computing and utility storage
Security Devices•Biometric
•CCTV
Network telecommunications•Radio and satellite hardware
- Not the actual satellites – different part of NASA
•Handheld devices- But no monthly service plans
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Services in Scope(No Limitation)Services in Scope(No Limitation)
Maintenance / Warranty•Can be on –site if clearly maintenance functions
Site Planning
Installation•Hardware
•Cabling
•Software
Product Training – Must be directly related to a Product
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Services Limited in ScopeServices Limited in Scope
Labor Support Services (e.g. Operational support)
Software development
Limits:• 10% Rule
•Rule of thumb – limited to 3 months unless justified
Options:•Group E non-competed 8(a) set-asides
•GSA Alliant or other support service contracts
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Never in ScopeNever in Scope
Medical Equipment
Military equipment
Walls / Ceilings / Roofs
Wheels / Engines / propellers
Just because it has a chip, it is not always IT
Fire Suppression (even if limited to a computer facility)
Sensors•Smoke
•Gunshot
•Etc.
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The CatalogThe Catalog
Types of Catalogs•Static
- Rarely changes•Dynamic
- Changes on demand - Constant updates / no oversight
•Dynamically-static- Changes based on requests and approvals
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Approving ManufacturersApproving Manufacturers
First step in adding a product is approval of the manufacturer of the product/service•Contract Holder receives a request
- Forms business relationship with manufacturer- Requests Approval from SEWP Program Office
•Request reviewed for scope and information
Note that a manufacturer is not visible until at least one product is added
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Manufacturer InformationManufacturer Information
Mandatory•Official parent company name
•Company URL
•Short Description
•A Product Category/subcategory
Additional•Authorized Resellers
• 508 web page
•Associated Company names
• Trademarked product names
•Additional categories/subcategories/keywords
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Manufacturer InformationManufacturer Information
Manufacturer tool- let’s go to the website
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Industry RelationshipsIndustry Relationships
Government-Industry Relationships•Authorized support service contractors•Contract Holders
Industry-Industry Relationship•Manufacturer•Sales Agent•Others (middle-men)
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So How Do I get What I Want?So How Do I get What I Want?
Key Factors:•Dollar size (especially under or over $3000)•Similar solution already on SEWP / Basic IT requirement•Customized solution•Services included•Complexity•Hardware or Software or combination•Number of manufacturers
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Dollar SizeDollar Size
Under $3000•Fair Opportunity not required•Can contact Contract Holders directly for a quote
-SEWP RFQ tool can also be used but do not need to solicit everyone in a Group• If items not already on contract, can be purchased open market (if in scope)
Over $3000•See next set of slides
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Basic IT Hardware PurchaseBasic IT Hardware Purchase
Do not need to pre-verify manufacturer/product availability
Use SEWP Request a Quote tool•Provide technical specs, BOM, etc.
•Contract Holder will add products and then provide quotes (assuming products are approved)
Obtain quotes• If no quotes, send note to [email protected]
Place credit card or delivery order
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Custom Built PurchaseCustom Built Purchase
Do not need to pre-verify manufacturer/product availability
Use SEWP Request a Quote tool•Provide technical specs, BOM, etc.
•Contract Holder will provide Program Office with customized/bundled item and price list
•Contract Holder will add solution and then provide quotes (assuming solution is approved)
Obtain quotes• If no quotes, send note to [email protected]
Place credit card or delivery order
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Services PurchaseServices Purchase
If not clearly installation, site planning, training, or warranty/maintenance support, notify [email protected] to ask for scope review
Use SEWP Request a Quote tool•Provide technical specs, BOM, SOW, etc.
•Contract Holder will provide Program Office with sow and price list
•Contract Holder will add solution and then provide quotes (assuming solution is approved)
Obtain quotes• If no quotes, send note to [email protected]
Place credit card or delivery order
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Software PurchaseSoftware Purchase
Use Manufacturer tool to see if a suggested software provider already exists• If not, research directly or through Program Office
Use SEWP Request a Quote tool•Provide technical specs, etc.
•Contract Holder will add solution and then provide quotes (assuming solution is approved)
Obtain quotes• If no quotes, send note to [email protected]
Place credit card or delivery order
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Multiple Mfrs/Complex solutionMultiple Mfrs/Complex solution
Research either through SEWP RFQ tool or e-mail Program Office if uncertain of scope, whether the solution can be handled through SEWP, etc.
Use SEWP Request a Quote tool•Provide technical specs, etc.
•Contract Holder will add solution and then provide quotes (assuming solution is approved)
Obtain quotes• If no quotes, send note to [email protected]
Place credit card or delivery order
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Basic SEWP TR ProcessBasic SEWP TR Process
If Manufacturer not previously added to SEWP•Request by Contract Holder
•Review by Program Office for a existence, scope, etc.
If services or bundling:•Contract Holder supplies SEWP PMO with SOW and full price breakout for review/approval
Contract Holder submits a TR (text-delimited file)•Summary report including items with possible scope, pricing, or other issues highlighted
•SEWP PMO reviews request. If any items not within scope, properly priced, poorly described, etc. they are excluded
Those items approved can then be quoted by Contract Holder