Setting Up Successful Communities of Practice: An Experience Report
Setting Up a Sole Practice
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Transcript of Setting Up a Sole Practice
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Setting Up and Running a
Sole Law Practice
Beverly Michaelis, J.D.
Practice Management Advisor
Professional Liability Fund
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Missed deadlines
Inaccurate documents
Deleted e-mail
Undetected conflicts
40% of Claims Involve an
Administrative Error
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Sound Office Systems Help You
Control the Risks
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Files
Deadlines
Conflicts
Your Trust Account
Your Business
Learn How to Manage
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How to Manage Files
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Lost Wages
Organize Paper Files
Medical BillsClient’s DiaryPolice ReportWitnesses
and Color Code
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Organize Electronic Files
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Give Clients Their Own File
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7 Key Steps to Closing a
File
1. Closing letter sent
2. Client originals returned
3. File intact
4. Electronic documents captured
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5. Destruction date assigned
6. Final bill or refund issued
7. And …
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How to Manage Deadlines
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Do You Enter Dates
Immediately and Automatically?
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Do You Allow Enough
Lead Time?
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Do You Enter Follow-Up Dates?
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Do You Sync Each Day?
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Do You Avoid e-Court Pitfalls?
Filing the correct document?
Creating rules to forward e-
notices?
Training staff?
White-listing court domains?
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Do You Tickle
Files?
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1. Use a database
2. Track dates, names,
description
3. Contact PMA for advice
How to Manage
Conflicts
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Quick Conflict
Tips
SSN or TIN
DOB
123 ABC Street
FKA
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How to Manage Your
Trust Account
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Set it Up Right
1. Oregon Law Foundation TIN
2. Properly identify
3. Bank service charges
4. FDIC Insurance
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Notify the OLF in
writing within 30 days
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Keep a Paper Trail
• Each client is separate
• Track all deposits and withdrawals
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Reconcile!
Each month – without fail
Do a “three way”
Supervise staff
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Avoid Temptation
1. No cash draws
2. Don’t pay rent from trust
3. Use caution with transfers
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Use Credit Cards Wisely
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Keep Records For Five Years
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Manage Your Business
Protect Yourself
Protect Your Clients
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What Can You Do Now?
1. Get a buddy
2. Sign an agreement
3. Protect your trust account
4. Inform your family
5. Use the Law Office List of
Contacts
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Where Can You Go For Help?
Planning Ahead:
A Guide to Protecting Your Clients’ Interests
in the Event of Your Disability or Death
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Manage Files
Manage Deadlines
Manage Conflicts
Manage Your Trust Account
Manage Your Business
Summary
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Beverly Michaelis - Practice Management [email protected]
http://www.linkedin.com/in/beverlymichaelis
503-639-6911 or 800-452-1639
http://twitter.com/OreLawPracMgmt