SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN …

1

SERVICE DELIVERY AND

BUDGET IMPLEMENTATION PLAN

2016/2017

TO 2017/2018

Approved: ------------------------------ Date: 28 June 2016

Her Worship the Mayor

Cllr MP Myeni

2

CONTENTS

MFMA Extract ………………………………………………………………………………………………….. 4

Acronyms and Abbreviations ………………………………………………………………………………... 7

Glossary ……………………………………………………………………………………………………….. 9

Section 80 Committees ………………………………………………………………………………………. 11

Placement ……………………………………………………………………………………………………... 13

SDBIP ………………………………………………………………………………………………………….. 14

Process ………………………………………………………………………………………………. 14

Contents ……………………………………………………………………………………………… 14

Requirements ………………………………………………………………………………………… 14

Linkages ………………………………………………………………………………………………. 14

Performance Management System ………………………………………………………………… 15

Approval Process ………………………………………………………………………………………………. 17

Approval …………………………………………………………………………………………………………. 18

New ward delineation ………………………………………………………………………………………….. 19

Administrative Organisational Structure ……………………………………………………………………… 20

Top Level / Institutional Scorecard ………………………………………………………………….. 21

Revenue by Source…………………………………………………………………………………… 31

Capital ………………………………………………………………………………………………….. 49

Expenditure by Type …………………………………………………………………………………. 50

Municipal Manager…. …………………………………………………………………………………………. 54

Performance Indicators ……………………………………………………………………………… 55

Corporate Services …………………………………………………………………………………………….. 60

Performance Indicators …………………………...…………………………………………………. 61

Chief Financial Officer...………………………………………………………………………………………… 74

Performance Indicators ……………………….……………………………………………………… 75

Economic Development and Planning…………………………………….………………………………… 83

Performance Indicators …………………………...………………………………………………….. 84

Community Services ……………………………………………………………………………………………. 89

Performance Indicators ………………………………………………………………………………90

Technical Services…...…………………………….………………………………………………………….. 102

Performance Indicators ………………………………………………………………………………103

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MUNICIPAL FINANCE MANAGEMENT ACT NO. 56 OF 2003 (MFMA)

MFMA EXTRACT

Definition

“Service delivery and budget implementation plan” means a detailed plan approved by the mayor of a municipality in terms of section 53(1)(c)(ii) of the Municipal Finance Management Act (MFMA) for implementing the municipality’s delivery of municipal services and its annual implementing the municipality’s delivery of municipal services and which must indicate-

(a) projections for each month of- (i) revenue to be collected, by source; (ii) operational and capital expenditure, by vote;

(b) service delivery targets and performance indicators for each quarter; and (c) any other matters that may be prescribed, and includes any revisions of such plan by the

mayor in terms of section 54(1)(c) of the MFMA;

Budget processes and related matters

53. (4) The mayor of a municipality must-

(a) provide general political guidance over the budget process and the priorities that must guide the preparation of a budget;

(b) co-ordinate the annual revision of the integrated development in terms of section 34 of the Municipal systems Act and the preparation of the annual budget, and determine how the integrated development plan is to be taken into account or revised for the purposes of the budget; and

(c) take all reasonable steps to ensure-

(i) that the municipality approves its annual budget before the start of the budget year;

(ii) that the municipality’s service delivery and budget implementation plan is approved by the mayor within 28 days after the approval of the budget; and

(iii) that the annual performance agreements as required in terms of section 57(1)(b) of the Municipal Systems Act for the municipal manager and all senior managers-

(iv)

(aa) Comply with this Act in order to promote sound financial management; (bb) are linked to the measurable performance objectives approved with the

budget and to the service delivery and budget implementation plan; and

(cc) are concluded in accordance with section 57(2) of the Municipal Systems Act.

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(5) The mayor must promptly report to the municipal council and the MEC for finance in the province any delay in the tabling of an annual budget, the approval of the service delivery and budget implementation plan or the signing of the annual performance agreements.

(6) The mayor must ensure-

(a) That the revenue and expenditure projections for each month and the service delivery targets and performance indicators for each quarter, as set out in the service delivery and budget implementation plan, are made public no later than 14 days after the approval of the service delivery and budget implementation plan; and

(b) that the performance agreements of the municipal manager, senior managers and any other categories of officials as may be prescribed, are made public no later than 14 days after the approval of the municipality’s service delivery and budget implementation plan. Copies of such performance agreements must be submitted to the council and the MEC for local government in the province.

Budgetary control and early identification of financial problems

54. (1) On receipt of a statement or report submitted by the accounting officer of the municipality in

terms of section 71 or 72 of the MFMA, the mayor must-

(a) Consider the statement or report; (b) check whether the municipality’s approved budget is implemented in accordance with the

service delivery and budget implementation plan; (c) consider and, if necessary, make any revisions to the service delivery and budget

implementation plan, provided that revisions to the service delivery targets and performance indicators in the plan may only be made with the approval of the council following approval of an adjustments budget;

(d) issue any appropriate instructions to the accounting officer to ensure-

(i) that the budget is implemented in accordance with the service delivery and budget implementation plan; and

(ii) that spending of funds and revenue collection proceed in accordance with the budget;

(e) identify any financial problems facing the municipality, including any emerging or impending

financial problems; and (f) in the case of a section 72 report, submit the report to the council by 31 January of each

year. (2) If the municipality faces any serious financial problems, the mayor must-

(a) promptly respond to and initiate any remedial or corrective steps proposed by the accounting officer to deal with such problems, which may include-

(i) steps to reduce spending when revenue is anticipated to be less than projected in

the municipality’s approved budget; (ii) the tabling of an adjustments budget; or

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(iii) steps in terms of Chapter 13 of the MFMA; and

(d) alert the council and the MEC for local government in the province to those problems. (3) The mayor must ensure that any revisions of the service delivery and budget implementation

plan are made public promptly.

Budget Implementation

69. (1) The accounting officer of a municipality is responsible for implementing the municipality’s

approved budget, including taking all reasonable steps to ensure-

(a) that the spending of funds is in accordance with the budget and is reduced as necessary when revenue is anticipated to be less than projected in the budget or in the service delivery and budget implementation plan; and

(b) that revenue and expenditure are properly monitored. (2) When necessary, the accounting officer must prepare an adjustments budget and submit it to

the mayor for consideration and tabling in the municipal council. (3) The accounting officer must no later than 14 days after the approval of an annual budget

submit to the mayor-

(a) a draft service delivery and budget implementation plan for the budget year; and (b) drafts of the annual performance agreements as required in terms of section 57(1)(b) of the

Municipal Systems Act for the municipal manager and all senior managers.

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Acronyms

Acronyms and Abbreviations

# Number ESM An economically sustainable municip. ABET Adult Basic Education and Training FCR Flenters, Concordia and Robololo Acc Accumulated FM Financial Management AG Auditor General FSM A financially sound municipality AIDS Acquired Immune Deficiency Syndrome G Governance AR Annual Report GFS Government Finance Statistics / Government functions and Sub- Functions

ASM An attractive and sustainable municipality GGPP Good Governance and Public Participation

BP Business Plan BPR Business Process Re-Engineering GP’s General Plans

BSD Basic Service Delivery GRAP Generally Recognised Accounting

Practice CBD Central Business District HDI Historically Disadvantaged Individual CCM A caring and content municipality HH Household CDW Community Development Worker HIV Human Immunodeficiency Virus Clr. Councillor IDC Industrial Development Corporation Cnl. Council IDP Integrated Development Plan CO Carried Over IHS Integrated Human Settlements

Collab Collaborator (Municipal document IHSS Integrated Human Settlements management system) Strategy COMAF Communication of Audit Finding IT Information Technology CRR Capital Replacement Reserve

DBSA Development Bank of South Africa km kilometers DMP Disaster Management Plan KPA Key Performance Area

DoRA Division of Revenue Act KPI Key Performance Indicators

DUI Driving Under the Influence kW Kilowatt DWAF Department of Water Affairs and Forestry kWh Kilowatt-hour DWM A dynamic and welcoming municipality LDV Light Delivery Vehicle

EIA Environmental Impact Assessment LED Local Economic Development EC Executive Committee LGSETA Local Government Sector Education and Training Authority

EMP Environmental Management Plan LI Labour Intensive EMS Environmental Management System LLF Local Labour Forum EMT Executive Management Team LR Labour Relations EPWP Extended Public Works Programme MBRR Municipal Budget and Reporting Regulations

MFMA The Municipal Finance Management Act MEC Member of Executive Council MFPFA Municipal Fiscal Powers and Functions Act s. Section MFVM Municipal Financial Viability and Management S/Wtr. Storm Water MIG Municipal Infrastructure Grant SALGA South African Local Government

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Association

MI Megalitres SANRAL South African National Roads Agency Limited

M Municipal Manager SANS South African National Standards

MOU Memorandum of Understanding SAP South African Police

MSA Municipal Systems Act SARS South African Revenue Service MTID Municipal Transformation and Institutional SC Spatial conditions Development MTREF Medium Term Revenue and Expenditure SCM Supply Chain Management Framework MVA Megavolt-amperes SD Service Delivery

NER National Energy Regulator SDBIP Service Delivery and Budget Implementation Plan

NERSA National Energy Regulator of South Africa SDF Spatial Development Framework

NRP Neighbourhood Revitalisation Programmes Sec Section NT National Treasury SMME’s Small, Medium and Micro Enterprises Sector OH & S Occupational Health and Safety SOP Standard Operating Procedure

OPEX Operational Expenditure SP Service Provider SRM A successful and respected municip. SS Substation PCA Provincial Cultural Affairs Str. Street PDI Previously Disadvantaged Individual PGDS Provincial Growth and Development Strategy TAS Turn Around Strategy PHB Provincial Housing Board TASK Tuned, Assessment of Skills and Knowledge

PI Performance Indicator TB Tuberculosis PMS Performance Management System / Public TPW Department of Transport Scorecard Works UM uMngeni Municipality

Prov. Province VCP Vehicle Check Point PT Provincial Treasury VIP Ventilated Improved Pit (toilet) PTA Provincial Transport Authority VTC Vehicle Testing Centre R&M Repairs & Maintenance

RBAP Risk Based Audit Plan

Rds. Roads

RFM A reliably functioning municipality

ROD Record of Decision

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GLOSSARY

Adjustments budget Prescribed in section 28 of the MFMA. The formal means by which a municipality may revise its annual budget during the year. Allocations Money received from Provincial or National Government or other municipalities. Budget The financial plan of the Municipality Budget Related Policy of a municipality affecting or affected by the budget, examples include Policy tariff policy, rates policy and credit control and debt collection policy. Capital Expenditure Spending on assets such as land, buildings and machinery. Any capital expenditure must be reflected as an asset on the Municipality’s balance sheet. Equitable Share A general grant paid to municipalities. It is predominantly targeted to help with free basic services. GFS Government Finance Statistics. An internationally recognised classification system that facilitates like for like comparison between municipalities. GRAP Generally Recognised Accounting Practice. The standard for municipal accounting. IDP Integrated Development Plan. The main strategic planning document of the Municipality. KPI Key Performance Indicators. Measures of service output and/or outcome. MFMA The Municipal Finance Management Act – No. 53 of 2003. The principle piece of legislation relating to municipal financial management. MTREF Medium Term Revenue and Expenditure Framework. A medium term financial plan, usually 3 years, based on a fixed first year and indicative further two years budget allocations. Also includes details of the previous and current year’s financial position. Operating Expenditure Spending on the day to day expenses of the Municipality such as salaries and wages. Quarterly Period made up of three months July – September, October – December, January – March and April – June. Rates Local Government tax based on the assessed value of a property. To determine the rates payable, the assessed rateable value is multiplied by the rate in the rand. SDBIP Service Delivery and Budget Implementation Plan. A detailed plan comprising quarterly performance targets and monthly budget estimates.

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Strategic Objectives The main priorities of the Municipality as set out in the IDP. Budgeted spending must contribute towards the achievement of the strategic objectives. uMngeni Vision 2030 Long term development plan Vote One of the main segments into which a budget is divided, usually at department level.

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Section 80 Committees

Section 80 Committees

The uMngeni Municipal Council has resolved to establish the following section 80 committees:-

Management Cluster Committee

Portfolio;

Finance,

Institutional,

Legal,

Human Resources,

Customer Care Matters,

Ward Committees,

Public Participation,

Internal Audit, and

Risk Management

Technical Cluster Committee

Portfolio;

Provision of Electricity

Public Works,

EPWP,

Storm water Management

Town Planning and Building Control;

Integrated Development Planning (IDP),

Integrated Human Settlements,

Waste Management,

Roads

Parks and Horticulture

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Social & Economic Development Cluster Committee

Portfolio;

Local Economic Development (LED)

Environmental Management

Traffic,

Licensing,

Law Enforcement,

Libraries,

Arts, Culture and Museums,

Tourism,

Sport and Recreation,

Special Programmes (Youth, Gender, Disabled and Women), and

Disaster Management

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SDBIP PLACEMENT

Placement

Diagram 1: SDBIP within the Municipality

uMngeni

Vision 2030

SDF

IDP Strategic Objectives

Capital Budget

Rates Tariffs

Operational Budget

MTREF

Institutional

Scorecard

SDBIP

Revenue and expenditure by Vote

Ward Information

Three Year Capital Works

Programme

Cash flows

Performance Indicators

Annual Performance

Agreements

Monthly Reports

Quarterly

Reports

Mid Year Review

Financial

Statements

Annual

Reports

PMS

Institutional Transformation and Financial

Viability

Environmental Planning and Management

Infrastructure

Development

Community

Services

Local Economic

Development

Refer to the IDP page 84

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SDBIP

The SDBIP gives effect to the Integrated Development Plan (IDP) and budget of the municipality and will be possible if the IDP and budget are fully aligned with each other, as required by the MFMA. While the budget gives effect to the strategic priorities of the municipality and is not a management or implementation plan. The SDBIP therefore serves as a “contract” between the administration, council and community expressing the goals and objectives set by the council as quantifiable outcomes that can be implemented by the administration over the next twelve months. This provides the basis for measuring performance in service delivery against end of-year targets and implementing the budget. (see Diagram 2).

Diagram 2: The SDBIP Contract

Adapted from MFMA Circular 13: Service Delivery Budget Implementation Plan

Process

Adoption of the Service Delivery and Budget Implementation Plan

In terms of Section 53(1)(c)(ii) of the MFMA the Service Delivery and Budget Implementation Plan must be approved by the Mayor within 28 days after the final approval of the budget. The Municipal budget was approved by Council on the 31 May 2016; 28 days thereafter falls on the 28 June 2016. The SDBIP was approved and signed by the Mayor on the 28 June 2016 to ensure implementation at the beginning of 2016/2017 financial year.

Council

Administration IDP Budget

Monthly reports Mid-year performance assessment Annual Report

SDBIP Service delivery targets (by General Manager and by ward) Performance indicators Revenue and Expenditure by vote

Employee contracts and annual performance agreements for the municipal manager & senior managers

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Contents

The SDBIP must contain monthly projections of income and expenditure and quarterly projections of measurable performance objectives.

Requirements

The SDBIP is essentially a business plan and is an integral part of the financial planning process. Although its approval is required after the budget, its preparation occurs in tandem with the budget process. The SDBIP is the connection between the strategic plan, IDP, budget and management performance agreements, and includes detailed information on how the budget will be implemented, by means of forecast cash flows and service delivery targets and performance indicators.

Linkages From 3-5 November 2014, the municipal council together with the administration conducted a strategic planning session which was instrumental in reviewing IDP goals and strategic objectives. The strategic planning session was further carried out as part of the municipality’s performance management process to allow for proper review and planning in order to enhance the Municipality’s service delivery efforts. The outcomes of the engagements are to serve as a framework for the Municipality’s long term development plan. It is essential that the municipality responds to the current government policy framework. Hence the linkage between the National Key Performance Areas, the Provincial Growth and Development Strategy, the IDP goals of uMngeni Municipality and the strategic objectives. The Municipality has developed 6 IDP goals and strategic objectives which are aligned to the 7 provincial goals as contained in the PGDS and also aligned to the National Key Performance Areas. Table 1 below reflect on the linkages of the KPA`s, KZN PGDS with the IDP Goals. Table 1: KPAs, PGDS Goals and IDP Goals KEY PERFOMANCE AREAS PGDS GOALS IDP GOALS

Cross Cutting Spatial Equity Environmental Sustainability

Spatial planning and environmental sustainability

Municipal Transformation and Organisational Development

Human Resource Development Human resource development and management

Basic Service Delivery and Infrastructure Development

Strategic Infrastructure Promote human settlement and infrastructure development

Local Economic and Social Development

Job Creation Human and Community Development

Transformation of the main economic sectors

Municipal financial viability and management

Governance and Policy Financially sound and sustainable municipality

Good Governance and Public Participation

Governance and Policy Good corporate governance

Table 2 below provides an outline of the reviewed municipal goals and strategic objectives that are linked to the 6 Key Performance Areas. uMngeni Municipality’s IDP strategic objectives act as the linkage between the IDP and the SDBIP.

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Table 2: KPAs, IDP Goals and Strategic Objectives KEY PERFOMANCE AREA IDP GOAL STRATEGIC OBJECTIVES

A - Municipal Transformation

and Institutional

Development

1. Human resource

development and

management

1. Maintain good labour

relations

2. Promote employment

equity

3. Enhance human

resource

management

B - Good Governance and

Public Participation

2. Good corporate

governance

4. Optimise information

communication and

technology solutions

5. Maintain law

enforcement

6. Strengthened

oversight functions

7. Ensure stakeholder

engagement

C - Local Economic

Development

3. Sustainable socio-

economic development

8. Maintenance of roads

and storm water

infrastructure

9. Construction and

extension of electricity

network to businesses

10. Support and grow the

economy for

investment and job

opportunities

11. Support and promote

tourism development

12. Coordination of

agricultural

development

13. Enhance human

development

14. Facilitate youth

career development

D - Basic Service Delivery

4. Promote human

settlements and infrastructure

development

15. Coordinate and

facilitate provision of

housing

16. Construction of roads

and storm water

infrastructure

17. Construction and

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KEY PERFOMANCE AREA IDP GOAL STRATEGIC OBJECTIVES

extension of electricity

network to all

households

18. Management of

cemeteries

19. Comprehensive waste

management

20. Management of all

public open spaces

E- Municipal Financial

Viability and Financial

Management

5. Financially sound and

sustainable municipality

21. Increase and diversify

municipal revenue

streams

22. Effective budget

preparation and

implementation

23. Effective, efficient

and transparent

procurement of

goods and services F - Cross Cutting 6. Spatial planning and

environmental sustainability

24. Manage and regulate

integrated

development and

spatial planning

25. Conservation and

management of

natural resources

Performance Management System The SDBIP is utilised as the basis of Councils Performance Management System (PMS) and as such prescribes to the following principles

o Facilitates strategy (IDP) deployment throughout the municipality and align the organisation in executing its strategic objectives – Vision, mission and IDP into clear measurable outcomes.

o Tool for assessing, managing, and improving the overall health and success of business processes and systems.

o Create an organisational performance culture (culture of best practices); o Provide early warning signals; o Promote accountability o Develop open and constructive relationship between customers, leadership and employees; o Encourage reward for good performance; o Manage and improve poor performance; o Link performance to skills development and career planning, therefore encourage learning and

growth; and o Replace existing assessment models with a consistent approach to performance measurement

and management o Sustainable improvements in Service Delivery

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o Comply with legislative framework

SDBIP APPROVAL PROCESS

APPROVAL PROCESS

MFMA SDBIP APPROVAL PROCESS 2016/2017

I

D

P

/

M

T

R

E

F

Section 53(iii)(bb) are linked to the

measurable performance

objectives approved with the budget and to the service delivery

and budget implementation

plan; and

Performance Manager

projections for each

month of- revenue to be

collected, by source; and

operational and capital expenditure, by vote;

service delivery targets and performance indicators for each quarter; and

any other matters that may be prescribed, and includes any revisions of such plans by the mayor in terms of section 54(1)(c);

o of -

Accounting Officer

Section 69(3) the accounting officer must no later that 14 days after the approval of an annual budget submit to the mayor- (a) a draft service delivery and budget implementation plan for

the budget year;

Mayor

Section 53(ii) of the municipality’s service delivery and budget implementation plan is approved by the mayor within 28 days after the approval of the

budget;

Section 53(3)(b) of the performance agreements of the municipal manager, senior managers and any other categories of officials as may be prescribed, are made public no later than 14 days after the approval of the municipality’s service delivery and budget implementation plan. Copies of such performance agreements must be submitted to the council and the MEC for local

government in the province.

Time Line for Approval

30 May - Annually

Budget Approved including

Organisational

Scorecard

June - Annually

Submitted to EXCO

30 June - Annually

SDBIP to be approved by Mayor

Submit General Manager’s

performance agreements

31 July - Annually.

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SDBIP APPROVAL

Approval

Approval of the Service Delivery and Budget Implementation Plan

The Service Delivery and Budget Implementation Plan for 2016/2017 as set out on pages 1 to 45 (with Scorecard attached

as an annexure) is hereby approved in terms of section 53(1)(c)(ii) of the MFMA

--------------------------

Mayor

Councillor M. Myeni

28 June 2016

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WARDS

Ward delineation

In terms of Section 3 of the Local Government: Municipal Demarcation Act, 1998, the Municipal

Demarcation Board is responsible for determining municipal boundaries and to delimit wards for local

elections. These administrative and geographical boundaries and wards are based upon various

aspects and are integral to the IDP process. uMngeni Municipality has within its jurisdiction 12 wards.

Ward 1 Councillor J.A. Mkhasibe

Ward 2 Councillor J.E. Holmes

Ward 3 Councillor J.M. Zondi

Ward 4 Councillor S.D. Nkuna

Ward 5 Councillor J. Lewis

Ward 6 Councillor C.R.W. Millar

Ward 7 Councillor P.A. Passmoor

Ward 8 Councillor S.T.J. Ndlovu

Ward 9 Councillor G.T. Dlamini

Ward 10 Councillor S.R. Majozi

Ward 11 Councillor T.G. Nxele

Ward 12 Councillor B.A. Zuma

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Organisational Structure

Municipal

Manager

Chief Financial

Officer

General

Manager:

Corporate

Services

General

Manager:

Technical

Services

General

Manager:

Economic

Development &

Planning

General

Manager:

Community

Services

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ORGANISATIONAL SCORECARD

In an effort to reduce the amount of performance indicators at the executive level the top level PI’s have been grouped in an Institutional Scorecard. The scorecard is the primary focus of performance delivery within the municipality and forms the basis of the General Manager’s performance agreements as well as their performance indicators. The Organisational Scorecard is a synopsis of the SDBIP for the medium term 2016/2017 to 2018/2019. The scorecard has been aligned with National KPA’s and the Municipal IDP Goals. Organisational Scorecard,

General Managers’ Scorecards, Financial

Indicators

Performance Indicators

Departmental performance,

Managers and next levels

Performance agreements

(PMS)

Departmental SDBIP’s are for operational function and are included under the various departments and been assigned to individuals and will form part of their performance agreements for 2016/2017.

Organisational

Scorecard

Capital Projects Operating Income /

Expenditure

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UMNGENI MUNICIPALITY - SCORECARD FOR 2016/2017 - 2018/2019 (Based on the IDP implementation plan)

Co

lou

r

Co

de

s

OM

M

Co

rpo

rate

Se

rvic

es

Fin

an

ce

Co

mm

un

it

y S

erv

ice

s

Tec

hn

ica

l

Se

rvic

es

Mo

re t

ha

n

1

de

pa

rtm

e

nt

16/1

7

Bu

dg

et

(R)

2016/1

7

2017/1

8

2018/1

9

(‘000)

KP A

1:

A1.1

.1

Number of reports with

LLF recommendations

submitted to

Management Cluster

quarterly

N/A

4/a

nn

um

Ne

w

N/A

4 4 4 Report and minutes

of the Management

Cluster Meeting.

O

N/A

N/A

Co

rpo

rate

Se

rvic

es

A1.1

.2

Date of approval by

MANCO-

Employee Wellness

programme

Developed and

approved

N/A

30-S

ep

-16

Ne

w

N/A

30-S

ep

-16

Re

vie

w &

Imp

lem

en

tatio

n

Re

vie

w &

Imp

lem

en

tatio

n MANCO resolution

and copy of the

programme

O

R 2

93 1

50

N/A

A1.2

.1

Promote

employment

equity

% of the employment

equity plan (EEP)

targets achieved

quarterly

N/A

100%

TBC

N/A

80%

100%

100% EEP report O

N/A

N/A

1. Human

resource

development

and

management

Bu

ildin

g C

ap

ab

le L

oc

al G

ove

rnm

en

t In

stitu

tio

ns

Ec

on

om

ic

De

v a

nd

Pla

nn

ing

De

ma

nd

UMNGENI MUNICIPALITY - ORGANISATIONAL SCORECARD FOR 2016/2017

IDP R

ef. N

o

IDP Goal Means of verification

CA

PEX

/ O

PEX

So

urc

e

Ba

ck

to

Ba

sic

s Pilla

r

Ba

ck

log

Re

spo

nsi

bilit

y

Strategic

Objectives

Performance Indicator

(Outputs)

Ba

selin

e 2

015/2

016

3 Year Targets

Wa

rd (

in

2016/2

017)

Municipal Transformation and Institutional Development

Maintain good

labour relations

23

A.1

.3.1

1. Human

resource

development

and

management

Number of Critical

posts filled (Municipal

Manager and S56

Managers)

N/A

6 5 1 1

N/A

N/A HR report/Payrol

report

O

R 9

229

226

,38

ULM

Co

rpo

rate

Se

rvic

es

A.1

.3.2

Number of WSP

beneficiaries trained

quarterly

N/A TBC

TBC

TBC

TBC

TBC

TBC Report on WSP

expenditure

O

A.1

.3.3

% WSP budget spent

quarterly N/A TBC

TBC

TBC

TBC

TBC

TBC Report from Skills

development office

and finance

O

A.1

.3.4

% of applications for

study assistance

approved

N/A TBC

TBC

TBC

TBC

TBC

TBC WSP progress report

with details on

beneficiaries

O

A.1

.3.5

Number of

Performance

Agreements signed by

MM and all S56

managers by 01 July

annually

N/A

6

5 (M

M is

cu

rre

ntly

vac

an

t)

N/A

6 6 6 Council resolution

and copies of

performance

agreements

O

A.1

.3.6

% Performance

Assessments

conducted quarterly

(Q1 and Q3 informal

Q2 formal with only

MM (superv isor) and

Q4 formal with the

Evaluation panels.

N/A

100%

100%

N/A

100%

100%

100% Copies of

assessments' reports

and Council/ EXCO

Resolution

O

A.1

.3.7

Date of adoption of

the Performance

Management Policy

rev iew

N/A

Ma

y-1

7

Ne

w

N/A

Ma

y-1

7

Imp

lem

en

tatio

n

Imp

lem

en

tatio

n Council resolution

and copy of the

policy

O

A.1

.3.8

Number of weekly

Management

Committee Meeting

conveined to improve

performance of the

Municipal

Administration

We

ekl

y 48

TBC

N/A 4

8

48

48 MANCO Minutes and

attendance register N/A

N/A

N/A

OM

M

Bu

ildin

g C

ap

ab

le L

oc

al G

ove

rnm

en

t In

stitu

tion

s

R 2

47 7

82

ULM

R 6

1 57

7

ULM

& S

ETA

OM

M

Enhance human

resource

management

24

KP

A: 2

B.2

.4.1

2. Good

corporate

governance

Number of ICT Steering

Committee Meetings

convened monthly

N/A 1

2

TBC 12

12

12

Minutes of the

meeting and

recommendations

thereof

O

B.2

.4.2

% uptime for all

Information &

Communication

Technology Systems

N/A

100%

TBC

N/A

70%

100%

100% Council resolution

and Copy of the

revised master plan

O

B.2

.4.3

Number of Master

Systems Plan projects

achieved quarterly

N/A

TBC

TBC

TBC

TBC

TBC

TBC Manco resolution

and copy of the

report

O

B.2

.5.1

Maintain Law

enforcement

% Traffic bylaws

implemented

All

100%

TBC

TBC

100%

100%

100% Report on fines

issued, roadblock

carried out, and

licencing

department's reports

(including issuing of

permits)

O

TBC

TBC

Fin

an

ce

/Ec

on

om

ic

De

ve

lop

me

nt

an

d

Pla

nn

ing

B.2

.6.1

Strengthened

oversight

functions

% Audit Committee

issues resolved

quarterly

N/A

100%

TBC

TBC

100%

100%

100% Updated AC

recommendations

Action Plan

O

R 2

47 7

82

ULM

OM

M

B.2

.6.2

Number of Monthly

Council Meetings held

quarterly

N/A

4

12

N/A 1

2

12

12 Council minutes

N/A

N/A

N/A

OM

M/C

orp

ora

te

Se

rvic

es

B.2

.6.3

% Council resolutions

resolved/

implemented quarterly

N/A

100%

90%

10%

100%

100%

100% Updated council

resolutions register

and council

resolutions on the

update reports

O

So

me

ha

ve

fin

an

cia

l

imp

lec

atio

ns

(ie

serv

ice

de

live

ry

ULM

OM

M

B.2

.6.4

Number of portfolio

committee meetings

held bi-monthly

N/A 2

4

TBC

N/A 2

4

24

24 List with dates of all

portfolio meetings

hels and Minutes of

the meetings

N/A

N/A

N/A

OM

M/C

orp

ora

te

Se

rvic

es

B.2

.6.5

Number of MPAC

Meetings held Bi-

monthly

N/A

6

TBC

N/A

6 6 6 MPAC Minutes

N/A

N/A

N/A

OM

M/C

orp

or

ate

Se

rvic

es

Go

od

Go

ve

rna

nc

eOptimise

information

communication

and technology

solutions

R 5

50 0

00

ULM


Co

rpo

rate

Se

rvic

es

25

B.2

.6.6

Strengthened

oversight

functions

Date of Oversight

Committee report

approval by Council

N/A

30-M

ar-

17

18-M

ar-

16

N/A

30-M

ar

30-M

ar

30-M

ar Oversight committee

report,

recommendations

(on the report) and

Council resolution

O

R 2

47 7

82

ULM

OM

M

B.2

.6.7 Date of Annual Report

approval by Council N/A

30-M

ar-

17

18-M

ar-

16

N/A

30-M

ar

30-M

ar

30-M

ar Council resolution

and copy of draft/

annual report

O

R 8

50 0

00

ULM

OM

M

B.2

.6.8 Date of approval of

the Risk Management

Strategy rev iew

N/A

30-M

ar-

17

TBC

N/A

30-M

ar

30-M

ar

30-M

ar Council resolution

and copy of RMS

review

N/A

N/A

ULM

OM

M

B.2

.7.1

Ensure

Stakeholder

engagement

Date of completion-

Construction of a

Community Hall in

Ward 8

8

30-J

un

-17

Ne

w

N/A

30-J

un

-17

N/A

N/A Progress reports and

(in the end)

Completion

certificate

C

R 1

706 1

33

ULM

Tec

hn

ica

l

Se

rvic

es

B.2

.7.2

% functionality of all

Ward Committees (12

wards) per quarter

All

100%

TBC

TBC

100%

100%

100% COGTA functionality

report and minutes of

ward committee and

public meetings

O

R 8

48 6

62

ULM

OM

M

B.2

.7.3 Number of quarterly

Public Meetings (incl

all wards)

All

48

TBC

TBC 48

48

48 Minutes of public

meetings

O

ULM

OM

M

B.2

.7.4

% public complaints

attended to per

quarter (as per the

complaints

management system)

For

all

wa

rds

100%

Ne

w

N/A

100%

100%

100% Correspondance to

complainant and

reports to MANCO

(with resolution)

N/A

N/A

OM

M

B.2

.7.5

Number of monthly

reports on functionality

of rapid response team

submitted to MANCO

N/A

4

Ne

w

N/A

4 4 4 Reports and MANCO

resolution

B.2

.7.6

Number of quarterly

Stakeholders’ forum

meeting

N/A

4

TBC

TBC 4 4 4 Minutes of

stakeholders forum

meetings

O

ULM

OM

M

Go

od

Go

ve

rna

nc

e2. Good

corporate

governance

Pu

ttin

g p

eo

ple

first

R 4

00 0

00

26

B.2

.7.7 2. Good

corporate

governance

Ensure

Stakeholder

engagement

Number of IDP rep

forum meetings

convened per annum

N/A

1 1

N/A

1 1 1 Minutes of IDP Rep

forum meetings

O

IDP

Bu

dg

et

ULM

Ec

on

om

i

c

De

ve

lo

pm

en

t

B.2

.7.8

Date of approval of

the communication

strategy rev iew by

Council

N/A

30-M

ar-

17

Re

vie

w in

pro

gre

ss

N/A

30-M

ar-

17

Imp

lem

en

ta

tio

n

Imp

lem

en

ta

tio

n Council resolution

and copy of the

communication

strategy

O

B.2

.7.9

% of compliance

documents publicised

on media publications

and Municipal Website

N/A

100%

100%

N/A

100%

100%

100% Copies of adverts

and website update

printout

O

Co

mm

un

ica

tio

n

Bu

dg

et

ULM

OM

M

Pu

ttin

g p

eo

ple

first

KP

A: 3

C.3

.8.1 3. Sustainable

socio-economic

development

KM of roads

resurfaced per month

quarterly

TBC

TBC

TBC

3.5

km

TBC

TBC C

Tec

hn

ica

l

Se

rvic

es

C.3

.8.2 M2 of potholes

repaired per quarter

TBC

TBC

TBC 6000M2

TBC

TBC C

Tec

hn

ica

l

Se

rvic

es

C.3

.9.1 Construction

and extension

of electricity

network to

businesses

Date of completion of

upgrade to the

Greendale to

Patterson MV

2

30-J

un

-17

Ne

w

TBC

N/A

30-J

un

-17

N/A Completion

certificate and

progress report by

contractor if the

work is still in

progress

C

R 8

000 0

00

ULM

Tec

hn

ica

l

Se

rvic

es

C.3

.10.1 Support and

grow the

economy for

investment and

job

opportunities

Number of Informal

economy trading stalls

replacements

2

TBC

TBC

TBC

To b

e

de

term

ine

d b

y

the

ass

ess

me

nt

rep

ort

Pro

vis

ion

Pro

vis

ion LED report with lists of

traders using the

stalls

O

ULM

Ec

on

om

ic

De

ve

lop

me

nt

an

d P

lan

nin

g

C.3

.10.2 Number of people

trained as part of

informal economy

development

All

rep

rese

nte

d

TBC

TBC

TBC

TBC

TBC

TBC Registers, training

schedule and

pictures

O

ULM

Ec

on

om

ic

De

ve

lop

me

nt

an

d P

lan

nin

g

Se

rvic

e D

eliv

ery Contractors reports/

completion

certificates and if

done internally then

the supervisors report

R 7

551 0

11

ULM

Local Economic Development

Maintenance of

roads and storm

water

infrastructure

As

pe

r n

ee

d id

en

tifie

d

R 4

00 0

00

27

C.3

.10.3 3. Sustainable

socio-economic

development

Number of people

trained as part of the

SMME capacity

(building)

development

All

rep

rese

nte

d

TBC

TBC

TBC

TBC

TBC

TBC Registers, training

schedule and

pictures

O

R 5

956

ULM

Ec

on

om

ic

De

ve

lop

me

nt

an

d P

lan

nin

g

C.3

.10.4 Number of jobs

created through

capital projects (incl

EPWP, Food fo Waste,

CWP) All

(wh

ere

th

e

pro

jec

ts a

re

imp

lem

en

ted

)

No

.

un

em

plo

ye

d

TBC

N/A 400

600

600 Copy of the

database of all

employed in capital

projects

O

R 2

596 2

00

Gra

nts

an

d

Ca

pita

l

Re

serv

es

Tec

hn

ica

l

Se

rvic

es

C.3

.10.5 Date of completion of

the capital investment

framework

N/A

N/A

Ne

w

N/A

Jan

-17

Imp

lem

en

tatio

n

Imp

lem

en

tatio

n Council resolution/

cluster

recommendation

and copy of the

framework/SDF

O

R 1

12 8

50

ULM

Ec

on

om

ic

De

ve

lop

me

nt

an

d P

lan

nin

g

C.3

.10.6 Date of rev iew of the

Industrial

Development

Incentive Scheme

N/A

N/A

N/A

31-M

ar-

16

Re

vie

w

Re

vie

w Council resolution/

cluster

recommendation

and copy of the

industril incentive

scheme

O

TBC

TBC

Ec

on

om

ic

De

ve

lop

me

nt

an

d P

lan

nin

g

C.3

.10.7 Date of progress

report on the

implementation of

Business retention and

expansion strategy

submitted to

Management Cluster

N/A

N/A

Ne

w

N/A

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly MANCO resolution/

cluster

recommendation

and copy of the

strategy

O

TBC

TBC

Ec

on

om

ic D

eve

lop

me

nt

an

d P

lan

nin

g

C.3

.10.8 Bi-monthly reports on

streetlights Installation

presented to

technical cluster

N/A

N/A

N/A

TBC

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly MANCO and

Technical Cluster

reports

C

R 1

258 5

51

ULM

Tec

hn

ica

l

Se

rvic

es

C.3

.10.9 Date of completion-

construction of Hilton

bus shelter

6

N/A

N/A

N/A

N/A

To lo

bb

y D

OT

N/A Completion report

by projects

manager/ certificate

by service provider

C

TBC

TBC

Tec

hn

ica

l Se

rvic

es

C.3

.10.1

0 Date of completion-

construction of

Nottingham road taxi

rank

3

N/A

N/A

N/A

N/A

To lo

bb

y D

OT

&

Dp

ub

lic W

ork

s

N/A Completion

certificate and

progress report by

contractor if the

work is still in

progress

C

TBC

TBC

Tec

hn

ica

l Se

rvic

es

Se

rvic

e D

eliv

erySupport and

grow the

economy for

investment and

job

opportunities

28

C.3

.11.1

3. Sustainable

socio-economic

development

Date of approval of

the LED Strategy

rev iew done in

2016/2017

N/A

N/A

Ad

op

ted

in 2

013

N/A

31-M

ar-

17

Imp

lem

en

tatio

n

Imp

lem

en

tatio

n Cluster

recommendation /

council resolution

and the copy of the

strategy

O

TBC

TCB

Ec

on

om

ic

De

ve

lop

me

nt

an

d

Pla

nn

ing

C.3

.11.2

% completion of the

Nelson Mandela

capture site

construction project

(Phase 2) (currently on

75%)

9

N/A

80%

N/A

100%

Ph

ase

3

On

go

ing Completion

certificate and

progress report

(indicating %) by

contractor if the

work is still in

progress

C

TBC

TBC

Tec

hn

ica

l Se

rvic

es

C.3

.11.3

Value of grants paid to

NGOs implementing

tourism programmes

N/A

N/A

360 0

00

TBC

360 0

00

360 0

00

360 0

00 Proof of payments

and lists of the NGOs

benefiting

O

TBC

TBC

Ec

on

om

ic

De

ve

lop

me

nt

an

d P

lan

nin

g &

Fin

an

ce

C.3

.11.4 Active Tourism Office

run by ULM - Number

of Bi-monthly reports

on the Howick Tourism

office submitted to

Cluster (falls v isitors

and statistics)

N/A

N/A

Ne

w

N/A

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

Reports O

TBC

TBC

Ec

on

om

ic D

eve

lop

me

nt

an

d P

lan

nin

g

C.3

.12.1 Coordination of

agricultural

development

Quarterly progress

reports on

Establishment of an

Agri-hub facilitated by

ULM in partnership

with the Department

of Agriculture and

Department of Rural

Development

submitted to cluster

TBC

N/A

Ne

w

N/A

4 4 4 Progress Reports to

MANCO and Cluster

O

TBC

De

pa

rtm

en

t o

f R

ura

l

De

ve

lop

me

nt

an

d D

ep

art

me

nt

of

Ag

ric

ultu

re

Ec

on

om

ic D

eve

lop

me

nt

an

d

Pla

nn

ing

Se

rvic

e D

eliv

erySupport and

Promote tourism

development

29

C.3

. 13.1

3. Sustainable

socio-economic

development

Value (amount and %

of operating budget)

of Free basic serv ices

offered to indigent

citizens per month

(reported quarterly)

All

TBC

TBC

TBC

R 3

464 7

01

R 3

679 5

13

R 3

896 6

04 Finance report O

R 3

464 7

01

ULM

Co

mm

un

ity S

erv

ice

s

& F

ina

nc

e

De

pa

rtm

en

t

C.3

. 13.2

Bi-monthly reports

submitted to Social

Cluster on all

Operation Sukuma

Sakhe projects (incl.

ABC Walk, HIV/AIDS

workshop, war rooms)

N/A

N/A

N/A

N/A

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly Cluster reports and

reportson the

specific activities

O

R 2

48 1

22

ULM

Co

mm

un

ity S

erv

ice

s

De

pa

rtm

en

t

C.3

. 13.3

Bi-monthly reports

submitted to Social

Cluster on all Special

Programmes (incl.

back to school

campaign, Special

Programmes forum,

Operation MBO)

N/A

N/A

N/A

N/A

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on


reportson the

specific activities

O

R 4

22 5

57

ULM

OM

M

C.3

. 13.4

% of issues raised by

the Special

Programmes Forum

addressed quarterlyA

ll

rep

rese

nte

d

N/A

60%

60%

80% Reports O

R 4

00 0

00

ULM

OM

M

Se

rvic

e D

eliv

eryPromote Social

Development

30

C.3

. 14.1

3. Sustainable

socio-economic

development


the Merrivale TVET

College

10 a

nd

12

TBC

TBC

N/A

TBC

TBC

TBC Progress reports and

(in the end)

Completion

certificate

O

TBC

TBC

Ec

on

om

ic

De

ve

lop

me

nt

an

d

Pla

nn

ing

& T

ec

hn

ica

l

Se

rvic

es

C.3

. 14.2

Value of youth tertiary

registrations support by

the municipality

All

TBC

TBC

N/A

50 0

00

Re

vie

we

d a

nn

ua

lly b

ase

d

on

re

qu

est

s re

ce

ive

d

Re

vie

we

d a

nn

ua

lly b

ase

d

on

re

qu

est

s re

ce

ive

d List of youth assisted

(indicating personal

details, contact

details, tertiary

institution and cost of

registration)

O

OM

M

C.3

. 14.3

Number of youth

enrolled in youth skills

development

programmes

coordinated by the

municipality annually

(ie NYDA Youth (Build)

Project )

Yo

uth

fro

m a

ll w

ard

s

TBC

TBC

N/A 100

200

300 Database of youth

enrolment

O

OM

M

C.3

.14.4

Date of annual career

exhibition event

coordinated by the

youth office of the

municipality

Eve

nt

for

all

An

nu

ally

TBC

N/A

Ma

y-1

7

Ma

y-1

8

Ma

y-1

9 Registers, pictures

and report

O

OM

M

3 6

80 0

45

ULM

Facilitate youth

career

Development

31

KP

A: 4

D.4

. 15.1

4. Promote

human

settlements and

infrastructure

Number of new houses

constructed to

completion annually

4,9

,12

TBC

TBC

7500

100

TBC

TBC Completion/ and

handover

certificates

C

DH

S

Fun

din

g

De

pa

rtm

e

nt

of

Hu

ma

n

Tec

hn

ica

l

Se

rvic

es

D.4

. 15.2

Date of approval of

the Housing Sector

Plan (HSP) rev iew and

aligned to the

municipality's IDP

N/A

N/A

N/A

N/A

31-M

ar-

17

Re

vie

w

Re

vie

w Copy of the HSP,

Council resolution

O

N/A

N/A

Co

mm

un

ity

Se

rvic

es,

Tec

hn

ica

l

Se

rvic

es

an

d

D.4

.16.2

Date of approval by

Council - Roads Master

Plan Developed and

approved by Council

All

01-J

ul-17

Ne

w

Ne

w

30-J

un

-17

Imp

lem

en

tatio

n a

nd

revie

w

Imp

lem

en

tatio

n a

nd

revie

w Council resolution

and roads master

plan

C

TBC

TBC

Tec

hn

ica

l Se

rvic

es

KM of new roads and

stormwater lines

constructed

Se

e b

elo

w

TBC

TBC

TBC

4km

TBC

TBC Completion

certificate/ report

from service

provider and project

manager

C

R 1

9 8

66 0

00

MIG

Tec

hn

ica

l

Se

rvic

es

Mpophomeni Roads &

Stormwater

-Midlands Access

Roads (Cedara@R1m,

Emandleni@R500 000,

Tumbleweed@R1m,

Siphumelele@R866 000,

Lions River@R1m,

Lidgeton West@R1 500

000,Zenzani@R2m)

7,1

2,1

,4,9

,3

N3 Corridor link over

uMngeni Municipality,

N3 corridor Tweedie

7, 9,2

D.4

.16.1

Construction of

roads and storm

water

infrastructure

2016/2017: Progress on each project will be reported quarterly

To be implemented in the outer financial years

Se

rvic

e D

eliv

eryCoordinate and

facilitate

prov ision of

housing

Basic Service Delivery

32

D.4

.17.1

4. Promote

human

settlements and

infrastructure

development

Construction

and extension

of electricity

network to all

households

Number of new

households electrified

(rural farm dwellers,

tribal authority and low

cost housing)

Se

rvic

e D

eliv

ery

aff

ec

ted

wa

rds

TBC

TBC

TBC 12% of 30

000 (3600)

TBC

TBC Report with

household details

(from service

provider and

projects manager)

C

R 6

800 4

27

ULM

Tec

hn

ica

l Se

rvic

es

D.4

.18.1

Management of

cemeteries

Date of approval of

the cemeteries

management plan

N/A

N/A

N/A

N/A

30-M

ar-

17

Re

vie

w

Re

vie

w MANCO resolution

and copy of plan

O

R 5

1 2

35

ULM

Tec

hn

ica

l

Se

rvic

es

D.4

.19.2

Date of approval of

Waste Management

plan

N/A

N/A

N/A

N/A

30-M

ar-

17

Imp

lem

en

t

atio

n

Imp

lem

en

t

atio

n Plan to cluster and

recommendations

O TBC

ULM

Tec

hn

ica

l

Se

rvic

es

D.4

.19.3


the Curry’s Post landfill

site upgrade

9

N/A

N/A

N/A

N/A

TBC

N/A Completion

certificate/ report

from service


manager

O

R 9

5 0

00

ULM

Tec

hn

ica

l

Se

rvic

es

D.4

.20.1

Bi-Monthly reports to

Cluster on

maintanance of

public open spaces

All

N/A

Bi-m

on

thly

TBC

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly Reports to cluster O

TBC

TBC

Tec

hn

ica

l

Se

rvic

es

D.4

.20.2

Bi-monthly progress

reports on the

Mpophomeni

Sportsfield Phase I I

progress

11

N/A

Ph

ase

I

TBC

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly Management Cluster

report with report

from service


manager

C

N/A

N/A

Tec

hn

ica

l

Se

rvic

es

D.4

.20.3

Bi-monthly report on

the Lidgeton West

Sportsfield and combi

court progress

4

N/A

N/A

N/A

N/A

Bi-m

on

thly

N/A Management Cluster

report with report

from service


manager

C

R 1

000 0

00

MIG

Tec

hn

ica

l Se

rvic

es

D.4

.20.4

Bi-monthly progress

reports on completion

of Emandleni

Sportsfield

7

N/A

N/A

N/A

N/A

Bi-m

on

thly

N/A Management Cluster

report with report

from service


manager

C

R 1

000 0

00

MIG

Tec

hn

ica

l Se

rvic

es

D.4

.20.5

Bi-monthly progress

reports on completion

of Swimming pool

upgrade

2

N/A

N/A

N/A

N/A

N/A

Bi-m

on

thly Management Cluster

report with report

from service


manager

C

TBC

TBC

Tec

hn

ica

l

Se

rvic

es

Comprehensive

waste

management

Management of

all public open

spaces

33

KPA

:

5E.5

.21.1

5. Financially

sound and

sustainable

municipality

Increase and

diversify

municipal

revenue

streams

Number of Monthly

reports submitted to

MANCO on

implementation of the

Revenue

Enhancement strategy

per quarter

N/A

N/A

N/A

N/A 1

2

12

12 Reports on revenue

enhancement

O

TBC

ULM

Fin

an

ce

E.5

.22.1

% capital budget

actually spent on IDP

capital projects

Sp

ec

ifie

d

un

de

r

pro

jec

ts

100%

N/A

N/A

100%

100%

100% Finance report O

TBC

Re

serv

es

& G

ran

ts

Fin

an

ce

E.5

.23.1 % spent on actual

Repairs &

Maintanance against

budgeted Repairs and

Maintanace

N/A

100%

N/A

Ro

llove

rs

100%

100%

100% Report on R&M O

ULM

ULM

Fin

an

ce

E.5

.24.1

Effective,

efficient and

transparent

procurement of

goods and

serv ices

Date of SCM

procurement plan

approval by MANCO

N/A

N/A

TBC

N/A

30-S

ep

-16

30-S

ep

-17

30-S

ep

-18 Procurement plan

and MANCO

resolution

N/A

N/A

N/A

Fin

an

ce

E.5

.25.1 Financially

Viable

Municipality

% monthly collection

rate from debtors (in

the quarter under

rev iew)N

/A

N/A

TBC

TBC

95%

95%

95% O

N/A

N/A

Fin

an

ce

E.5

.25.2 % debtors outstanding

more than 120 days N/A

N/A

TBC

TBC

0%

0%

0% O

TBC

ULM

Fin

an

c e

E.5

.25.3

% Creditors paid within

30 days N/A

N/A

45 d

ays

Ne

ed

to

pa

y

with

in 3

0

100%

100%

100%

O/C

Bu

dg

et

ULM

&

Gra

nts

Fin

an

ce

E.5

.25.4

% of audit queries

dealt with as per AG

action plan

N/A

100%

TBC

TBC

90%

90%

100% Updated Action Plan

approved by

MANCO

O

TBC

N/A A

ll

De

pa

rtm

en ts

E.5

.25.5

% MIG expenditure

Sp

ec

ifie

d

un

de

r

pro

jec

ts

100%

TBC

TBC

100%

100%

100% Proofs of payment

and reports

C

TBC

MIG

Fin

an

ce

/

Tec

hn

ica

l

Se

rvic

es

Finance S71 Reports

(and any other

submited to Treasury)

So

un

d f

ina

nc

ial m

an

ag

em

en

t

Municipal Financial Viability and Financial Management

Effective

budget

preparation and

implementation

34

E.5

.25.6

5. Financially

sound and

sustainable

municipality

Financially

Viable

Municipality

% of annual operating

budget spent quarterly N/A

95%

TBC

N/A

95%

95%

95% Finance reports O

TBC

gra

nts

an

d

ULM

Fin

an

ce

E.5

.25.7

Level of cash backed

grants (for

sustainability)

N/A

TBC

TBC

TBC

Po

sitive

Po

sitive

Po

sitive Finance reports

O/C TBC

Gra

nts

Fin

an

ce

E.5

.25.8

% irregular, fruitless &

wasteful and

unauthorised

expenditure (norm is

0%)

N/A 0%

TBC

N/A 0%

0%

0% Report to

EXCO/Council incl.

resolution

O/C TBC

All

Bu

dg

et

Fin

an

ce

E.5

.26.1

Number of bi-monthly

reports on

maintenance of

municipal movable

assets submitted to

MANCO and

Management Cluster

N/A

6

TBC

TBC 6 6 6 MANCO reports and

resolutions and

cluster report on

movable assets

O

Ma

inta

na

nc

e

Bu

dg

et

ULM

Fin

an

ce

&

Co

rpo

rate

Se

rvic

es

E.5

.26.2

Number of Bi-monthly

reports on

maintenance of

municipal buildings

submitted to MANCO

and Management

ClusterA

ll 6

TBC

TBC 6 6 6 MANCO reports and

resolutions and

cluster report on

maintanance of

municipal buildings

O

TBC

uM

ng

en

i

Co

rpo

rate

Se

rvic

es

E.5

.26.3


report on

maintenance of

municipal vehicles

submitted to MANCO

and Management

Cluster

N/A

6

TBC

N/A

6 6 6 MANCO reports and

resolutions and

cluster report on

maintanance of

municipal vehicles

O

TCB

ULM

Tec

hn

ica

l Se

rvic

es

E.5

.26.4 Date of Asset register

development and

approval by Council

N/A

N/A

TBC

N/A

30-S

ep

-16

Re

vie

w

Re

vie

w Asset register and

council resolution

O

TBC

ULM

Fin

an

ce

Effective Asset

Management

System

35

KPA

:

6F.

6.2

7.1

Manage and

Regulate

integrated

development

and spatial

planning

Date of the SDF

rev iew (incorporating

capital investment

framework) approval

by Council (with the

IDP)

N/A

N/A

Jun

-15

N/A

Jun

-17

Jun

-18

Jun

-19 Council resolution

and copy of SDF

O

TBC

TBC

Ec

on

om

ic

De

ve

lop

me

nt

an

d

Pla

nn

ing

F.6.2

7.2

Date of approval of

Mpophomeni Local

Area Plan by Council 8,9

,10,1

1

N/A

N/A

N/A

N/A

N/A Copy of the plan

and council

resolution

O

TBC

TBC

Ec

on

om

ic

De

ve

lop

me

n

t a

nd

Pla

nn

ing

F.6.2

7.3

Bi-monthly disaster

Management reports

presented to Social

Cluster on Disaster

Management

All

N/A

N/A

N/A

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly copy disaster

management report

presented to Cluster

and cluster

recommendation

O

TBC

ULM

Co

mm

un

ity

Se

rvic

es

F.6.2

7.4

Date of Strategic

Environment

Assessment (SEA) Plan

submission to Technical

Cluster for

recommendation to

council

N/A

N/A

N/A

N/A

31-M

ar-

17

Re

vie

w

Re

vie

w Copy of report to

Cluster and

recommendations

O

TBC

ULM

Ec

on

om

ic

De

ve

lop

me

nt

an

d

Pla

nn

ing

F.6.2

7.5

Date of Falls and CBD

rehabilitation Business

Plan Submission to the

Department of COGTA

2

N/A

N/A

N/A

2016-0

9-3

1

Re

vie

w

Re

vie

w Copy of business

plan and

receiptnote/corresp

ondance from

COGTA

O

N/A

N/A

Ec

on

om

ic

De

ve

lop

me

nt

an

d

Pla

nn

ing

Cross Cutting

Go

od

Go

ve

rna

nc

e6. Spatial

planning and

environmental

sustainability

36

UMNGENI MUNICIPALITY REVENUE BY SOURCE AND EXPENDITURE BY TYPE FOR THE FINANCIAL YEAR 2016/2017 Ref: Table 2 of 2016/2017 Budget document on page 5

37

Ref for table below: Table 44 of 2016/2017 Budget document on page 87

38


KZN222 uMngeni - Table A2 Budgeted Financial Performance (revenue and expenditure by standard classification)

Standard Classification Description Ref 2012/13 2013/14 2014/15

R thousand 1Audited

Outcome

Audited

Outcome

Audited

Outcome

Original

Budget

Adjusted

Budget

Full Year

Forecast

Budget Year

2016/17

Budget Year

+1 2017/18

Budget Year

+2 2018/19

Revenue - Standard

Governance and administration 137 303 148 190 225 261 191 151 196 153 196 153 230 778 246 978 263 295

Executive and council 107 689 112 815 195 694 186 039 189 021 189 021 223 282 239 044 254 737

Budget and treasury office 28 232 34 542 28 601 4 207 6 258 6 258 6 564 6 945 7 510

Corporate services 1 382 832 965 905 874 874 932 989 1 048

Community and public safety 13 383 34 941 32 776 41 153 35 768 35 768 36 991 35 697 37 778

Community and social services 1 882 3 235 5 035 3 528 3 999 3 999 3 595 3 753 3 949

Sport and recreation 5 153 172 3 681 3 508 3 508 2 007 8 8

Public safety 11 497 31 553 27 569 33 943 28 261 28 261 31 389 31 936 33 821

Housing – – – – – – – – –

Health – – – – – – – – –

Economic and environmental services 357 541 629 24 780 19 753 19 753 20 896 24 600 25 811

Planning and development 357 541 629 1 031 1 004 1 004 1 030 1 094 1 158

Road transport – – – 23 749 18 749 18 749 19 866 23 506 24 653

Environmental protection – – – – – – – – –

Trading services 66 866 73 732 67 375 88 373 93 293 93 293 101 365 111 346 113 950

Electricity 53 823 59 281 56 907 76 936 81 917 81 917 88 947 97 804 99 316

Water – – – – – – – – –

Waste water management – – – – – – – – –

Waste management 13 042 14 451 10 468 11 437 11 375 11 375 12 418 13 541 14 634

Other 4 – – – – – – – – –

Total Revenue - Standard 2 217 909 257 403 326 042 345 457 344 966 344 966 390 030 418 621 440 834

Expenditure - Standard

Governance and administration 49 872 92 895 117 317 80 050 90 299 90 299 123 647 131 339 139 612

Executive and council 23 226 56 543 38 005 34 257 34 348 34 348 42 856 45 561 48 325

Budget and treasury office 16 452 20 162 61 113 20 655 32 282 32 282 50 256 53 467 56 925

Corporate services 10 194 16 190 18 199 25 138 23 669 23 669 30 535 32 312 34 362

Community and public safety 70 849 67 685 43 200 55 172 53 884 53 884 53 284 51 489 54 718

Community and social services 8 375 7 783 9 574 12 504 14 409 14 409 13 911 14 795 15 696

Sport and recreation 8 450 8 411 8 864 11 229 8 852 8 852 8 436 9 033 9 644

Public safety 10 149 23 984 23 645 29 556 29 773 29 773 28 678 25 249 26 807

Housing 43 875 27 508 1 117 1 883 849 849 2 258 2 413 2 570

Health – – – – – – – – –

Economic and environmental services 37 794 25 508 38 195 51 404 41 490 41 490 46 963 54 968 58 449

Planning and development 8 375 6 603 9 463 8 884 8 737 8 737 7 624 8 147 8 682

Road transport 29 419 18 904 28 731 42 520 32 753 32 753 39 339 46 821 49 767

Environmental protection – – – – – – – – –

Trading services 101 057 97 142 100 778 130 487 136 771 136 771 143 757 156 437 162 004

Electricity 84 350 80 456 80 391 99 981 108 716 108 716 122 042 133 340 137 507

Water – – – – – – – – –

Waste water management 3 685 2 740 3 006 5 688 2 557 2 557 – – –

Waste management 13 022 13 946 17 381 24 817 25 498 25 498 21 715 23 097 24 497

Other 4 51 5 5 71 6 6 6 6 7

Total Expenditure - Standard 3 259 623 283 234 299 494 317 183 322 449 322 449 367 656 394 240 414 789

Surplus/(Deficit) for the year (41 713) (25 831) 26 548 28 274 22 517 22 517 22 373 24 381 26 045

Current Year 2015/162016/17 Medium Term Revenue & Expenditure

Framework

39

Ref for table below: Table 46 of 2016/2017 Budget document on page 89 KZN222 uMngeni - Supporting Table SA27 Budgeted monthly revenue and expenditure (standard classification)

Description Ref

R thousand July August Sept. October November December January February March April May JuneBudget Year

2016/17

Budget Year

+1 2017/18

Budget Year

+2 2018/19

Revenue - Standard

Governance and administration 26 575 11 557 12 191 10 489 21 028 12 915 10 464 13 399 23 659 13 208 17 320 57 974 230 778 246 978 263 295

Executive and council 24 758 11 319 12 086 10 385 20 842 12 474 10 189 13 216 23 224 12 841 16 841 55 108 223 282 239 044 254 737

Budget and treasury office 1 809 176 105 103 128 385 163 125 378 255 354 2 582 6 564 6 945 7 510

Corporate services 8 61 0 0 58 56 112 58 56 112 125 285 932 989 1 048

Community and public safety 3 416 2 212 2 297 1 373 818 862 890 1 423 777 4 226 1 676 17 021 36 991 35 697 37 778

Community and social services 27 29 524 515 27 10 19 215 22 259 22 1 926 3 595 3 753 3 949

Sport and recreation 2 – 1 1 0 0 2 1 1 0 0 1 999 2 007 8 8

Public safety 3 387 2 183 1 772 857 790 852 869 1 207 755 3 967 1 654 13 096 31 389 31 936 33 821

Housing – – – – – – – – – – – – – – –

Health – – – – – – – – – – – – – – –

Economic and environmental services 169 612 208 218 147 422 349 940 574 684 33 16 540 20 896 24 600 25 811

Planning and development 8 10 20 20 – 0 11 215 358 25 10 351 1 030 1 094 1 158

Road transport 160 602 188 198 147 422 338 724 216 658 23 16 189 19 866 23 506 24 653

Environmental protection – – – – – – – – – – – – – – –

Trading services 9 973 6 328 6 137 5 610 10 131 6 123 5 730 6 399 8 575 6 616 7 123 22 619 101 365 111 346 113 950

Electricity 7 616 5 913 5 726 5 189 6 195 5 706 5 317 5 988 6 689 6 195 6 706 21 709 88 947 97 804 99 316

Water – – – – – – – – – – – – – – –

Waste water management – – – – – – – – – – – – – – –

Waste management 2 358 415 411 422 3 937 417 413 411 1 887 422 417 910 12 418 13 541 14 634

Other – – – – – – – – – – – – – –

Total Revenue - Standard 40 133 20 709 20 833 17 690 32 123 20 322 17 433 22 160 33 585 24 734 26 153 114 155 390 030 418 621 440 834 37 979 39 189 33 798 59 187 38 511 32 970 41 795 63 878 44 054 49 731

Expenditure - Standard

Governance and administration 4 501 6 060 6 760 7 182 6 531 6 192 7 070 9 277 7 231 9 498 8 377 44 966 123 647 131 339 139 612

Executive and council 1 765 3 012 2 350 2 327 2 028 2 860 2 116 4 535 3 327 4 028 2 860 11 647 42 856 45 561 48 325

Budget and treasury office 1 226 1 309 1 548 1 533 1 597 1 177 1 658 1 533 1 597 4 177 2 658 30 241 50 256 53 467 56 925

Corporate services 1 510 1 739 2 861 3 323 2 906 2 155 3 295 3 209 2 306 1 293 2 859 3 078 30 535 32 312 34 362

Community and public safety 2 181 4 821 3 991 3 265 2 538 5 139 2 400 4 039 3 343 3 016 8 687 9 863 53 284 51 489 54 718

Community and social services 755 613 659 1 652 905 733 1 132 1 543 855 915 1 487 2 662 13 911 14 795 15 696

Sport and recreation 653 675 684 677 771 821 652 751 548 – 2 203 – 8 436 9 033 9 644

Public safety 688 3 469 2 583 872 805 3 528 556 1 682 1 781 1 905 4 872 5 937 28 678 25 249 26 807

Housing 85 64 65 64 57 57 60 63 159 195 125 1 264 2 258 2 413 2 570

Health – – – – – – – – – – –

Economic and environmental services 1 511 1 906 1 469 2 627 2 310 6 266 1 836 1 989 10 903 1 805 3 187 11 153 46 963 54 968 58 449

Planning and development 444 562 351 644 651 560 562 744 562 651 644 1 249 7 624 8 147 8 682

Road transport 1 067 1 344 1 118 1 983 1 659 5 706 1 274 1 245 10 340 1 155 2 543 9 904 39 339 46 821 49 767

Environmental protection – – – – – – – – – – – – – – –

Trading services 12 129 19 422 10 827 12 079 9 722 6 647 12 019 7 745 11 546 8 028 3 743 29 850 143 757 156 437 162 004

Electricity 10 342 15 666 10 010 10 073 8 886 6 227 7 182 7 010 10 858 6 596 2 600 26 592 122 042 133 340 137 507

Water – – – – – – – – – – – – – – –

Waste water management – – – – – – – – – – – – – – –

Waste management 1 787 3 756 817 2 006 836 420 4 837 735 688 1 431 1 143 3 258 21 715 23 097 24 497

Other 0 0 0 – – – 0 – – 0 3 1 6 6 7

Total Expenditure - Standard 20 323 32 210 23 047 25 154 21 100 24 244 23 326 23 051 33 022 22 348 23 996 95 835 367 656 394 240 414 789

Surplus/(Deficit) before assoc. 19 810 (11 502) (2 214) (7 464) 11 023 (3 923) (5 893) (891) 563 2 386 2 156 18 320 22 373 24 381 26 045

Share of surplus/ (deficit) of associate – – – –

Surplus/(Deficit) 1 19 810 (11 502) (2 214) (7 464) 11 023 (3 923) (5 893) (891) 563 2 386 2 156 18 320 22 373 24 381 26 045

Budget Year 2016/17Medium Term Revenue and Expenditure

Framework

40


KZN222 uMngeni - Table A3 Budgeted Financial Performance (revenue and expenditure by municipal vote)

Vote Description Ref 2012/13 2013/14 2014/15

R thousandAudited

Outcome

Audited

Outcome

Audited

Outcome

Original

Budget

Adjusted

Budget

Full Year

Forecast

Budget Year

2016/17

Budget Year

+1 2017/18

Budget Year

+2 2018/19

Revenue by Vote 1

Vote 1 - Executive and Council 107 689 112 815 195 694 186 039 189 021 189 021 223 282 239 044 254 737

Vote 2 - Finance 28 232 34 542 28 601 4 207 6 258 6 258 6 564 6 945 7 510

Vote 3 - Corporate Services 1 382 1 023 3 026 1 187 1 156 1 156 1 233 1 309 1 386

Vote 4 - Planning Services 357 541 629 1 031 1 004 1 004 1 030 1 094 1 158

Vote 5 - Community Services 9 303 29 434 27 435 36 893 31 481 31 481 32 667 32 504 34 396

Vote 6 - Technical Services 16 911 19 767 13 748 39 163 34 129 34 129 36 307 39 921 42 330

Vote 7 - Economic Development and Growth – – – – – – – – –

Vote 8 - Internal Audit 211 – – – – – – – –

Vote 9 - Electricity 53 823 59 281 56 907 76 936 81 917 81 917 88 947 97 804 99 316

Vote 10 - [NAME OF VOTE 10] – – – – – – – – –

Vote 11 - [NAME OF VOTE 11] – – – – – – – – –

Vote 12 - [NAME OF VOTE 12] – – – – – – – – –

Vote 13 - [NAME OF VOTE 13] – – – – – – – – –

Vote 14 - [NAME OF VOTE 14] – – – – – – – – –

Vote 15 - [NAME OF VOTE 15] – – – – – – – – –

Total Revenue by Vote 2 217 909 257 403 326 042 345 457 344 966 344 966 390 030 418 621 440 834

Expenditure by Vote to be appropriated 1

Vote 1 - Executive and Council 23 496 57 316 39 654 36 314 36 137 36 137 47 803 50 585 53 668

Vote 2 - Finance 16 452 20 162 61 113 20 655 32 282 32 282 50 256 53 467 56 925


Vote 4 - Planning Services 8 375 6 603 9 463 8 884 8 737 8 737 7 624 8 147 8 682

Vote 5 - Community Services 67 652 64 238 39 307 49 464 47 162 47 162 47 387 45 194 48 017

Vote 6 - Technical Services 44 979 38 188 49 715 74 195 61 600 61 600 61 054 69 918 74 264

Vote 7 - Economic Development and Growth 2 307 2 303 2 300 2 627 2 405 2 405 2 614 2 799 2 990

Vote 8 - Internal Audit 1 818 529 1 120 1 083 1 198 1 198 1 426 1 528 1 633

Vote 9 - Electricity 84 351 80 456 80 391 99 981 108 716 108 716 122 042 133 340 137 507

Vote 10 - [NAME OF VOTE 10] – – – – – – – – –

Vote 11 - [NAME OF VOTE 11] – – – – – – – – –

Vote 12 - [NAME OF VOTE 12] – – – – – – – – –

Vote 13 - [NAME OF VOTE 13] – – – – – – – – –

Vote 14 - [NAME OF VOTE 14] – – – – – – – – –

Vote 15 - [NAME OF VOTE 15] – – – – – – – – –

Total Expenditure by Vote 2 259 623 283 234 299 494 317 183 322 449 322 449 367 656 394 240 414 789

Surplus/(Deficit) for the year 2 (41 713) (25 831) 26 548 28 274 22 517 22 517 22 373 24 381 26 045

Current Year 2015/162016/17 Medium Term Revenue & Expenditure

Framework

41


KZN222 uMngeni - Supporting Table SA26 Budgeted monthly revenue and expenditure (municipal vote)

Description Ref

R thousand July August Sept. October November December January February March April May JuneBudget Year

2016/17

Budget Year

+1 2017/18

Budget Year

+2 2018/19

Revenue by Vote

Vote 1 - Executive and Council 20 163 20 442 18 714 18 068 20 856 16 200 17 827 17 199 25 909 23 158 17 238 7 508 223 282 239 044 254 737

Vote 2 - Finance 1 809 176 105 103 128 385 163 125 378 255 354 2 582 6 564 6 945 7 510


Vote 4 - Planning Services 8 10 20 20 – 0 11 215 358 25 10 351 1 030 1 094 1 158

Vote 5 - Community Services 3 692 7 185 2 276 1 379 792 856 873 1 692 1 784 3 276 1 279 7 585 32 667 32 504 34 396

Vote 6 - Technical Services 2 223 1 021 598 592 13 624 839 751 3 798 9 892 2 084 839 48 36 307 39 921 42 330

Vote 7 - Economic Development and Growth – – – – – – – – – – – – – – –

Vote 8 - Internal Audit – – – – – – – – – – – – – – –

Vote 9 - Electricity 7 616 5 913 5 726 5 189 13 195 5 706 5 317 5 988 16 689 6 195 6 706 4 709 88 947 97 804 99 316

Vote 10 - [NAME OF VOTE 10] – – – – – – – – – – – – – – –

Vote 11 - [NAME OF VOTE 11] – – – – – – – – – – – – – – –

Vote 12 - [NAME OF VOTE 12] – – – – – – – – – – – – – – –

Vote 13 - [NAME OF VOTE 13] – – – – – – – – – – – – – – –

Vote 14 - [NAME OF VOTE 14] – – – – – – – – – – – – – – –

Vote 15 - [NAME OF VOTE 15] – – – – – – – – – – – – – – –

Total Revenue by Vote 35 538 34 832 27 461 25 373 48 677 24 048 25 071 29 143 55 270 35 051 26 550 23 014 390 030 418 621 440 834

Expenditure by Vote to be appropriated

Vote 1 - Executive and Council 3 765 3 012 6 350 3 327 3 028 4 860 3 116 4 535 3 327 4 028 4 860 3 594 47 803 50 585 53 668

Vote 2 - Finance 3 641 3 724 3 963 3 947 4 012 3 591 4 073 3 947 4 012 6 591 5 073 3 682 50 256 53 467 56 925

Vote 3 - Corporate Services 1 320 2 209 3 306 1 893 1 859 2 493 2 739 1 209 2 306 1 293 2 859 3 964 27 451 29 261 31 104

Vote 4 - Planning Services 744 562 651 644 651 560 562 744 562 651 644 649 7 624 8 147 8 682

Vote 5 - Community Services 1 002 1 002 7 611 4 189 2 350 5 107 3 924 3 322 2 389 7 457 1 507 7 526 47 387 45 194 48 017

Vote 6 - Technical Services 6 231 6 303 4 847 4 476 3 720 5 744 5 195 4 782 6 985 3 931 7 893 944 61 054 69 918 74 264

Vote 7 - Economic Development and Growth 186 266 271 169 167 166 186 266 271 269 267 130 2 614 2 799 2 990

Vote 8 - Internal Audit 119 119 119 119 119 119 119 119 119 119 119 119 1 426 1 528 1 633

Vote 9 - Electricity 14 342 20 666 10 010 10 073 8 886 6 227 7 182 7 010 10 858 8 596 9 227 8 965 122 042 133 340 137 507

Vote 10 - [NAME OF VOTE 10] – – – – – – – – – – – – – – –

Vote 11 - [NAME OF VOTE 11] – – – – – – – – – – – – – – –

Vote 12 - [NAME OF VOTE 12] – – – – – – – – – – – – – – –

Vote 13 - [NAME OF VOTE 13] – – – – – – – – – – – – – – –

Vote 14 - [NAME OF VOTE 14] – – – – – – – – – – – – – – –

Vote 15 - [NAME OF VOTE 15] – – – – – – – – – – – – – – –

Total Expenditure by Vote 31 350 37 863 37 128 28 838 24 793 28 868 27 096 25 934 30 830 32 936 32 449 29 573 367 656 394 240 414 789

Surplus/(Deficit) before assoc. 4 188 (3 031) (9 668) (3 464) 23 885 (4 819) (2 024) 3 209 24 441 2 115 (5 899) (6 559) 22 373 24 381 26 045

Taxation – – – –

Attributable to minorities – – – –

Share of surplus/ (deficit) of associate – – – –

Surplus/(Deficit) 1 4 188 (3 031) (9 668) (3 464) 23 885 (4 819) (2 024) 3 209 24 441 2 115 (5 899) (6 559) 22 373 24 381 26 045


Framework

42

UMNGENI MUNICIPALITY CAPITAL INVESTMENT PLAN

TABLE…: UMNGENI MUNICIPALITY CAPITAL EXPENDITURE BY VOTE FOR THE FINANCIAL YEAR 2016/2017

Ref: Table 10 of 2016/2017 Budget document on page 21

KZN222 uMngeni - Table A5 Budgeted Capital Expenditure by vote, standard classification and funding

Vote Description Ref 2012/13 2013/14 2014/15

R thousand 1Audited

Outcome

Audited

Outcome

Audited

Outcome

Original

Budget

Adjusted

Budget

Full Year

Forecast

Pre-audit

outcome

Budget Year

2016/17

Budget Year

+1 2017/18

Budget Year

+2 2018/19

Single-year expenditure to be appropriated 2

Vote 1 - Ex ecutiv e and Council – – – – 79 79 79 175 186 197

Vote 2 - Finance – – – – 127 127 127 139 148 157

Vote 3 - Corporate Serv ices – – – – 266 266 266 292 311 330

Vote 4 - Planning Serv ices – 2,462 32,312 – 20,031 20,031 20,031 114 122 129

Vote 5 - Community Serv ices – – 3,223 3,500 3,728 3,728 3,728 2,251 267 283

Vote 6 - Technical Serv ices 26,858 30,098 19,926 18,749 20,044 20,044 20,044 26,176 23,730 26,690

Vote 7 - Economic Dev elopment and Grow th – – – – – – – – – –

Vote 8 - Internal Audit – – – – – – – – – –

Vote 9 - Electricity – 575 815 5,000 135 135 135 – 8,000 8,000

Capital single-year expenditure sub-total 26,858 33,135 56,276 27,249 44,409 44,409 44,409 29,148 32,764 35,786

Total Capital Expenditure - Vote 26,858 33,135 56,276 27,249 44,409 44,409 44,409 29,148 32,764 35,786

Current Year 2015/162016/17 Medium Term Revenue &

Expenditure Framework

43

KZN222 uMngeni - Supporting Table SA28 Budgeted monthly capital expenditure (municipal vote)

Description Ref

R thousand July August Sept. October Nov. Dec. January Feb. March April May JuneBudget Year

2016/17

Budget Year

+1 2017/18

Budget Year

+2 2018/19

Multi-year expenditure to be appropriated 1

Vote 1 - Ex ecutiv e and Council – – – –

Vote 2 - Finance – – – –

Vote 3 - Corporate Serv ices – – – –

Vote 4 - Planning Serv ices – – – –

Vote 5 - Community Serv ices – – – –

Vote 6 - Technical Serv ices – – – –

Vote 7 - Economic Dev elopment and Grow th – – – –

Vote 8 - Internal Audit – – – –

Vote 9 - Electricity – – – –

Vote 10 - [NAME OF VOTE 10] – – – –






Capital multi-year expenditure sub-total 2 – – – – – – – – – – – – – – –

Single-year expenditure to be appropriated

Vote 1 - Ex ecutiv e and Council – 175 – – – – – – – – – – 175 186 197

Vote 2 - Finance – – – 139 – – – – – – – – 139 148 157

Vote 3 - Corporate Serv ices – – – – – 292 – – – – – – 292 311 330

Vote 4 - Planning Serv ices 114 – – – – – – – – – – – 114 122 129

Vote 5 - Community Serv ices – – 1,548 – – – – 702 – – – 2,251 267 283

Vote 6 - Technical Serv ices – 538 6,907 1,427 4,690 – 6,581 – 2,584 – 3,449 – 26,176 23,730 26,690

Vote 7 - Economic Dev elopment and Grow th – – – – – – – – – – – – – – –

Vote 8 - Internal Audit – – – – – – – – – – – – – – –

Vote 9 - Electricity – – – – – – – – – – – – – 8,000 8,000

Vote 10 - [NAME OF VOTE 10] – – – – – – – – – – – – – – –

Vote 11 - [NAME OF VOTE 11] – – – – – – – – – – – – – – –

Vote 12 - [NAME OF VOTE 12] – – – – – – – – – – – – – – –

Vote 13 - [NAME OF VOTE 13] – – – – – – – – – – – – – – –

Vote 14 - [NAME OF VOTE 14] – – – – – – – – – – – – – – –

Vote 15 - [NAME OF VOTE 15] – – – – – – – – – – – – – – –

Capital single-year expenditure sub-total 2 114 713 8,455 1,566 4,690 292 6,581 – 3,287 – 3,449 – 29,148 32,764 35,786

Total Capital Expenditure 2 114 713 8,455 1,566 4,690 292 6,581 – 3,287 – 3,449 – 29,148 32,764 35,786


Framework

44

KZN222 uMngeni - Supporting Table SA36 Detailed capital budget

Municipal Vote/Capital project Ref Individually Approved

(Yes/No)

Asset Class Asset Sub-Class GPS co-ordinates

R thousand 4 6 3 3 5

Audited

Outcome

2014/15

Current Year

2015/16

Full Year

Forecast

Budget Year

2016/17

Budget Year

+1 2017/18

Budget Year

+2 2018/19Ward location New or renewal

Parent municipality:

List all capital projects grouped by Municipal Vote

Khayelihle Road and Stormwater Khayelihle Road and Stormwater Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2016 6 415 6 415 – 6 New

Main Road Howick Main Road Howick Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2015 1 000 1 000 – 0 2 New

Midlands Road Midlands Road Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2015 1 500 1 000 – 2 New

Mpophomeni Ward 8,10 and 11 Mpophomeni Ward 8,10 and 11 Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2018 10 000 9 749 12 000 23 506 26 453 8,10 and 11 New

Mpophomeni Sportsfield Mpophomeni Sportsfield Yes Sportsfields & stadia Sportsfields & stadia 2017 2 500 1 500 – 11 New

Mandela Capture Site Mandela Capture Site Yes Museums & Art Galleries Museums & Art Galleries 2018 34 861 19 927 – 9 New

Zenzani Zenzani Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2016 2 000 3 New

Lions River Lions River Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2016 1 000 9 New

Tumbleweed Tumbleweed Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2016 1 000 12 New

Emandlani Emandlani Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2016 500 7 New

Sphumelele Sphumelele Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2016 866 1 New

Lidgeton West Sportfield Lidgeton West Sportfield Yes Sportsfields & stadia Sportsfields & stadia 2017 2 000 4 New

Lidgeton West Lidgeton West Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2017 1 500 – 2 New

Cedara Cedara Yes Roads, Pavements & Bridges Roads, Pavements & Bridges 2017 – – – 1 000 5 New

Electricity upgrade Electricity upgrade No Infrastructure - Electricity Infrastructure - Electricity 2018 – – – – 8 000 8 000 2 New

Other – 7 282 – –

Parent Capital expenditure 1 29 148 31 506 34 453

Entities:

List all capital projects grouped by Entity

Entity A

Water project A

Entity B

Electricity project B

Entity Capital expenditure – – – – –

Total Capital expenditure 56 276 39 591 29 148 31 506 34 453

Project information

Program/Project descriptionProject

number

IDP

Goal

code

2

Prior year outcomes

Total Project

Estimate

2016/17 Medium Term Revenue & Expenditure

Framework

45

MUNICIPAL MANAGER

The roles and responsibilities of the Municipal Manager are comprehensively set out in

section 55 of the Municipal Systems Act. The responsibility of the Municipal Manager as

Accounting Officer is set out in Chapter 8 of the Municipal Finance Management Act, No.

56 of 2003.

The above roles are exercised through seven departments each headed by a General

Manager who reports directly to the Municipal Manager.

Position is currently vacant.

Contact Details:

Telephone: 033 239 9266

e-mail: [email protected]

Postal Address: P.O. Box 5, Howick (3290)

Website: www.umngeni.gov.za

mailto:[email protected]

46

C

olo

ur

Co

de

s

OM

M

Mo

re t

ha

n 1

de

pa

rtm

en

t

16/1

7

Bu

dg

et

(R)

2016/17 Q1 Q2 Q3 Q4

(‘000)

KPA

1:

A.1

.3.4 Number of Performance

Agreements signed by

MM and all S56

managers by 01 July

annually

N/A

6

5 b

ec

au

se M

M

is v

ac

an

t

N/A

6 (

on

ce

th

e M

M

is h

ire

d) 5

N/A

N/A

N/A Council

resolution and

copies of

performance

agreements

O

A.1

.3.5

% Performance

Assessments conducted

quarterly (Q1 and Q3

informal Q2 formal with

only MM (supervisor) and

Q4 formal with the

Evaluation panels.

N/A

100%

100%

N/A

100%

100%

100%

100%

100% Copies of

assessments'

reports and

Council/ EXCO

Resolution

O

A.1

.3.6

Date of adoption of the

Performance

Management Policy

review

N/A

Ma

y-1

7

Ne

w

N/A

Ma

y-1

7

N/A

N/A

N/A

Ma

y-1

7 Council

resolution and

copy of the

policy

OC

APEX

/ O

PEX

Re

spo

nsi

bili

ty

Enhance human

resource

management


Bu

ildin

g C

ap

ab

le L

oc

al G

ove

rnm

en

t In

stitu

tio

ns

IDP Goal Strategic

Objectives


(Outputs)

Ba

ck

to

Ba

sic

s Pill

ar

Wa

rd

(in

2016/2

017)

De

ma

nd

Ba

selin

e 2

015/2

016

Ba

ck

log

Annual

Targets

Means of

verification

So

urc

e

UMNGENI MUNICIPALITY - OFFICE OF THE MUNICIPAL MANAGER SCORECARD FOR 2016/2017

1. Human

resource

development and

management

IDP R

ef.

No Quartely Targets

ULM

OM

M

R 2

47 7

82

47

KPA

:

2% Audit Committee

issues resolved quarterly N/A

100%

TBC

TBC

90%

90%

90%

90%

90% Updated AC

recommendation

s Action Plan

ULM

Mu

nic

ip al

Ma

na

g er

Date of adoption of

annual internal audit

plan by audit

Committee

N/A

30-A

ug

-16

N/A

N/A

30-A

ug

-16

30-A

ug

-16

N/A

N/A

N/A Audit plan and

Audit Committee

Resolution

ULM

Mu

nic

ipa

l

Ma

na

ge

r

Date of adoption of

annual audit committee

plan by audit

Committee

N/A

30-A

ug

-16

N/A

N/A

30-A

ug

-16

30-A

ug

-16

N/A

N/A

N/A Audit committee

plan and Audit

Committee

Resolution

ULM

Mu

nic

ipa

l

Ma

na

ge

r

Date of adoption of

annual audit committee

charter by audit

Committee

N/A

30-A

ug

-16

N/A

N/A

30-A

ug

-16

30-A

ug

-16

N/A

N/A

N/A Audit Committee

Charter and

Audit Committee

Resolution

ULM

Mu

nic

ipa

l

Ma

na

ge

r

B.2

.6.2 Number of Monthly

Council Meetings held

quarterly

N/A

4

12

N/A 1

2 3 3 3 3 Council minutes

N/A

N/A

N/A

OM

M/C

orp

ora

t e

Se

rvic

es

B.2

.6.3

% Council resolutions

resolved/ implemented

quarterly

N/A

100%

90%

10%

90%

90%

90%

90%

90% Updated council

resolutions

register and

council

resolutions on the

update reports

O

So

me

ha

ve

fin

an

cia

l

imp

lec

atio

ns

(ie

serv

ice

de

live

ry

ULM

OM

M

B.2

.6.4

Number of portfolio

committee meetings

held bi-monthly

N/A 2

4

TBC

N/A 2

4

De

pe

nd

son

Co

un

cilC

ale

n

da

r

De

pe

nd

son

Co

un

cilC

ale

n

da

r

De

pe

nd

son

Co

un

cilC

ale

n

da

r

De

pe

nd

son

Co

un

cilC

ale

n

da

r

List with dates of

all portfolio

meetings hels

and Minutes of

the meetings

N/A

N/A

N/A

OM

M/C

orp

or

ate

Se

rvic

es

B.2

.6.5

Number of MPAC

Meetings held Bi-monthly N/A

6

TBC

N/A

6

1o

r 2 d

ep

en

ds

on

Co

un

cil

ca

len

da

r d

ate

s

1o

r 2 d

ep

en

ds

on

Co

un

cil

ca

len

da

r d

ate

s

1o

r 2 d

ep

en

ds

on

Co

un

cil

ca

len

da

r d

ate

s

1o

r 2 d

ep

en

ds

on

Co

un

cil

ca

len

da

r d

ate

s MPAC Minutes

N/A

N/A

N/A

OM

M/C

orp

ora

t

e S

erv

ice

s

B.2

.6.6 Date of Oversight

Committee report

approval by Council

N/A

30-M

ar-

17

18-M

ar-

16

N/A

30-M

ar

N/A

N/A

30-M

ar

N/A Oversight

committee

report,

recommendation

s (on the report)

and Council

resolution

O

R 2

47 7

82

ULM

OM

M

B.2

.6.7

Date of Annual Report

approval by Council N/A

30-M

ar-

17

18-M

ar-

17

N/A

30-M

ar

Dra

ft

De

asi

gn

an

d

layo

ut

30-M

ar

Dis

trib

u Council

resolution and

copy of draft/

annual report

O

Co

mm

un

i

ca

tio

n

bu

dg

et

ULM

OM

M

B.2

.6.8 Date of approval of the

Risk Management

Strategy review

N/A

30-M

ar-

17

TBC

N/A

30-M

ar

N/A

N/A

30-M

ar

N/A Council

resolution and

copy of RMS

review

N/A

N/A

ULM

OM

M

B.2

.6.1

2. Good

corporate

governance

R 2

47 7

82O


Go

od

Go

ve

rna

nc

eStrengthened

oversight

functions

48

B.2

.7.2 % functionality of all

Ward Committees (12

wards) per quarter

All

100%

TBC

TBC

100%

100%

100%

100%

100% COGTA functionality

report and minutes of

ward committee and

public meetings

O

R 8

48 6

62

ULM

OM

M

B.2


Public Meetings (incl all

wards)

All

48

TBC

TBC 48

12

12

12

12 Minutes of public

meetings

O

ULM

OM

M

B.2

.7.4 % public complaints

attended to per quarter

(as per the complaints

management system)

For

all

wa

rds

100%

Ne

w

N/A

100%

100%

100%

100%

100% Correspondance to

complainant and

reports to MANCO

(with resolution)

N/A

N/A

OM

M

B.2


reports on functionality of

rapid response team

submitted to MANCO

N/A

4

Ne

w

N/A

4 1 1 1 1 Reports and MANCO

resolution

B.2


Stakeholders’ forum

meeting

N/A

4

TBC

TBC 4 1 1 1 1 Minutes of

stakeholders forum

meetings

O

ULM

OM

M

KPA

: 3

C.3

. 13.3 Bi-monthly reports

submitted to Social

Cluster on all Special

Programmes (incl. back

to school campaign,

Special Programmes

forum, Operation MBO)

N/A

N/A

N/A

N/A

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on


reportson the

specific activities

O

R 4

22 5

57

ULM

OM

M

C.3

. 13.4 % of issues raised by the

Special Programmes

Forum addressed

quarterly

All

rep

rese

nte d

N/A

N/A

N/A

60%

60%

60%

60%

60% Reports O

R 4

00 0

00

ULM

OM

M

C.3

. 14.1 Bi-monthly progress

reports on the Merrivale

TVET College 10 a

nd

12

TBC

TBC

N/A B

i-

mo

nth

ly Bi-

mo

nth

ly Bi-

mo

nth

ly Bi-

mo

nth

ly Bi-

mo

nth

ly Progress reports and

(in the end)

Completion

certificate

O

TBC

TBC

Ec

on

om

i c

De

ve

lop

me

nt

an

d

Pla

nn

ing

&

C.3

. 14.2 Value (Financial) of youth

tertiary registrations

support by the

municipality

All

TBC

TBC

N/A

50 0

00

N/A

N/A

50 0

00

N/A List of youth assisted

(indicating personal

details, contact

details, tertiary

institution and cost of

registration)

O

OM

M

C.3

. 14.3 Number of youth enrolled

in youth skills

development

programmes

coordinated by the

municipality annually (ie

NYDA Youth (Build)

Project ) Yo

uth

fro

m a

ll w

ard

s

TBC

TBC

N/A 100

TBC

TBC

TBC

TBC Database of youth

enrolment

O

OM

M

C.3

. 14.4 Date of annual career

exhibition event

coordinated by the youth

office of the municipality

Eve

nt

for

all

An

nu

ally

TBC

N/A

Ma

y-1

7

Yo

uth

reg

istr

atio

n

on

da

tab

ase

Yo

uth

reg

istr

atio

n

on

da

tab

ase

Yo

uth

reg

istr

atio

n

on

da

tab

ase

Ma

y-1

7 Registers, pictures

and report

O

OM

M

2. Good

corporate

governance

Ensure Stakeholder

engagement

Promote Social

Development

3. Sustainable

socio-economic

development


Facilitate youth

career

Development

3 6

80 0

45

ULM

Go

od

Go

ve

rna

nc

e

R 4

00 0

00

49

GENERAL MANAGER: CORPORATE SERVICES

The Corporate Services Department consists of six sections, .i.e. Legal Services,

Administration, Human Resources, Operations, Committee Services, Registry and

Property Management.

Corporate Services is the secretariat of Council and supports the legislative and

executive functions of Council.

The General Manager: Corporate Services is Mr. H.S. Buthelezi.

Contact Details:

Telephone: 033 239 9210





http://www.umngeni.gov.za/

50

Co

lou

r

Co

de

s

Co

rpo

rat

e S

erv

ice

s

Mo

re

tha

n 1

de

pa

rtm

en

t

16 /1 7

Bu

(R )

2016/17 Q1 Q2 Q3 Q4

(‘000)

KPA

1:

A1

.1.1

Number of reports with

LLF recommendations

submitted to

Management Cluster

quarterly

N/A

4/a

nn

um

Ne

w

N/A

4 1 1 1 1 Report and

minutes of the

Management

Cluster

Meeting.

O

N/A

N/A

Date of approval by

MANCO-

Employee Wellness

Programme developed

and approved

N/A

31-M

ar-

17

Ne

w

N/A

31-M

ar-

17

31-M

ar-

17

N/A

N/A

N/A MANCO

resolution and

copy of the

wellness

programme

O

R 2

93 1

50

N/A

Date of Wellness

Employee Policy review N/A

30-S

ep

-16

Ne

w

N/A

30-S

ep

-16

N/A

N/A

N/A

% of the employment

equity plan (EEP) targets

achieved quarterly

N/A

100%

TBC

N/A

100%

10%

20%

30%

40% Appointment

letter, EEP

munerical

goals and

targets,

O

N/A

N/A

Quarterly Employment

Equity Forum meetings N/A

4 1 3 4 1 1 1 1 Minutes/

attendance

register

Ma

na

ge

r: L

ab

ou

r R

ela

tio

ns

1. Human

resource

development and

management

Bu

ildin

g C

ap

ab

le L

oc

al G

ove

rnm

en

t In

stitu

tio

ns

Ma

na

ge

r: H

R

De

ma

nd

So

urc

e

Quartely Targets

IDP Goal Strategic

Objectives


(Outputs)

Ba

ck

to

Ba

sic

s

Pill

ar

Wa

rd

(in

2016/2

017)

Ba

selin

e

2015/2

016

Ba

ck

log Annual

TargetsMeans of

verification

UMNGENI MUNICIPALITY - CORPORATE SERVICES SCORECARD FOR 2016/2017

CA

PEX

/ O

PEX

Re

spo

nsi

bili

ty


Maintain good

labour relations

Promote

employment

equity

IDP R

ef.

No

A1.1

.2A

1.2

.1

51

A.1

.3.1 Number of Critical posts

filled (Municipal

Manager and S56

Managers)

N/A

6 5 1 1 5 6 6 6 HR

report/Payrol

report

O

R 9

229 2

26,3

8

ULM

Number of WSP

beneficiaries trained

quartely

N/A

100%

TBC

TBC

100%

TBC

TBC

TBC

TBC Report on WSP

expenditure

O

% of WSP budget spent

N/A

100%

100% 0

100%

40%

20%

30%

10% Finance and

HRD reports

A.1

.3.3 % of applications for

study assistance

approved

N/A

100%

100%

0%

100%

100%

N/A

100%

N/A IFC resolution O

A.1

.3.8

Number of

departmental staff

meetings N/A

Mo

nth

ly

Mo

nth

ly

N/A 12 3 3 3 3

Minutes and

attendance

registers

N/A

N/A

N/A

GM

:Co

rp

ora

te

Se

rvic

es

1. Human

resource

development and

management

Bu

ildin

g C

ap

ab

le L

oc

al G

ove

rnm

en

t In

stitu

tio

ns

Ma

na

ge

r: H

R

R 6

1 5

77

ULM

& S

ETA

A.1

.3.2

Enhance human

resource

management

KP

A:

5E.5

.25.4 Effective budget

preparation and

implementation

% of audit queries dealt

with as per AG action

plan

N/A

100%

TBC

TBC

90%

90%

90%

90%

90% Updated

Action Plan

approved by

MANCO

O

TBC

N/A

GM

:Co

rpo

rate

Se

rvic

es

Date of approval of the

Buildings maintanance

plan by MANCO

All 6

TBC

TBC

30 S

pte

mb

er

2016

30-S

ep

-16

Imp

lem

en

tatio

n

Imp

lem

en

tatio

n

Imp

lem

en

tatio

n Copy of Plan

and MANCO

resolution

O

TBC

uM

ng

en

i

Ma

na

ge

r:

Co

rpo

rate

Se

rvic

es

Bi-monthly reports on

maintanance of

municipal buildings

submitted to

Management Cluster

All 7

TBC

TBC 6

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly MANCO

reports and

resolutions and

cluster report

on

maintanance

of municipal

buildings

O

TBC

uM

ng

en

i

Ma

na

ge

r:

Co

rpo

rate

Se

rvic

es

E.5

.26.2

5. Financially

sound and

sustainable

municipality

Effective Asset

Management

System


52

KPA

: 2

Number of ICT Steering

Committee Meetings

convened monthly

N/A 1

2

TBC

12 3 3 3 3

Minutes of the

meeting and

recommendati

ons thereof

O

% uptime for all

Information &

Communication

Technology Systems

N/A

100%

TBC

N/A

70%

70%

70%

70%

70% Council

resolution and

Copy of the

revised master

plan

O

Number of Master

Systems Plan projects

achieved quarterly

N/A

TBC

TBC

TBC

TBC

TBC

TBC

TBC

TBC Manco

resolution and

copy of the

report

O

B.2

.6.2 % availability of

secretariat services to

sitting of all Council

meetings for minute

capturing

N/A

100%

100%

0%

100%

100%

100%

100%

100% Minutes

N/A

N/A

N/A

OM

M/C

orp

ora

te

Se

rvic

es

B.2

.6.3 % Council resolutions

resolved/ implemented

quarterly

N/A

100%

90%

10%

90%

90%

90%

90%

90% Updated

council

resolutions

register and

council

resolutions on

the update

reports

O

So

me

ha

ve

fin

an

cia

l

imp

lec

atio

ns

(ie

serv

ice

de

live

ry

rela

ted

)

ULM

GM

:Co

rpo

rate

Se

rvic

es

B.2

.6.4 Number of bi-monthly


Management cluster

N/A 12

TBC

12 3 3 3 3

Monthly

reports

N/A

N/A

N/A

GM

:Co

rpo

rate

Se

rvic

es

B.2

.4.1


Go

od

Go

ve

rna

nc

e2. Good

corporate

governance

Strengthened

oversight

functions

Optimise

information

communication

and technology

solutions

R 5

50 0

00

ULM

Co

rpo

rate

Se

rvic

es

53

CHIEF FINANCIAL OFFICER

The Finance Department manages the financial affairs of the Council to ensure the

optimum use of all Council assets. In essence, it is the protector and custodian of the

public purse as is levies taxes and charges on the public, collects the taxes and charges

from the public and administers the expenditure of those taxes and charges on goods,

services and assets on behalf of the public.

The Department is split into five separate sections as follows:

Budget & Treasury Office, Billing, Credit Control & Debt Collection, Expenditure and

Supply Chain Management.

The Chief Financial Officer position is Mr S Gwala.

Contact Details:

Telephone: 033 239 9225




http://www.umngeni/

54

C

olo

ur

Co

de

s

Fin

an

ce

Mo

re t

ha

n 1

de

pa

rtm

en

t

16/1

7

Bu

dg

et

(R)

2016/17 Q1 Q2 Q3 Q4

(‘000)

KPA

: 3

C.3

. 13.1 3. Sustainable

socio-economic

development

Promote Social

Development

Value (amount and % of

operating budget) of

Free basic services

offered to indegent

citizens per month

(reported quarterly) Se

rvic

e D

eliv

ery All

TBC

TBC

TBC

R 3

464 7

01

TBC

TBC

TBC

TBC Finance report O

R 3

464 7

01

ULM

Ma

na

ge

r: R

eve

nu

e

KPA

:

5E

.5.2

1.1

Increase and

diversify municipal

revenue streams

Number of Monthly


MANCO on

implementation of the

Revenue Enhancement

strategy per quarter

N/A

N/A

N/A

N/A 1

2 3 3 3 3 Reports on

revenue

enhancement

and MANCO

Resolutions

O

TBC

ULM

CFO

E.5

.24.1 Effective, efficient

and transparent

procurement of

goods and

services

Date of SCM

procurement plan

approval by MANCO

N/A

N/A

TBC

N/A

30-S

ep

-16

30-S

ep

-16

N/A

N/A

N/A Procurement

plan and

MANCO

resolution

N/A

N/A

N/A

Fin

an

ce


5. Financially

sound and

sustainable

municipality

So

un

d f

ina

nc

ial m

an

ag

em

en

t

Ba

ck

log

CA

PEX

/ O

PEX

Means of

verification

So

urc

e

Wa

rd

(in

2016/2

017)

De

ma

nd

Ba

selin

e 2

015/2

016

UMNGENI MUNICIPALITY - FINANCE SCORECARD FOR 2016/2017

Annual

TargetsQuartely Targets

Re

spo

nsi

bili

ty

IDP R

ef.

No

IDP Goal Strategic

Objectives


(Outputs)

Ba

ck

to

Ba

sic

s Pill

ar


55

E.5

.25

.1

% monthly collection

rate from debtors (in the

quarter under review)

N/A

N/A

TBC

TBC

95%

95%

95%

95%

95% O

N/A

N/A

Fin

an

ce

E.5

.25

.2

% debtors outstanding

more than 120 days N/A

N/A

TBC

TBC

0%

0%

0%

0%

0% O

TBC

ULM

Fin

an

ce

E.5

.25

.3

% Creditors paid within

30 days N/A

N/A

45 d

ays

Ne

ed

to

pa

y w

ith

in

30 d

ays

100%

100%

100%

100%

100%

O/C

Bu

dg

et

ULM

&

Gra

nts

Fin

an

ce

E.5

.25

.4



plan

N/A

100%

TBC

TBC

90%

90%

90%

90%

90% Updated

Action Plan

approved by

MANCO

O

TBC

N/A

CFO

E.5

.25.6 % of annual operating

budget spent quarterly N/A

95%

TBC

N/A

95%

95%

95%

95%

95% Finance reports O

TBC

gra

nts

an

d

ULM

Fin

an

ce

E.5

.25.7 Level of cash backed

grants (for sustainability) N/A

TBC

TBC

TBC

Po

sitive

Po

sitive

Po

sitive

Po

sitive

Po

sitive Finance reports

O/C TBC

Gra

nts

Fin

an

ce

E.5

.25

.8

% irregular, fruitless &

wasteful and

unauthorised

expenditure (norm is 0%)

N/A 0%

TBC

N/A 0%

0%

0%

0%

0% Report to

EXCO/Council

incl. resolution

O/C TBC

All

Bu

dg

et

Fin

an

ce

Effective Asset

Management

System

Date of Asset register

development and

approval by CouncilN

/A

N/A

TBC

N/A

30-S

ep

-16

30-S

ep

-16

N/A

N/A

N/A Asset register

and council

resolution

O

TBC

ULM

Fin

an

ce


reports on maintanance

of municipal movable

assets submitted to

MANCO and

Management Cluster

N/A

6

TBC

TBC 6

1o

r 2 d

ep

en

ds

on

Co

un

cil

ca

len

da

r d

ate

s

1o

r 2 d

ep

en

ds

on

Co

un

cil

ca

len

da

r d

ate

s

1o

r 2 d

ep

en

ds

on

Co

un

cil

ca

len

da

r d

ate

s

1o

r 2 d

ep

en

ds

on

Co

un

cil

ca

len

da

r d

ate

s MANCO

reports and

resolutions and

cluster report

on movable

assets

O

Ma

inta

na

nc

e B

ud

ge

t

ULM

Fin

an

ce

E.5

.26.1

5. Financially

sound and

sustainable

municipality

So

un

d f

ina

nc

ial m

an

ag

em

en

tFinancially Viable

Municipality

Finance S71

Reports (and

any other

submited to

Treasury)

56

GENERAL MANAGER: ECONOMIC & DEVELOPMENT PLANNING

This Department is responsible for planning and development which includes the co-

ordination of the Integrated Development Plan, designing of the future development of

the municipality, especially concerned with using land and resources to their best

advantage and preserving the character of the architecture.

The General Manager: Planning and Development is Mr. S.G. Simpson.

Contact Details:

Telephone: 033 239 9285





57

Co

lou

r

Co

de

s

OM

M

16/1

7

Bu

dg

et

(R)

2016/1

7

Q1

Q2

Q3

Q4

(‘000)

KPA

:

2B

.2.5

.2

Maintain Law

enforcement

% Environmental bylaws

implemented

All

100%

TBC

TBC

100%

100%

100%

100%

100% Report on fines

issued,

roadblock

carried out, and

licencing

department's

reports

(including

issueing of

permits)

O

TBC

TBC

GM

ED

P

B.2

.7.7

Ensure Stakeholder

engagement

Number of IDP rep

forum meetings

convened per annumN

/A

1 1

N/A

1

N/A

N/A

1

N/A Minutes of IDP

Rep forum

meetings

O

IDP

bu

dg

et

ULM

Ma

na

ge

r:

IDP


IDP R

ef. N

o

IDP Goal Strategic

Objectives


(Outputs)

Ba

selin

e 2

015/2

016

Go

od

Go

ve

rna

nc

e

Ec

on

om

i

c D

ev

an

d

Pla

nn

ing

Mo

re

tha

n 1

de

pa

rtm

en

t

Ba

ck

to

Ba

sic

s Pill

ar

Wa

rd

(in

2016/2

017)

De

ma

nd

UMNGENI MUNICIPALITY - ECONOMIC DEVELOPMENT AND PLANNING DEPARTMENT SCORECARD FOR 2016/2017

Ba

ck

log

An

nu

al

Targ

ets

Qu

art

ely

Targ

ets

CA

PEX

/ O

PEX

Re

spo

nsi

bili

ty

Means of

verification

So

urc

e

2. Good

corporate

governance

58

K

PA

:3C

.3.1

0.1

Number of Informal

economy trading stalls

replacements

2

TBC

TBC

TBC

To b

e

de

term

ine

d

by t

he

ass

ess

me

nt

Ass

ess

me

nt

in p

rog

ress

Ass

ess

me

nt

in p

rog

ress

Re

pla

ce

me

n

t in

pro

gre

ss

Re

pla

ce

me

n

t in

pro

gre

ss Stalls assessment

report

O

ULM

Ec

on

om

ic

De

ve

lop

me

n

t a

nd

Pla

nn

ing

C.3

.10.2 Number of people

trained as part of

informal economy

development

All

rep

rese

nte d

TBC

TBC

TBC

TBC

TBC

TBC

TBC

TBC Registers,

training

schedule and

pictures

O

ULM

Ec

on

om

ic

De

ve

lop

m

en

t a

nd

Pla

nn

ing

C.3

.10.3

Number of people

trained as part of the

SMME capacity

(building) development

All

rep

rese

nte d

TBC

TBC

TBC

TBC

TBC

TBC

TBC

TBC Registers,

training

schedule and

pictures

O

R 5

956

ULM

Ec

on

om

ic

De

ve

lop

m

en

t a

nd

Pla

nn

ing

C.3

.10.5 Date of completion of

the capital investment

framework

N/A

N/A

Ne

w

N/A

Jan

-17

N/A

N/A

Jan

-17

N/A Council

resolution/

cluster

recommendation

and copy of the

framework/SDF

O

R 1

12 8

50

ULM

Ec

on

om

ic

De

ve

lop

me

nt

an

d P

lan

nin

g

C.3

.10.6 Date of review of the

Industrial Development

Incentive Scheme

N/A

N/A

N/A

31-M

ar-

17

N/A

N/A

31-M

ar-

17

N/A Council

resolution/

cluster

recommendation

and copy of the

industril

incentive scheme

O

TBC

TBC

Ec

on

om

ic

De

ve

lop

me

nt

an

d P

lan

nin

g

C.3

.10.7 Date of progress report

on the implementation

of Business retention and

expansion strategy

submitted to

Management Cluster

N/A

N/A

Ne

w

N/A

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly MANCO

resolution/

cluster

recommendation

and copy of the

strategy

O

TBC

TBC

Ec

on

om

ic

De

ve

lop

me

nt

an

d P

lan

nin

g

3. Sustainable

socio-economic

development

Support and grow

the economy for

investment and

job opportunities

R 4

00 0

00

Se

rvic

e D

eliv

ery


59

C.3

.11.1 Date of approval of the

LED Strategy review

done in 2016/2017

N/A

N/A

Ad

op

ted

in

2013

N/A

31-M

ar-

17

N/A

N/A

31-M

ar-

17

N/A Cluster

recommendation

/ council

resolution and

the copy of the

strategy

O

TBC

TCB

Ec

on

om

ic

De

ve

lop

me

nt

an

d P

lan

nin

g

C.3

.11.3 Value of grants paid to

NGOs implementing

tourism programmes

N/A

N/A

360 0

00

TBC

360 0

00

30 0

00

30 0

00

30 0

00

30 0

00 Proof of

payments and

lists of the NGOs

benefiting

O

TBC

TBC

Ec

on

om

ic

De

ve

lop

me

nt

an

d P

lan

nin

g

& F

ina

nc

e

C.3

.11.4

Active Tourism Office run

by ULM - Number of Bi-

monthly reports on the

Howick Tourism office

submitted to Cluster

(falls visitors and

statistics)

N/A

N/A

Ne

w

N/A

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

Reports O

TBC

TBC

Ec

on

om

ic

De

ve

lop

me

nt

an

d

Pla

nn

ing

C.3

. 12.1 Coordination of

agricultural

development

Quarterly progress

reports on Establishment

of an Agri-hub

facilitated by ULM in

partnership with the

Department of

Agriculture and

Department of Rural

Development submitted

to cluster

TBC

N/A

Ne

w

N/A

4 1 1 1 1 Progress Reports

to MANCO and

Cluster

O

TBC

De

pa

rtm

en

t o

f R

ura

l

De

ve

lop

me

nt

an

d

De

pa

rtm

en

t o

f A

gric

ultu

re

Ec

on

om

ic D

eve

lop

me

nt

an

d

Pla

nn

ing

3. Sustainable

socio-economic

development

Se

rvic

e D

eliv

ery

Support and

Promote tourism

development

60

KPA

: 5

E.5

.25.4 5. Financially

sound and

sustainable

municipality

Financially Viable

Municipality



plan

So

un

d F

ina

nc

ial

Ma

na

ge

me

nt

N/A

100%

TBC

TBC

90%

90%

90%

90%

90% Updated Action

Plan approved

by MANCO

O

TBC

N/A

All

De

pa

rtm

en

ts

KPA

: 6

F.6.2

7.1 Manage and

Regulate

integrated

development and

spatial planning

Date of the SDF review

(incorporating capital

investment framework)

approval by Council

(with the IDP)

N/A

N/A

Jun

-15

N/A

Jun

-17

N/A

N/A

N/A

Jun

-17 Council

resolution and

copy of SDF

O

TBC

TBC

Ec

on

om

ic

De

ve

lop

me

nt

an

d P

lan

nin

g

F.6.2

7.2 Date of approval of

Mpophomeni Local

Area Plan by Council

8,9

,10,1

1

N/A

N/A

N/A

31-M

ar-

17

N/A

N/A

31-M

ar-

17

N/A Copy of the plan

and council

resolution

O

TBC

TBC

Ec

on

om

ic

De

ve

lop

me

nt

an

d

Pla

nn

ing

F.6.2

7.4 Date of Strategic

Environment Assessment

(SEA) Plan submission to

Technical Cluster for

recommendation to

council

N/A

N/A

N/A

N/A

31-M

ar-

17

N/A

N/A

31-M

ar-

17

N/A Copy of report to

Cluster and

recommendation

s

O

TBC

ULM

Ec

on

om

ic

De

ve

lop

me

nt

an

d

Pla

nn

ing

F.6.2

7.5 Date of Falls and CBD

rehabilitation Business

Plan Submission to the

Department of COGTA2

N/A

N/A

N/A

2016-0

9-3

1

2016-0

9-3

1

N/A

N/A

N/A Copy of business

plan and

receiptnote/corr

espondance

from COGTA

O

N/A

N/A

Ec

on

om

ic

De

ve

lop

me

nt

an

d P

lan

nin

g

Cross Cutting

6. Spatial

planning and

environmental

sustainability


Go

od

Go

ve

rna

nc

e

61

GENERAL MANAGER: COMMUNITY SERVICES

This Department’s primary responsibility is disaster management, traffic, and licensing,

housing, libraries, museums, sports development, law enforcement and Indigents.

The General Manager: Community Services is Mr B. Mpanza

Contact Details:

Telephone: 033 239 9336




62

Co

lou

r

Co

de

s

Co

mm

un

ity

Se

rvic

es

Mo

re t

ha

n 1

de

pa

rtm

en

t

16/1

7

Bu

dg

et

(R)

2016/17 Q1 Q2 Q3 Q4

(‘000)

A.1

.3.8

1. Human

resource

development and

management

Enhance human

resource

management

Number of

departmental staff

meetings

N/A

Mo

nth

ly

Mo

nth

ly

N/A 12 3 3 3 3

Minutes and

attendance

registers

N/A

N/A

N/A

GM

:Co

mm

un

ity

Se

rvic

es

B.2

.6.4

Strengthened

oversight

functions



cluster

N/A 12

TBC

12 3 3 3 3

Monthly reports

N/A

N/A

N/A

GM

:Co

mm

un

ity

Se

rvic

es

% Traffic bylaws

implemented

All

100%

TBC

TBC

100%

100%

100%

100%

100%

Report on fines

issued,

roadblock

carried out, and

licencing

department's

reports

(including

issuing of

permits)

O

GM

:Co

mm

un

ity S

erv

ice

s

Number of monthly joint

operation roadblocks

executed per annum

Done with external

N/A 12

12

N/A 12 3 3 3 3

Monthly

roadblock report

Number of prosecutions

carried out per quarter N/A

1200

TBC

TBC

1200

300

300

300

300 Trafman report

Number of speed

enforcement operation

of atleast 40hrs/ shift N/A

180

TBC

N/A

160h

rs

160h

rs

160h

rs

160h

rs

160h

rs Camera

Operator/user

reports

Number of speed

enforcement roadblocks

N/A 12

TBC

12 3 3 3 3

Roadblock

reports

UMNGENI MUNICIPALITY - COMMUNITY SERVICES DEPARTMENT SCORECARD FOR 2016/2017

Ba

ck

log

Annual

TargetsQuartely Targets

CA

PEX

/ O

PEX

Re

spo

nsi

bili

ty

Means of

verification

So

urc

e

IDP R

ef.

No

IDP Goal Strategic

Objectives


(Outputs)

Ba

ck

to

Ba

sic

s

Pill

ar

Wa

rd

(in

2016/2

017)

De

ma

nd

Ba

selin

e 2

015/2

016

TBC

TBC

Ma

na

ge

r: T

raff

ic a

nd

la

w

en

forc

em

en

t

Maintain Law

enforcement

O

KPA 1: Municipal Transformation and Institutional Development

2. Good

corporate

governance

KPA: Good Governance and Public Participation

B.2

.5.1

63

Bi-monthly reports

submitted to Social

Cluster on all Operation

Sukuma Sakhe projects

(incl. ABC Walk,

HIV/AIDS workshop, war

rooms)

N/A

N/A

N/A

N/A

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

Cluster reports

and reportson

the specific

activities

O

R 2

48 1

22

ULM

Co

mm

un

ity

Se

rvic

es

De

pa

rtm

en

t

Number of quarterly

Local Aids Council

meeting for all

stakeholders doing

HIV/AIDS work within the

Municipality

All 4 3 1 4 1 1 1 1

Report,

Attendance

register and

minutes

ULM


uMngeni Local HIV/AIDS

strategy review

N/A

N/A

Dra

ft

N/A

30-M

ar-

16

Dra

ft r

evie

w in

pro

gre

ss

(co

nsu

lta

tio

n)

Dra

ft r

evie

w in

pro

gre

ss

30-M

ar-

16

Imp

lem

en

tatio

n

Draft plan,

correspondance

and Report

ULM

% Management of

library services within the

municipality 100%

100%

100%

100%

100%

100%

100%

100%

Library monthly

reports and

outreach reports

Number of new patrons

in all four libraries per

quarter TBC

TBC 0

600

150

150

150

150

Library monthly

(computer

generated)

reports

Number of outreach

programmes

implemented in al four

libraries per quarter

TBC

TBC 0

12 (

inc

l a

ll

libra

rie

s.

No

te t

ha

t

som

e a

re

1 p

er

libra

ry

1 p

er

libra

ry

1 p

er

libra

ry

1 p

er

libra

ry Outreach

programmes

reports, registers

and pictures

Number of library books

circulation in all four

libraries per quarter TBC

205712

0

208000

52000

52000

52000

52000

Library monthly

(computer

generated)

reports

O

% Management of the

municipal Museum

services 100%

100%

100%

100%

100%

100%

100%

100%

Library monthly

reports and

outreach reports

Date of re-establishment

of the Museum Advisory

Committee N/A

Q1

N/A

N/A

30-S

ep

-16

30-S

ep

-16

N/A

N/A

N/A

Approved list of

committee

members

Number of Museum

Advisory Committee

meetings held quarterly N/A 4

N/A

N/A 4 1 1 1 1

Minutes and

attendance

register

Number of Museum

Outreach programmes

held quartely

N/A 5

N/A

N/A 4 1 1 1 1

Outreach

programmes

reports, registers

and pictures

O

6,1

0,

1,

2

C.3

. 13.3

TBC

ULM

/De

pa

rtm

en

t o

f A

rts

an

d C

ultu

re

Promote Social

Development

3. Sustainable

socio-economic

development

O

C.3

.13.4

KPA: Local Economic Development

TBC

Ma

na

ge

r: S

oc

ial

De

ve

lop

me

ntC.3

. 13.2

O

Ma

na

ge

r: S

oc

ial D

eve

lop

me

nt

Ma

na

ge

r: S

oc

ial D

eve

lop

me

nt

ULM

/De

pa

rtm

en

t o

f A

rts

an

d C

ultu

re

TBC

64


Housing Sector Plan

(HSP) review and

aligned to the

municipality's IDP

N/A

N/A

N/A

N/A

31-M

ar-

17

N/A

N/A

31-M

ar-

17

N/A

Copy of the HSP,

Council

resolution

O

N/A

N/A

Co

mm

un

ity

Se

rvic

es,

te

ch

nic

al

Se

rvic

es

an

d

Ec

on

om

ic

De

ve

lop

me

nt

an

d

Pla

nn

ing

Thinktank meetings held

quartely

N/A 4 4

N/A 4 1 1 1 1

Minutes and

attendance

register

N/A

N/A

N/A

Issuing of title deeds

N/A

N/A

N/A

900

TBC

TBC

TBC

TBC

TBC

Title deeds

collection

register

N/A

N/A

N/A

Consumer education

workshops

N/A

N/A

N/A

N/A 4 1 1 1 1

Register and

reports or

minutes

TBC

TBC

TBC

Approval of the revised

Indigent Register

N/A

N/A

2015/2

016

N/A

01-J

ul-16

01-J

ul-16

Imp

lem

en

t

atio

n

thro

ug

h

Imp

lem

en

t

atio

n

thro

ug

h

Imp

lem

en

t

atio

n

thro

ug

h

fin

an

ce

Council

resolution and

register

TBC

TBC

TBC

E.5

.21.1

5. Financially

sound and

sustainable

municipality

Financially Viable

Municipality



plan

N/A

100%

TBC

TBC

90%

90%

90%

90%

90%

Updated Action

Plan approved

by MANCO

O

TBC

N/A

All

De

pa

rtm

en

ts

Ma

na

ge

r: S

oc

ial D

eve

lop

me

nt

KPA 5: Municipal Financial Viability and Financial Management

KPA 4: Basic Service Delivery

D.4

. 15.2

Coordinate and

facilitate provision

of housing

4. Promote

human

settlements and

infrastructure

development

65

Bi-monthly disaster

Management reports

presented to Social

Cluster

All

N/A

N/A

N/A

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

copy disaster

management

report presented

to Cluster and

cluster

recommendation

O

TBC

ULM

Co

mm

un

ity S

erv

ice

s

Implementation of the

disaster management

plan approved by

council

All

N/A

Se

cto

r p

lan

N/A

As

pe

r D

isa

ste

r m

an

ag

em

en

t

pla

n t

arg

ets

As

pe

r D

isa

ste

r m

an

ag

em

en

t

pla

n t

arg

ets

As

pe

r D

isa

ste

r m

an

ag

em

en

t

pla

n t

arg

ets

As

pe

r D

isa

ste

r m

an

ag

em

en

t

pla

n t

arg

ets

As

pe

r D

isa

ste

r m

an

ag

em

en

t

pla

n t

arg

ets

Disaster

management

plan reports and

evidence

attached

ULM


Complaints

management system

policy

N/A

N/A

N/A

N/A

30-J

un

-16

N/A

Dra

ft

Dra

ft in

pro

gre

ss

30-J

un

-16

Draft/ Final

policy document ULM

Number of quartely

advisory meetings

N/A 1 4

N/A 4 1 1 1 1

Recommendatio

ns sent to cluster

and bi-monthly

cluster reports

ULM

Manage and

Regulate

integrated

development and

spatial planning

6. Spatial

planning and

environmental

sustainability

Ma

na

ge

r: D

isa

ste

r M

an

ag

em

en

t

TBCO

KPA 6: Cross Cutting

F.6.2

7.3

66

GENERAL MANAGER: TECHNICAL SERVICES

The Technical Services Department consists of the Engineers Department. The

Department’s primary responsibility is the provision and maintenance of infrastructure.

The priority of the Department is to ensure that in the long term infrastructure can

accommodate the growth of the area and that planning of all infrastructure projects is

done according to the Integrated Development Plan (IDP). Low cost housing features

strongly in the municipality’s commitment to service delivery.

The General Manager: Technical Services is Mr. J.E. Svensson.

Contact Details:

Telephone: 033 330 5524





67

Co

lou

r

Co

de

s

Tec

hn

ica

l

Se

rvic

es

Mo

re t

ha

n 1

de

pa

rtm

en

t

16/1

7

Bu

dg

et

(R)

2016/17 Q1 Q2 Q3 Q4

(‘000)

KPA

:

2

B.2

.7.1 2. Good

corporate

governance

Ensure

Stakeholder

engagement

Date of completion-

Construction of a

Community Hall in

Ward 8

P

utt

ing

pe

op

le f

irst 8

30-J

un

-17

Ne

w

N/A

30-J

un

-17

Wo

rk in

pro

gre

ss

Wo

rk in

pro

gre

ss

Wo

rk in

pro

gre

ss

30-J

un

-17

Progress

reports and

(in the end)

Completion

certificate

C

R 1

706 1

33

ULM

GM

: Te

ch

nic

al

Se

rvic

es

KPA

: 3

C.3

.8.1 KM of roads

resurfaced per month

quarterly365km

TBC

TBC

3.5

km

SC

M

Pro

ce

sse

s

SC

M

Pro

ce

sse

s

Re

surf

ac

ing

pro

jec

t

co

mm

en

ce

s

3.5

km

C

GM

:

Tec

hn

ica

l

Se

rvic

es

C.3

.8.2 M2 of potholes

repaired per quarter

TBC

TBC

TBC

6000M

2

1500M

2

1500M

2

1500M

2

1500M

2

C

GM

: Te

ch

nic

al

Se

rvic

es

C.3

.10.4 Number of jobs

created through

capital projects (incl

EPWP ince, Food for

Waste, CWP) All

(wh

ere

th

e

pro

jec

ts a

re

imp

lem

en

ted

)

No

. u

ne

mp

loye

d

TBC

N/A

400

100

100

100

100

Copy of the

database of

all employed

in capital

projects

O

R 2

596 2

00

Gra

nts

an

d

Ca

pita

l Re

serv

es

Ma

na

ge

r: P

MU

C.3

.10.8 Bi-monthly reports on

streetlights Installation

presented to

technical cluster

N/A

N/A

N/A

TBC

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

MANCO and

Technical

Cluster

reports

C

R 1

258 5

51

ULM

GM

: Te

ch

nic

al

Se

rvic

es

C.3

.11.2 Support and

Promote tourism

development

% completion of the

Nelson Mandela

capture site

construction project

(Phase 2) (currently

on 75%)

9

N/A

80%

N/A

100% by the end

of Quarter 2

Construction in

progress

Aiming for 100%

by the end of

Quarter 2

N/A N/A

Completion

certificate

and progress

report

(indicating

%) by

contractor if

the work is

C

TBC

TBC

GM

: Te

ch

nic

al

Se

rvic

es

So

urc

e

UMNGENI MUNICIPALITY - TECHNICAL SERVICES CORECARD FOR 2016/2017

CA

PEX

/ O

PEX

Re

spo

nsi

bilit

y

IDP R

ef. N

o

IDP Goal Strategic

Objectives

Performance

Indicator (Outputs)

Ba

ck

to

Ba

sic

s Pilla

r

Wa

rd (

in

2016/2

017)

De

ma

nd

Ba

selin

e 2

015/2

016

Ba

ck

log

Annual Targets Quartely Targets

Means of

verification



Contractors

reports/

completion

certificates

and if done

internally

then the

supervisors

report

ULM

R 7

551 0

11

Maintenance of

roads and storm

water

infrastructure

Se

rvic

e D

eliv

ery

As

pe

r n

ee

d id

en

tifie

d

3. Sustainable

socio-economic

development

Support and

grow the

economy for

investment and

job

opportunities

68

K

PA

:

4D

.4. 15.1

Number of new

houses constructed

to completion

annually

4,9

,12

TBC

TBC

7500

100

Sig

nin

g o

f Tr

ipa

tite

On

ce

th

e T

rip

atite

is

sig

ne

d, w

ork

will

co

mm

en

ce

on

site

.

50 50

Completion/

and handover

certificates

C

DH

S F

un

din

g

De

pa

rtm

en

t o

f H

um

an

Se

ttle

me

nts

GM

: Te

ch

nic

al S

erv

ice

s

D.4

. 15.2

Date of approval of

the Housing Sector

Plan (HSP) rev iew

and aligned to the

municipality's IDP

N/A

N/A

N/A

N/A

31-M

ar-

17

N/A

N/A

31-M

ar-

17

N/A

Copy of the

HSP, Council

resolution

O

N/A

N/A

Co

mm

un

ity

Se

rvic

es,

Tec

hn

ica

l

Se

rvic

es

an

d

ED

P

Construction of

roads and storm

water

infrastructure

KM of new roads and

stormwater lines

constructed

Se

e b

elo

w

TBC

TBC

30km

4km

SC

M P

roc

ess

es

SC

M P

roc

ess

es

an

d

Co

nst

ruc

tio

n c

om

me

nc

es

(de

pe

nd

ing

on

ho

w m

an

y

co

ntr

ac

tors

are

ap

po

inte

d)

Co

nst

ruc

tio

n c

on

tin

ue

s

4km

Completion

certificate/

report and test

results from

service

provider and

monthly

progress

reports from

project

manager

C

R 1

9 8

66 0

00

MIG

GM

: Te

ch

nic

al S

erv

ice

s

6,7

,12,1

,4,8

, 9,3

D.4

.17.1

Construction and

extension of

electricity

network to all

households

Number of new

households

electrified (rural farm

dwellers, tribal

authourity and low

cost housing)

aff

ec

ted

wa

rds

TBC

TBC

TBC

250

Ob

tain

esk

om

ap

pro

va

l

Ob

tain

esk

om

ap

pro

va

l

100

150

Report with

household

details (from

service

provider and

projects

manager)

C

R 6

800 4

27

ULM

Tec

hn

ica

l Se

rvic

es

D.4

.18.1

Management of

cemeteries

Date of approval of

the cemetries

management plan

N/A

N/A

N/A

N/A

30-M

ar-

17

N/A

N/A

N/A

30-M

ar-

17

MANCO

resolution and

copy of plan

O

R 5

1 2

35

ULM

Tec

hn

ica

l

Se

rvic

es

D.4

.16.1

Mpophomeni Roads & Stormwater

-Midlands Access Roads (Cedara@R1m,

Emandleni@R500 000,

Tumbleweed@R1m, Siphumelele@R866

000, Lions River@R1m, Lidgeton

West@R1 500 000, Zenzani@R2m)

4. Promote

human

settlements and

infrastructure

development

Se

rvic

e D

eliv

ery

Basic Service Delivery

2016/2017: Progress on each project will be reported quarterly

Coordinate and

facilitate

prov ision of

housing

69

D.4

.19.1

Number of

households with

weekly waste

removal

All

N/A

15000

TBC

15000

15000

15000

15000

15000

Report to

cluster and

recommendati

ons

D.4

.19.2

Date of approval of

Waste Management

plan

N/A

Ma

r-17

N/A

N/A

30-M

ar-

17

N/A

N/A

N/A

30-M

ar-

17 Plan to cluster

and

recommendati

ons

Streetsweeping

(general cleaning of

the town- sweeping,

bins, litter picking)

TBC

TBC

TBC

TBC

Targ

ets

ba

sed

on

th

e

sch

ed

ule

Targ

ets

ba

sed

on

th

e

sch

ed

ule

Targ

ets

ba

sed

on

th

e

sch

ed

ule

Targ

ets

ba

sed

on

th

e

sch

ed

ule

Targ

ets

ba

sed

on

th

e

sch

ed

ule

Street

sweeping

schedule

Refuse Collection -

(Other) Collected

weekly

TBC

TBC

TBC

TBC

1550

1550

1550

1550

1550

Refuse

collection and

security

register

Recycling glass,

paper cardboard,

plastic, tins (shops,

BnBs, schools) -

Collected dailyTB

C

TBC

TBC

TBC

120 0

00 t

on

s

30000

30000

30000

30000

Printout from

Wildlands

D.4

.19.3

Landfill site

Committee quarterly

meetings

TBC

TBC

TBC

TBC

4 1 1 1 1

Minutes of the

landfill site

committee

4. Promote

human

settlements and

infrastructure

development

D.4

.19.1

O TBC

ULM

O TBC

ULM

Se

rvic

e D

eliv

eryComprehensive

waste

management

O TBC

ULM

70

D.4

.20.1

Curry's Post cemetary

Se

rvic

e D

eliv

ery

TBC

TBC

TBC

TBC

Imp

rove

me

nt

of

the

gra

ve

site

to

th

e

req

uire

d s

tan

da

rds

Are

a a

nd

gra

ve

blo

cks

Su

rve

ye

d

Fen

cin

g a

nd

sta

rt

of

ab

lutio

n f

ac

ility

Ab

lutio

ns

an

d

gu

ard

ho

use

co

mp

lete

d

Ac

ce

ss r

oa

ds

gra

din

g

Progress

reports

O

TBC

TBC

Maintanence of the

Swimming pool

TBC

TBC

TBC

TBC

Ma

inta

na

nc

e o

f m

ob

ile p

um

ps

an

d p

um

p

roo

m, h

yg

ien

ic a

blu

tio

n f

ac

ilitie

s, t

icke

t sa

les,

ma

inta

na

nc

e o

f g

rou

nd

s, li

fesa

vin

g,

ad

min

istr

atio

n o

f p

oo

l ch

em

ica

ls

Ma

inta

na

nc

e o

f m

ob

ile p

um

ps

an

d p

um

p

roo

m, h

yg

ien

ic a

blu

tio

n f

ac

ilitie

s, t

icke

t sa

les,

ma

inta

na

nc

e o

f g

rou

nd

s, li

fesa

vin

g,

ad

min

istr

atio

n o

f p

oo

l ch

em

ica

ls

Ma

inta

na

nc

e o

f m

ob

ile p

um

ps

an

d p

um

p

roo

m, h

yg

ien

ic a

blu

tio

n f

ac

ilitie

s, t

icke

t sa

les,

ma

inta

na

nc

e o

f g

rou

nd

s, li

fesa

vin

g,

ad

min

istr

atio

n o

f p

oo

l ch

em

ica

ls

Ma

inta

na

nc

e o

f m

ob

ile p

um

ps

an

d p

um

p

roo

m, h

yg

ien

ic a

blu

tio

n f

ac

ilitie

s, t

icke

t sa

les,

ma

inta

na

nc

e o

f g

rou

nd

s, li

fesa

vin

g,

ad

min

istr

atio

n o

f p

oo

l ch

em

ica

ls

Ma

inta

na

nc

e o

f m

ob

ile p

um

ps

an

d p

um

p

roo

m, h

yg

ien

ic a

blu

tio

n f

ac

ilitie

s, t

icke

t sa

les,

ma

inta

na

nc

e o

f g

rou

nd

s, li

fesa

vin

g,

ad

min

istr

atio

n o

f p

oo

l ch

em

ica

ls

Ticket sales

register, ticked

off pool

schedule

O

TBC

TBC

Facilitate removal of

Invasive allien

species

TBC

TBC

TBC

TBC

rem

ova

l of

alia

n

pla

nts

(b

y in

va

sive

alia

n s

pe

cie

s

pro

gra

mm

e)

rem

ova

l of

alia

n

pla

nts

(b

y in

va

sive

alia

n s

pe

cie

s

pro

gra

mm

e)

rem

ova

l of

alia

n

pla

nts

(b

y in

va

sive

alia

n s

pe

cie

s

pro

gra

mm

e)

rem

ova

l of

alia

n

pla

nts

(b

y in

va

sive

alia

n s

pe

cie

s

pro

gra

mm

e)

rem

ova

l of

alia

n

pla

nts

(b

y in

va

sive

alia

n s

pe

cie

s

pro

gra

mm

e)

CARA O

TBC

TBC

To ensure that the

Biodiversity

stewardship

programmes annual

operation plans are

carried out (in liason

TBC

TBC

TBC

TBC

An

nu

al o

pe

ratio

n

pla

n

An

nu

al o

pe

ratio

n

pla

n

An

nu

al o

pe

ratio

n

pla

n

An

nu

al o

pe

ratio

n

pla

n

An

nu

al o

pe

ratio

n

pla

n

Operational

Plan

O

TBC

TBC

Maintanence Public

open spaces and

parks

TBC

TBC

TBC

TBC

Op

era

tio

n

pla

n

Op

era

tio

n

pla

n

Op

era

tio

n

pla

n

Op

era

tio

n

pla

n

Op

era

tio

n

pla

n

Operational

Plan

O

TBC

TBC

Maintanence of

Sportfields and

stadiums

TBC

TBC

TBC

TBC

Op

era

tio

n

pla

n

Op

era

tio

n

pla

n

Op

era

tio

n

pla

n

Op

era

tio

n

pla

n

Op

era

tio

n

pla

n

Operational

Plan

Greening

programmes - Liason

with Wildlands,

vegetable gardens

TBC

TBC

TBC

TBC

Gre

en

ing

pro

gra

m

me

pla

n

Gre

en

ing

pro

gra

m

me

pla

n

Gre

en

ing

pro

gra

m

me

pla

n

Gre

en

ing

pro

gra

m

me

pla

n

Gre

en

ing

pro

gra

m

me

pla

n

Operational

Plan

D.4

.20.2

Bi-monthly progress

reports on the

Mpophomeni

Sportsfield Phase I I

progress

11

N/A

Ph

ase

I

TBC

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly

Bi-m

on

thly Management

Cluster report

with report

from service

provider and

project

C

N/A

N/A

GM

:

Tec

hn

ica

l

Se

rvic

es

Management of

all public open

spaces

4. Promote

human

settlements and

infrastructure

development

D.4

.20.1

71

K

PA

:

5E.5

.25.4

% of audit queries

dealt with as per AG

action plan

N/A

100%

TBC

TBC

90%

90%

90%

90%

90%

Updated

Action Plan

approved by

MANCO

O

TBC

N/A A

ll

De

pa

rtm

en

ts

E.5

.25.5

% MIG expenditure

Sp

ec

ifie

d

un

de

r p

roje

cts

100%

TBC

TBC

100%

10%

of

the

100%

20%

+10%

fro

mQ

1=

30%

30%

+30%

fro

mQ

2=

60%

40%

+ 6

0%

fro

m Q

3=

100% Proofs of

payment and

reports

C

TBC

MIG

Fin

an

ce

/

Tec

hn

ica

l

Se

rvic

es


report on

maintanance of

municipal vehicles

submited to MANCO

and Management

Cluster

N/A

6

TBC

N/A

6

1o

r 2 d

ep

en

ds

on

Co

un

cil

ca

len

da

r d

ate

s

1o

r 2 d

ep

en

ds

on

Co

un

cil

ca

len

da

r d

ate

s

1o

r 2 d

ep

en

ds

on

Co

un

cil

ca

len

da

r d

ate

s

1o

r 2 d

ep

en

ds

on

Co

un

cil

ca

len

da

r d

ate

s

MANCO

reports and

resolutions and

cluster report

on

maintanance

of municipal

vehicles

O

TCB

ULM

Date of approval of

the Vehicles

maintanance plan by

MANCO

All 6

TBC

TBC

30 S

pte

mb

er

2016

30-S

ep

-16

Imp

lem

en

tatio

n

Imp

lem

en

tatio

n

Imp

lem

en

tatio

n

Copy of Plan

and MANCO

resolution

O

TBC

uM

ng

en

iE.5

.26.3

Ma

na

ge

r:V

eh

icle

s


Financially Viable

Municipality

Effective Asset

Management

System

5. Financially

sound and

sustainable

municipality

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