IPEDS Workshop
description
Transcript of IPEDS Workshop
IPEDS Workshop
2004 SHEEO/IPEDS MeetingWashington, DC
March 30 – April 1, 2004
Plans for 2004-05
Plans for 2004-05
Schedule2004-05
Schedule IPEDS 2004-05
July 28 REGISTRATION OPENS IDs and passwords emailed
to current (2003-04) KHs IDs and passwords mailed
to CEO if no current KH (Title IV) All KHs must register (once) for the 2004-
05 collection cycle• KH contact information will be preloaded
Schedule IPEDS 2004-05
July 28 ALL IPEDS 2004-05 survey forms,
instructions, and import specifications will be posted when the system opens for registration
Schedule IPEDS 2004-05
August 25 Status of registration determined
September 1 Letter to CEO if KH has not
registered• name of 2003-04 KH• request to followup or appoint a new one• certificate with UserID and password• instructions for changing password
Fall Collection
Components: Institutional Characteristics Completions
Schedule: September 8 Open October 20 Institution close November 3 Coordinator close
Winter CollectionComponents: Employees by Assigned Position Fall Staff (optional for 2004-05) Salaries Enrollment (also available in Spring
2005)
Schedule: December 1 Open January 26 Institution close February 9 Coordinator close
Spring Collection
Components: Enrollment Student Financial Aid Finance Graduation Rates
Schedule: March 9 Open April 20 Institution close May 4 Coordinator close
Followup Schedule
Email to KH (collection open) Open
Letter to CEO (no reg KH) Close – 4wks
Email to KH (no data) Close – 4wks
Phone call to CEO (no reg KH) Close – 3wks
Phone call to CEO/KH (no data) Close – 2wks
Email to KH (no data) Close – 2wks
Email to KH (not locked) Close – 2wks
Email to KH (no data) Close – 1wk
Email to KH (not locked) Close – 1wk
Highlights of data collection changes for
2004-05:1. Optional in 2003-04 / mandatory in
2004-05
2. Rotation of even year/odd year surveys and parts
3. Implementation of CIP:2000 and GASB 34/35
4. Other changes
Web posting
Changes in reporting requirements will be posted in advance on the IPEDS website.
All survey items, instructions, import specs will be posted by the time the registration system opens on July 28.
http://nces.ed.gov/ipeds/webbase.asp
Institutional Characteristics
Pt A. Link to institution’s Mission Statement (or short text description of same) Mandatory in Fall 2004
Institutional Characteristics
• Pt B. Formally organized programs that do not lead to a formal award– Delete item
• Pt C. Test scores (tentative)– Eliminate the 60% or more
qualification for reporting test scores; test scores would be reported no matter what percentage submitted
Institutional Characteristics
• Pt D. Levels of students enrolled– Add radio button for part-time
first-professional students– Program reporters: question on
programs > 300 hours•Delete item
• Pt E. Providing instruction for 2 yrs (new institutions only)– Delete item
Completions
• 2nd optional year for CIP:2000– Mandatory for C in Fall 2005
• All preloaded CIPs will be CIP:2000
• All CIPs will be migrated as CIP:2000
Salaries
• Survey applicability– Degree-granting institutions only
• Restricted housing and tuition plan benefits– Provide separate indicators for
9/10 and 11/12 month faculty
Fall Staff
• Pt E. Total Employees summary screen– Display prior year data
Enrollment
• Pt A. Selected CIPs – Required for 4-yr institutions– Must use CIP:2000
Pt B. Age – optional Pt C. Residence – required
(tentative: may limit to degree-granting institutions only for 2004)
Enrollment
• Pt G. Retention rates (fall-to-fall retention for prior year full-time and part-time entering cohort or bachelor’s cohort)– Mandatory in 2004-05 – Add exclusion for students called
to active military duty
Enrollment
• Caveats boxes– Add caveats boxes to Pt F,
Instructional Activity and Pt G, Retention Rates
Graduation Rates
4-yr institutions - report on a 1998 cohort
<4-yr institutions – report on a 2001 cohort
Graduation Rates
• Add exclusion for students called to active military duty
Finance
• GASB 34/35– 3rd phase-in year– All GASB institutions must use
the new reporting format in Spring 2005
– Reporting of component units if shown on audited General Purpose Financial Statement is mandatory
Finance
• Endowment assets (market value at beginning and end of year)– Mandatory in Spring 2005 for
publics and not-for-profits
Finance
• Partial children for jointly audited institutions– Statement of Net Assets reported
by one institution or administrative unit
– All institutions report revenues, expenses, and scholarships
– Contact Help Desk to set up relationship in data collection system