Service Conditions_SBI_as on june 2008

SBIOSRs – UPDATE 30th June 2008 1

SUPERVISING STAFF SELECTED SERVICE CONDITIONS

BRIEF RESUME

1. SCALES OF PAY (W.E.F. 1. 11.2002) @

JMGS-I 10000 - 470/6 – 12820 – 500/3 – 14320 -560/7 - 18240 MMGS-II 13820 - 500/1 – 14320 – 560/10 – 19920 MMGS-III 18240 - 560/5 – 21040 – 620/2 – 22280 SMGS-IV 20480 - 560/1 – 21040 – 620/5 – 24140 SMGS-V 24140 – 620/4 – 26620 TEGS-VI 26620 – 680/4 – 29340 TEGS-VII 29340 - 680/2 – 30700 – 900/1 – 31600 - 1000/1 –32600

@ vide industry level s ettlement signed on 02.06.2005

Fitment : Fitment shall be stage -to-stage, i.e., on corresponding states from 1 st

stage onwards and the increments shall fall on the anniversary date as usual.

2. DEARNESS ALLOWANCE ( R -21 )

D.A. shall be payable for e very rise or fall of four points over 2288 points in the quarterly average of the All India Average Working Class Consumer Price Index

(General) Base 1960=100 at the following rates: -

0.18 % of „pay‟ upto Rs. 9650/- plus, 0.15% of „pay‟ Above Rs. 9650/- to Rs. 15,350/- plus, 0.09% of „ pay‟ Above Rs. 15,350/- to Rs. 16,350/- plus, 0.04% of „ pay‟ Above Rs. 16,350/-

On and from 1st

February 2005, DA shall be payable for every rise or fall of 4 points over 2288 points in the quarterly average of the allIndia Average working class Consumer Price Index(General)Base 1960=100 at 0.18% of Pay

3. HOUSE RENT ALLOWANCE ( R -22)

a) Major „A‟ Class cities and

Project Area Centres in Group -A 8.5 % of pay

b) Other places in Area I and Project Areas in Group -B

7.5% of pay

c) Other places 6.5% of pay

Centres have been re -classified as per Census of 2001 vide Circular No CDO/IR/CIR/38 dated 02.11.2004 .

Provided that if an officer produces a rent receipt, the HRA payable to him/her shall be the actual rent paid by him/her for the residential accommodation in


excess over 1.75% of Pay in the first Scale of Pay in which he/she is placed with a maximum of 150% of the HRA payable as per aforesaid rates mentioned in Column II above.

NOTE:

The claims of officer employees for HRA linked to the cost of their ownership accommodation shall also be restricted to 150% of HRA as hitherto.

4. CITY COMPENSATORY ALLOWANCE( R -23)

1. Major „A‟ Class cities, Area I

centres and in the state of Goa 4% of basic pay Max. Rs.540/- p.m.

2. Places with population of 5 lacs and above, State Capitals, Chandigarh, Pondicherry and Port Blair

3% of basic pay Max. Rs.375/- p.m.

5. Recovery of House/Furniture Rent

(i) House rent recovery shall be @ 1.75% of the first stage of the scale of pay

in which the officer is placed or the standard rent for the accommodation, whichever is less.

(ii) Furniture rent recovery shall be @ 0. 40% of the first stage of the scale of

pay in which the officer is placed.

6. Provident Fund

10% of pay. “Pay” for the purpose of PF shall mean basic pay including stagnation increments and PQA, increment component of FPA and officiating allowance.

7. FIXED PERSONAL PAY (FPP):

On and from 1st November 2004, Fixed Personal Pay together with House Rent

Allowance shall be at the following rates and shall remain frozen for the entire

period of service.

Increment Component DA as on 01.11.2002 Total F.P.P. payable where bank‟s accommodation is provided

(A) (B) (C) Rs. Rs. Rs. 560 23 583 620 25 645 680 28 708 1000 41 1041


Note:

i) F.P.P. as indicated in “C” above shall be payable to those officer

employees who are provided with bank‟s accommodation.

ii) F.P.P. for officers eligible for House Rent Allowance shall be “A” + “B” plus House Rent Allowance drawn by the officer employees concerned when the last increment of the relevant scale of pay as specified in sub - regulation (ii) of Regulation 4 is earned.

iii) The increment component of F.P.P. shall ran k for superannuation

benefits.

8. PROFESSIONAL QUALIFICATION PAY( PQP):

A. Officers shall be eligible for professional qualification pay as under : i) Those who have passed CAIIB – Part I / JAIIB

Rs.300/- p.m. one year after reaching top of the scale.

ii) Those who have passed both parts of CAIIB – a) Rs.300- p.m. one year after reaching top of the scale. b)

Rs.750/- p.m. two years after reaching top of the scale.

B. An Officer employee acquiring JAIIB/CAIIB (either or both parts) qualifications after reaching the maximum of the scale of pay, shall be granted from the date of acquiring such qualification the first installment of PQP and the release of subsequent installments of PQP shall be with reference to the date of release of first installment of PQP.

Provided further that in a case where an officer, as on the date of this Joint Note, has already acquired any of the above said qualifications and has not earned any increment or PQP on account of acquiring such qualification/s, he may be, with effect from 1

st November 2002 or the date of acquiring such qualification/s,

whichever is later, released PQP as provided herein above.

9. CLOSING ALLOWANCE (Effective from 1.4.1997)

Rs.250/- per half-year payable at the end of September & March to all officers, other than those posted in administrative offices.

(CSL No.CDO:PER:9:98 -99 dt.6.4.98)

10. OFFICIATING ALLOWANCE

If an officer is required to officiate in a post in higher grade/scale for a continuous period of not less than 7 days at a time or an aggregate of 7 days during a calendar month, he/she shall receive officiating allowance

equal to 6% of his/her basic pay per month, for the period he/she officiates w.e.f. 1.11.1999). Such allowan ce will rank for P.F. and not for other

purposes. Further, officiating allowance to an officer, who comes to

officiate as a consequence of review of categorization in a grade or scale higher than the one in which he is placed, will be paid from the date of

circularization of the revised categorization. He will not be paid officiating


allowance for the period he had worked in the position between the effective date of categorization and the date of circular.

(CDO/PM/16/CIR/7/001369 dated 24.04.2002)

11. DEPUTATION ALLOWANCE (Effective from 1. 06.2005)

On and from 1

st June 2005, Deputation Allowance shall be at the following rates :

a) An officer deputed to serve outside the bank – 7.75% of Pay with a

maximum of Rs.1,500/ - p.m.

b) An officer deputed to an organiza tion at the same place or to the training establishment of the bank – 4% of Pay with a maximum of Rs.750/- p.m.

12. HILL & FUEL ALLOWANCE (Rule:23.x)

Place Rate

a) Places with an altitude of 1000 metres and above but less than 1500 metres and Mercara Town

2% of Pay subject to a maximum of Rs.400/-p.m.

b) Places with an altitude of 1500 metres and above but less than 3000 metres.

2.5% of Pay subject to a maximum of Rs.500 p.m.

c) Places with an altitude of 3000 metres and above.

5% of Pay subject to a maximum of Rs.1150/- p.m.

13. HALTING ALLOWANCE (Rule 23.ix)

Grade / Scales of

Officers Major „A‟ class cities

(Rs.) Area I

(Rs.) Other Places

(Rs.) Officers in Scale IV & above

600/- 550/- 500/-

Officers in Scale I/II/III

550/- 500/- 400/-

Provided that in the case of officers in Scale IV and above, halting allowance payable per diem while on outstation work at the four metros, viz. Delhi, Mumbai, Kolkata and Chennai, shall be Rs.700/ -.(Centres have been re -classified as per Census of 2001 vide Circular No CDO/IR/CIR/38 dated 02.11.2004)

Major “A” Centres : Mumbai, Delhi, Calcutta, Chennai, Ahmedabad,

Bangalore & Hyderabad.

Area-I centres : Area-I centres : Pune, Nagpur, Surat, Lucknow, Visakhapatnam, Kanpur, Patna, Jaipur, Coimbatore, Kochi, Indore, Bhopal, Vadodara, Ludhiana, Madurai, Varanasi and Agra


Provided that –

a) Where the total period of absence is less than 8 hours, but more

than 4 hours, Halting Allowance is payable @ 1/2 of the above rates.

b) Where free lodging is provided at the place of halt, 3/4th of the Halting

Allowance is payable.

c) Where free boarding is provided at the place of halt, 1/2 of the Halting Allowance is payable.

d) Where free boarding and lodging are provided at the place of halt, 1/4th of the Halting Allowance is payable.

e) When an officer claims reimbursement of actual expenses on boarding and

lodging, he will also be eligible for 1/4th of the Hal ting Allowance.

f) A supplementary Halting Allowance @ Rs. 20/- per day for halt outside headquarters on inspection duty is payable to all Inspecting Officials.

For the purpose of computing Halting Allowance, “per diem” shall mean each period of 24 hours or a ny subsequent part thereof, reckoned from the

reporting time for departure in the case of air travel and the scheduled time for departure in other cases, to the actual time of arrival. Where the total period

of absence is less than 24 hours, “per diem” sha ll mean a period of not less than 8 hours.

14. SPECIAL AREA ALLOWANCE

At places where special area allowance is payable in terms of regulation 23(ii) of Officers‟ Service Regulations, 1979/1982, the said allowance shall be payable at rates as in Schedule.

(AS IN SCHEDULE I)

15. COMPENSATION ON TRANSFER

An officer on transfer will be eligible to draw a lump sum amount, as indicated below, for expenses connected with packaging, local transportation, insuring the baggage, etc.:-

Grade / Scales of Offi cers (Rs.)

Officers in Scale IV & above 18,000/= Officers in Scale I/II/III 14,000/=

(Ref: Coporate Centre Circular No: CDO/ P&HRD -PM/51/2007-08 dated

13.12.2007 effective from 01.11.2007 )


16. Mode of Travel and Expenses on Travel

Effective the date o f the Joint Note, the following provisions shall apply wherever an officer is required to travel on duty :

(i) An officer in Junior Management Grade is entitled to travel by 1

st Class or

AC 2-tier Sleeper by train. He may, however, travel by air (economy class) if so permitted by the Competent authority, having regard to the exigencies of business or public interest.

(ii) An officer in Middle Management Grade is entitled to travel by 1

st Class or

AC 2-tier Sleeper by train. He may, however, travel by air (economy class) if the distance to be travelled is more than 1000 kms. He may, however, travel by air (economy class) even for a shorter distance if so permitted by the Competent Authority, having regard to the exigencies of business or public interest.

(iii) An officer in Senior Management or Top Executive Grade is entitled to

travel by AC 1st

Class by train or by air (economy class).

(iv) An officer in Senior Management or Top Executive Grade may travel by car between places not connected by air or rail provided that the distance does not exceed 500 km. However, when a major part of the distance between the two places can be covered by air or rail only the rest of the distance should normally be covered by car.

(v) Any other officer may be authorised by the Competent Authority not below

the rank of DGM, having regard to the exigencies of business, to travel by his own vehicle or by taxi or by the Bank‟s vehicle.

The remaining provisions as in Sub -regulations (2) & (3) of Regulation 41 of Officers‟ Servic e Regulations shall remain unchanged.

17. Leave Travel Concession :

1. During each block of 4 years, an officer shall be eligible for leave travel

concession for travel to his place of domicile once in each block of two years. Alternatively, he may travel in one block of two years to his place of domicile and in another block of two years to any place in India by the shortest route.

2. Alternatively, an officer, by exercising an option anytime during a 4 year block or two year block, as the case may be, surrender an d encash his LTC ( other than travel to place of domicile) upon which he shall be entitled to receive an amount equivalent to 75% of the eligible fare for the class of travel by train to

which he is entitled upto a distance of 4500 kms. (one way) for offic ers in JMG Scale I and MMG Scale II & III and 5500 kms (one way) for officers in SMG Scale IV and above. An officer opting to encash his LTC shall prefer the claim for himself / herself and his / her family members only once during

the block / term in whi ch such encashment is availed of. The facility of encashment of privilege leave while availing of Leave Fare Concession is

also available while encashing the facility of LFC. (Note : LTC encashment is permitted upto 75 % of the eligible train fare, .i.e., upto a distance of 9000 kms (4500 kms. X 2) for scale I, II and III officers. For scale IV and above eligibility is 75% of the eligible train fare upto a distance of 11000 kms. (5500 kms x 2). Minimum period of Leave should be


one day, including Casual L eave and Entitled class to travel is either I class or AC sleeper except in Rajadhani express. Designated place need not be mentioned for the purpose of LTC encashment. Ref: CDO/P&HRD - IR/42/2005-06 DT.23.09.2005)

3. The mode and class by which an officer may avail of Leave Travel

Concession shall be the same as the officer is normally entitled to travel on transfer and other terms and conditions subject to which the Leave Travel Concession may be availed of by an officer, shall be as decided by the Board from time-to-time.

i) Definition of family :

(i) For the purpose of Leave Travel Concession “Family” of an officer shall mean

an officer‟s spouse, wholly dependent unmarried children (including dependent step children and legally adopted children) and wholly dependent parents ordinarily residing with and wholly dependent on the officer.

(ii) The term wholly dependent child/parent shall mean such member of the family having a monthly income not exceeding Rs.2,550/ - p.m. If the income of one of the parents exceeds Rs.2,550/ - p.m. or the aggregate income of both the parents exceeds Rs.2,550/ - p.m. both the parents shall not be considered as wholly dependent on the employee.

Entitled Class:

JMGS-I Ist class or AC -II class sleeper by train. By air (economy

class) if permitted by competent authority.

MMGS-II & MMGS-III Ist class or AC-II class sleeper by train. By air (economy

class) if the distance to be traveled is more than 1000 kms.

NOTE:

While the LTC entitlement of officers in the Middle Management Grade (II & III) will be determined by 1st Class/AC Sleeper rail fare only, it has been

further decided that if the distance to be traveled is more than 1000 kms. by the most direct route, then the eligibility will be as per air (economy) class.

SMGS-IV to TEGS - AC-Ist class by train or by air (economy class).

Entitlement of class in case of travel by Steamer

JMGS-I Ist class by steamer.

MMGS-II & MMGS-III Ist class by steamer if the distance traveled is less than 500

kms. Highest class by steamer if the distance traveled is more than 500 Kms.

SMGS IV and above Highest class by steamer


(CDO/PM/16/CIR/96 dated 12.03.03)

(i) An officer may also travel by his own car wit h prior permission and will be reimbursed at the per K .M. rate for travel on duty upto the place of domicile/designated place, subject to a maximum of the train fare by the entitled class by shortest route.

(ii) The Branch Managers, while sanctioning leave for LFC, may also permit the officials working in their Branches to hire car/taxi or use one‟s own car when on LFC. However, the above facilities for Branch Managers themselves will continue to be granted by the respective controller of the Branches. For offi cers working in administrative offices, such leave/facilities may be sanctioned by a controller not below the rank of Asstt. General Manager. However, permission to hire car/use one’s own

car for any other purpose, both for officers and clerical cadre emp loyees, will be approved by the authorities as mentioned in our

Cir.Memo.No.OP&SP:33:96 -97 dt.24.2.1997.

(CSL No.:CDO:PER::107:97 -98 dt.23.3.98)

(iii) The time gap between the commencement of onward journey or termination of return journey by a member of the f amily and that of the officer should not be more than 3 months in the same block. Local sightseeing tours within the municipal limits of the designated place are not reimbursable.

(iv) While undertaking journey in a longer/circuitous route, an officer may break his journey at one or more points and visit one or more places nearby touching the same point more than once. However, the headquarter or the designated place cannot be touched more than once because as soon as one reaches the designated place/place of d omicile/headquarter, the journey is terminated and cannot be revived. Collie charge is, however, not eligible.

(v) Conveyance charges incurred for reaching airport/ railway station and the place of residence, both at the points of commencement and termination of the journey, including conveyance charges at connecting points between the transport terminus, may be reimbursed on actual basis.

(vi) The concession may be availed of by an officer when on leave of any kind including casual leave.

(vii) Central Office has adv ised that they do not wish to approve any carry forward/extension of the LTC block.

(viii) Helicopter service to Vaishnu Devi Temple is neither reimbursable nor being considered for notional eligibility.

INCOME TAX ON L.T.C./H.T.C.


The Central Board of Direct Taxes have now made certain amendments to Rule 2B of the Income Tax Rules 1962, vide their Notification No.10502 dated the 12th January 1998. The implication of the above amendments which come into effect from the 1st October 1997 for the Assessment year 1997-98 onwards in regard to exemption of Income Tax shall be as under: -

i) The Officers/employees who are eligible to avail of LTC by air are

now not required to pay tax on the amount of LTC reimbursed to them in case the journe y is performed on or after the 1st October 1997 by air by the shortest route to the place of destination provided the amount does not exceed the air economy fare of the national carrier.

ii) Where place of origin of journey and destination are connected by

rail and an officer who is eligible for LFC by air performs the journey on or after the 1st October 1997 by any mode of transport other than by air, an amount not exceeding the A.C. First Class rail fare, by the shortest route to the place of origin shall b e exempt from tax.

iii) Where the place of origin of journey and destination or part thereof

are not connected by rail and the journey is performed on or after the 1st day of October 1997, between such places, the amount eligible for exemption shall be:

a) Where recognised public transport system exists, an amount not

exceeding the Ist class or Deluxe Class fare, as the case may be on such transport by the shortest route to the place of destination; and

b) Where no recognised public transport system exists, an am ount

equivalent to the air -conditioned First Class rail fare, for the distance of the journey by the shortest route, as if the journey had been performed by rail.

The exemption referred to above shall not be available to more than two children of an indiv idual after the 1st October 1998 provided that this sub - rule shall not apply in respect of children born before 1st October 1998 and also in case of multiple births after one child.

(CSL No.CDO:PER:104:97 -98 dt.19.3.1998)

AVAILMENT OF LTC AFTER RETIREMENT : (Amendment to rule 44 of SBIOSR): When an officer is not able to avail LTC in the last block of service before superannuation (which is normally 60 years of age) for any reason, LTC may be

permitted to be carried forward for two months beyond retirement and the retiree may be allowed to avail of the facility within that period as per the existing rules relating to the serving officers of the Bank. However , in case two LTCs are

outstanding as on the date of retirement , only one LTC shall be allowed to b e carried forward beyond retirement. The LTC in such case may be availed from the last place of posting (headquarter or from a place where the officer has settled down after retirement ) to the designated place in India. The retiree should


come back to the same place from where he has started his journey and the entitlement will be calculated accordingly. The facility will not be extended to those who are retiring under Voluntary Retirement plan. Encashment of LTC is not allowed after retirement under any ci rcumstances. The facility of LTC after retirement are not extended to such retired officers on whom Rule 19(3) of SBIOSR 1992 has been invoked.

18. PROJECT AREA ALLOWANCE :

On and from 1

st November 2002, Project Area Compensatory Allowance shall be

payable at the following rates :

Project Areas falling in Group A – Rs.210/- p.m.

Project Areas falling in Group B – Rs.185/- p.m.

19. MID-ACADEMIC YEAR TRANSFER ALLOWANCE :

On and from 1st

January 2004, mid -academic year transfer allowance shall be payable at Rs.500/- p.m. subject to other conditions.

20. SPLIT DUTY ALLOWANCE :

On and from 1 st

November 2002, Split Duty Allowance shall be payable at Rs.125/- p.m.

21. PARTICIPATION IN WORK STOPPAGE/STRIKE ACTION :

Officers manning hubs/switch centers, disaster rec overy centers or similar sensitive installations requiring round -the-clock maintenance/surveillance and Security Officers required to provide round -the-clock maintenance/surveillance shall not participate in any work stoppage/strike action.

22. DISCOMFORT ALLOWANCE (Rule:23.xi)

If an officer is required to work in shifts or has to perform onerous duties beyond normal working hours, he/she shall be paid Discomfort Allowance of Rs.75/- p.m. Such allowance will be paid to the following categories of officers:-

a. Officers who are required to work in shifts involving hardships. For

example, officers at Airport Offices, Computer Centres or Control Rooms in high rise buildings.

b. Liaison Officers whose duties include receiving dignitaries at the

airports, railway stations etc. and whose hours of duty consequently get

extended beyond the usual weekly hours as a regular feature. The

discomfort allowance for Liaison Officer and Security Officer has

been increased to Rs 1000/= (Rs One thousand only) p.m. vide

Circular No CDO/P&HRD -PM/70/2007-08 dated 29.02.2008.


23. SPECIAL COMPENSATORY ALLOWANCE (Bipartite of 1995)

All officers, who joined the Bank‟s service on or before 31.10.1993, shall be paid, w.e.f. 1.11.1993, a Special Compensatory Allowance (SCA) on a stage-to-stage basis, as under: -

Basic Pay Amt. of SCA

Rs.2100 - Rs.4390/-

(Rs.4250 - Rs.8740/-)* (Rs. 7100 - Rs. 13560)@ Rs.350/-

Rs.4520 - Rs.4650/- (Rs.8970 - Rs.9200/-)* (Rs. 13900 - Rs. 14240)@

Rs.400/-

Rs.4780- & above (Rs.9450/- & above)* (Rs. 14620 & above)@

Rs.550/-

*(Revised Scales effective from 1.7.1993) @ -Revised scales as per industry level settlement signed on 14.12.99

(CM No.PER:IR:30:95 dt.23.2.95) All Officers who are in the service of the Ban k as on the date of signing the Settlement viz. 23

rd July, 2003 and are already in receipt of SCA introduced with

effect from 1.11.1993 will be paid revised SCA as under w.e.f. 1 st

October, 2001:


Rs. 7100 - Rs. 11520 Rs.575/-

Rs. 11860 – Rs. 13560 Rs.650/-

Rs. 13900 – Rs. 14240 Rs.700/-

Rs. 14620 Rs.850/-

Rs. 15000 & above Rs.1000/-

SCA payable with effect from 1.10.2001 or date of joining which ever is later to those Officers who are in the service of the Bank on the date of signing the settlement i.e. on 23.07.2 003 and are currently not in receipt of SCA as under:


Rs. 7100 - Rs. 11520 Rs.225/-

Rs. 11860 – Rs. 14620 Rs.300/-

Rs. 15000 & above Rs.450/-

(CDO/IR/CIR/20 dt. 31.07.03)

24. BOARDING & LODGING EXPENSES

Reimbursement o f actual Hotel tariffs restricted to single accommodation charged in ITDC Hotels and Boarding expenses at rates given below: -

Grade/Scale Eligibility Boarding

Charges* Tariffs Admissible **


in ITDC

Hotel Major

„A‟ Area-I Other

place

s

Major

„A‟

Rs. Rs. Rs. Rs. Rs. Rs. TEGSS I & II

4 Star AC 600/- 550/- 500/- 8500/- 4250/- 3750/-

TEGS (VI & VII)

4 Star AC 600/- 550/- 500/- 6800/- 3400/- 3000/-

SMGS (IV & V)

3 Star AC 600/- 550/- 500/- 4000/- 2400/- 2000/-

MMGS (II & III)

2 Star Non-AC

550/- 500/- 400/- 2400/- 1600/- 1200/-

JMGS-I 1 Star Non-AC

550/- 500/- 400/- 1600/- 1200/- 800/-

Area-I Other

places

*w.e.f. 01.06.2007, ref CDO/ P&HRD/38/2007 -08 dated 10.10.2007

Major “A” Centres : Mumbai, Delhi, Calcutta, Chennai, Ahme dabad, Bangalore & Hyderabad.

Boarding Charges at Delhi, Chennai, Mumbai , Kolkata : Rs 700/=for SMGS IV & above

Area-I centres : Pune, Nagpur, Surat, Lucknow, Visakhapatnam, Kanpur, Patna, Jaipur, Coimbatore, Kochi, Indore, Bhopal, Vadodara, Ludhiana, Madurai, Varanasi and Agra

Boarding expenses are reimbursed on the same scales as halting allowances

Officers in Top Executive Grade, SMGS IV & above - who are unable to

stay in eligible IT DC hotels in Delhi, Kolkata, Mumbai, Chennai & Bangalore within the permissible room tariff, may be reimbursed actual lodging expenses for staying in other hotels not exceeding 125% of the room tariff of their entitle class at these centres.

NOTE:

i) Reimbursement of Hotel tariffs for stay in Non ITDC Hotels is

permitted if accommodation in ITDC Hotels is not available, subject to the above ceilings, exclusive of taxes and service charges.

ii) At Delhi, ceiling will be 125% of above rates, provided the sta y is in entitled Star category.

iii) At Mumbai, actual Hotel tariff without any ceiling, if the stay is in

entitled Star category Hotel. If stay is not in equivalent Star category or is in a higher category hotel, ceiling will be 125% of above.

(Cir.Memo.No.PER:27:95 dt. 14.3.95)

Officers while on official visit to the places where Bank‟s transit houses are established, must necessarily stay in the bank‟s transit house unless accommodation is not available and the concerned circle/establishment, maintaining the transit house, advises them so. In cases where the officers are required to stay in a hotel due to non -availability of accommodation in transit


house the officers concerned will be required to certify in this regard in their T.A. bills. Officers shoul d indicate the proposed stay arrangements in their tour

programmes and the concerned controlling authority should satisfy himself about the non-availability of transit house wherever the stay is proposed to be in a hotel.

(CDO/PM/16/CIR/12 dated 7 th

May, 2002)

JOURNEY PERIOD

Irrespective of the mode of transport, an officer should be permitted to avail of only the actual journey period and he should attend office on the same day in case he reaches at station in the morning/forenoon or say upto 2 p.m.

25. OUT - OF - POCKET EXPENSES

(i) Deputation within Municipal limits

An officer, who is deputed locally and remains away for at least 4 hours, may be permitted to claim out -of-pocket expenses @ half of halting

allowance payable to him or Rs. 275/=* per day, whichever is lower, subject

to following: -(Ref:CDO/P&HRD -PM/53/2006-07 dated 02.01.2007)

(* effective from 1st December 2006)

a) Where an officer proceeds from Office

At least 15 Kms. from office and 5 Kms. from residence

b) Where an officer proceeds f rom residence

At least 15 Kms. from residence & 5 Kms. away from office

(ii) Others

Officers posted at Airport Offices, Service Branches, MICR Branches and SWIFT Centre and are required to work before before 8.00 AM or after 8.00 PM, will be paid out of pocket expenses @ Rs 200/- per day w.e.f. 01.06.2007 for the days they work before 8.00 AM or after 8.00 PM . Further, officers at branches having extended business hours i.e. branches which remain open for business before 8.00 AM or after 8.00 PM are also reimbursed out of pocket expenses for the days they work before 8.00 AM or after 8.00 PM.

[ Ref: Circular No: CDO/ P& HRD -PM/13/2007-08 dated 22.06.2007]

The reimbursement of out -of-pocket expenses to Liaison Officers for

attending on important dignitar ies at the Airport/Railway station at odd

hours are permissible at the following rates with effect from 01.01.200 8

provided the absence from the headquarters is not less than 3 hours.

Period of detention (to be reckoned as

before or after office hours)

Charge reimbursable

towards tea/ snacks/

breakfast

Rs Per day

Upto 3 years Rs. 110/- More than 3 hours but upto 6 hours Rs. 220/- More than 6 hours Rs. 400/-


(CDO/P&HRD-PM/70/2007-08 dated 29.02.2008 )

(i) The time spent on journey to/ from the airport may also be reckoned for arriving at the period of detention .

(ii) Reimbursement may be made on certificate basis with due mention of (a) purpose of visit to the airport/ railway station (b) timings of the flight/ train for which they had to attend the airport/ ra ilway station duly counter-signed by AGM (OAD).

Period of detention (During Office Hours)

Ref: CDO/P&HRD -PM/ 11/2008-09 dated 05.05.2008

Charge reimbursable

towards tea/ snacks/

breakfast

Rs Per day

Lunch Time i.e. between 12.00 noon to 2.00 p.m. Other than lunch time i.e. other than between 12.00 noon to 2.00 pm

Rs. 100/- Rs. 60/-

(iii) The time spent on journey to/ from the airport may also be reckoned for

arriving at the period of detention . (iv) Reimbursement may be made on certificate basis with due ment ion of

(a) purpose of visit to the airport/ railway station (b) timings of the flight/ train for which they had to attend the airport/ railway station duly counter-signed by AGM (OAD).

LIASION OFFICER/ ASSITANT LIASION OFFICER REIMBURSEMENT OF

EXPENSES O N CLOTHING

Liasion Officer dress code has been changed and cost ceilings have been revised as under:

(i) at Mumbai, Kolkata, Delhi and Chennai – Rs. 2500.00 per pair of shirt/trousers/tie (inclusive of stitching charges and all taxes)

(ii) at places other than (i) above – Rs. 2350.00 per pair of

shirt/trousers/tie (inclusive of stitching charges and all taxes)

Reference Circular No. : CDO/P&HRD -PM/35/2006 – 07 dt 03.10.2006.

26. FOOT ALLOWANCE

Journeys undertaken by BMs/FOs/RDOs posted at remo te centers for field visits on foot are paid foot allowance at the rate of Rs. 1.20 per km provided the journey undertaken on foot is beyond 2 kms and the official certifies to the Bank‟s satisfaction that the journey was undertaken on foot due to non -availability of pucca roads and non -availability of any type of conveyance. (Refer to CDO/PM/16/CIR/18 dated 14.05.2002)


27. CONVEYANCE ALLOWANCE/REIMBURSEMENT OF CONVEYANCE

EXPENSES (Reference C.C. Letter No CD O/PM/16/CIR/49 dated

29.11.2006

With effect from 01.11.2006 CATEGORY AREA I CENTRES

WITH

POPULATION OF

12 LACS &

ABOVE

AREA II

CENTRES

WITH

POPULATIO

N OF

1 LAC &

ABOVE

OTHER

CENTRES

I. PETROL IN LITRES Petrol in Lts. Petrol in

Lts. Petrol in

Lts.

A. Officers owning cars *

i) SMGS IV and V 90 80 70

i) MMGS III 85 75 65

iii) MMGS II 70 65 60

iv) JMGS I BMs/MODs/ Asstt. Mgr

(Acctts)./Asstt Mgr(Adv.)/System Admn/Project

Officer/other officers who have put in at least 7

years of service in that grade.

55 50 45

B. Officers owning scooters/moped *

i) Scooter/Motor -cycle 45 40 35

ii) Mopeds 35 30 25 II. ON CERTIFICATE BASIS * Rs. Rs. Rs.

A) Who owns car

i) Scale III ,IV and V

1475/-

1300/-

1130/-

ii) Scale II 1185/- 1130/- 955/-

iii) JMGS I BMs/MODs/ Asstt Mgr

(Acctts)/Asstt Mgr (Adv)/System Admn/Project

Officer etc. and other officers who have put in

at least 7 years of service in that grade.

815/- 725/- 640/-

B) Who maintains two -wheelers (all

categories of officers referred to A in

above)

815/- 725/- 640/-

C. Officers JMGS I who have put in 5 years of service or draw a basic pay of Rs

13820/- or above but less than 7 years of service (W.E.F 01.11.2006) CATEGORY

AREA I CENTRES WITH

POPULATION OF 12

LACS & ABOVE

AREA II

CENTRES WITH

POPULATION OF

1 LAC & ABOVE

OTHER

CENTRES

i) Officers owning Cars

Petrol in Lts.

50

Petrol in Lts.

45

Petrol in Lts.

40

ii) Officers owning Scooters 40 35 30


iii) Officers owning Mopeds 30 25 25

D. Officers as in C above, but claimin g expenses on certificate basis

(Amount in Rs. Per month) CATEGORY

AREA I CENTRES WITH

POPULATION OF 12

LACS & ABOVE

AREA II

CENTRES WITH

POPULATION OF

1 LAC & ABOVE

OTHER

CENTRES

i) Officers owning Cars 725 650 575

ii) Officers owni ng two

wheelers 725 650 575

Reimbursement of conveyance expenses incurred on hired

conveyance (for those who do not own vehicles) - w.e.f. 01.11.2006

i) SMGS-IV & V .. Rs.960/- p.m.

ii) MMGS-II & III .. Rs.785/- p.m.

iii) JMGS-I .. Rs.610/- p.m.

NOTE:

a. Option regarding reimbursement on receipt/certificate basis may be

exercised only once. However, option can be changed on change in type of vehicle, residence or place of posting.

b. Accumulation of permissible quota of petrol up to the end of each calendar

quarter is permitted. Where an officer proceeds on long leave, i.e. 14 days or more, it will not be permissible to carry over the un -availed quota in respect of such period of leave.

c. All journeys for official purposes made within a radius of 10 Kms. are

covered in the consolidated bill. However, for journeys beyond 10 Kms., no deduction need be made for first 10 Kms.

d. In case of diesel -run cars, the cost of prescribed quantity of diesel instead

of petrol will be reimbursed.

e. The cost of high -octane fuel may also be reimbursed to the officers on

actual consumption basis (Ref: CC Letter no. CDO/PM/16/CIR/33 dt. 05.09.2003)

f. Joining time cannot be treated as on duty for the purpose of

reimbursement of conveyance expenses.

g. All officers in JMGS I (including POs/T Os) on appointment and who have

put less than 5 years of service are permitted conveyance expenses on consolidated basis at the rate of Rs. 610/- per month at all centers w.e.f.01.11.2006. (CDO/P&HRD-IR/13/2006-07 dated 05.07.2006)


h. Further, it has now bee n decided that in respect of officers in JMGS -I, the revised petrol limits on receipt basis, as also certificate basis, will be applicable to those officers, who have put in at least 7 years of service only in that grade instead of the existing provision o f 5 years service in JMGS I or those drawing a Basic Pay of Rs. 9820/ - and above. However, officers in JMGS I, who were eligible for this facility and are availing the same as on 31.07.2004 and would become ineligible for it under the revised guidelines, will continue to draw the reimbursement of petrol expenses on actual/certificate basis at pre -revised level.

i. Executives in TEGS VI and above shall not be entitled to availment of this

facility because they are provided with official car with permission to use for personal purposes also.

28. TRANSFER, TRAVELLING ALLOWANCES ETC. ( w.e.f. 1.4.1997)

The Bank has entered into a corporate deal with Indian Airlines Ltd.,

whereby the Indian Airlines would pay incentives ranging from 1% to 5% to the Bank depending upon the net billing on traveling in their services. The

corporate deal is effective from 15 th

March, 2000 to 14 th

March, 2001. For the purpose of tracking the net billing/ traveling on of Indian Airlines

services for payment of incentives, the IA has assig ned code “B-028” to

the Bank. The code is required to be reflected on all the tickets issued by the IA as they will give the incentives on all tickets bearing this code. The Bank at the corporate level will claim the incentives at half yearly intervals.

Bank has entered into corporate deal with Kingfisher Airlines Ltd. whereby incentive would be paid by the Airlines to the Bank. For this code SB I 001 assigned to the Bank must invariably be mentioned on the ticket. Bank has also entered into corporate deal with Sahara Airlines up to 30.11.2007. Code SBI 002 assigned to the Bank must be in all tickets.

(CDO/PM/16/CIR/ 32 dated 09.09.2006)

An officer on transfer will be reimbursed expenses for transporting his baggage by goods train up -to the following limit s:-

PAY RANGE* (Pre

Dec., 99 settlement) WHERE HE/SHE

HAS FAMILY WHERE HE/SHE

HAS NO FAMILY

a) Rs.10,000/= per month to Rs 13,820/= per month

3000 Kg. 1500 Kg.

b) Rs 13,821/=p.m. & above Full wagon 2500 Kg.

(CDO/P&HRD-PM/16/CIR/67 dated 17.02.2007 )

In terms of Rule 42(2) (ii) of SBIOSR if an o fficer eligible for full wagon avails of the “container service” by railways, he will be reimbursed actual


charges for one container if he is in the Junior or Middle Management Grade and for two containers if h e is in Senior or Top management Grade. If the baggage is transported by road between places connected by rail, the reimbursement will be limited to the actual freight charges against submission of bills subject to the cost not exceeding the cost of transp ort of the maximum permissible quantity by goods train. The maximum limit in cases where „full wagon‟ is applicable shall normally be 60 quintals (6 tonnes) by goods train. However if the expenses incurred are beyond such maximum, the Bank may, keeping in mind the hardships involved to the officer concerned, reimburse the actual expenses incurred on the basis that the minimum charges for transport of goods in an 8 wheeler wagon which could be 120 quintals (12 tonnes) provided the baggage is transported through approved transport operators.

At present, If an officer on transfer is shifting his personal effects between

the two places by approved lorry transport, even if the two places are

connected by train, the reimbursement of expenses may be made at the

following rates subject to the weight stipulation mentioned in relevant

Officers' Service Rules: (Circular reference: CDO/ P&HRD -PM/51/2007-

0/8 dated 13.12.2007 w.e.f.01.08.2006 )

(i) Hilly Terrain:

The cost may be reimbursed @ Rs 4.20 per K.M. per tonne.

If the transfer distance includes both the hilly terrain and other than hilly

terrain, then the distance covered by hilly terrain will be reimbursed as per

rate of hilly terrain and the rest of the distance will be reimbursed as per

the rate of other than hil ly terrain. Circle Management Committee shall

decide which places come under the hilly terrains in their respective

Circles and issue suitable clarifications in this regard .

(iii) Other than Hilly Terrain :

a) The cost may be reimbursed @ Rs 2.80 per KM per tonne upto 600

KMs

b) If the transfer is for a shorter distance below 300 KMs in places other

than hilly terrain s, the cost may be reimbursed @ Rs 2.80 per KM

per tonne


a) Car - Rates* Capacity 1000 cc or more Rs. 5.80 per Km. Capacity less than 1000 cc Rs. 4.60 per Km.

b) Scooter Rs. 2.80 per Km. c) Moped Rs. 2.00 per Km.

c) If the transfer is at a distance beyond 600 kms other than in a hilly

terrains, the cost may be reimbursed @ Rs 2.80 per KM per tonne for

first 600 KMs and @ Rs. 1.40 per KM per tonne beyond 600 KMs

taken as incremental

Reimbursement of premia on air insurance cover bought by our

officers/employees while traveling by air for official purposes:

Grade TESS I

& II TEGS VI & VII

SMGS IV & V

MMGS II & III

JMGS I Asstt.

Amount in Rs.

15 lacs 12.5 lacs

10 lacs 7.5 lacs 5 lacs 3 lacs

TEGS VI and above and all mobile inspecting officials as well as mobile inspecting Assistants need not take separate p olicies for their official journey as Bank has arranged personal accident insurance for them.

(CDO:PM:16:CIR:87 dated 03.02.03)

29. TRAVELLING EXPENSES ON RETIREMENT

On retirement, an officer will be eligible to claim Traveling allowance, baggage and other expenses for himself/herself and his/her family as on transfer from the last station at which he/she is posted to the place where he/she proposes to settle down on retirement but not eligible for Halting Allowances.

30 EIMBURSEMENT OF TRAVELLING EXPEN SES BY OWN

CONVEYANCE

Prior approval of the authority in hierarchy not below the rank of DGM is required for traveling by hired-taxi/own vehicle/Bank‟s vehicle.

(CC/CDO/PM/CIR/93 DATED 30.01.04 )

* (w.e.f. 01st

January 2004)

31. LEASED RESIDENTIAL ACCOMMODATION (w.e.f 01.01.2008) (Ref: CDO/P&HRD -PM/72/2007-08 dated 05.03.2008)

SCALE MAJOR”A”

centres `A‟ Category

centres ”B”

CATEGORY

CENTRES

“C” CATEGORY

CENTRES

JMGS-I 10000/- 7500/- 4500/- 3300/- MMGS-II 10500/- 8000/- 4750/- 3500/- MMGS-III 11000/- 8250/- 5000/- 3900/-


SMGS-IV 12000/- 9000/- 5300/- 4200/- SMGS-V 13000/- 9500/- 5750/- 4750/- TEGS-VI 22000/- 14000/- 10000/- NA TEGS-VII 25000/- 18000/- 14000/- NA

Major “A” Centres – 4 Metros and Ahmedabad, Bangalore & Hyderabad.

Category `A‟ Centre : Centre with population of 7.5 lac and above

Category `B‟ Centre : Centre with population of above 2 lac , but less than 7.5 lacs

Category `C‟ Centre : All other centres.

(Corporate Centre Letter No. CDO/P&HRD -PM/29 dated 04.08.2005 – Classification as per Census 2001) .

A few centers which a re fast developing due to IT industries/ SEZ/ Project areas or of historical / religious/ tourist importance/ submersible centers, in spite of

being categorised as B or C category centers, the rental value are very high.

Circle CGMs may notify maximum thre e such centres in B & C Category put

together in each network and may increase rental ceiling upto 10% in such

centres.

Other terms and conditions:

i) The ceilings fixed are the outer limits. All efforts should be made to secure residential accommodation a t lower rates where possible.

ii) The lease rentals of the accommodation already leased to the Bank should not be revised till the contracted period expires or lease is due for renewal and enhancement is asked for by the landlord and is in accordance with the prevailing market rate in the locality for residential houses.

iii) The officers, who have their own houses/ flats constructed/ purchased under the Bank‟s Individual Housing Loan Scheme at the Centres where they are posted, should as far as possible, occupy their own houses/ flats. They may, however, be permitted leased accommodation, if they experience any difficulty in occupying their own houses. Further, if the particular assignment has a designated house, the same should be invariably occupied by the incumbent.

iv) Under the Bank‟s Cooperative Housing Loan or Individual Housing Loan Schemes, it is incumbent on the part of employees to offer the houses/ flats constructed/ purchased thereunder on lease to the Bank. It is imperative that the residential accommodatio n available under this arrangement should be effectively requisitioned and utilized in order to ensure that the expenditure on leases residential accommodation is kept to the minimum.

v) Flats/ Houses already leased to the Bank by employees/ officers on economic rent basis should not be normally released except for the occupation of the employee concerned, till the loan is fully liquidated.


vi) The Premises & Estate Department at LHO will draw up a list of residential accommodations already available (i.e. houses/ flats of employees under lease to the Bank) and those to be requisitioned in future, including particulars of accommodation available, etc. , and allot this accommodation to the eligible officer.

vii) In those centres where the Bank‟s quarters/ flats are avail able, it may be ensured by the appropriate authority, that these are occupied by concerned officials, before any private lease is permitted.

viii) Advanced rentals to land lord may be reimbursed maximum upto 10 in months in the centres where the practice of adv ance leased rental is in place. Such centres may be notified by the Circle CGMs.

The officers in scale I to III are permitted to avail leased house accommodation at a place of choice. This facility is permitted to Scale IV & V officers also on case to case basis. The officers in Scale IV & V may also be permitted to avail leased house accommodation at a place of choice as being provided to officers in Scale I to III in terms of Circular no CDO/ PM/17/ CIR/ 84 dated 03.01.2004. This facility is however available for leased accommodation within the Circle only, except for officers transferred by the Bank out of Circle on account of promotion/ administrative reasons. In such cases, the rental ceiling applicable to the centre where the leased accommodation is p rovided, will apply.

Officers, who are working in specified positions, will be provided with furnished

accommodation. Recovery will be made @ 2.5% of the first stage of basic pay of scale in which the officer is placed or standard rent, whichever is lo wer. Additional recovery of 0.5% of first stage will be made for furnished accommodation. No recovery for items of fixtures like tubelights, fans, cupboards, geyser(one), water

filter(one) and room/desert cooler in place of one cupboard.

(w.e.f. 1.7.1998)

LIVING AREA STANDARD RENT

Upto 50 mts. Rs. 113/- 51 - 60 mts. Rs. 135/- 61 - 75 mts. Rs. 157/- 76 - 90 mts. Rs. 209/- 91 -105 mts. Rs. 252/-

106 -120 mts. Rs. 296/-

LIVING AREA (contd..) STANDARD RENT (contd..)

121-150 mts. Rs. 362/- 151-180 mts. Rs. 433/- 181-225 mts. Rs. 510/- 226-300 mts. Rs. 728/- 301-400 mts. Rs. 901/- 401-550 mts. Rs.1073/-

Beyond 550 mts. Rs.1250/-

For servant quarters and garage allotted independent of the regular accommodation, the following flat rates may be recovered:-


a) Servant quarter : Rs.17/- per month b) Garage : Rs. 10/- per month

There is no change in the norms for measuring/determining “Living Area” for the purpose of Standard Rent.(CSL No.CDO:PER:68:98 -99 dt.12.10.98) The economic rent should be calculated

i) at the time of initial lease, and ii) when the rental ceilings for leased accommodation to be

provided to officers are revised.

As long as the economic rent is lower than the rental ceilings applicable, it should be calculated as on 31

st March every year. The rent payable shall

be the lower of the economic rent and the rental ceiling applicable to the officer tenant.

32. (A) MAINTENANCE CHARGES

The maintenance charges paid to the societies by the officers who stay in flats may be reimbursed over and above the overall lease rental ceilings applicable to

them as per the rates mentioned hereunder on a case to case basis (against

production of receipt & not on certificate basis)

Centres Amount ( Rs per month)

Major „A” Rs 1000

„A‟ Rs 750 „B‟ Rs 500

„C‟ Rs 250 The terms and conditions regarding reimbursement of maintenance charges as stipulated in Circular letter no CDO/PM/17/CIR/81 dated 24.12.2003 will continue.

(B) PARKING CHARGES :

The car parking charges have been fixed as under in t erms of Circular No CDO./ P& HRD- PM/72/2007-08 dated 05.03.2008.

Centres Amount (in Rs per month)

Major „A” Rs 500 „A‟ Rs 400 „B‟ Rs 200

In case of “C” category centres, the Circle CGMs are empowered to notify maximum five centres in their Circle for payment of car parking charges upto

maximum of Rs 100/= per month. The Circle CGMs are empowered to enhance car parking charges by further Rs. 100/ = in case to case basis. In case the car

parking facility is not available with the leased accommodation, the officer may avail this facility in a nearby place and parking charges may be reimbursed on actual rent receipt basis subject to the maximum ceilin g of car parking charges


prevailing at the centre of leased accommodation. The provision of car parking charges is not applicable to officers who are residing in their own houses/ flats. The other terms and conditions in regards to Car parking charges stip ulated in Circular letter No CDO/PM/CIR/28 dated 18.07.1996, CDO/PM/CIR/71 dated 17.01.1997 and CDO/PM/CIR/75 dated 07.01.2000 remains unchanged.

The parking charges should relate to parking of cars/four wheelers only standing

in the name of t he officer concerned and not for two wheelers.

33 LEASED ACCOMMODATION : OFFICERS POSTED TO RURAL

CENTRES

a. Such officer may be permitted to keep his family at a place of his choice.

b. If he keeps his family at previous place of posting the rental cei ling

applicable for that centre, i.e. the previous place of posting shall be applicable.

c. If he keeps his family at a place of his convenience (other than previous

place of posting) he shall be eligible for unfurnished accommodation within the rental ceiling applicable to his present place of posting (i.e. rural centre).

d. The house can be taken on lease even from close relatives like sister/brother etc. and not from the spouse ( Letter No. CDO/PM/CIR/48 dated 22.12.2004)

[For other related changes like, va cation of official residence/ payment of

allowance on actual capital cost basis/ and the official accommodation at the rural centre etc. , please see Cir . No. CDO/PM/ CIR/23 dated 09

th

June 1999]

35 RETENTION OF LEASED HOUSE/B ANK‟s FLAT ON RETIREMENT/ ON

TRANSFER

(i) Retention of leased house/bank‟s flat on retirement at all centres:

On retirement, the officers may retain the leased accommodation / Bank‟s

flat (including designated house) upto the maximum period of two months

from the date of normal retirement without any approval .

(Reference: CDO/ P&HRD -PM/52/2007-08 dated 27.12.2007)

Unauthorised occupation beyond retention period .

(CDO/PM/17/SPL/1079 dated 28.11.2003)

In cases where officers on retir ement / transfer occupy the Bank‟s flat unauthorizedly beyond the period for which auto approval is there , the rent


at the prevailing market rate is required to be recovered from the concerned officers. 50% of the Market rent should be recovered forthwith from the salary of the Officer, who continues to occupy the Bank‟s flat beyond the period for which permission was granted, so that no officer continues to occupy the Bank‟s flat, without valid permission. If the permission is granted subsequently, the o fficer would be eligible for the usual recovery only from the date from which such permission is granted. If the permission is not granted, the remaining 50% of the market rent should also be recovered for the period of unauthorized occupation.

(ii) Retention of Bank‟s flat on transfer:

At Mumbai Since a leased residential flat may not be available due to prevalent rents,

an officer who, on transfer, requests for retention of flat in Mumbai he may be allotted a flat in Belapur only (subject to availability) a nd asked to shift his

family there immediately. This will involve certain dislocation but considering all factors, no representation in this regard shall be

entertained. Such proposals will continue to be processed by the Premises Department at Corporate Centre as at present. NOTE : The additional Authority structure has been approved by ECCB at its

meeting held on 3.6.99. Accordingly for retention of residential accommodation

on account of transfer to Central Office/ C.O. establishments/Subsidiaries in

Mumbai, Central Office letter No. CDO/PM/CIR/24 dated 9.6.99 gives the details of

the Competent Authority

At places other than Mumbai

For Circles/CAG Branches : The authority structure for retention of residential accommodation on transfer (Scales I to V) :

*(CC letter No. CDO:PM:CIR:56 dated 14.03.2001)

Upto 2 months Not below DGM Upto 4 months Not below GM Upto 6 months CGM Beyond 6 months but not beyond the academic session*

CGM (P&HRD) at Corporate Centre

(At Metro centres other than Mumbai, an officer on transfer may be permitted to retain Bank‟s flat for a period not exceeding three months. Where the competent authority permits an officer to retain family at the place of previous posting on account of mid -academic session or other compelling reason(s) beyond three months, the officer should be asked to shift to a leased residential house/flat and shift his family. This should be stipulated in the sanction itself and retention of Bank‟s flat should not be allowed beyond three months.)

(There is no provision to provide two houses to any officer. In case retention of residential accommodation is permitted at the previous place of posting, no leased accommodation should be permitted at the transferee place. However, in case the residential accommod ation at the transferee


place is a designated house, the officer concerned may be permitted to occupy it subject to usual deduction for both the houses.)

(iii) Facility of Leased Accommodation at a place of choice .

(Ref: CC Letter No:CDO/PM/17/CIR/84 dated 03 .01.2004)

Leased accommodation at a place of choice is permitted to officers in the following cases:

a) Deputation to mobile inspection duty: all grades/ scales. b) Transfer to difficult and rural areas: all grades/ scales. c) A Trainee Officer is also permitted d uring the training period, to avail

leased accommodation at his/ her previous place of posting from where he/she was promoted or at a convenient place to keep his/ her family. The facility is extended to the Probationary Officers as well after they report at the first branch.

d) Facility of additional residential accommodation is also made available to officers who are deputed as Chairman/ General Manager to a Regional Rural Bank subject to certain conditions.

e) The facility of retaining leased accommodation in parent circle

consequent upon inter -circle transfer on promotion while posted to

deficit circles. f) Corporate Centre, at its discretion, permit officers in SMGS IV and V

the facility of leased residential accommodation at their place of choice beyond the academic session on case to case basis, depending upon the merits of such case and if the circumstances warrant. Such extension will be on the same terms and conditions as applicable to officers in JMGS I to MMGS III

g) Bank has extended the facility of leased accommodation (not Bank‟s

own flats/quarters) at a place of his/ her choice to officers in JMGS I

to MMGS III with a precondition that the officer himself/ herself will stay

at the place of his/ her posting and will not commute to the place where he/ she has been provided leased accommodation for retaining his/ her family. Accordingly, Officers in JMGS I to MMGS III may retain their family at a place of their choice (not bank‟s own flats/quarters) subject to the following terms and conditions :-

i) Submission of undertaking as per annexure I enclosed to circular.

ii) Rental ceiling is the lower of the ceiling applicable for place of

posting or place of choice

iii) Not eligible for guest house/ bank‟s accommodation at his

/her place of posting. Arrangement for his/ her s tay at the place of posting will have to be made by him/ her at his/ her own cost/expenses.

iv) All officers are required to stay at the place of their posting.

As such, if any officer, who has been permitted to avail this facility, is found commuting to the place of posting from place of leased residential accommodation, the concerned


controller will withdraw the facility without giving notice and without prejudice to the Bank‟s right for initiating appropriate disciplinary action

v) Is entitled for traveling e xpenses including transportation

charges where he/she intends to have a leased residential accommodation.

vi) If a designated house is provided at the place where the

officer is transferred and posted and he/she must occupy the same. While such officer can ex ercise his/ her choice, he/she will be subjected to recovery of usual rent for both the houses.

vii) The facility of shifting the family to the place of choice is

applicable only for leased accommodation and not Bank‟s own flat etc. The officer would be requir ed to vacate the Bank‟s flat, if occupied at his/ her previous place of posting. Bank‟s owned house/ quarters at the place of choice shall not be made available to such category officers.

36 RETENTION OF RESIDENTIAL ACCOMMODATION / TELEPHONE/

CAR AFTER / NORMAL RETIREMENT/ VOLUNTARY RETIREMENT,

RESIGNATION & DISMISSAL/ REMOVAL FROM SERVICE

The retention period are as under: -

Cases relating to Retention period : accommodation,

telephone, car* (* car : for officers in TEGS

VI & above) (Without an y approval) Normal retirement 2 months from the date of normal retirement Voluntary Retirement ( with or without re - employment)

1 month from the date of voluntary retirement

Resignation from service 15 days from the date of resignation Dismissal / Removal from service

15 days from the date of receipt of order of dismissal/ removal from service

(Ref: CDO/P&HRD -PM/52/2007-08 dated 27.12.2007)

(Retention beyond stipulated period will not be permitted) Any retention beyond the per mitted period will be dealt with as per extant

instructions like recovery of commercial rent etc . However newspaper, casual labour, cleansing materials etc., if provided, should be withdrawn immediately.

(CL No.PER:28:95 -96 dt.15.6.1995)

37 RETENTION OF HO USE BY FAMILY MEM BERS ON DEATH OF THE

OFFICER:

b. In respect of officers up to SMGS -V


Up to 3 months Respective GM for network branches and Deptts. At network headquarters and GM(D&PB) for Deptts. Under the direct administrative control of the CGM.

Up to 12 months or completion of the academic year of dependent children, whichever is earlier

Chief General Manager

(b) Officer TEGS-VI and above - Group Executive/DMD & CDO

(CM No.CDO:OP &SP:33:96 -97 dt.24.2.97)

37. FURNITURE & FIXTURES

The scheme for providing furniture & fixture to eligible officers has been revised. Salient features of the scheme are as under:

I. The new scheme shall apply to all confirmed officers, including officers in specialist category, in JMGS 1 to SM GS V grade.Officers joining the Bank on contract/ CTC (Cost to Company) basis will not be eligible for availing the scheme.

II. Officers will be allowed to purchase furniture & fixture items from reputed dealers.

III. Monetary ceiling for purchase of fur niture/ fixtures has been revised as under:

Grade Monetary ceiling ( at all centres including cost of fixtures,

transportation & curtains ) TEGSS II Rs 6,00,000.00 TEGSS I Rs. 5,00,000.00 TEGS VI & VII Rs 4,00,000.00 SMGS V Rs. 1,75,000.00 SMGS IV Rs. 1,10,000.00 MMGS II & III Rs. 1,00,000.00 JMGS I Rs. 90,000.00

(List of items is available in Annexure I of the booklet)

IV. Officers will be responsible for maintenance, repair, transit insurance etc. of items supplied. Officers will be eligible for reimbursement of expenses on account of these subject to undernoted ceiling:

Grade Monetary ceiling TEGS VI & VII and TEGSS I/ TEGSS II

No maintenance charge is payable as the same will be repaired and maintained by the Bank for the full set

SMGS V Rs. 12 ,000.00 SMGS IV Rs. 11, 000.00 MMGS II & III Rs. 1 0,000.00 JMGS I Rs. 9 ,000.00


Officers already provided with the Bank‟s furniture will not be permitted to surrender the same. However, their entitlement for purchase of furniture/ fixtures will be decided by redu cing the original cost of such items from their entitlement.

However, an SMGS V officer on promotion to TEGS VI, may give an option to either carry or surrender all the furniture and fixtures provided to them. (Ref: CDO/PM/18/SPL/276 dated 22.05.2007)

Ref. Corporate Centre circular no P & HRD Sl. No. L:573/2006-07 dated 25th

January 2007.

Furniture and Fixtures: Clarification (Ref: CDO/P&HRD -CM/80/2006-07 dated

29.03.2007)

(i) Reckoning date for calculations of years : The date of purchase

(ii) Payment of lump sum amount for repairs :

(a) Those who has already availed and will avail the scheme on or

before September 2007 : Jan 2008 and thereafter every year in

January.

(b) Those who are availing on or after September 2007 : January

2009 and thereafter every year in January.

(c) Thereafter, those who are joining the scheme afresh, the first

payment of lump sum will be made in January that falls at least 9

months after the purchase of furniture and fixtures.

(iii) Taxes: the ceiling is exclusive of taxes.

(iv) Insurance: Insurance cost will be borne by the bank however the

transit insurance cost is to be borne by the o fficial.

(v) Officers on probation : Ceiling Rs 20000/=towards fixtures and after

confirmation the balance amount as per their eligibility.

(vi) Curtains, mattresses and carpets : Book value of curtains more than

3 years old, mattresses more than 3 years old and carp ets more than 6

years old, which are purchased under old scheme , are to be treated

as nil.

(vii) Transfer of ownership (existing furniture) : The furniture and fixtures which are more than 10 years old, the ownership of those furniture and fixtures are vested wi th the officer holding those. The original cost of all these items will be reduced from the aggregate of the furniture they are presently holding to arrive at the entitlement.

(viii) Retirement / Exit option etc .: Where the date of purchase of furniture and fixtures are less than 5 years on the date of retirement the book value of the items are to be recovered from terminal dues and in case the date of purchase for such items are more than 5 years as on the date of retirement the items will be provided to the offi cer free of cost.

(ix) The officer who is retiring on or before 31 st

March 2008 are entitled

to provide an option on or before 30 th

April 2007 either to join the new scheme or to continue with the old scheme. If he joins the new scheme he shall have to purchas e all the items as book value including the old


ones as per the scheme in case the dates of purchase of such items are not more than 5 years. In case, the officer does not opt for the new scheme the old entitlement shall continue and previous instructions for purchase or return shall apply to him.

(x) Number of requests for purchase of items : Cycle of 10 years to be

maintained but not more than 3 times in the entire service career.

(xi) Supply from Godown : No item of furniture and fixtures is to be

supplied from the godown.

(xii) Reimbursement for purchases made from own sources : In exceptional cases where an officer has purchased some items from his own resources after issuance of the circular dated 25.01.2007 from a centre stipulated in that circular and if the purchases and eligibility is found in order, such reimbursement may be permitted on a case to case basis.

(xiii) IBTO/IBO: IBTOs/IBOs will also be required to keep furniture and

fixtures. During the period they remain posted abroad this scheme will

not be applicable to th em. However, if some items of furniture/ fixtures

get more than 10 years old during their posting abroad, they shall be

entitled to purchase new items in lieu thereof after their repatriation and

posted in India. (further reference is given in “more clarifications”

below)

(xiv) Verification of items when leased house is provided at a different

centre: An officer of the branch nearest to the residential

accommodation provided to the officer should be entrusted by the

controllers to verify the items.

(xv) Delegation of powers: The authority structure for sanction of advance

and passing of entries in regard to purchases of furniture/ fixtures are

as under:-

Officers posted in Authority Branches other than Branch Manager

Branch Manager

Branch Manager A GM (OPS)/ Control ler Zonal Office Chief Manager (OAD) Local Head Office AGM (OAD) on the recommendation of

Estate Department, LHO Corporate Centre AGM (OAD) on the recommendation of

Estate Department, Corporate Centre. Wherever estate department is not in place, AGM (OA D) will exercise all powers Write Off

Officers posted in Authority Branch/ ZO AGM (Ops) & where AGM (Ops) is not in

position, the senior -most AGM (Region) LHO AGM (premises & Estate) CC/ CC establishment DGM (Estate) & where DGM (Estate) is

not in position, the AGM (OAD)


More clarifications (Reference : CDO/ P&HRD-PM/233/2007-08 dated

06.09.2007)

(1) IBOs/IBTOs: following guidelines may be adopted:

a) The entire set of furniture/ fixtures provided to the officers, who are going abroad on account o f their posting as IBO/ IBTO, may be surrendered to the Estate Department/ Section of concerned CC/LHO/ZO depending upon the posting of the officer, the Estate Dept/ Section may dispose of the items by way of auction. b) Their furniture account may be made “NIL” after the furniture is surrendered On return to India they may again be provided the furniture/ fixtures afresh as per their entitlement

(2) Authority to sanction the application for advance for purchase of

furniture items in respect of officers on deputation to our Associates,

Subsidiaries or any other organisation:

All the officers deputed to our subsidiaries are treated to be on Corporate Centre establishment and the authority structure applicable to Corporate Centre will also be applicable in c ase of officers on deputation. As per the scheme, AGM (OAD) at Corporate Centre is authorised to sanction the advance on recommendations from Estate Department.

Further, it has been decided that: -

a) all the officers who are on deputation to Associates/ Subsidiaries or other Organisations and have been supplied some items of furniture by the Subsidiaries/ Organisations they are on deputation with, may surrender it and may be allowed to purchase furniture/ fixture as per their entitlement in the Bank

b) All those officers who are/ will be deputed after issue of the new instructions will carry the items of furniture provided to them to their place of posting as done in case of posting within the Bank.

c) The Associates/ Subsidiaries shall not provide any furniture to the our officers deputed to them and have availed of this facility from the Bank.

(3) Verification processes :

GM (CS)/ DGM & CDO, LHO / DGM (Module) for CC/ LHO/ZO respectively are authorised to designate any officer for verification of the items as per para ( xii) of Annexure I of circular no CDO/ PM/ 16/ CIR/ 59 dated 25.01.2007.

38. SUPPLY OF CLEANSING /DISINFECTING MATERIALS :

Cleansing/disinfecting materials are supplied to officers provided with

furnished/unfurnished leased housing accommodation as well as those officers


staying in their own houses/flats (constructed/acquired with Bank’s finance under

either of the two Housing Loan Schemes) only when they are (within the Bank’s

discretion) supplied full set or part set (minimum 1/3rd of the monetary ceiling) of

furniture items. Further, if an officer requests for part supply of furniture,

cleansing materials cannot be supplied to him/her even on his/her volunteering to

pay the rent therefor at the standard rate. The eligible Bank offi cials may be

supplied with such items of cleansing materials that are considered absolutely

essential for proper upkeep and maintenance of premises and furniture/fixtures

provided in such premises. The items (specified by the Bank) are to be supplied at

a reasonable cost within the under -noted monetary ceilings w.e.f.01.06.2007 :- JMGS-I .. Rs.600/- p.m.

MMGS-II & MMGS-III .. Rs.750/- p.m.

SMGS-IV .. Rs.825/- p.m.

SMGS-V .. Rs.975/- p.m.

TEGS-VI & VII .. Rs.1200/- p.m.

TEGSS-I/ II .. Rs.1500/- p.m.

Further, as the amount of reimbursement of cost of cleansing material received by the officers is now taxable in their hands, it has been decided to reimburse the said amount to the officers henceforth on certificate basis without insisting on production of bills. However, the officers will have to purchase the cleansing material strictly as per the list prescribed by the Bank for the purpose and give a declaration in their certificate in this regard every month while claiming the reimbursement . The cash memos of the items purchased by them should be preserved by the officers themselves.

(w.e.f July 2003 CDO/PM/16/CIR/23 dated 1.8.2003)

39. CASUAL LABOUR (DOMESTIC SERVANT)

The Executive Committee of Bank‟s Board has approved to reimburse th e reimbursement of daily labour charges to all category of officers as under w.e.f.01.06.2007

Category of Officer Amount per day

JMGS I Rs 10 MMGS II & III Rs 15

SMGS IV Rs 25 SMGS V Rs 50

TEGS VI & VII Rs 75 TEGSS I Rs 100 TEGSS II Rs 125

NOTE:

Ref: CDO/ P& HRD-PM/17/2007-08 dated 30.07.2007

Reimbursement of daily wages paid to casual labourers at the prescribed rate can

be made if the officer has taken furniture for at least 1/3rd value of his entitlement.

For any value of furniture less than 1/3 rd value, the reimbursement of daily wages

paid to casual labourers will not be considered.


(C.O. letter No.CDO/PM/16/CIR/1 dt.12.4.0 1)

40. SUPPLY OF BRIEF CASE (ONCE IN THREE YEARS)

Brief case will be provided to officers when considered neces sary for their official use, subject to the following ceilings: - Officers in JMGS -I Rs. 1400/-

Officers in MMGS -II/III Rs. 1800/-

Officers in SMGS -IV/V Rs. 2200/-

Officers in TEGS -VI/VII

Officers in TEGS I /II

Rs. 2600/-

Rs. 3500/-

(Cir. L.No.CD O/P&HRD-PM/11 dt. 21.05.05)

41. RESIDENTIAL TELEPHONES

Official telephone is provided at the residence of officers depending upon the need of the Bank, subject to the under -noted ceilings :- TEGSS I * 3000 Calls per month

TEGS VII 2000 Calls per month

TEGS VI 1500 Calls per month

SMGS IV & V 800 Calls per month

MMGS II & III 300 Calls per month

JMGS I 200 Calls per month

(CDO/PM/16/SPL/691 & 692 dt. 16.09.03 and CDO/PM/16/CIR/37 dt. 12.09.03) NOTE:

These calls are in addition to free calls p ermitted by MTNL/Telephone Deptt. ISD

facility not permitted to officers below Scale IV.

(Cir.Memo.No.CDO:PM:7:96 -97 dt.6.6.96)

* Calls of mobile phones provided to officers in TEGSS are delinked from the

residential phone calls limit. No ceiling on mobi le phone calls.

(CDO/PM/16/CIR/41 dated 18.01.2001)

STD facility may be provided to officers in all grades.

(CDO/PM/CIR/28 dated 02.07.1999)

Officers eligible for residential telephone, who have got telephone connections

installed at their residences from private service providers, may be reimbursed

with the rental and call charges up to their eligibility subject to the condition

that reimbursement will be limited to the amount equivalent to rental and call

charges up to specified limit chargeable by MTNL/BSNL/telephone department

at the relevant centers. (CDO/PM/16/CIR/95 dated 12.03.03)

On retirement, an officer may retain the telephone facility upto the maximum

period of two months from the date of normal retirement without any approval

having restrictions on the ceiling of expenses for the grade he holds at the time

of retirement (Reference: CDO/ P&HRD -PM/ 52/2007-08 dated 27.12.2007)


42 PROVISION OF NEWSPAPER / MAGAZINE ENTITLEME NT FOR

EXPENDITURE INCURRED W.E.F. 01.11.2006 (On Certificate basis)

Bank provides on reimbursement of newspaper/magazines , ,periodicals

etc. on certificate basis to the following officers at their residences: -

GRADE/SCALE OF OFFICER NEWSPAPERS/MAGAZINES

All officers in JMG Scale I Rs. 350/-p.m.

All officers in MMG Scale II and III Rs. 500/-p.m.

All officers in SMG Scale IV and V Rs. 700/- p.m.

TEGS-VI One financial & two local/national newspapers + one financial magazine

43. ENTERTAINMENT E XPENSES

Personal Entertainment Quota (PEQ) per annum (w.e.f. F.Y 2006-07) :

Grade/Scale

of Officer Branch Heads Non Branch Heads

TEGS-VII ------ Rs.17,500/-

TEGS-VI Rs. 24,700/- Rs.14,000/-

SMGS-V Rs. 16,200/- Rs.7,200/-

SMGS-IV Rs. 14,300/- Rs.6,200/-

MMGS-III Rs. 11,700/- Rs.5,200/-

MMGS-II Rs. 10,100/- Rs.5,200/-

JMGS-I* Rs. 8,500/- Rs.4,100/-

*(Confirmed Officers in JMGS -I, other Officers in JMGS I who are posted as Lead

Bank Officers/ District Co -ordinators/ Field Officers/Accountants/Cash Officers in a

branch where no Field Officer is posted; and all confirmed Specialist Officers in

JMGS-I.)

CGM/DMDs TEGSS I & TEGSS II

AGM(Regions)/DGMs

(Module)/GMs(Network )

Relationship Managers in CAG/MCG and

officials under the initiatives of BPR as

mentioned hereunder

TEGSS II

Rs 27,000/-

SMGS V

SECC/RACPC/CPCs

Heads/CRCs/ RM

(MCG)/ RM (CAG)

Rs 15,000/-

TEGSS I

Rs 26,000/-

SMGS IV

CPCs Heads/ RM

(ME)/ RM (MCG)/

RM (CAG)

Rs. 13,200/-

TEGS VII

(Network)

Rs 19,000/-

MMGS III

RM (ME)/ MGR-

MPSF/ Mkg. Officer

in SECC

Rs 10,800/-


TEGS VI

(Module)

Rs 15,000/-

MMGS II

RM (PB) / Sr. Mkt.

Executives in OSF/

MPSF

Rs 9,400/-

SMGS V

(Regions)

Rs 8,000/-

JMGS I

RM (PB)/ Sr. Mkt

Executives in OSF/

MPSF

Rs 7,800/-

Note:

The existing instruction s in regard to the reimbursement of entertainment

expenses on the basis of actual bills/receipts be done away with in view o f the fact

that it is now covered by Fringe Benefit Tax and no perquisite value is to be added

to the employees income for tax purp oses. The Officer may claim the entertainment

on certificate bases . (Ref: CDO/P& HRD/ -PM/38/2006-07 dated 07.10.2006)

(b) Club Membership

Officers in specified positions and officers in SMGS -IV & above, may be allowed to avail the facility of joining one Club in their area. Admission fee of Rs.1000/- and membership subscription not exceeding Rs.1000/ - per annum, may be reimbursed in such cases. Excess of annual subscription may be borne by the officer or claimed through his Personal Entertainme nt Quota (PEQ). In addition, local Bankers‟ Club membership may be allowed. The officers in TEGS VI and above, availing the facility of corporate membership of a club, will not be eligible for this fa cility

(c) Sundry Expenditure for supply o f Tea/Coffee/Cold drinks/Snacks etc.

(Ref: CDO/P& HRD/ -PM/38/2006-07 dated 07.10.2006)

Category of Officers Amount in Rupees p.a. MODs at Branches/LBOs/Dist Co - ordinators/ RDOs

1,200/- to 3000/-

Branch Managers 1,300/- to 3,250/- Main Branches, Specia l Branches, Zonal Offices, Overseas Branch, Regional Office, AGMs of Region and Departmental Heats at LHOs

5,000/- with the approval of circle CGMs

Officials in BPR initiatives, Relationship Mgrs in MCG,CAG

2,500/- to 3,000/-

The officers in SMGS IV & V and TEGS VI & VII at Corporate

Centre and its establishments have also been permitted to incur expenditure on tea/coffee/snacks upto the following limits on production of bills/receipts, etc. (Ref: CDO/P& HRD/ -PM/38/2006-07 dated 07.10.2006 )

SMGS – IV : Rs. 2,400/- SMGS – V : Rs. 3,000/- TEGS – VI : Rs. 3,600/- TEGS – VII : Rs. 4,800/-

44. REIMBURSEMENT OF MEDICAL EXPENSES INCURRED :


For Self 100% actual, subject to the ceilings of the maximum amount specified for a particular treatment, consultations etc. The rates for reimbursement of medical expenses are revised from time to time.

For Family 75% of the actual expenses incurred (Family includes wife, spouse, dependent parents, children).

Note:

1. The scheme for reimbursement of medical expenses upto 95% has now been

reviewed and undernoted improvements have been made in the scheme:

a. In case of diseases other than those listed in Annexure – I, the

additional reimbursement shall be considered as under:

Expenses incurred upto Rs. 1 lakh - 75% Expenses incurred over Rs. 1 lakh - 95%

b. In case of serious diseases detailed in Annexure – I, the reimbursement

shall be considered as under:

Expenses incurred upto Rs. 50,000/ - - 75%

Expenses incurred above Rs. 50 ,000/- and upto 1 lac 85%

Expenses incurred above Rs. 1 lac - 95%

(CDO/PM/CIR/39 dated 27.06.2002 )

2. Reimbursement of expenses for treatment of Psychiatric disorder in respect of

their eligible family members which will be, however, subject to the conditio n

that the expenses in respect of domiciliary treatment shall be for the period

stated in prescription; if no period is stated, the prescription for the purpose of

reimbursement shall be valid for a period not exceeding 90 days.

3. Ambulance charges or taxi/a uto rickshaw charges, where the facility of

ambulance is not established/available for removing the officer or his family

members from residence to the hospital/nursing home or from one hospital to

another hospital or from hospital/nursing home to residenc e on discharge may

be reimbursed. The officer may also be reimbursed with such charges for

shifting himself/patient for hospitalization purposes from the place of posting

to another center provided the treatment is not available at the place of duty

and it is a case of life emergency with a view to save life of the officer/patient

.treatment in respect of eligible family members, Ambulance charges.

( CDO/PM/16/CIR/49 dated 23.07.02.)

4. Scrutiny of Medical Bills – For details refer to CC letter No. CDO/PM/16/SPL/242

dated 29.05.03

5. Executive Health Check up Scheme – Scheme is effective for a further period of

3 years. Ceiling has been increased to Rs.3500/ and Rs.3700/ - for male and

Female officers respectively at major `A’ category Centres. For other Centers

limits may be fixed by the Circles, within the above stipulated amount. The

Checkup may be at centres outside the jurisdiction of the controlling ZO/Circle.

However, no traveling expenses and leave would be sanctioned. The list of the

tests covered under the scheme has been revised and annexed to Circular No.

CDO:P&HRD-PM/69/2004-05 dated 16.03.2005.

Definition of Family - The term „Wholly dependent child/parent/‟, as the case may be, shall mean such relative having a monthly income not exceeding Rs.2550/ p.m. If the income of one of the parents exceeds Rs.2550/- p.m. or the aggregate income of both the parents Rs. 2550/-p.m., both the parents shall not be considered as wholly dependent on the officer.


(CSL No.CDO:PER:23:98 -99 dt.26.5.98)

The facility of Medical aid /LFC may be allowed in case of a married daughter of the employee/officer only in exceptional circumstances, such as where she has been divorced, abandoned or separated from

her husband and is residing with and is wholly dependent on the employee/officer. (CSL No.CDO:PER:28:98 -99 dated 13.6.98)

45. LEAVE

The period of current leave year in respect of Privilege Leave and Casual Leave which was hitherto calendar year, i.e. January to December, has been changed to financial year, i.e. April to March, with effect from 1

st April,

2003.

(CDO/PM/16/CIR/80 dated 28.12.02)

(i) Privilege Leave :

One day for every eleven days of service on duty. M ay be accumulated up to 240 days, except where leave applied for has been refused on administrative grounds. However, period of privilege leave that is allowed to be carried over should necessarily be availed as early as possible, say within 3 months of t he following year. In extreme emergent situations, such carry over of leave may be extended up to a period of 6 months. Should this not be possible and the officer is due to retire, he will be permitted to encash a maximum of 240 days only. In addition, o fficers who are retiring in the middle of the year will be allowed to encash a maximum of 240 days only.

(CC letter No. CDO/PM/16/CIR/18 dated 9.6.2001)

Privilege Live (PL) will be calculate d for the year as on 31 st

March every year and accumulation o f PL shall be restricted to 240 days as per the existing instructions. However, as hitherto, in cases of refusal of PL, the accumulation of PL in excess of 240 days to the extent of leave applied and refused shall continue to be permitted as per extant ins tructions.

(ii) Casual Leave:

12 days in a year (financial year). Not more than 4 days casual leave to be availed of at any one time. May be prefixed or suffixed to or combined with Sundays/Holidays. Such Sundays/Holidays shall not be treated as part o f the casual leave.

The incumbents of the following posts are also eligible for casual leave:

Dy. General Managers at Main Branches;

Divisional Managers at Main Branches;


Branch Managers of divisionalised branches having the post of Manager (Accounts);

Divisional Managers not holding custody of security documents, valuables or locker keys etc.

(An officer may be granted casual leave for 12 days in the year of

retirement)

(iii) Unavailed Casual Leave

Casual leave not availed of in any year may be suffix ed or prefixed to sick

leave in the following three years.

(iv) Sick Leave:

(CSL No.:CDO:PER:9:98 -99 dt 6.4.98).

At the rate of 30 days (on half pay) for each completed year of service, maximum 18 months in entire service. Additional 3 mon ths for service beyond 24 years @ 30 days per year.

As a result of Karnataka High Court judgment dated 29.06.99, Bank has decided that additional sick leave of 3 months in terms of Rule 34 (4) of SBIOSR can also be sanctioned in accordance with the provis o to sub-rule 34 (2), i.e. for an absence of 45 days on sick grounds by debiting twice the number of days of absence.

(CSL No. CDO/PM/16/CIR/80 dated 20.01.2000)

(v) Special Leave/Extra Ordinary Leave (EOL) :

Study leave for a maximum period of 3 years , provided the officer has completed 5 years‟ service in the Bank and has more than 5 years residual service left after return from study leave.

Study leave will be granted only on one occasion for the above

purpose during his/her entire service;

The bond amount for study leave granted to officers in terms of instructions circulated vide CC letter no P&HRD/ CM/5/SPL/1557 dated 07.05.2002 stands as under: -

Period of Study Leave Bond Amount a) Up to 1 year Rs 7.50 lac b) More than 1 year and up to 2 years Rs 10.00 lac c) More than 2 year and up to 3 years Rs 15.00 lac

Extra-ordinary leave (EOL) on loss of pay fo r not more than 360 days


( not more than 90 days at a time, except for sufficient reasons) during the entire service, provided in very special circumstances, the Competent Authority may grant extra -ordinary leave on loss of pay to an officer up to a tota l period of 720 days. EOL may be sanctioned in the following circumstances: -

(a) Officer‟s own sickness;

(b) Sickness of officer‟s wife or children;

(c) For appearing in examinations;

(d) For prosecuting higher studies, in case of those who are not eligible for study le ave;

(e) Any other reason beyond the control of the officer.

Period Competent Authority

Note:

180 days cumulative DGM concerned

360 days cumulative GM concerned

720 days cumulative CGM

Beyond 720 days Group Executive/Dy.M.D.& CDO, CO, Mumbai, may condone absence.

The proposal for condonation of absence beyond 720 days (EOL) in respect of

deceased cases, in order to regularise the absence should not be put up for

consideration to Central Office. In suc h cases the absence of the officer should be

noted as such in his service sheet and the terminal benefits settled after recovering

dues and liabilities in the usual manner.

(C.O. letter No.NEG:ADM:13:05879 dt.23.6.98)

Restoration of seniority -

Up to 180 days - CGM

Beyond 180 days - Dy. M.D. & CDO, CO, Mumbai.

EOL may be granted when no privilege leave is due and when having regard to length of service sick leave is not considered justified. It may be granted in combination with or in contin uation of any kind of leave. Such leave will not count for pension, increment, etc. Seniority of the officer will also be affected. Competent Authority may approve restoration of seniority and to count the period of Extra -ordinary leave for the purpose of increment. It will, however, not reckon for pension.

(vi) Maternity Leave:


With effect from 1 st

April, 2000 leave up to a period of 6 months at a time may be granted to female employees by way of maternity leave including in respect of post -natal period or at the time of miscarriage or abortion, if the request is supported by sufficient medical certificate.

Maximum eligibility during the entire service - 12 months.

Maternity leave may be combined with leave of any kind unless provided otherwise .

In case of miscarriage/MTP/abortion maternity leave may be granted as a rule upto 6 weeks, on the basis of medical certificate/advice of a competent medical practitioner, i.e. a qualified Gynecologist.

In special/exceptional cases involving medical compl ications associated with miscarriage/MTP/abortion, maternity leave may be granted beyond 6 weeks if advised by a competent medical practitioner (qualified Gynecologist) but upto 6 months only on any one occasion, within the overall limit of 12 months durin g the entire period of service.

Leave for the purpose of adoption of child

With effect from 1 st

April, 2001 leave may also be granted once during service to childless female employee for legally adopting a child who is below one year of age till the chi ld reaches the age of one year, subject to a maximum period of two months on the following terms and conditions:

Leave will be granted for adoption of only one child. The adoption of a child should be through a proper legal process

and the employee should produce the adoption deed to the Bank for sanctioning such leave.

Maternity leave may be combined with leave of any other kind unless

provided otherwise.

46. ENCASHMENT OF LEAVE

One month‟s Privilege Leave can be encashed once in every block of four years at the time of availing of LTC/HTC or 15 days‟ encashment of leave in each block of 2 years while availing of LTC/HTC. For such encashment, Basic Pay, Dearness Allowance and House Rent Allowance (actual or notional), CCA and all other regular allowance s are admissible. Note:

For the purpose of computing leave encashment of an officer, who is staying in his

own house and is being paid HRA on capital cost basis, the actual HRA paid to an

officer should be taken into account for the purpose . (The concept of notional HRA is

applicable to the officers who have been provided with the residential accommodation by

the Bank (Leased/Bank‟s flats)

(CC letter No.CDO:PM:CIR:67:98-99 dt.19.03.1999)

Encashment of Leave for Donation to Prime Minister‟s Relief Fund:


The encashment of one day‟s additional Privilege Leave for donation to Prime Minister‟s Relief Fund, subject to his giving a letter to the Bank to

that effect and authorising the Bank to remit the amount to the Fund, may be allowed only once every calendar year, without linking it to availment of leave

travel concession. (CSL No.CDO:PER:31:97 -98 dt.19.5.97)

Leave encashment to Retiring Officers:

The retiring officers are permitted to encash privilege leave to their credit up

to a maximum of 240 days. In case of officials who have resigned after 1.4.2001, after giving due notice, are permitted to encash privilege leave to the extent of half of such leave to his credit on the date of cessation of service subject to a maximum of 120 days. .

(CC letter.No.CDO/PM/16/CIR/18 dated 9.6.2001)

The Ministry of Finance & Company Affairs CBDT New Delhi vide their letter F.No.275/192/2002 -IT(13) Vol.U dated the 28th January, 2003 has made the following modification in the instructions in regard to leave encashment on superannuation.

"This exemption will be further limited to the maximum amount specified by the Government of India Notification NO. S.O.588(E) dated 31.5.2002 at Rs 3,00,000/- in relation to such employees who retire, whether on superannuation or otherwise, after the 1st day of April 1998".

While no tax is to be deducted on leave encashment amount paid to employees/officers upto Rs.3,00,000/ - henceforth, the amount of tax deducted, if any, in the past but after 1.4.1998, will not be refun ded to the employee and the employee concerned may be advised to seek refund thereof by filing his income tax return.

(CDO/PM/16/CIR/80 dated 28.12.02) (C.S.L.No.CDO:PER:18:96 -97 dt.24.6.96) (Circular No. CDO/PM/CIR/16 dated 2.6.99)

Leave encashment in res pect of Officers who die while in service:

Where an officer dies while in service, his legal representative shall get sums, which would have been payable to the officer, if he had availed of the privilege leave he had accumulated at the time of his death. The salary & allowances for the un -availed privilege leave are paid to the widow without production of legal representation where legal complications are not foreseen, on the basis of an indemnity bond with two sureties acceptable to the Bank and each b eing good for the amount involved. The Competent Authority is Dy. General Manager for officers in Scale I to V working in the Module/Zonal Office. For officers working in the Local Head Office and those in Scale VI & VII, the Chief General Manager would exercise the power to waive production of legal representation.

47. STAFF ADVANCES


PERMISSIBLE DEDUCTIONS: Personal Loan/ Vehicle Loan/ Housing

Loan: In the light of instructions from Govt. of India, upto 60% of deductions

(which included deduction toward s principal and/ or interest towards proposed

loan), excluding deductions for savings such as Insurance Premium, RD

accounts, Savings/ Welfare fund of the society, extra deductions towards

Provident Fund, Festival advance etc., may be permitted while sanct ioning loan to

the staff on public terms and conditions or under schemes for staff.

(Ref: Circular No : CDO/ P&HRD -IR/5/2007-08 dated 07.05.2007)

(i) INDIVIDUAL HOUSING LOAN SCHEME ( vide CDO/ P& HRD -

IR/64/2007-08 dated 05.02.2008 )

Officers are granted housing loans for the purpose of acquisition/ construction

of flat/house at concessional rate of interest on the following terms & conditions: -

Eligibility : 5 years continuous service

Quantum : For Officers in all grades – 90% of the project cost

Or Rs 20 Lacs whichever Is lower

For Clerical Staff: 90% of the project cost Or Rs 12 Lacs whichever is lower

For subordinate Staff: 90% of the project cost Or Rs 8 Lacs whichever is lower

Rate of Interest : 6% p.a (simple interest )

The interest rate @ 6% p.a( simple) is applicable to all new as well as existing housing loan sanctioned prior to 01.02.2008 w.e.f. 01.02.2008 vide para 4(i) of

CDO/ P& HRD-IR/64/2007-08 dated 05.02.2008

Margin : 10%

Recovery : In 240 installments

(168 - for Principal) (72 - for Interest)

Note: The stipulated deduction should not exceed 60% of the gross monthly salary

Instalments are in the ratio of Principal: Interest (P:I)= 7:3

The loan is repayable in 240 monthly installments from salary & allowances drawn by Officers during service or pension etc., if the repayment period is extended beyond retirement at the request of the officer. The first instalment is due on 24 months from the date of disbursement of first instalment or 6 months after completion of project whichever is earlier. In case of ready build house/ flat/ tenement recovery will commence from the month following the month in which the advance is taken. .


For loans sanctioned prior to issue of Circular CDO/ P& HRD -IR/64/2007-08

dated 05.02.2008 , the original repayment schedule (i.e 180 instalments for

principal and 60 instalments for the interest ) will continue.

Primary Security: Equitable Mortgage of house

Collateral Line on PF : Will be noted

Clarification contained in Circular CDO/ P& HRD-IR/64/2007-08 dated 05.02.2008 :

The employees who have raised additional housing loan from the Bank at commercial rates may request the bank for permission to avail of the housing loan upto their entitlement as per the circular under reference for repaying outstanding amount in their housing loan on commercial rate on the following terms and conditions:

a) The additional hou sing loan at commercial rate of interest should

have been raised to meet part cost of the housing project as initially advised to the Bank in the housing loan application.

b) The facility is not meant for taking up additional construction etc, by revising the cost of the project.

c) The facility is available only as a one -time measure and has to be availed of before 30

th September 2008, the facility will stand

withdrawn on 30.09.2008 . d) The amount of additional housing loan for repaying loan at

commercial rate will be to the extent of its outstanding amount subject to the ceiling of revised housing loan limit under IHLS after ensuring a margin of 10% of the entire original project cost.

e) The original housing loan should have been availed of on or after 27.04.2001 i.e. the date of last revision of limits and the officer/ employee should not have availed of similar facility earlier.

f) Repayment of additional housing loan will be fixed (P:I=7:3) over the residual tenure so as to ensure that its liquidation coincides with liquidation of the main IHL

Note :

The stipulation of obtention of encumbrance certificate for a period of 30 years be

done away with and instead it would suffice if a non -encumbrance certificate for 13

years is submitted by the employee/officers desi rous of availing of the Housing

Loan. The revised instructions would be operative with immediate effect.

(CSL No.CDO:PER:73:98 -99 dt.2.11.1998)

MODIFICATION IN THE SCHEME: REF Circular CDO/P&HRD -IR/32/2008-09 dated

25.06.2008 (e-Circular N0 : 166/2008 -09):

(i) Employees having acquired one house after borrowing under IHLS with a part of loan on commercial rates or full loans on commercial rates and employees having acquired a new /bigger house after selling the old house by raising additional HL under IHLS a nd/ or by raising commercial loan partly/ fully are now permitted for enhancement in housing loan upto their entitlement and repay the commercial loan /can undertake


additional construction of the existing house subject to the stipulated repayment capacity. Loan raised from non -approved or non-verifiable sources are not eligible for the purpose. Even if the loan is raised from approved sources but not advised in the original loan application or raised subsequent to completion of construction/ purchase of ho use /flat with the Bank‟s loan will not qualify for the loan. The fresh loan sanctioned for the purpose needs to be liquidated within 240 months from the date of commencement of original repayment of housing loan.

(ii) Employees who had acquired one house by a vailing loan under

IHLS and have also acquired or propose to acquire a second house are now allowed to avail the difference between maximum revised

entitlement for their category and limit of initial housing loan and/ or additional housing loan for repair/ renovation/ alteration/ bigger house already availed under IHLS. The loan may be provided to acquire a

second house or to repay the borrowing on commercial rate either from the Bank or another Bank/ Financial Institution incurred to acquire a second house.

(iii) Where both the husband and wife are the employees of the Bank, only one of them can be granted loan equal to the combined amount calculated on the basis of their individual eligibility or the maximum permissible to an employee under IHLS, whichever is l ess.

(iv) Loan for repair/ renovation/alteration of the house/flat acquired

without Bank‟s finance: In cases where extension/ alteration/ renovation of the house/ flat or

apartment inherited or acquired by the employee from own resources is involved, the admi ssible amount of housing loan under IHLS has been decided to increase as under:

(a) 50 times the basic pay or Rs 10 lacs whichever is less,

in case of Officers (b) 50 times the basic pay and special pay ranking for

terminal benefits or Rs 6 lacs, whichever is les s, in respect of Clerical Staff

(c) 50 times the basic pay and special pay ranking for terminal benefits or Rs 4 lacs , whichever is less, in respect of Subordinate Staff;

Other terms and conditions for grant of HL under IHLS shall be applicable in such cases.

(v) Ceiling of 60% for maximum deduction from total emoluments : Any regular income from other sources as declared in the Income tax return may be taken into consideration to calculate percentage of deductions. The total monthly deduc tion should not exceed 60% of the gross monthly income of the employee. The instruction fo incorporate the other income for the purpose of 60% deduction is applicable only in case of Housing Loan but not for any other loans

(vi) Interest @ 5% p.a.(simple) will continue to be charged in all existing housing loans sanctioned/ disbursed under IHLS before the 5

th February


2008 for the initial loan amount outstanding upto Rs 1.10 lacs till full and final repayment of such loan

NOTE: Second Housing Loan at Commercial rate Housing Loan

Staff members have been permitted to avail of a second housing loan from the Bank also under the Bank‟s Housing Finance Scheme for the public at commercial rate of interest and on the same terms and conditions as applicable for the publi c, subject to the following guidelines: -

a) The housing loan availed of by the staff member under the staff

housing loan scheme should have already been fully liquidated by the employee (either by sale of the house or otherwise).

b) Loan may be extended to the employee even if the employee/spouse of the employee already owns a house and the employee has not availed of any loan under our staff housing loan scheme.

c) Confirmed employees having put in five years of total service (including probationary period but not temporary service) would only be eligible for the loan.

d) Total deductions from salary on account of all borrowings from the Bank as well as other sources, provident fund, income tax, etc., do not exceed 60% of gross emoluments. In other words, loans shall not be granted if the take home pay of any employee falls below 40% of gross emoluments. For calculation of 60%, the income from other sources as detailed in last acknowledged Income Tax Return may by taken into consideration for the purpose of Housing Loa n

only (Reference: CDO/P&HRD -IR/30/2008-09 dated 25.06.2008)

e) The loan would be sanctioned as per discretionary powers for sanction of housing loans under Personal Banking Advances for public.

f) All other terms and conditions of the Housing Loans Scheme as applicable for public viz. Margin, quantum of loan, repayment norms, rate of interest etc. would be applicable for these loans also.

g ) Staff members can avail Housing Loan at commercial rate of interest for period of 2 5 years as in the case of public.

h) Loans can be granted when the property is in the name of spouse of employees also, with certain conditions (CDO/P&HRD/IR/44/ 2005/06 dt.17.10.05)

i) The family member, who is a joint owner of the proposed property, will be co-borrower. He/ she should preferably have his/ her salary

account at the branch from where the housing loan is proposed to be availed and check off facility for his share of installment should be

available. If, however, it is not possible/ feasible to have the salary account at the branch, th e family member shall provide sufficient

number of post dated cheques drawn on the local Bank where his/ her salary is credited (Ref> CDO/ P&HRD -IR/48/2007-08

dated 27.11.2007)


j) The lien on PF balance of the employee for the amount of the loan will not be noted, irrespective of whether the loan is in single name of the employee or jointly with the family members, as the mortgage of the house to be acquired/ constructed alone will be sufficient to

secure Bank‟s loan as in case of public . (Ref: CDO/ P&HRD -

IR/48/2007-08 dated 27.11.2007)

k) It will, however, be ensured that at least one of the housing loan is repaid in the residual service period of the staff member or at the time of his/ her retirement, the Loan to Value (LTV) Ratio for both the loans i.e. the loa n under Individual housing Loan scheme and the loan on commercial terms under publ ic scheme is less than 75% (Ref: CDO/ P&HRD-IR/48/2007-08 dated 278.11.2007)

ADDITIONAL HOUSING LOAN AT COMMERCIAL RATE OF INTEREST TO STAFF

Additional Housing Loan can be g ranted to the staff members at commercial rate to meet the additional requirements, in case the amount permissible under IHLS is not sufficient to complete the project. Employees who are not eligible under Individual Housing Loan Scheme for any reason, lik e for acquisition of a second house, can raise home loan on commercial terms under public housing loan scheme. The interest on such housing loan raised by the employees on commercial terms are chargeable at 4.75% below SBAR subject to a minimum of 8% p.a. w.e.f 01.02.2008 with compounding at monthly intervals. The rate are also applicable to loans raised by employees, singly or jointly with a family member, under public scheme on commercial terms and conditions which will be determined by the cost of the pr oject and the condition that the total deductions on account of all borrowings from the Bank and other sources including deductions on account of all borrowings from the Bank and other sources including deductions PF, IT etc. do not exceed 60% of the gross emoluments.

(CDO/ P& HRD-IR/64/2007-08 dated 05.02.2008)

Second additional housing loan at commercial rate of interest

A second additional housing loan upto the enhanced ceiling can be sanctioned if the sanctioning authority is satisfied about the genu ineness of the claim of the officer with regard to increase in project cost .

Housing loan to employee on his promotion to officers grade

An employee, on his promotion in officers grade, may be permitted to avail housing loan upto entitlement of the grade /scale to which he is promoted for repayment of approved outside borrowings from sources like, LIC Housing Finance, HDFC, Staff Co -operative Credit Society etc. and/ or loan from our Bank at commercial rate of interest. The benefit may be extended from th e date of such promotion, whichever is later. The loan will be repaid as per original repayment schedule by suitably stepping up the amount of instalment The mortgage should be extended to cover the outstandings being taken over by recording a supplementar y recital in the books of the Bank.( Ref:CC Letter No. CDO/IR/CIR/28 dated 11.09.2003)

(ii) FESTIVAL ADVANCE


Eligibility : All officers, for any festival of choice, once in a year.

Quantum : One month‟s Basic Pay + D.A. - Max. Rs.20,000/-

Rate of Intt. : NIL

Repayment : 10 monthly installments. (CDO:IR:CIR:38 dated 13.11.2000 & CDO:p&HRD/IR/33 dated 11.08.2005 )

(iii) CONSUMER LOAN

The employees who have availed personal loan as per Circular No CDO/P&HRD - IR/65/ 2007-08 dated 06.02.2008 need to clo se existing consumer loan or otherwise can continue the existing loan but no fresh consumer loan will be opened for any employee.

(iv) MOTOR CARS/MOTOR CYCLE/SCOOTER:

(a) MOTOR CAR

(Revised w.e.f. 24.6.1997)

Eligible Employee: (only confirmed perman ent employees who are

members of Bank‟s PF)

a) Clerical Staff : Drawing Basic pay (10 th

stage) Rs5060/=(Rs 7940/= as per eighth bipartite) or more

b) Supervising Staff: Drawing Basic Pay of Rs 9820/=(Rs 13820/=as per settlement dated 02.06.05) or more

Loan eligibility: (Reference :CDO/P&HRD -IR/66/2007-08 dated 06.02.2008)

Category of Staff Clerical Staff Supervising Staff (OJMGS I to TEGSS II)

Managing Directors

Chairman

Maximum Quantum of Loan

Rs 4.50 Lacs

Rs. 7.00 Lacs Rs 10.00 Lacs

Rs 15.00 Lacs

Rate of interest 7% simple Margin 10% Repayment 120 months (P:I= 3:1)

Principal is recoverable in 90 monthly instalments and interest in 30 subsequent instalments. The repayment shall commence from the month following the month in which disbursement of loan is made.

Primary security Hypothecation of vehicle & Bank‟s charge with RTA Line on PF To be noted

Other terms and conditions stipulated in Circular CDO/P&HRD-IR/66/2007-08

dated 06.02.2008:

a)A clerical employee or an officer may avail loan for both a 2 -wheeler and a car but the aggregate of both limits sanctioned should be within the loan limit fixed for a car.


b)Employees may be allowed to raise car loan for replacement of the vehicle

five years after the date of raising the first loan, whether for new or used

vehicle, after liquidating the first loan along with interest in full.

c) The rationalization in interest rate is effective to all new Car loans and to the existing loans under staff schemes with effect from 01.02.2008

Note : A physically handicapped offic er drawing a Basic Pay of less

than Rs.13820/- p.m. shall be eligible for a loan for purchase of special motor car marketed by M/s Maruti Udyog Ltd., provided he has completed 5 years of continuous service in the Bank.

NOTE: The request of TOs, who are confirmed employees of he Bank, for grant of car loan during their training period can be considered , provided they are drawing minimum required basic pay of Rs. 13820/- per month.

The request of car loan made by other categories of the officers, such as JMGS I, Programmer-cum-Operators, who are similarly placed as TOs by virtue of their having been confirmed in Bank‟s service in their previous cadre may also be considered, provided they fulfill the condition of minimum basic pay of Rs. 13820/- per month.

Car loan to an employee on promotion to JMGS -I:

An employee upon his promotion to officers cadre will be eligible for car loan on concessionary terms and conditions. The loan should however, be repaid in 120 months from the date of original disbursement (i.e., in clerical cadre), the quantum

of instalment after becoming eligible for concessionary terms and conditions

should be so fixed that the balance outstanding and interest there on are repaid in the ratio of 3:1 as applicable to officers. The existing account shall be closed and fresh

account will be opened with suitable documentation. .( Ref:CC Letter No. CDO/IR/CIR/28 dated 11.09.2003 read with CDO/P&HRD-IR/66/2007-08 dated

06.02.2008)

(b) MOTOR CYCLES/SCOOTER

(As per Circular No CDO/ P& HRD -IR/75/2007-08 dated 27.03.2008)

Eligibility : All Officers (except Probationary Officers during probation)

Quantum : maximum Rs 60000/=

Margin : 10%

Rate of Intt. : 7% simple is effective to all new loan as well as existing loan w.e.f.01.02. 2008

Repayment : 84 monthly installments - 70 for principal & 14 for interest

(c) LOAN FOR REPAIR OF CAR OWNED BY OFFICERS :

(Cir.Memo.No.CDO:IR:CIR:77 dt.14.12.02)

Amount : 80% of the cost of repair or Rs.10,000/ -, whichever is less.

Rate of Intt. : 8.5% p.a. (simple) w.e.f. 1.4.2000

Repayment : 36 monthly installments


Periodicity : Once in 5 years. Second loan can be taken after 5 years of the first loan.

(v) PERSONAL LOAN

Pre-revised scheme

Purpose:

a) To meet the expenses on children higher education abroad or in professional college in India and their marriage(s).

b) To meet shortfall in the cost of house/flat proposed to be purchased

as also to meet the expenditure on major repairs to/renovation of house/flat.

c) To meet expenses connected with treatment for serious illness of

self/ dependents/ close relatives.

d) To finance, partly or fully, purchase of Motor Vehicle/Scooter/Motor

Cycle etc. and also for meeting shortfall in the cost of Motor Vehicle proposed to be purchased under Bank‟s existing Vehicle Loan Scheme.

e) Meeting expenses on major repairs to Motor Vehicle/Scooter/Motor

Cycle.

f) Purchase of audio/video equipment, home appliances, personal

computers etc.

g) To meet the travelli ng expenses of self/dependents to visit a place

outside India.

h) To repay the loans availed of from other institutions for the above -

mentioned purposes.

Loan eligibility: (Reference :CDO/P&HRD -IR/65/2007-08 dated 06.02.2008)

Category of Staff Subordinate Length of service in

years (only confirmed

permanent employees

who are members of

Bank‟s PF)

= or > 3 years but < 5 years


= or > 10 years

Quantum of Loan Rs 40000/- Rs 120000/- Rs 240000/- Category of Staff Clerical


Length of service in


permanent employees

who are members of

Bank‟s PF)



= or > 10 years

Quantum of Loan Rs 70000/- Rs 200000/- Rs 400000/- Category of Staff OJMGS I to OSMGS V Length of service in


permanent employees

who are members of

Bank‟s PF)



= or > 10 years

Quantum of Loan Rs 150000/- Rs 400000/- Rs 700000/- Category of Staff TEGS VI &

VII TEGSS I & II MDs Chairman

Length of service in


permanent employees

who are members of

Bank‟s PF)

= or > 10 years

= or > 10 years

= or > 10 years

= or > 10 years

Quantum of Loan Rs 9 Lacs Rs 12 Lacs Rs 15 Lacs

Rs 20 lacs

Rate of Interest (vii) 8% p.a. (monthly compounded) for Overdraft component

and/ or

(viii) 8% p.a. (simple) for the Demand Loan component under fixed repayment

Terms and condition for personal loan stipulated in Circular CDO/P&HRD-

IR/65/2007-08 dated 06.02.2008:

a) An option has been permitted to the employees to avail the loan as a

combination of Overdraft and Demand Loan. Demand Loan to the maximum extant of 50%

b) Interest @ 8% p.a. (simple) for demand loan component c) Demand Loan recovery on 5:1 basis i.e. 70 monthly instalments for

principal and 14 monthly instalments for interest. On liquidation of one demand loan, the employee can again avail the facility as per his/her eligibility. An employee is not allowed to have more than two demand loan account at any given time. The repayment commences from the month following the month in which disbursement of Demand Loan is made. In case of Overdraft, the interest is recoverable from the salary every month as at present.

d) If any employee is having existing O D limit , can avail the enhanced component in the form of Demand Loan.

e) Lien on PF balance of the employee will be noted. The unencumbered balance in PF (both Bank‟s and employee‟s share) must be equal to or more than the Personal Loan Limit as the last PF statement of the employee. For the purpose of calculating unencumbered balance in PF


account, lien on account of Car loan/ Vehicle Loan for 2 wheelers should

not be reckoned for calculating the unencumbered balance for sanction of

personal loan. (Reference: CDO/P&HRD -IR/31/2008-09 dated

25.06.2008)

f) For calculating the unencumbered balance in PF account for noting lien, Lien to the extent of Housing Loan may not be reckoned as housing loan is primarily secured by way of EM of the house.

g) Existing Consumer Loa n needs to be liquidated from personal loan limit or from own sources. No new Consumer Loan accounts will be opened.

h) The revised interest rate is effective to all new Personal Loans and to the existing loans with effect from 01.02.2008

i) Document is separate for CA(OD) and DL accounts

j) Total deductions should not exceed 60% of the gross monthly salary.

NOTE:

a) The outstanding , if any, in the loan account in respect of retiring

employees shall have to be fully recovered from the superannuation dues.

b) A subsequent loan may be sanctioned after a lapse of six months from the

date of closure of the previous loan.

c) The loan will be granted provided total deductions from salary on account

of all borrowings from the Bank as well as other sources, Provident Fund and

Income Tax etc. do not exceed 60% of gross emoluments.

The personal loan scheme has been modified vide CDO/IR/CIR/53 dated 7h August,

2002.

The other terms:

(i.) The loan will be sanctioned on written undertaking that he/she will not

avail any loan from outside sources including co -operative credit societies without prior written permission of the Bank and/or request the Bank to deduct instalments from his/her salary and remit to external agencies.

(ii.) The loan and interest will be serviced from the sa lary and allowance of the employee which will be credited every month in the loan account.

(iii.) Undertaking will be given to adjust dues from the Bank‟s and member‟s contribution to PF, Gratuity and Leave Encashment etc. payable to him. There will be extension of charge on the house/property, if any, acquired from the Bank‟s loan.

(vi) ADVANCE AGAINST PROVIDENT FUND:

Purpose : Prolonged illness of himself/dependents, to meet obligatory

expenses like marriage, funeral s or other ceremonies.

Quantum : 3 months Basic Pay (as a special case up to 6 months Basic Pay) or half the amount of own contribution and interest thereon,

whichever is less.


Recovery : 24 monthly equal installments for principal (in 36 installments,

if advance exceeds 3 months pay) - One or two installments for interest.

Rate of Interest: 1/5 % of total amount and recovered in one installment

after the last installment is repaid if the advance is repayable in 12/24 months and in two equal installments if advance is repayable in 36 instalments.

(vii) WITHDRAWAL FROM PROVIDENT FUND

Eligibility : 25 years of service or 50 years of age. No such condition for

housing purpose provided housing loan has been sanctioned.

Purpose Quantum

Lower of the OR * months B.P.

% of members contribution + Intt.

Building or acquiring house Actual cost including documentation cost

50 %

Higher education of children 3* 50 %

Marriage of son 3 to 6* 50 % Marriage of daughter or female relative if officer has no daughter

6 to 10* 50 %

Acquiring a house under the Bank‟s Housing Loan Scheme

Actual cost of house or site

50 %

NOTE:

i) If two or more marriages are solemnised, amount for each marriage will be permitted simultaneously.

ii) Withdrawal under rule 16(e) above permitted only once during the service.

(viii) DEMAND LOAN AGAINST BANK’S CONTRIBUTION TO PROVIDENT

FUND :

Purpose : To meet shortfall in margin required for housi ng loan.

Amount : 6 month‟s Basic Pay

Recovery : 60 monthly installments

Rate of Intt. : Rate applicable to Gold Loans to Staff. Interest is to be recovered as and when applied. Otherwise EMI to be stipulated.

(ix) COMPUTER LOAN SCHEME :

(i) Purpose: Purchase of Personal Computer (PC)/ Laptop including computer peripherals like UPS, printer, modem etc.


(ii) Eligible employees; All permanent employees with 2 years of serv ice including probation period.

(iii) Type of facility: Demand Loan

(iv) Amount of Loan: Upto a maximum of Rs 40,000/=

(v) Rate of interest: @ 5% p.a.(Simple)

(vi) Deductions: not exceeding 60% of Gross Salary

(vii) Repayment: (a) Deductions from sa lary in monthly installments spread over 36 (Minimum) to 60 (maximum) months beginning from the month subsequent to disbursement of the loan. The total number of monthly installments will be fixed in the ratio of 5:1 for recovery of principal and interest respectively. E.g. if repayment period is 60 months: principal will be recovered in 50 monthly installments and interest will be recovered in 1 0 monthly installments.

(b) The employee has the option to choose the number of installments within the range of 36 to 60 months

(c) For employees retiring in less than 36 months, the number/ amount of monthly installments should be suitably adjusted so as to ensure liquidation of the entire loan outstanding before the employees retires

(d) In case of cessation of service, the outstanding loan will be recovered from the terminal benefits

(viii) Margin: NIL

(ix) Security: Hypothecation of the PC/ Laptop/ hardware purchased

(x) Documents : DP Note/ DP Delivery letter & Hypothecation Agreement

48. RETIREMENT

In terms of guidelines issued by the Government of India regarding age of retirement of the Officers/Employees in the Bank, the age of retirement of all the Officers and Award Staff employees in the Bank henceforth will be 60 years instead of 58 years as hit herto. No extension shall be given to any

officer/award staff employee beyond 60 years of age. (CSL

No.CDO:PER:27:98 -99 dt.13.6.98)

49. VOLUNTARY RETIREMENT

An officer can opt for voluntary retirement after putting in 20 years pensionable service. Such officer will be eligible for proportionate pension


& usual terminal benefits. (Please see page No. 45 ibid for SBIVRS

dated 29.12.2000)

50. PRESENTATION OF MEMENTO ON RETIREMENT

Presentation of a memento, preferably a silver salver/article wi th suitable inscription/ legend is to be given in a get together of staff at the time of retirement on superannuation (excluding voluntary retirement or compulsory retirement etc.). This will be in addition to the memento given on completion of 25 years of service. The monetary ceilings are as under:

Category of Staff Ceiling on cost of memento

Sub-ordinate Rs. 500/-

Clerical Rs. 750/-

Officers in JMGS & MMGS Rs. 1250/-

Officers in SMGS Rs. 2000/-

Officers in TEGS VI & VII Rs. 4000/-

(For top executives in Special Scale I and above the amount would be advised to the office concerned by HRD department at Corporate Centre at appropriate time.)

51. REVISION OF PENSION SCHEME

The salient features of the amendments to the Pension Fund Rules w .e.f. 1.11.1993 are as under: -

i) Officers and Award Staff, who have completed a minimum of ten years pensionable service at the time they attained the age of 58 years, shall be eligible for pension.

ii) Service for the purpose of pensionary benefits will b e recorded till

the age of retirement.

iii) Dearness relief to pensioners will be at the rate agreed at the

industry level. The amount of such relief will be debited to the Pension Fund instead of the Charges Account.

iv) Commutation of 1/3 of pension has been a pproved. However,

employees who retired on or after the 1st January 1986, shall also be eligible to commute their pension w.e.f.1st November 1994 at

the above rate.

v) POs who had worked as clerks prior to their current appointment are

eligible for reckoning of pensionable service of the clerical cadre. *

* CDO/PM/16/CIR/44 dated 18.01.2001


(Chandigarh LHO Cir DO/PPG No. 4 of 2000 -2001 dated 21.11.2000, issued

on the basis of C.C. letter No. CDO/PM/16/CIR/34 dated 31.10.2000)

STATE BANK OF INDIA EMP LOYEES PENSION FUND RULES

REVISION IN PENSION

WHO RETIRED ON OR AFTER 01.11.2002

Reference: P&HRD e -circular Sl No 283/2006 -07 dated 25.08.2006

Reference: CDO/P&HRD -PM/8/2008-09 dated 03.05.2008

The employees / officers of SBI who retire or retired while in service or otherwise cease to be in employment on or after 01.05.2005, the pension would be determined with reference to the pay scales effective from 01.11.2002 as under: -

(a) Employees/ Officers having pensionable pay upto Rs 21040 /=+ Professional Qualification Pay (PQP), if any + FPP

50% of the average pay of last 12 months + ½ of PQP + ½ of FPP

(b) Employees/ Officer having pensionable pay exceeding Rs 21040/=+ Professional Qualification Pay (PQP) + FPP

40% of the average pay of last 12 months , subject to a minimum of Rs 10,520/= + ½ of PQP + ½ of FPP

(ii) The pension of the retirees for the period from 01.11.2002 to 30.04.2005 on the same basis as stated above but no arrears of pension and commuted value of pension is payable on account of such refixation of Pension prior to 01.05.2005. However, arrears in pension payable w.e.f.01.05.2005 onwards shall be released.

(iii) Dearness relief on pension may be granted at the same rate as is applicable in the industry i,e in respect of employees/ offi cers who retired on or after 01.11.2002, dearness relief shall be payable for every rise or be recoverable for every fall, as the case may be, of every four points over over 2288 points in the quarterly average of the All India Average Consumer Price Index for industrial workers in the series 1960=100, at the rate of 0.18% of the basic pension. This dearness relief shall be payable w.e.f.01.05.2005 and not prior to that.

(iv) Commutation of pension : It has also been decided to give effect to the

following provisions for commutation of pension.

(a) The pensioners who had opted for commutation prior to 01.05.2005, shall not be eligible for additional commutation on account of increase in pension.

(b) The pensioners who have opted for commutation on or aft er 01.05.2005, shall be eligible for commutation upto lumpsum payment of the fraction not exceeding

1/3rd

of the revised pension. However, if a pensioner had availed of commutation upto a particular fraction of the pension within the overall ceilings, as a bove, he

will be entitled to avail of the additional amount of commutation to the extent of the difference on the basis of the fraction so specified earlier. Accordingly, the

pensioners eligible for additional commutation value would be advised of their eligibility and shall be asked to inform the bank about their opinion for such


commutation within 90 days from the date of receipt of the advice about their eligibility. If the pensioner does not inform the Bank about his option within the stipulated period as above, he will forgo his right to claim commutation.

(v) Prorata of pension : For the purpose of calculation of basic pension, an average of the salary for 12 months immediately proceeding the date of retirement is taken into consideration. Several pens ioners have retired drawing partly pre-revised (pre 01.11.2002 salary scales) and partly revised pay (effective from 01.11.2002) during the 12 months immediately proceeding their retirement. For these pensioners it has been decided to abide by the IBA form ula on the same pattern as advised in Bank‟s Circular letter no CDO/PM/CIR/45 dated 28.01.1998 for updation of pension subject to pension ceiling specified above.

52. FAMILY PENSION SCHEME

Spouse and children of officers who die in service or after retirement are eligible for family pension on the following basis: -

The family pension is revised w.e.f. 1.5.2005 (Ref: CDO/P&HRD -PM/62/2007-08 dated

28.01.08) as under:

(A) Those who died or retired before 1.11.1993:

Substantive salary p.m. Rate of family pension p.m.

Rs. 1500.00 and below 30% of the substantive salary subject to minimum of Rs. 375.00 p.m.

Rs. 1501.00 to Rs. 3000.00 20% of the substantive salary subject to a minimum of Rs. 450.00 p.m.

Above Rs. 3000.00 15% of the substantive salary t o a minimum of Rs. 600.00 p.m. and maximum of Rs. 1250.00 p.m.

(B) In respect of employees retired/died on or after 1.11.1993 but before 1.4.1998:


Rs 2870.00 and below 30% of the substa ntive salary subject to minimum of Rs. 720.00 p.m.


Above Rs. 5740.00 15% of the substantive salary to a minimum of Rs. 1150.00 p.m. and maxi mum of Rs. 2400.00 p.m.


(C) Those retired/died on or after 1.4.1998 :


Rs 4210.00 and below 30% of the substantive salary subject to minimum of Rs. 1056.00 p.m.


Above Rs. 8420.00 15% of the substantive salary to a minimum of Rs. 1687.00 p.m. and maximum of Rs. 3521.00 p.m.

(D) Those retired/died on or after 1.11.2002 and on or after 1.5.2005:


Rs 5720.00 and below 30% of the substantive salary subject to minimum of Rs. 1435.00 p.m.

Rs. 5720.00 to Rs.11440.00 20% of the substantive salary subject to a minimum of Rs. 1 715.00 p.m.

Above Rs. 11440.00 15% of the substantive salary to a minimum of Rs. 2292.00 p.m. and maximum of Rs. 4784.00 p.m.

NOTE: In the case of part time employees, the minimum and maximum amount of family pension shall be in proportion to the rate of scale wages drawn by the employee.

Other relevant information as per pension rule:

i) If death occurs after one year of pensionable service but before the

completion of 20 years of pensionable service : As per clause (D) above

ii) If death occurs after 10 years of pensionable service :

a) For a period of 5 years from the date of death, full pension to which the employee/officer would have been eligible for, if he had retired from service.

b) Family pension at the rates mentioned in Clause (D) above, from the month following the completion of 5 years.

iii) If death occurs after retirement but before expiry of 5 years:

a) For the balance period till the employee would have completed 5 years after retirement full pension that the of ficer was drawing immediately before his death.


b) Thereafter family pension at the rates mentioned in clause ( D) above.

iv) If death occurs after 5 years of retirement ;

Family pension shall be payable to : -

a) The widow during her lifetime provide d she does not remarry.

b) If the wife has predeceased the pensioner to children in the order of dates of Birth. Son till he attains age of 25 years or is gainfully employed. To daughter till she attains 25 years of age or is gainfully employed or marri ed whichever occurs first.

If the income from the employment in the case mentioned in (b) above is less than the family pension, which was being paid or would have become payable, the family pension to the extent of the shortfall will be payable.

53. GRATUITY (Rule 46.2)

The various provisions of the Gratuity payment are as under: -

a) For an employee who is eligible for pension and has put in a minimum of 5 years service, Gratuity is payable under the Payment of Gratuity Act, 1972. The amount will be payable @ 15 days wages for each completed year of service on the basis of 26 working days in a month, subject to a ceiling of Rs.3.5 lacs to those employees who have retired on

or after the 24th

September 1997. For the purpose of Gratuity, wages include the following:-

i) For Award Staff :

Basic Pay + D.A. + Personal Allowance + Fixed Personal Allowance +

Professional Qualification Allowance + Special Pay + Acting Allowance

ii) For Officers

Basic Pay + D.A. + Personal Allowance + Fixed Personal A llowance +

Professional Qualification Allowance .

b) For an employee who is not eligible for pension and who has put in a minimum 10 years of service, Gratuity is payable as per the Award/Service Rules. The amount will be payable @ one month‟s basic pay for each completed year of service subject to a maximum of 15 months pay + further additional gratuity @1/2 month‟s pay for each completed year of service beyond 30 years of service. No monetary ceiling is fixed. c) In the case of a deceased empl oyee, gratuity is payable to the family/nominee, as the case may be as follows: -

For Award Staff as per Award :

(i) No Service criteria is stipulated for sanction of this Gratuity.

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(ii) The amount will be payable @ one month pay for each completed year of service subject to a maximum of 15 months pay + additional gratuity @ ½ month‟s pay for each completed year of service beyond 30 years of service + further additional gratuity @ ¼ month‟s pay for each completed year of service between 16th and 30th year.

For officers as per Compassionate Gratuity Rules

(i) No service criteria is stipulated for sanction of this Gratuity.

(ii) The amount will be payable @ one month pay for each completed

year of service subject to a maximum of 15 months pay + additional gratuity @ 1/2 month‟s pay for each completed year of service beyond 30 years + Further additional gratuity @ ¼ month‟s pay for each completed year of service between 16th and 30th year subject to a maximum of Rs.3.50 lacs.[ CO LETTER NO. CDO/PM/ CIR/65

dt. 8th

March 1999]

OVERDUE INTEREST ON DELAYED PAYMENT OF GRATUITY

If the amount of gratuity is not paid by the employer within the period specified, the employer shall pay simple interest @ 10% p.a. from the day gratuity becomes payable to the date of its act ual payment. No overdue interest is payable where the delay is due to the fault of the employee or his legal heirs/nominees.

54. LEAVE ENCASHMENT ON SUPERANNUATION OF EMPLOYEE

The cash equivalent of leave salary payable to a government employee for leave standing to his credit at the time he retires or superannuated or otherwise is tax free. For other employees, this exemption is subject to the least of :

8 months‟ average salary ( calculated on the basis of average salary during 10 months precedi ng the employees‟ retirement or superannuation ).

Cash equivalent of leave salary on respect of the period of earned leave standing to the credit of the employee.

The amount of leave encashment actually received.

Rs. 3,00,000/- (revised from Rs 2,40,000/ -).

55. SBIOSRS 1992 - RULE 5 : RECEIPT AND RETENTION OF HONORARIUM/

REMUNERATION Rule 51 (4) of SBIOSR

An officer can retain upto Rs. 40,000/- per annum and excess should be surrendered to the Bank. For other details please refer the circular No

CDO/P&HRD-PM/26/2008-09 dated 11.06.2008


56. SBIOSRS 1992 - RULE 59 (V) : PERSONAL GUARANTEES FOR LOANS

TO RELATIVES/OTHERS

On further review of the matter, it has been decided that the competent authority for granting permission to officers to stand as guarantor s for loans involving commercial transactions, the powers are now vested with the CGMs of the Circles and CGM (P&HRD) in case of staff working in Corporate Centre and at its establishments." This supersedes the earlier Central Office circular PER/58/99 - 2000 dated 02.03.2000 and PER -31/99-2000 dated 01.09.1999.

(Circular No. CDO:IR:CIR:59 dated 28.8.02)

(The above instructions are also applicable to the Award Staff employees.)

57. SHARES HELD UNDER EMPLOYEES QUOTA - RULE 61(i)

Under the extant instructions Bank has prohibited acquisition of shares under Employees Quota by our officers/employees.

Under the new instructions acquisition of shares of ot her companies would be violative of Rule 61(i) of SBIOSRs – 1992, even if the officer had acquired the same while being on deputation to that company. This will constitute as misconduct under Rule 66 of the above rules.

58. SBI Scheme for payment of Ex -gratia lump-sum Amount in lieu of

compassionate appointment

(Ref No. CDO:P&HRD/PM/28 dated 04.08.2005)

1. Eligible Employee:

a. Employees dying in harness b. Employees seeking premature retirement due to incapacitation before reaching the age of 55 years c. Service records are not blemished on account of disciplinary action

2. Ex-gratia Amount :

a. Maximum: Rs. 8.00 lac Subject to monthly income of the family from all sources is less than 60% of the last drawn gross salary (net of tax) (Calculation as per paragraph 9 (b) of aforesaid circular ).

3. Time Limit for application :

a. 6 months from the date of death b. In case of 1(b) above 2 months from the date of retirement


ADDENDUM

1. Circular Letter No. CDO/P&HRD/-LANDD/43/2007-08 dated 26.10.2007 HRD: Recognition of BMs Chairman/CGMs Club - Felicitation to the members admitted to the above stated Clubs revised

2. Circular Letter No. LHO/CDO/P&HRD/42/1999 -2000 dated 9.03.2000

(Hyderabad LHO): Performance Appraisal System (PAS)/AAR Format - Doubt has been clarified whether the AARFs is required to be compiled if an officer has worked in the Bank only for a part of the year.

3. Circular No. Per/59/1999 -2000 dated 2.3.2000 (Hyderabad LHO):

Scheme for reimburse ment for CISA (Certified Information Systems Auditor) exams - As per the revised instructions it has been decided to permit reimbursement of the annual maintenance fee payable to all CISA qualified officers to keep their certification alive, even if they h ave completed the course before 20.04.1999 (those completed latter are in any case eligible).

4. Central Office letter No. CDO/IR/CIR/10 dated 2.06.2000:

Consequent to revision of salary scales of staff members, it has been decided to revise the eligibility of the employees for reimbursement of admission and tuition fee. This will be up to Rs. 12,540/ - per month (maximum in JMGS -I).

5. Silver Jubilee Award ( Circular No : CDO/p&HRD -LANDD/10/2007)

In view of the representations received for revising upward the am ount of award, considering all round increase in costs the ECCB at its meeting on 12.05.2007 has approved to enhance the amount of Silver Jubilee Award from Rs. 2000/- to Rs. 5000/-.

6. JMGS I officers enhancement in passing/signing powers: (CC letter

S&P/MGK/82 dated 17.05.2001)


Passing powers

Cash Payments – Rs. 1, 00,000/- Transfer & Clearing payments - Rs. 4, 00,000/-

Signing powers

Individually - below Rs. 50000/ - Jointly - Unlimited

7. Compensatory Off for working on holiday/Sunday: CC have i ssued detailed guidelines relating to permitting / availing compensatory off to supervising staff members. (Letter No. CC/CDO : PM: 16: CIR: 29 dated 11.09.2000. )

8. Staff: Supervising, SBI Officers Service Rules 1992, Sanction of Study

Leave to Officers: Please refer to CC letter no. P&HRD/CM/5/SPL/1557 dated 7

th May, 2002.

9. Staff: Supervising, Evaluation of AARFs, Treatment for

Voluntary/Involuntary Absence. Please refer to CC letter No. P&HRD/CM/8/ SPL/1541 dated 1.4.2002.

10. Staff Supervising, Special area Al lowance – Please refer to CC letter No.

CDO/PM/16/CIR/20 dated 15.5.2002.

11. Payment of Compensation to Employees in the event of death while on

duty or as a result of dacoity/robbery/attack by terrorists or disability/serious injury etc. suffered while on d uty – Please refer to CC letter No. CDO/PM/CIR/46 dated 17

th July, 2002.

12. Revised scheme for appointment on Compassionate Grounds for

dependants of deceased employees/employees retired on medical grounds – Please refer CC letter No. CDO/PM/18/SPL/262 dated 22

nd May, 2002

and CDO/PM/18/SPL/1921 dated 17.03.03.

13. Scheme for Exemption from Mandatory assignments for Bank Officers _

please refer CC letters No. P&HRD/CM/8?SPL/35 dated 14 th

June, 2002 and P&HRD/CM/8/CIR/48 dated 19

th July, 2002.

14. Staff: Supervising, Performance Appraisal System (PAS), Annual Appraisal

Report (AAR), Second Review – Dispensing with the system of approval of Annual Appraisal Report by Appointing Authority with effect from AARs as on 31.03.08 and onwards.

15. HRD : Incentive Scheme for Pr ofessional Qualifications, Oracle Certified

Professional Examination - On successful completion, examination fees paid by an employee will be reimbursed on actual basis upto a maximum of Rs

30,000/- (Rupees Thirty Thousand only), on production of satisfact ory documentary evidence. Besides, an honorarium of Rs 5000/ - ( Rupees Five Thousand only) will be paid for successful completion of any of the two examinations. The scheme will be implemented with effect from date of


ECCB approval ( i.e. 14. 02. 2003 ) . – For details refer to CC letter No. HRD/CDO/50 dated 04.03.03.

16. HRD : Incentive Scheme for Professional Qualifications, Certified Information Systems Auditors (CISA), Additional Incentive – CISA qualified officials can become members of Information System s Audit & Control Association (ISACA), USA and local chapters of ISACA in India and the membership cost will be reimbursed from the year 2003. For details refer to CC letter HRD/CDO/50/17 dated 7

th April, 2003.

17. Scheme of Delegation of Financial Powers, Ge neral Matters 2003 – For

details refer to CC letters No. ORG/1296 dated 28.03.03, PRM/S/127 dated 31.03.03 and ORG/40 dated 12.04.03.

18. Executive Selection System, Modifications - Promotions to the grades

TEGS VI, TEGS VII and TEGSS I – For details refer to CC letter No. P&HRD/CM/11/SPL/CIR/6 dated 28.05.03.

19. Executive Selection System, Introduction of Fast Track Channel and

Modification of PAF for promotion to TEGS VI – For details refer to CC letter No. P&HRD/CM/11/SPL/160 dated 02.06.03.

20. Staff Supervising, submission of Statement of Assets and Liabilities – For

details refer to CC letter No. CDO/PM/17/CIR/4 4 dated 02.12.2004.

21. Staff : Award and Supervising – Loans availed from Cooperative Credit

Societies – For details refer to CC letter No. NBG:P&HRD:I R:155 dated 25.07.03.

22. Staff Supervising : Promotion Policy for General Cadre Officers : For

promotions upto SMGS V – For details refer to CC letter No. CDO/P&HRD/CM/8/2003 -04/CIR/35 dated 08.09.2003.

23. The SBI Retired Employees Medical Benefit Scheme – II – For details refer

to CC Letter No. CDO:PM:16:CIR:13 dated 27.06.03.

24. Individual Housing Loan Scheme – letting out of houses - For details refer

letter CC Letter no. CDO:IR:CIR/66 dated 25.11.2003

25. Grant of Loan to officers/employees on commercial rates - For details refer

letter CC Letter no. CDO:IR:CIR/68 dated 02.12.2003

26. Grievance Redressal system (GRS) in State Bank of India - For details

refer letter CC Letter no. CDO:IR:CIR/62 dated 21.11.2003

27. Scheme for grant of Personal Loans – For details refer letter CC Letter no.

CDO:IR:CIR/63 dated 21.11.2003

28. Bankassurance tie up – General Insurance – Honorarium to the officers/staff of Bank - For details refer letter CC Letter

no.HRD/CDO/94/878 dated 24.11.2003.


29. Indian Institute of Bankers (IIB), Mumbai – continuing professional development programme - For details refer letter CC Letter no.HRD/CDO/50/412 dated 23.07.2003

30. Issuance of service certificate to ex -officers – For details refers CC Letter

No. CDO/PM/1413/CIR/43 dated 22.09.2003

31. SBI OSR Rules 1992 – Rule 57 – Bringing Political or Outside Influence –

For details refer CC Letter No. P&HRD/CM/5/APL/246 dated 02.07.2003

32. Noting and cancellation of Lien on PF Balance – For details refer CC Letter

no. CDO: IR: CIR/14 dated 30.06.2003.

33. Scheme for sponso ring Officers for Management/Higher studies abroad -

For details refer letter CC Letter no.HRD/CDO/50/973 dated 10.12.2003

34. The SBI Retired Employees Medical Benefit Scheme II – For changes refer

to CC letter CDO / PM / 16 /CIR / 13 dated 26.06.2004.

35. SBIOSR – Waiving of Domestic Enquiry in respect of minor penalty proceedings under Rule 67 (e) – Rule 68 (2) (i) , Rule 68 (3) (iii) , Rule 68 (4) (iv) , Rule 69 (2), Rule 69 (3) (i) amended. CC Letter No. CDO/PM/12/CIR/32 dated 22.09.2004.

36. Staff Miscellaneo us –HRA/CCA as per 2001 Census: Centres reclassified as

per population group. CC Letter No. CDO/IR/CIR/38 dated 02.11.2004.

37. Staff Miscellaneous – Loans/Advances on Commercial Rates: The revised

interest rates are provided in CC letter No. CDO : IR: SPL: 386 dated 08.01.2005. The staff is provided an opportunity to exercise one -time offer to the revised rates within 60 days from the date of the Circular. The interest application on Commercial Rates will be on compounding basis.

38. Officers in TEGS may avail the facility of Car outside the headquarters

while they are on leave/LTC/HTC from out of the pool of Cars available at LHO centres. CC No CDO/P&HRD -PM/62/2004-05 dated 09.03.2005.

39. The Bank has approved a scheme of `Job Families‟, which is a cluster of 10

jobs/roles calling for related skills and knowledge requirements. CC NO. CDO/P&HRD-CM/76/2005-06 dated 01.03.2006 & 85/2005 -06 dated 21.03.2006

40. The fitment formula for officers who are promoted on or after 01.11.2002

has been restructured vide circular N umber CDO/P&HRD -IR/65/2006-07 dated 07.02.2007.

41. The facility of granting of an additional increment who are fitted at the first

stage of pay scales on promotion to JMGS I,II and III has been extended to Officer to Scale IV and above from the year 2003 -04 onwards provided they


were in service on 01.11.1993 and are fitted at the minimum of the next scale of promotion. (Ref: CDO/P&HRD -PM/52/2006-07 dated 16.12.2006.

42. Bank has extended the long felt need amongst bankers to enable officers to

initiate legal act ion against private parties who, with malafide intention,

make baseless allegations, pass derogatory remarks, lodge false complains

etc. , in matters arising our of bonafide execution of Bank‟s work. The

detailed guidelines in this respect is incorporated in Circular No

CDO/P&HRD-PM/3/2007-08 dated 25.04.2007.

43. Honorarium for AMFI : Please refer circular: CDO/ P& HRD/ - LANDD/24/

2007-08 dated 11.08.2007

44. Honorarium for NSDL Certificate: Please refer circular: CDO/ P& HRD/ - LANDD/21/ 2007-08 dated 11.08.20 07

45. Honorarium for Insurance Certificate: Please refer circular: CDO/ P&

HRD/- LANDD/23c/ 2007 -08 dated 11.08.2007

46. Award for AGMs of Regions: Please refer circular : CDO/ P& HRD/

LANDD/ 34 dated 14.09.2007

47. Staff Suggestion Scheme: Circular NBG/ S&P/ 2 /07-08 dated 05.09.2007

48. Self nomination for training : Procedure: Circular: CDO/ P& HRD/ LANDD/

28 dated 27.08.2007

49. Manadatory PAN Number for all employees: CDO/P&HRD -PM/ 35/2007-08

dated 27.09.2007

50. Management education for Bank‟s Officers_SPJIMR - EDP: CDO/ P&HRD-

LANDD/47/2007-08 dated 15.11.2007: Reimbursement of examination fee of Rs 2000+ cost of course material of Rs 240 to officer on successful completion of the course

51. Certificate Course on AML & KYC: Reimbursement of actual examinations

fees/ registration fees & Reimbursement of course material brought out by IIBF amount Rs 110/= and honorarium Rs 2000 : CDO/ P&HRD- LANDD/7/2007-08 dated 08.05.2007

52. Scheme for reimbursement of fee and honorarium for Certified Financial

Auditor (CIA) examination of t he Institute of Internal Auditor: India: CDO/ P & HRD-LANDD/ 6/2007-08 dated 08.05.2007

53. Scheme for Reimbursement of Examination Fees & Payment of

Honorarium for Financial Planning & Wealth Management : Certified Financial Planner (CFP) by Fianancial Plan ning Services Board (India) & Post Graduate Diploma in Financial Advising (PGDFA) conducted by IIBF: CDO/ P&HRD-LANDD/79/2006 -07 dated 28.03.2007


List of Furniture provided for officers in

JMGS I/MMGS II/MMGS III/SMGS IV/SMGS V

Sl Name of the items Grade of Officers

Annexure I

No JMGS MMGS MMGS SMGS SMGS (I) (II) (III) (IV) (V)

01 3 piece Sofa Set 1 1 1 1 1 02 center table 1 1 1 1 1 03 Show case 1 1 1 1 1 04 Single bed /double bad (with/ without 4/2 4/2 4/2 4/2 4/2

mattress) 05 Dining Table 1 1 1 1 1 06 Dining Chairs 6 6 6 6 6 07 Writing Table 1 1 1 1 1 08 Writing Chair 1 1 1 1 1 09 Dressing Table with/ without stool 1 1 1 1 1 10 Meat Safe 1 1 1 1 1 11 Peg table 2 2 2 2 2 12 Bedside Table 2 2 2 2 2 13 Inverter 1 1 1 1 1 14 Carpet 1 1 1 1 1 15 Sofa-Cum-Bed 1 1 1 1 1

16 Telephone Table with seating

arrangement 1 1 1 1 1 17 Steel/ aluminium kitchen rack 1 1 1 1 1 18 Garden Chairs 4 4 4 4 4 19 Computer Table 1 1 1 1 1 20 Computer Chair 1 1 1 1 1 21 Water purifier 1 1 1 1 1 22 Washing Machine 1 1 1 1 1 23 Refrigerator 1 1 1 1 1 24 Air conditioner (upt o 1 ton) 1 1 1 1 1 25 Oven toaster grill/ Microwave oven 1 1 1 1 1 26 Cooking range nil nil nil nil 1 27 Vacuum cleaner 1 1 1 1 1 28 Mixer Grinder 1 1 1 1 1 29 Colour TV 1 1 1 1 1 30 TV Trolly 1 1 1 1 1 31 Iron 1 1 1 1 1 32 Ironing Table 1 1 1 1 1 33 Set Top Box ( conditional Access

System/DTH) wherever applicable 1 1 1 1 1

34 Room Heater 1 1 1 1 nil


Annexure I (contd..)

Sl Name of the items JMGS

No (I)

MMGS

(II)

MMGS

(III)

SMGS

(IV)

SMGS

(V)

35 DVD/VCD/MP3/Home theatre 1 1 1 1 1 36 Ceiling Fan 4 4 4 4 4 37 Tube light 6 6 6 6 6 38 Chandelier 1 1 1 1 1 39 Geyser 1 1 1 1 1 40 Steel Almirah 2 2 2 2 2 41 Air Cooler 1 1 1 1 1 42 Dish Washer nil nil nil nil 1 43 Wardrobe (wooden) nil nil nil nil 1 44 Shoe Rack 1 1 1 1 1 45 Wall Unit nil nil nil nil 1 46 Kitchen chimney hub nil nil nil nil 1 47 Food Processor nil nil nil nil 1

Curtains, mosquito curtains and / or

48 netlon screens + stiching charges

(Amount in thousands)

Amount in thousands

9 10 10 10 10

Overall ceilings in Rs ( in thousands ) 90* 100* 100* 110* 175*

Annual maintenance charge inclusive

of charges of washing of curtains

(Amount in thousands)

9 10 10 11 12

* Exclusive of taxes



Top Executive Grade Scales VI and VII

AnnexureII

Sl No Items Max no

of items not to exceed

01 Sofa Set (3 piece) with soft cushions (as per requirement) 1 set 02 Centre Table 01 03 Peg Table 02 04 Sofa cum Bed with 2 Sofa Chairs and 2 Bolsters 01 set 05 Folding partition between living/ dining room (wooden) 01 06 Carpet (Centre piece) 02 07 Wall Unit (H7‟-L6‟) 01 08 Show Case 01 09 Corner piece/ show Case (wooden/ wrought iron/ brass) 01 10 Rocking Chair (Wooden) 02 11 Dining Table + 6 chairs 1 set 12 T V Cabinet 01 13 Telephone Table with seating arrangement 01 14 Single bed/ Double bed with box/ without box (with/ without

mattresses and pillows) 4/2

15 Folding cot 02 16 Coat Stand 01 17 Bedside Table 04 18 Wardrobe (Wooden) 02 19 Towel Stand 02 20 Dressing Table with stool 2 sets 21 Garden Chair 94) + Table + Soft Cushions 1 set 22 Nest of Tables (wooden) 1 set 23 Divan with head rest + bolster 1 set 24 Divan + Mattress (for servant) 1 set 25 Linen Box 01 26 Side Table 06 27 Book Case 01 28 Writing Table + Chair 2 sets 29 Computer Table 01 30 Computer Chair 01 31 Secretary Unit (Wooden) 01 32 Side Board 02 33 Stool 02 34 Shoe Rack 01 35 Tea Trolley 01 36 Kitchen Rack/ Cabinet 01 37 Meat Safe 01 38 Ironing Table with Iron (steam -cordless/ with cord) 1 set


39 Colour TV (LCD 26”) 01 40 DVD (with recording facility of video to DVD+R/+RW, capable of

playing JPEG format 01

41 Home Theatre (5.1 Channels or more) 01 42 Music System (5000 W PMPO or more) 01 43 Washing Machine (fully automatic - top loading- 7 KG load or

more ) with trolley and rat mesh) 01

Sl No Items Max no of items not to exceed

44 Refrigerator (550 litres approx) 01 45 Air Conditioner- Window/ Split 1.5 tonn e 02 46 Massage Chair 01 47 Foot Massager 01 48 Treadmill (Manual/ Electronic) 01 49 Pedestal Fan 02 50 Microwave Oven (30 litres or larger - with convention, grill, multi

stage cooking, auto defrost, child safety lock, variable cooking

power levels)

01

51 Food processor/ West Grinder 01 each 52 Cooking Range ( with rotisserie, separate oven and grill

compartments, 4 gas burners with automatic ignition system,

timer, safety switch etc)

01

53 Vacuum Cleaner 01 54 Water purifier (with reverse osmosis technology) 01 55 Dish Washer 01 56 Kitchen Chimney Hub – Metallic (with charcoal and grease filter) 01 57 Electric gadgets like table lamp, toaster, oven, room heater,

blower, electronic clock, coffee/ tea maker, rice cooker etc. As per

requirem

-ent 58 Special Decorative - light fitting/ bed lamps/ standing lamps As per

requirem

-ent 59 Inverter 02 60 Curtains, netion screens & mosquito curtains + stiching charges As per

requirem

-ent 61 Plants + Containers 06

Overall monetary ceiling :: Rs 4 lac exclusive of taxes Important:

a) The above list is exhaustive. An officer may choose the items of furniture from the list within the overall ceiling fixed for his grade

b) All the items, including wooden furniture, should be of reputed brand. Where, in case of sma ll items, it may not be possible to get a branded item, purchase should be made of items of good quality from reputed dealers/ suppliers

c) The cost of curtains shall be within the ceiling fixed for furniture d) Periodicity norms:

Sl No Items periodicity

01 Replacement of curtains Change of occupancy/ 3

years


02 Replacement of pillows & bolsters --do-- 03 Replacement of upholstery for sofa set, sofa -cum-

bed, dining./ writing chairs, soft cushion etc

(including replacement of foams)

Change of occupancy/ 3

years

04 Dry cleaning of curtains 06 months 05 Dry cleaning of upholstery & cleaning of carpet 03 months


Top Executive Grade Special Scales I

AnnexureIII

Sl No Items Max no


01 Sofa Set (3 piece) with soft cushions (as per requirement) 2 set 02 Centre Table 02 03 Peg Table 04 04 Sofa cum Bed with 2 Sofa Chairs and 2 Bolsters 01 set 05 Folding partition between living/ dining room (wooden) 01 06 Carpet (Centre piece) for living room & b ed room 02+02 07 Wall Unit (H7‟-L6‟) 01 08 Show Case 01 09 Corner piece/ show Case (wooden/ wrought iron/ brass) 02 10 Rocking Chair (Wooden) 02 11 Dining Table + 8 chairs 1 set 12 T V Cabinet 01 13 Telephone Table with seating arrangement 01 14 Single bed/ Double bed with box/ without box (with/ without


15 Folding cot 02 16 Coat Stand 01 17 Bedside Table 06 18 Wardrobe (Wooden) 02 19 Towel Stand 03 20 Dressing Table with stool 3 sets 21 Garden Chair (6 ) + Table + Soft Cushions 1 set 22 Nest of Tables (wooden) 1 set 23 Divan with head rest + bolster 1 set 24 Divan + Mattress (for servant) 1 set 25 Linen Box 01 26 Side Table 06 27 Book Case 01 28 Writing Table + Chair 2 sets 29 Computer Table 01 30 Computer Chair 01 31 Secretary Unit (Wooden) 01 32 Side Board 02 33 Stool 02 34 Shoe Rack 01 35 Tea Trolley 01 36 Kitchen Rack/ Cabinet 01 37 Meat Safe 01 38 Kitchen sideboard Service Cabinet 1 39 Ironing Table with Iron (steam -cordless/ with cord) 1 set


40 Colour TV (LCD 32”) 01 41 DVD (with recording facility of video to DVD+R/+RW, capable of





45 Refrigerator (600 litres to 650 litres approx) 01 46 Water Cooler 01 47 Air Conditioner- Window/ Split 1.5 tonne 03 48 Massage Chair 01 49 Foot Massager 01 50 Treadmill (Manual/ Electronic) 01 51 Pedestal Fan 02 52 Microwave Oven (30 litres or larger - with convention, grill, multi


power levels)

01




01



requirem

-ent 60 Special Decorative - light fitting/ bed lamps/ s tanding lamps As per

requirem


requirem



e) The above list is exh austive. An officer may choose the items of furniture from the list within the overall ceiling fixed for his grade

f) All the items, including wooden furniture, should be of reputed brand. Where, in case of small items, it may not be possible to get a branded item, purchase should be made of items of good quality from reputed dealers/ suppliers

g) The cost of curtains shall be within the ceiling fixed for furniture h) Periodicity norms:




years 02 Replacement of pillows & bolsters --do-- 03 Replacement of upholstery for sofa set, sofa -cum-




years



Top Executive Grade Special Scales I I

Annexure IV

Sl No Items Max no


01 Sofa Set (3 piece) with soft cushions (as per requirement) 2 set 02 Centre Table 02 03 Peg Table 04 04 Sofa cum Bed with 2 Sofa Chairs and 2 Bolsters 01 set 05 Folding partition between living/ dining room (wooden) 01 06 Carpet (Centre piece) for living room & bed room 02+02 07 Wall Unit (H7‟-L6‟) 02 08 Show Case 01 09 Corner piece/ show Case (wooden/ wrought iron/ brass) 02 10 Rocking Chair (Wooden) 02 11 Dining Table + 8 chairs 1 set 12 T V Cabinet 01 13 Telephone Table with seating arrangement 01 14 Single bed/ Double bed with box/ without box (with / without


15 Folding cot 02 16 Coat Stand 01 17 Bedside Table 06 18 Wardrobe (Wooden) 02 19 Towel Stand 03 20 Dressing Table with stool 3 sets 21 Garden Chair (6) + Table + Soft Cushions 1 set 22 Nest of Tables (wooden) 1 set 23 Divan with head rest + bolster 1 set 24 Divan + Mattress (for servant) 1 set 25 Linen Box 01 26 Side Table 06 27 Book Case 01 28 Writing Table + Chair 2 sets 29 Computer Table 01 30 Computer Chair 01 31 Secretary Unit (Wooden) 01 32 Side Board 02 33 Stool 02 34 Shoe Rack 01 35 Tea Trolley 01 36 Kitchen Rack/ Cabinet 01 37 Meat Safe 01 38 Kitchen sideboard Service Cabinet 01


39 Ironing Table with Iron (steam -cordless/ with cord) 1 set 40 Colour TV (LCD 32”) 01 41 DVD (with record ing facility of video to DVD+R/+RW, capable of





45 Refrigerator (630 litres or larger) 01 46 Water Cooler 01 47 Air Conditioner- Window/ Split 1.5 tonne 03 48 Massage Chair 01 49 Foot Massager 01 50 Treadmill (Manual/ Electronic) 01 51 Pedestal Fan 02 52 Microwave Oven (30 litres or larger - with convention, grill, multi


power levels)

01




01



requirem

-ent 60 Special Decorative - light fitting/ bed lamps/ standing lamps As per

requirem


requirem



i) The above list is exhaustive. An officer may choose the items of furniture from the list within the overall ceiling fixed for his grade

j) All the items, including wooden furniture, should be of reputed brand. Where, in case of small items, it may not be possible to get a branded item, purchase should be made of items of good quality fr om reputed dealers/ suppliers

k) The cost of curtains shall be within the ceiling fixed for furniture

l) Periodicity norms:




years 02 Replacement of pillows & bolsters --do-- 03 Replacement of upholstery for sofa set, sofa -cum-




years


Service Conditions_SBI_as on june 2008

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