Integrated Postsecondary Education Data System (IPEDS) Users Guide
Session 57 Integrated Postsecondary Education Data System (IPEDS) Jan Plotczyk.
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Transcript of Session 57 Integrated Postsecondary Education Data System (IPEDS) Jan Plotczyk.
Session 57
Integrated Postsecondary
Education Data System
(IPEDS) Jan Plotczyk
2
Agenda
• IPEDS and Federal
Student Aid
• 2006-07 data
collection
• Race/ethnicity
• Current projects of
interest
• IPEDS data use tools
– New COOL (!!!)
• Influences on the
future
• Wrap up – Q&A
IPEDS and Federal Student Aid
4
Mandatory completion of IPEDS
• Completion of all IPEDS surveys, in a timely and accurate manner, is mandatory for all institutions that participate in or are applicants for participation in any Federal financial assistance program authorized by Title IV of the Higher Education Act of 1965, as amended.
– 20 U.S.C. 1094, Section 487(a)(17)
– Program Participation Agreement (PPA)
5
What does this mean?
• Completion of ALL applicable IPEDS
components within the appropriate data collection
period
– Enter data into the web-based data collection
system
– Edit and clean the data
– Lock the data
6
Penalties for noncompliance
• Institution can be fined up to $27,500 per violation
• Institution’s eligibility to participate in Title IV
programs can be suspended
7
Noncompliant institutions
• Each year, NCES is required to forward a list of
noncompliant institutions to the Office of Federal
Student Aid (FSA)
8
Noncompliance
FSA Noncompliance Actions
Number of institutions fined, warned2002-03 2003-04 2004-05 2005-06
Fined78
$1,241,000
39
$370,000
39
$175,500
10
$57,000
Warned ~350 30 12 12
Total ~428 69 51 22
IPEDS Data Collection 2006-07
10
Fall Collection
SurveysInstitutional Characteristics (IC)
Completions (C)
Collection open September 6
Institution close October 18
Coordinator close November 1
11
Winter Collection
Surveys
Human Resources (HR)
Enrollment (EF) (available)
Finance (F) (available)
Collection open December 6
Institution close January 24
Coordinator close February 7
12
Spring Collection
Surveys
Enrollment (EF)
Finance (F)
Student Financial Aid (SFA)
Graduation Rates (GRS)
Collection open March 7
Institution close April 18
Coordinator close May 2
13
Followup ScheduleEmail to KH (collection open) Open
Letter to CEO (no reg KH) Close – 4wks
Email to KH (no data) Close – 4wks
Phone to CEO (no reg KH) Close – 3wks
Phone to CEO/KH (no data) Close – 2wks
Email to KH (no data) Close – 2wks
Email to KH (not locked) Close – 2wks
Email to KH (no data) Close – 1wk
Email to KH (not locked) Close – 1wk
14
Data Collection System Rewrite
• Data Collection System has been rewritten for 2006-07 using .NET and SQL2005
• Supposed to result in increased efficiency, ability to do more cool stuff
• Technology is so new that our developers are “bleeding” from being on the “cutting edge”
• Thanks for your patience during fall collection as we went operational
15
New IC item -- Preliminary Early Estimate of Fall Enrollment
• IPEDS enrollment data collected in winter and spring are not released until the following summer
• Many requests from data users for earlier enrollment data
• Will not be displayed in IPEDS COOL, but will be available through IPEDS Peer Analysis System
• Clearly identified as early estimates, so data can be different from what will be reported on EF
16
New IC item -- Preliminary Early Estimate of Fall Enrollment
Level of Student Full time Part time Total
Undergraduate R R CV
First-time undergrad R R CV
Graduate R R CV
First-professional R R CV
Grand total estimated Fall 2006 enrollment CV
R = reported value. CV = calculated value.
17
New IC item – System, corporate affiliation
• Write-in item to capture affiliation with
institutional system, corporate entity
• Relocated from Finance
• Will be pulled forward in subsequent years
• Will be used in project to aggregate IPEDS data to
system/corporation level
18
New IC item – Program length
• For institutions that report price of attendance data
by program
– Report program length in either credit hours or
contact hours
– Report average number of months it takes to
complete programs
– Clarification for IPEDS COOL
19
New Enrollment item – Transfers in
• Degree-granting institutions
• New column
– Transfers into the institution (first-time at
institution)
– Full time and part time
20
Fall Enrollment – Transfers In
Full-time undergraduate students
Degree/certificate-seekingNon-
degree/
non-
certif-
seeking
TotalFirst-
time
Trans-
fers inOther Total
R/E… R R R CV R CV
Total CV CV CV CV CV CV
R = reported value; CV = calculated value
21
New Human Resources items
• 4-yr degree-granting institutions
– Add tenure status of instructional staff back to
SA section
• Institutions with <15 full-time employees
– Will do short Fall Staff section (collects data by
primary occupational activity, by race/ethnicity
and gender)
22
Race/Ethnicity
24
Race/Ethnicity
• Proposed Dept of ED guidance on Maintaining,
Collecting, and Reporting Data on Race and
Ethnicity posted in Federal Register 8/7/06
• For implementing 1997 OMB standards
• Public could submit comments until 9/21/06
• Final guidance to be posted after comment period
25
Proposed Guidance
• Calls for implementation no later than Fall 2009,
with data regarding 2009-10 academic year
• Covers 2 separate issues:
– Collection of R/E data by institutions
– Reporting of aggregate data to US Dept of ED
26
Collection by institutions
• Two-question format:
1. Is respondent Hispanic/Latino?
2. Respondent selects one or more races:– American Indian or Alaska Native
– Asian
– Black or African American
– Native Hawaiian or Other Pacific Islander
– White
27
Additionally…
• Standards strongly encourage self-identification of
race/ethnicity rather than third-party observer
identification
• Dept of ED encourages institutions to allow
current students and staff to re-identify their race
and ethnicity
28
Reporting aggregate data – 9 categories in IPEDS
1. Nonresident aliens
2. Hispanics of any race
9. Race/ethnicity unknown
For non-Hispanics only:
3. American Indian or Alaska Native
4. Asian
5. Black or African American
6. Native Hawaiian or Other Pacific Islander
7. White
8. 2 or more races
29
Race/Ethnicity Technical Review Panel
• IPEDS will hold R/E TRP in Fall 2006 to discuss implementation issues, such as:
– How do we implement the new aggregate categories in IPEDS?
• GRS and C – students are no longer at the institution, so how to report?
– If data are collected in 2 formats for several years, how do we release data?
Current projects of interest
31
First-professional degree classification• After 2 TRPs and 2 suggestion postings and 2 comment
periods…
• Final plan was posted in What’s New last week: http://nces.ed.gov/ipeds/whatsnew.asp
• Optional reporting:– 2008-09 for IC, Enrollment
– 2009-10 for C (awards granted 7/1/08 - 6/30/09)
• Mandatory reporting:– 2009-10 for IC, Enrollment
– 2010-11 for C (awards granted 7/1/09 – 6/30/10)
32
Plan
• Eliminate First-professional degree category; report in
appropriate degree level category as follows:
– Master’s degrees
– Doctor’s degrees – research/scholarship
– Doctor’s degrees – professional practice
– Doctor’s degrees – other
• Eliminate First-professional certificate category; report in
Postmaster’s certificate category
33
XML Upload Option Coming
• Currently working on XML data upload option for
2007-08 IPEDS
• Will be another data submission option, along
with
– keying data into screens
– fixed file upload
– key value file upload
34
Data Feedback Report 2006
• Was emailed to keyholders and coordinators in late September 2006
• Was mailed to CEOs in early October
• Is available through Executive Peer Tool (ExPT): http://nces.ed.gov/ipedspas/
• Few changes from 2005 report
• Keyholders were able to upload custom comparison groups for their 2006 report through 6/30/06 in the data collection system
35
36
37
Data Feedback Report 2007
• 2007 report will incorporate changes suggested by TRP
– New figures
– Optional figures in ExPT
• Custom comparison group upload for 2007 report will open with spring data collection
• Instructions for comparison group upload at http://nces.ed.gov/ipeds/comp_gp.asp
38
3 Data Quality & Validity Studies
• Currently doing study comparing IPEDS Finance
data with data reported by institutions to EZ Audit
• Also doing study to compare IPEDS HR data with
non-IPEDS sources
• Compared original 2002-03 IPEDS data to revised
2002-03 data and non-IPEDS sources– http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2005175
39
Training
• AIR & IPEDS developing new modularized training materials, delivery modes, to supplement workshop format– Webinars
– Tutorials
– Online courses
• Covering both data submission and data use (beginning and advanced)
40
Webinars
• Done live, then posted to AIR website
– http://airweb.org/
• Click IPEDS, then On-demand IPEDS Training
• Available now: New Keyholders, IC, C, Finance
• Available soon: HR, student surveys
41
Web Resources
• Don’t forget to check IPEDS What’s New: http://nces.ed.gov/ipeds/whatsnew.asp
– Reports on recent TRPs
– Reports on implementation of TRP suggestions
– In-depth discussion of other timely issues
– Links to other documents on the web
IPEDS Data Use Tools
43
IPEDS Tool News
• New COOL (!!!)
– College Opportunities Online Locator
• IPEDS Executive Peer Tool (ExPT) for 2006
• IPEDS Peer Analysis System (PAS)
– Report Templates
– New interface (!!!)
• IPEDS Data Analysis System (DAS)
– Tables Library
44
New COOL - Background
• Revisions based on work of 2005 AIR/NCES Senior Fellow
• Purpose of project -- enhance ongoing development and improvement of COOL
• Included:
– Comparative review of COOL and other college search sites
– Interviews/focus groups with high school students, parents, counselors
45
Recommendations
• Change URL
– Old: http://nces.ed.gov/ipeds/cool
– New: http://collegesearch.nces.ed.gov
• Improve search options, include:
– Map of USA to search by location
– Quick search function
– Search by major/program
46
More Recommendations
• Modify language/terminology
• Revise page header to emphasize COOL
• Modify and relocate page navigation
• Incorporate compare function
47
48
49
Slide with graphs
50
Executive Peer Tool (ExPT)
• 2006 version now available
• http://nces.ed.gov/ipedspas/Expt/
• Download .pdf of IPEDS Data Feedback Report
• Recreate the graphs using your comparison group
or a different group of schools
51
New Peer Tool Interface
52
New Features
• New look, new navigation
• Choose multiple years for same variables
• Search for variables
• Built-in trend reports
• … BUT YOU USE IT THE SAME WAY
53
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55
56
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59
PAS - New variables
• Institution category
• New 2005 Carnegie Classifications
• Updated degree of urbanization
• Institution size category
• Land grant institution
• Combined data allocation factors, methods
60
Institution Category (instcat)
Degree-granting
Baccalaureate or above
1 - Grad w/ no undergrad degrees
2 - Primarily bacc or above
3 - Other bacc granting
4 - Associate's + certificates
Nondegree-granting
5 - Above bacc certificates
6 - Sub-bacc certificates
61
Carnegie Classification
• 2000 Carnegie still available
• 2005 codes
– Basic
– Undergraduate instructional program
– Graduate instructional program
– Undergraduate profile
– Enrollment profile
– Size and setting
62
Degree of Urbanization
• Urban-centric locale
• City & Suburb
– Large, midsize, small
• Town & Rural
– Fringe, distant, remote
63
Institution size category
• Under 1000
• 1000 – 4999
• 5000 – 9999
• 10,000 – 19,999
• 20,000 and above
64
Combined data allocation
• Allocation factors and methods for 2004 have
been added to PAS (response status information)
• Variables allow allocation of combined IPEDS
data among parent reporters and children
• Goal: to make IPEDS data more usable
• Keyholders were contacted for input
65
PAS - Forms Facsimiles, Report Templates
• PAS Reports & Stats
• Forms Facsimiles
– IC now available 2001-2005
• Report Templates
– Pre-formatted reports for focus institution and comparison group
– TRP defined ~40 that will be added on a flow basis
66
67
IPEDS DAS
• Table generator
– Available now at http://nces.ed.gov/dasol/
– Create tables using 2002, 2003, 2004 IPEDS
data
– View and download output
– Save and modify Table Parameter Files (TPFs)
68
Also IPEDS DAS
• Tables library
– http://nces.ed.gov/das/library/
– Contains hundreds of tables (will be expanded to thousands)
– Already created -- just click• ED Tab tables
• Compendium tables
• State tables
Influences on the Future
70
HEA Reauthorization
• Current HEA was extended in late September for
9 months
• In the 109th Congress, both House and Senate
introduced bills that differed but both focused on
consumer info and accountability
• Wait and see what will happen in 110th Congress
71
Commission on the Future of Higher Ed
• Attempt to answer questions such as:
– What skills will students need to succeed in the 21st century?
– How can we make sure America stays the world's leader in academic research?
– And, how can we make sure opportunities for quality higher education and best jobs are open to all students?
72
Commission Report
• Potential to have major implications for IPEDS
• Final Report released in late September —
A Test of Leadership: Charting the Future of U.S. Higher
Education
• To download report or for more info, see Commission web site:http://www.ed.gov/about/bdscomm/list/hiedfuture/index.html
• IPEDS-related recommendations include…
73
Recommendation #1
• The creation of a consumer-friendly information
database on higher education
– useful, reliable information on institutions
– search engine to enable students, parents,
policymakers and others to weigh and rank
comparative institutional performance
• Implication: possible expansion of COOL
74
Recommendation #2
• Develop a privacy-protected higher education information
system that collects, analyzes and uses student-level data as a
vital tool for accountability, policy-making, and consumer choice
– privacy-protected system
– would not include individually identifiable information such
as student names or Social Security numbers at the federal
level
• Implication: Uncertain – reopens unit record debate
75
Recommendation #3
• Creation of timely annual public reports on college revenues and expenditures, including analysis of the major changes from year to year, at the sector and state level. Data should be consumer-friendly and not require a sophisticated understanding of higher education finance
• Implication: possible changes to IPEDS Finance (TRP being planned for January 2007)
76
Contact us….
We appreciate your feedback and comments.
I can be reached at:
• Phone: 202-502-7459
• Email: [email protected]
IPEDS Help Desk can be reached at:
• Phone: 877-225-2568
• Email: [email protected]